THE WESTERN CAPE YOUTH DEVELOPMENT THROUGH … · South African FIFA World Cup 2010™ cooperation...
Transcript of THE WESTERN CAPE YOUTH DEVELOPMENT THROUGH … · South African FIFA World Cup 2010™ cooperation...
THE WESTERN CAPE YOUTH DEVELOPMENT THROUGH FOOTBALL (YDF)
STRATEGIC PLANNING WORKSHOP REPORT
Coordination: Hannes Bickel (GTZ) Prepared for: The GTZ Youth Development through Football (YDF) Project Prepared by: Vernon Rose (Vernon Rose and Associates) Workshop date: 24th – 25th of January 2009
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For inquiries
Hannes Bickel (GTZ) Youth Development through Football (YDF) Deutsche Gesellschaft für Technische Zusammenarbeit (GTZ) GmbH Celtis Plaza, 2nd floor 1085 Schoeman Road Hatfield 0028 Pretoria South Africa Office: +27 (0)12 423 0880 Mobile: +27 (0)82 880 1107 E-mail: [email protected] Internet: http://www.gtz.de Internet: http://www.za-ydf.org
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Table of Contents Page(s)
1. Background 3
2. Attendance 5
3. Programme 6
4. Methodology 6
5. The YDF Vision, Mission Statement and Values 6
6. Strategic Priorities 7
7. Strategic Objectives 11
8. Activities, Indicators, Time Frames 11
9. The Structure 17
10. Conclusion 17
11. Annexures
Annexure I Participants Attendance Register 18
Annexure II Strategic Planning Programme 25
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1. Background
Youth Development through Football (YDF) is a supranational programme implemented in up to
ten African countries with the hub in South Africa. It is operated by the German Technical
Cooperation (GTZ) in partnership with the Department of Sport and Recreation South Africa
(SRSA). The project is supported by a steering committee. YDF liaises with non-governmental
and governmental organizations, actively engaged in youth development through football, but
also strives to involve private partners. The project forms an important part of the German –
South African FIFA World Cup 2010™ cooperation and is funded by the German Federal
Ministry of Economic Cooperation and Development.
YDF builds on existing initiatives and structures which are already successfully working
throughout Africa in the field of youth development through football instead of re-inventing the
wheel. These initiatives deliver innovative work that deserves to be strengthened, documented
and standardized in order to successfully spread the approaches and make them accessible as
tried-and-tested tools for other or new initiatives. The project uses a holistic approach and also
includes peer groups, families and other important members of the community. As an
implementer of technical cooperation the GTZ contributes mainly to the capacity building of
partner organizations and individuals. The work in South Africa supports the sustainable
realization of the government’s policies.
Since the mid of 2008 GTZ’s Youth Development through Football (YDF) project has embarked
on a process of investigating the possibilities and opportunities of implementing various
activities that are in line with the concept of youth development through football in the greater
Western Cape area. In order to decide on the nature of the relevant activities that could be
pursued, the YDF project together with the National Youth Commission (NYC) – being one
member of the above mentioned steering committee – organised a joint provincial Western
Cape Youth Development through Football (YDF) Project “Kick-Off” Workshop within the
framework of the official programme for the National Youth Day during June 2008. It was held
on the 13th of June in Lwandle/Strand where organizations involved in youth development
through football were introduced to the YDF concept. This workshop sought to bring together all
the relevant stakeholders that are active in the relevant field in order to deliberate on the current
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status quo and the possible needs that exist within the province. The workshop resolved to
establish a Western Cape Provincial Task Team with the aim of discussing the needs and any
other issues that are vital in crafting a provincial interventions plan for youth development
through football programmes. At the end of the workshop it was also agreed that the Task Team
would work towards holding a Provincial Conference to launch the YDF programme. YDF also
showed how the initiative works in practice and organised together with the local partners, an
educational circuit in Strand/Lwandle and an exhibition football match in Nyanga.
In a next step the Western Cape Region Youth Development through Football (YDF)
Project Task Team Workshop held on the 08th of August 2008 was organized as a follow-up of
the Western Cape Region-wide “Kick-Off” event. In conclusion of the workshop it was agreed to
meet weekly in the Western Cape National Youth Commission (WCYC) Offices in order to
discuss all conference preparatory issues. The weekly Task Team meetings were attended by
members who were nominated at the “Kick-Off” Workshop in Lwandle/Strand consisting of
various NGOs, the National Youth Commission (NYC), as well as the Western Cape Youth
Commission (WCYC), representatives of the provincial and local government, and the Youth
Development through Football (YDF) Project of GTZ.
Ultimately, the provincial wide Western Cape Youth Development through Football (YDF)
Conference was held from 12-14th of December 2008 at the University of Cape Town (UCT).
The Conference, supported by GTZ, the National (NYC) and Western Cape Youth Commission
(WCYC) and the Western Cape Provincial Department of Cultural Affairs and Sport, was
organised by the above mentioned Task Team and facilitated and supported by GTZ’s Youth
Development through Football (YDF) Project. The event brought together around 300
representatives from all over the Western Cape, from as far as Bitterfontein on the West Coast
to George in the Southern Cape. Participants represented both rural and urban organisations,
formal and informal formations, with a 25% female attendance. Thus, the Western Cape Youth
Development through Football (YDF) conference was attended by stakeholders from more than
100 civil society organizations working in the field of youth development through sport, high
profile representatives from national, provincial and local government, as well as the South
African FIFA World Cup 2010™ Local Organizing Committee (LOC). The conference at the
UCT was essentially aimed at bringing greater organisation and coordination to the activities of
the sector. The conference elected a representative Steering Committee (SC), responsible for
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policy formulation while a smaller representative Management Committee (Mancom) which
takes responsibility for the implementation of the organisation’s Strategic Management Plan
(SMP). The strength of the YDF is that it is a network that operates on the principle of
decentralization, thus devolving the responsibility for programme implementation to District
Structures in order to ensure impact at local community level. The conference produced
important key outcomes, namely:
• The adoption of a YDF vision for the Western Cape
• A framework for a YDF mission statement, including a list of values
• Identification of key YDF programmes and challenges
• Identification of key FIFA World Cup 2010™ Cup legacy programmes
• Proposals for a YDF coordinating structure in the Western Cape
• The election of a YDF Steering Committee for the Western Cape (SC)
The conference mandated the Steering Committee (SC) to engage in a strategic planning
workshop with the objective of refining the inputs into a few key strategic priority areas. The
Western Cape Youth Development through Football (YDF) Strategic Planning Workshop
supported by GTZ was held on 24 and 25th of January 2009 at the Cape Diamond Hotel in Cape
Town.
2. Attendance
The two-day Western Cape Youth Development through Football (YDF) Strategic Planning
Workshop was attended by members of the Western Cape YDF Steering Committee (SC)
constituted at the conference mentioned above. The workshop was also attended by
representatives of GTZ as well as senior officials in the Western Cape Provincial Department of
Cultural Affairs and Sport. The list of the Steering Committee (SC) members and strategic
partners that attended the session is attached as annexure I.
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3. Programme
The two-day strategic planning programme was designed to be consistent with the conference
mandate that is, as indicated above, to refine, and to consolidate the inputs emerging from
commissions and furthermore develop objectives, actions plans and time-frames against each
area of priority. A copy of the programme for the two-day strategic planning workshop is
attached as annexure II.
4. Methodology
Several methods were employed to engender maximum participation from participants. Given
the diversity of districts the facilitator employed language understandable to all participants
making engagement enjoyable. To consolidate the conference inputs on programmes and
challenges the facilitator made use of the participlan methodology to create clusters and thus
determine YDF strategic priorities for the Western Cape. The aforementioned was followed by
developing high level objectives, action plans, indicators, time frames and responsibility
informed by a community friendly version of ZOB and Logical Frame Work (Log-frame).
5. The YDF Vision, Mission Statement and Values
The vision presented that was accepted and adopted as the YDF Vision for the Western Cape
during the Western Cape YDF Conference in December 2008 is:
To be a diverse, holistically developed and empowered youth through football.
The draft mission statement presented to plenary was accepted and adopted as the YDF
Mission Statement for the Western Cape and read as follows:
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Our mission is to educate, equip and encourage young people to engrain the importance
of good sportspersonship, moral values, integrity, character building, excellence and
leadership.
We shall achieve our mission on the basis of the following values:
• Diversity and tolerance
• Respect for each other
• Non-racialism
• Gender equality
• Sensitivity to people with disability
• Transparency
• Integrity
6. Strategic Priorities
The programmes and challenges of the conference were clustered and consolidated and
evolved into five themes that constitute YDF’s strategic priorities. The strategic priorities are:
• Governance
• Communication
• Building the Network
• Capacity Building
• FIFA World Cup 2010™ Legacy Programmes
The table below reflects the strategic priorities and the cluster of critical issues related to each
one.
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STRATEGIC
PRIORITY
GOVERNANCE
COMMUNICATION
BUILDING THE
NETWORK
CAPACITY
BUILDING
FIFA WORLD CUP
2010™LEGACY
PROGRAMMES
Critical
Issues
• Developing a funding
strategy
• Keeping government
accountable
• Accessible facilities
and contribution of all
stakeholders
• Creating platforms for
debate and holding
structures
accountable
• Monitoring and
evaluation (M&E)
• Institutional
arrangements
• Creating a network
infrastructure
• Succession planning
Internal
• Channel information to
rural areas
• Monthly newsletter and
website
• Set up advice and
resource centre
• Sports events
calendar/seasonal
calendar
• Data
base/geographical
information map
• Develop a network of
resources available for
all
• Link all organisations
and resource people
and services
Outreach
• To ensure gender
equality
• Women’s soccer
development
• Introduce volunteer
programme
• Community and
schools outreach
programme in form
of a road show
• Mentorship
programmes
Special Events
• Annual June 16th
tournament
• Cluster tournaments
• Inter-district
• Programme in
sports management
• Financial
management
• Project
management
• Development of the
game
• Sport courses
• First aid
• Physical and
psychological
training
• Organisational
planning
• Running sport
clinics and
academies
• Life skills
Capacity Building
• Coaches
• Administrators
• Referees
• Volunteers
Tournaments
• Community youth
tournaments, including
schools and unemployed
youth
• Club tournaments
• Street football
Youth Coaching Clinics
• Specialised coaching (e.g.
goalkeeping, striking, etc.)
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External
• Lobbying and
advocacy
• Marketing and
advertising and raise
the profile of the YDF
• Liaise with
stakeholders
(municipalities, donors,
NGO’s, etc.)
• Building relations with
all sport bodies
• Distances of rural
areas present barrier to
access information and
resources
• Party political barriers
tournaments
• Women’s Day
tournament
programmes
• Social awareness
workshops
• Socio-cultural
education
• Gender training and
women’s soccer
development
• Coaching clinics
• Organisational
development
• Curriculum of
coaching and
leadership
• Community coaching
• Life skills
Schools
• Building mass football
awareness
• School FIFA World Cup
2010 Tournament
• Link with SAFA for football
programmes
• Recruitment for clubs
Fan Parks/PVA’s
• Link to governments
opportunities in Fan
parks/PVA’s
• Link to tournaments,
coaching clinics,
information centres, life
skills centres/training, etc.
Street Football
• Local leagues
• Coaching on a regular
basis
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• Street Football World Cup
Volunteers
• Link with government
programme for FIFA World
Cup 2010
• YDF to facilitate training for
volunteers
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7. Strategic Objectives
Members of the Steering Committee (SC) used the strategic priorities as a basis to develop high
level objectives culminating in the YDF’s strategic objectives for the Western Cape:
a) Governance
To establish an effective and efficient organizational structure
b) Communication
To establish an effective communication mechanism that will ensure all stakeholders
are informed and that YDF becomes a household name in the Province
c) Building the Network
To build the network with events that will ensure gender equity and eliminate the
urban/rural divide
d) Capacity Building
To introduce a capacity building programme that will ensure more skill full and
empowered organisations
e) FIFA World Cup 2010™ Legacy Programmes
To develop a 2010 World Cup Legacy programme that would help to ensure mass
based participation
8. Activities, Indicators and Time Frames
Members of the Steering Committee (SC) furthermore developed activities, indicators
and time-frames to each of the strategic objectives. All these are captured in the table
below.
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STRATEGIC
PRIORITY
OBJECTIVE
ACTIVITY
INDICATOR
TIME FRAME
RESPONSIBILITY
Governance To establish an effective and efficient organizational structure
• Drafting of a YDF
constitution
• Completed constitution End of Feb. 2009 Steering Committee (SC)/GTZ
• Developing a monitoring
and evaluation (M&E)
system
• M&E system completed End of March 2009
Steering Committee (SC)
• Setting up provincial and
regional offices with
appropriate infra-
structure
• Provincial/regional offices
with infra-structure
operational
End of March 2009
Government, WCYC, GTZ, Steering Committee (SC)
• Drafting a strategy that
will secure the funds and
resources to sustain the
network
• Funding strategy in place End of March 2009
Steering Committee (SC)
• Electing a representative
management committee
(Mancom) that would
implement the policies of
the Steering Committee
(SC)
• Mancom elected 25th
of Jan. 2009 Steering Committee (SC)
• Registering YDF as an YDF WC registered June 2009 Steering Committee (SC)
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NPO
STRATEGIC
PRIORITY
OBJECTIVE
ACTIVITY
INDICATOR
TIME FRAME
RESPONSIBILITY
Communication
To establish an effective communication mechanism that will ensure all stakeholders are informed and that YDF becomes a household name in the Province
• To develop a
communication
strategy
• Strategy completed End of Feb. 2009 Steering Committee (SC)
• Developing a website • Website online End of May 2009 Steering Committee (SC)
• Producing a newsletter • 1st publication End of April 2009 Steering Committee (SC)
• Publishing an events
calendar
• Events calendar completed End of March 2009
Steering Committee (SC)
• Updating the data base • Updated data base with
regional/geographical map
Mid–Feb. 2009 Steering Committee (SC) ( Francisco)
• Coordinating the
sharing of information
with all the key role
stakeholders in all the
regions
• Regional networks exist End of March 2009
Steering Committee (SC)
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STRATEGIC
PRIORITY
OBJECTIVE
ACTIVITY
INDICATOR
TIME FRAME
RESPONSIBILITY
Building the Network
To build the network
with events that will
ensure gender equity
and eliminate the
urban/rural divide
• Training female
referees, coaches,
managers, etc.
• 1st training session held and
report available
Starting on 1st of
March 2009 Steering Committee (SC)/SAFA
• Organising an annual
Women’s Day football
event
• Event took place on
Women’s Day
August 2009 Steering Committee (SC)
• Organising an annual
inter-district
tournament
• The street soccer and futsal
were held
From 1st June –
16th
June 09 Steering Committee (SC)
STRATEGIC
PRIORITY
OBJECTIVE
ACTIVITY
INDICATOR
TIME FRAME
RESPONSIBILITY
Capacity Building
To introduce a capacity building programme that will ensure more skill full and empowered organisations
• Providing training in
project management
• 5 persons from every district
trained/certificated
End of April 2009 Steering Committee (SC)
• Doing training in policy
development
• 5 persons in every region
trained/certificated
End of May 2009 Steering Committee (SC)
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• Providing training in
financial management
• 5 persons from every district
trained/certificated
End of July 2009 Steering Committee (SC)
• Providing training and
workshops on cultural
diversity and the
impact of sport on
culture and socio-
economics
• Training/workshops held
and that attendance
registers reflect a multi-
cultural profile
End Oct. 2009 Steering Committee (SC)
• Conducting a “train the
trainers” (TOT)
programme
• Workshops held End Nov. 2009 Steering Committee (SC)
STRATEGIC
PRIORITY
OBJECTIVE
ACTIVITY
INDICATOR
TIME FRAME
RESPONSIBILITY
FIFA World Cup 2010™ Programme
To develop a 2010 World Cup Legacy programme that would help to ensure mass based participation
• Identify 3 key 2010
Legacy Programmes in
each district
• 2010 Legacy Programmes
identified and adopted
End of March 2009
Steering Committee (SC)/District YDF’s
• Identify the support
needed
• A proposal quantifying the
support needed
Beginning of April 2009
Steering Committee (SC)
• Consulting local
stakeholders
• Memorandum of
Understanding (MOU) with
relevant stakeholders
Mid April 20 09 Steering Committee (SC)
• Ensuring that all YDF
districts participate in
the Provincial
• A joint strategy exists End of Feb. 2009 and then ongoing
Steering Committee (SC)
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Governments 2010
Legacy Programmes
To build a provincial wide street football (SF) movement to impact on 2010 and beyond
• Hold provincial street
football (SF) workshop
• Workshop held with
representatives from all
districts
April 2009 Steering Committee (SC)
• Launching provincial
SF movement in one
district to coincide with
the FIFA 2010
Confederations Cup™
• SF movement launched June 2009 Steering Committee (SC)
• Staging two SF
tournaments in the 3rd
and 4th quarters of
2009
• Tournaments staged with
300 teams participating
1st in Sept. 2009;
2nd
in Nov.2009 Steering Committee (SC)
• Implementing SF
facilities project with 1
facility in every district
• Project launched March 2009 Steering Committee (SC)
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9. The Structure
Members of the Steering Committee agreed on the need for a smaller Management Committee
(Mancom) that would take responsibility for the implementation of policy and of the day-to-day
running of the YDF. In this respect they elected 7 members onto the Mancom consisting of 3
metro- and 4 rural representatives.
Participants elected David Abrahams and Francisco Naude as co-chairs responsible for
convening Mancom and Steering Committee (SC) meetings, as well as to ensure the
implementation of the strategic management plan (SMP).
Members of the Steering Committee (SC) furthermore agreed to the appointment of a full-time
coordinator to take responsibility for the operations of the YDF. It was agreed that the co-chairs
would take responsibility for this function until a full-time person is appointed. The co-chairs
were also charged with the responsibility to put together a budget informed by the strategic plan
and present a proposal to the Western Cape Provincial Department of Cultural Affairs and Sport
as well as GTZ.
10. Conclusion
Members of the Steering Committee (SC) participated with great enthusiasm in the workshop
and left with great commitment to implement the various priorities established by the Western
Cape Youth Development through Football (YDF) Conference in December 2008. It was also
very helpful to have representatives of GTZ and officials and political advisors of the Western
Cape Provincial Department of Cultural Affairs and Sport. The level of representatives from the
Department is laudable and demonstrated the importance the government ascribes to this
initiative.
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ANNEXURE I: PARTICPANT ATTENDANCE REGISTERS
24 and 25th of January 2009
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The Western Cape Region Youth Development through Football (YDF) Project
Strategic Planning Workshop 24 – 25 January 2009
Cape Diamond Hotel
Attendance Register 24 January 2009
Name Surname Organization Telephone Fax Email
Mohammad
Groenewald Project Manager
(PM) (Logistics)
021 426 2915
073 826 4959
086 671 1453 [email protected]
David
Abrahams Western Cape Street
Soccer Leauge
(WCSSL)
021 425 4420
083 640 6488
Lazola
Gungxe Western Cape Youth
Commission (WCYC)
021 466 9700
072 225 3772
021 425 9751 [email protected]
Allan Da Silva Amandla Kulutsha 021 761 6168
073 056 5030
021 761 6168 [email protected]
Michael Tshoko South African Youth
Council (SAYC)
073 392 6625 [email protected]
Hannes Bickel German Technical
Cooperation
(GTZ)/YDF
012 423 0880
082 880 1107
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Vernon
Rose Facilitator
073 208 4713 [email protected]
Ronald
Gabriel Western Cape
Department of
Cultural Affairs and
Sport (DECAS)
083 225 0284 [email protected]
Gordon
Mackenzie Oudtshoorn
Municipality
079 621 3744 [email protected]
Klaas Woller German Technical
Cooperation
(GTZ)/YDF
012 423 0886 012 423 0888 [email protected]
Victor
Sijaji South African
Football Association
(SAFA)
072 132 5352
044 693 1955 [email protected]
Mkhululi
Msitsana 11 Experience FC 028 514 1109
086 507 6255
086 650 76255 [email protected]
Japie
de Bruyn Saldanha West
Coast District
022 714 2226
078 546 2424
022 714 3997
Charminay
Williams
West Coast 027 632 5022
078 986 3795
027 642 7349
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Mbulelo
Sileku TWK Municipality 028 214 3341
083 638 0574
028 214 1289
Francisko
Naudè
MCN Sport 079 901 0106
086 660 7990 [email protected]
Peter
Horne West Coast 073 671 7797 027 215 1211 [email protected]
Frans
Bam West Cost 084 684 4221
027 215 1211
Adin Adams
OVCOF 076 596 3461
Vuyani Jack
YCL 079 027 9631 021 497 1951
Ghalieb
Essop Commissioner
Western Cape Youth
Commission (WCYC)
021 466 9700
083 274 9563
021 425 9751 [email protected]
Malik
Du Plessis Western Cape Youth
Commission (WCYC)
083 772 0357 [email protected]
02.02.2009 Page 22 of 27
ATTENDANCE REGISTER 25 JANUARY 2009
Mohammad
Groenewald Project Manager
(PM) (Logistics)
021 426 2915
073 826 4959
086 671 1453 [email protected]
David
Abrahams Western Cape Street
Soccer League
(WCSSL)
021 425 4420
083 640 6488
Lazola
Gungxe Western Cape Youth
Commission (WCYC
021 466 9700
072 225 3772
021 425 9751 [email protected]
Allan
Da Silva Amandla Kulutsha 021 761 6168
073 056 5030
021 761 6168 [email protected]
Michael Tshoko South African Youth
Council (SAYC)
073 392 6625 [email protected]
Hannes
Bickel German Technical
Cooperation
(GTZ)/YDF
012 423 0880
082 880 1107
Vernon
Rose Facilitator 073 208 4713 [email protected]
Gordon
Mackenzie Oudtshoorn
Municipality
079 621 3744 [email protected]
02.02.2009 Page 23 of 27
Klaas Woller German Technical
Cooperation
(GTZ)/YDF
012 423 0886 012 423 0888 [email protected]
Victor
Sijaji South African
Football Association
(SAFA)
072 132 5352
044 693 1955 [email protected]
Mkhululi
Msitsana 11 Experience FC 028 514 1109
086 507 6255
086 650 76255 [email protected]
Japie
de Bruyn Saldanha West
Coast District
022 714 2226
078 546 2424
022 714 3997
Charminay
Williams
West Coast 027 632 5022
078 986 3795
027 642 7349
Mbulelo
Sileku TWK Municipality 028 214 3341
083 638 0574
028 214 1289
Peter
Horne West Coast 073 671 7797 027 215 1211 [email protected]
Frans
Bam West Cost 084 684 4221
027 215 1211
Adin Adams OVCOF 076 596 3461
02.02.2009 Page 24 of 27
Blacks
Safalane G. Waste Man 021 638 6388 021 638 2884
Thabo
Tutu Western Cape
Department of
Cultural Affairs and
Sport (DECAS)
021 483 9621 021 483 9623 [email protected]
Earnest
White Western Cape
Department of
Cultural Affairs and
Sport (DECAS)
083 433 0183 [email protected]
02.02.2009 Page 25 of 27
ANNEXURE II: Steering Committee
Strategic Planning Programme 24 and 25 January 2009
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Youth Development through Football (YDF)
Steering Committee
Strategic Planning Workshop
24 and 25th of January 2009
Cape Diamond Hotel
Cape Town
Facilitator Mr. Vernon Rose
Saturday 24 January 2009
08h30 Registration
09h00 Opening and Welcome, Mr. Hannes Bickel, GTZ Project
09h10 Introductions
09h30 Purpose of the Workshop
09h45 Key Conference Outcomes
10h15 Finalizing Key Conference Outcomes (break-away sessions)
• Mission Statement
• Core Objectives
• Key Programmes
• 2010 Programmes
02.02.2009 Page 27 of 27
11h15 TEA
11h30 Presentation to Plenary
13h00 LUNCH
14h00 Developing Action Plans, Time-frames and Responsibilities (break-away
sessions)
16h00 TEA
16h30 Presentation to plenary
17h30 Closure
Sunday 25 January 2009
08h00 Recap
08h15 Developing Action Plans, Time-frames and Responsibilities (break-away
sessions)
10h00 TEA
10h15 Finalizing Action Plans, Time-frames, etc
11h00 Report back to plenary
12h30 The Way Forward
12h50 Thanks and Closure