Things to Remember about Creating an Invoice on the TCM System
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Transcript of Things to Remember about Creating an Invoice on the TCM System
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Things to Remember about Creating an Invoice on the TCM System
$ Only an LGA Administrator can create an invoice
$ The TCM System will not create an invoice until there is an approved Cost Report and Encounter Rate
$ The TCM System will create invoices by quarter, month, or day(s). If there are claimable encounters for multiple quarters, multiple programs, or multiple reimbursement rates, multiple invoices will be created
$ A Valid Reason Code must be selected for Duplicate encounters before the TCM System will include those encounters in an invoice
$The LGA Administrator is responsible for ensuring that the encounters attached to an invoice are appropriate
$ Invoices must be printed on LGA letterhead, have the original signature of the TCM Coordinator or authorized designee(s) mailed to:
Administrative Claiming Policy and Systems UnitMedi-Cal Benefits Branch
Department of Health Services714 P Street, Room 1640Sacramento, CA 95814
Prepared by the CA Dept. of Health Services(Rev. 3/02)
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Start hereThe system
automatically includes all “claimable”
encounters up to the time selected
Choose the Program Type
Prepared by the CA Dept. of Health Services(Rev. 3/02)
Option #1
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Or, select encounters for a specific date or range
of dates
Prepared by the CA Dept. of Health Services(Rev. 3/02)
Choose the Program Type
Option #2
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This screen shows the details of the
invoice
You must view the detailed invoice before
it can be printed
Prepared by the CA Dept. of Health Services(Rev. 3/02)
Review this page carefully to ensure the results are correct.
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Prepared by the CA Dept. of Health Services(Rev. 3/02)
All encounters attached to the invoice can be
viewed Saves for later
submittalSaves &
prepares invoice for printing
Cancels the
invoice
If DHS adjusts or offsets the invoice, the invoice amount
is recomputed
DHS will enter a schedule number when an invoice is sent to the
State Controller for payment
Encounter rate & Program type
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Prepared by the CA Dept. of Health Services(Rev. 3/02)
The system will compute the
reimbursement amount
Encounter rate & Program type
The Reimbursement Rate will show as100%, 75%or 50%
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Click here to see the list of encounters attached to this
invoice
Put LGA letterhead in printer before clicking
here
Prepared by the CA Dept. of Health Services(Rev. 3/02)
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Remember to sign & date with
blue ink
The TCM Coordinator or
authorized designee(s) will need to sign and date the invoice
Prepared by the CA Dept. of Health Services(Rev. 3/02)
Reimbursement Rate
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Check the status of any invoice by performing a
search
To return all invoices, leave the Invoice Number box empty. Type in the invoice number to return a specific invoice. Use the wildcard, Invoice Status, orFiscal Year to narrow your search.
Prepared by the CA Dept. of Health Services(Rev. 3/02)
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Prepared by the CA Dept. of Health Services(Rev. 3/02)
Click on the invoice number to view the detailed invoice
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Prepared by the CA Dept. of Health Services(Rev. 3/02)
To view a summary progress report, click here
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Prepared by the CA Dept. of Health Services(Rev. 3/02)
This is a sample of what your LGA report
may look like
Print your Report
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