THERE IS A WAY
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Transcript of THERE IS A WAY
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iExpert
THERE IS A WAY
- Organizing Self
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“To become a ringmaster, you must realize that there’s a
time and a place for everything.
Successful time managers realize its all about
DISCIPLINE”
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T - Things To Do
I - Identify priorities
M - Make It Happen
E - Evaluate
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• What is the goal?
• Why am I doing this?
• How & Why will I succeed?
• What happens if I chose not to have a goal?
Goals – A few questions
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iExpert
“The difference between a Goal and a Dream is the written word”
• A goal is the end result towards which time, energy and resources are directed.
• It should define the outcome and the purpose
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SMART Goals
• S SPECIFIC
• M MEASURABLE
• A ATTAINABLE / ACHIEVABLE
• R RELEVANT
• T TIME BOUND
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Plan your work & Work your Plan
• Break each goal down to specific tasks – with clear outcomes
• Plan the execution of those tasks – with timetables
• Gather the necessary resources
• Execute the plan
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• Review– Can be done daily/ monthly/quarterly– Self review (Use of metrics, To Do Lists)
• Revaluate– Incorporate necessary changes & document
• Reschedule– Agree upon date of next review and final dates
for completion
The 3 Important R’s
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External Time Wasters
• Interruption
• Office Socializing
• Too many unplanned meetings
• Unscheduled Visitors
• Unclear Goals
• Poor work environment
• Bureaucratic ways
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Internal Time Wasters
• Procrastination• Lack of Planning• Lack of prioritizing• Slow reading• Indecision• Not being able to say “NO”• Physical & Mental exhaustion• Low self motivation• Messy Work place
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Let me do it tomorrow
Procrastination
Is“putting things off”
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• Phase 1 : Thinking We can do it• Phase 2 : Anxiety• Phase 3 : Foreboding• Phase 4 : Guilt & Fear• Phase 5 : Frenetic Activity• Phase 6 : Uneasiness• Phase 7 : Secretiveness• Phase 8 : Superstition• Phase 9 : Hopelessness
Phases of Procrastination
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So, What are the ways to use our time ?
Can we save money; as Time is Money!
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Checklist of some Time Savers & Have Fun!
Write things down
Prioritize your to do list
Plan your week ( Broad List)
Carry a notebook/ Organizer
Learn to say ‘No’
Identify Bad Habits
Continuously improve yourself
Keep a Goal Journal
Get enough Sleep
Don’t be a perfectionist
Utilize “Productive Procrastination”
Ask Questions
Apply the 80/20 rule
Use your energy cycles
Clean your desk , cupboards
Learn to relax
Learn to Speed read
Find a Role Model
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Some Tools• Day Planners
• Handheld PDA’s
• PDA / Cell Phones
• Handheld tape recorders
• PIM Software
• Tablet PC’s
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Using the TOOLS
• Don’t be afraid of the learning curve
• Be consistent - daily is daily, occasionally is not worth much.
• One source works – multiple sources mean you never have the information you need when you need it.
• Backup everything. An appointment lost, a contact lost, may mean work is a do-over, and who needs that.
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iExpertSome tips to increase Productivity & Concentration
• Candle watching• Separate yourself from your environment• Set Goals• Avoid Stimulants• Eliminate distractions ahead of time• Develop an interest in your task• Practice the “5 More” rule
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LIST OUT ONLY
THINGS THAT YOU WANT TO DO…
TO CREATE THE DIFFERENCE !
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““Be . Be .
Be . Be .
Think . Think .
THERE IS ALWAYS A THERE IS ALWAYS A WAY!”WAY!”