The upgraded 2014 CNH Industrial BMS System - pOrbis 3P€¦ · Copyright & Confidential! 1 The...

1Copyright & Confidential!

The upgraded 2014 CNH Industrial BMS System

Overview of the Homepage & Functions

(Draft)

Key Target Group:

Accountant/Office Manager who submits the Financial Data monthly

Version: August 2014


Agenda

The 2014 BMS – Overview & System Changes

BMS Live System Demo

Step 1 - How to log-in & system overview

Step 2 - How to update critical custom “Settings”

Step 3 - How to Validate, Finalize and Release financial data in BMS

Step 4 - How to download “Reports”

Optional: How to manually key-in Financial Data into BMS

Update – New Functions for Phase 2

Your BMS Checklist after Training

BMS Support & Contact People

Q&A


BMS - What did not change for 2014 ?

Highlights:

1. The content of the 2014 Financial Statement report

2. Your DMS mapping and data transfer process

3. The BMS intranet access and website URL

4. Your monthly data submission process

5. The data validation hotline services, i.e. calls to your dealership to review

data validation alert topics

Note: Your BMS system access/password has changed due to security measures

to protect your data!


New BMS Functions - Phase 1

With a “New Facelift” you have the same BMS functions and reports as of 2013 and below

are new functions:

Input & Submission

• Excel layout and less pages

• Offline FS submission option

• 13 month submission

• Switch option to YTD, MTD and difference

• Validation Chat & Transparency

Communication

• Email alerts for submission due dates, submission receipt and submission quality

• Validation chat

Dealer Reporting

• All brand reports are in the same area & no need to switch dealer codes

• Reports created on the fly – no need to wait for publication (note: averages are calculated only

once a month after submission close date )

• Established Dealer Performance Report and New BM Report: 12month Trend

• Additional reports to come

Monthly Composite Review/Average Calculations

• More visibility by BMS Team of data out of range/validation rules to ensure better data quality


For Manual Submission Dealer - not using an automatic DMS interface

Mapping (if not done by DMS)

• Offline mapping converter & upload tool

• No converter tool needed

• Import generic text files

• Mapping status statistics view

• Self-learning mapping option

New BMS Functions - Phase 1


Summary – New DBS Functions


2014 BMS Submission Close Dates

Important Deadlines

Data Month: Close Date: Peer averages published:

JANUARY APRIL 30th MAY 16th

FEBRUARY APRIL 30th MAY 20th

MARCH APRIL 30th MAY 23th

APRIL MAY 23rd JUNE 2nd

MAY JUNE 23rd JUNE 30th

JUNE JULY 23rd JULY 30th

JULY AUGUST 22nd AUGUST 29th

AUGUST SEPTEMBER 23rd SEPTEMBER 30th

SEPTEMBER OCTOBER 23rd OCTOBER 30th

OCTOBER *NOVEMBER 21st *DECEMBER 1st

NOVEMBER DECEMBER 23rd *JANUARY 5th , 2015

DECEMBER JANUARY 23rd 2015 JANUARY 30th , 2015

* DENOTES A MONTH THAT THE CLOSE DATE IS DELAYED DUE TO A U.S. HOLIDAY


BMS Dealer Monthly Reporting Process

Routine Data Submission and Reporting Process (after training)

Step 1

Dealer to submit Financial Data

•Method: (1) Via Automatic DMS Interface or (2) Manual Data Key-in

•Dealer to get automatic e-mail that data has been received

•Note: After you submit your data you can access your pre-reports, like the Trend Report with No averages, with your submitted data with a “Pre-Released” status

Step 2

Data Validation & Update in BMS

•After data submission BMS system to automatically generate and e-mail potential Data Validation Issues

•Dealership is encouraged to log-in to BMS to review and update Data Validation alerts

•pOrbis Service team to contact dealer ref potential data issues based on above alerts

Step 3

Final Data “Release” in BMS

•Dealership to “Release” Data in BMS. Note: pOrbis Service team may release

•Note: Once Data has been Released, it will be locked due to security purposes. However, dealer may contact service team to request unlock.

Step 4

Downloading Reports via BMS

•After all data has been validated and released for all dealer, BMS/pOrbis Service team to generate all final reports/averages to BMS

•Dealer to receive e-mail once all reports are available for the new period in BMS for download purposes


Agenda











Q&A


1. Web-Browser

– Internet Explorer - version IE9 or higher

– Mozilla Firefox - version 25 or higher - recommended as it is

more quicker!

– Not working with Google Chrome

2. Software

– MS Office Excel – version 2007 or higher to open the MS Excel

reports

– Adobe Reader – version 8 or higher to open PDF reports

3. Internet Connection

– 2 MB or higher

BMS System Requirements

Technical


Your System Access and Password:

• In case you do not have your log-in information or password, you may

request them via following link: http://www.porbis3p.com/bmspassword

BMS Dealership User Profiles:

1. For Accountants: 00YXXXXA_ac (replace XXXX with your GDD code) –

Edit and Read access

2. For Manager(s): 00YXXXXA_gm (replace XXXX with your GDD code) –

Read Only

Step 1 – How to Login into BMS & Homepage Overview

Your System Access and Password


With the same BMS URL: https://businessmanagement.cnh.com


Via CNH Intranet or the BMS Website


Change language,

if needed

2. Click to

“Login”


BMS Login Page

1. Enter your

System Access

Details


Change Language

“Navigation

Menu”

To review your

validation alerts

Messages

Step 1 – BMS Homepage & Navigation Menu

BMS Homepage Overview

Click “Message”

Icon to review

your messages

“Important

Notes”


Section 1 – Module “Submission”: All

functions regarding your submitted

financial data and validation

Section 2 – Module “Reporting”: All

functions to review your Reports

Section 3: Settings to update e-mail

address and change Password


Main BMS Navigation Menu Categories

Section 3: Settings related functions



Individual Functions of BMS Menu Options - Overview

• Homepage & Info: To return to the Homepage

• Submission / Manual Data Upload: Module only for manual

submitting dealer with non-automatic DMS data interface

• Submission / Data View & Validation: Module to review and

correct your Data Validation Alerts

• Reporting / Standard Reports: To download your Standard

Dealer Reports

• Reporting / Comparison Report (for Phase 2): To create your

report with your custom preferred data periods and averages

• Dealer / Dealer Admin: To update your contact details

• User / Change Password: To change your password

• BM Library: To download your BMS documents


1. Click to “User”

Step 2 – How to update custom “Settings”

Action 1 - How to Change Password

2. Click to “Change

Password”

3. Type you old and

New password and

clock to “Save”

3. Type you Old and

New password and

click to “Save”

Thank you!

Note - BMS Password Security Policy is as following:

1. The password must be at least eight (8) characters long.

2. It must contain at least three letters that are case sensitive.

3. It must contain at least three numbers, they can be consecutive; example ( “baby123!”,

4. “changeit/789”)

5. following common words shall not be used: Admin, BMS, CNH, DBS, Login, Name,

Password, PWD, Test, User, and examples above


1. Click to “Dealer

Admin”, under

menu option

“Dealer”

Step 2 – How to update custom “Settings”

Action 2 - How to Update Your Contact Details to receive “Email Alerts”

2. Click to “Search”

Note:

• This search page is designed to

support dealerships with multiple

locations and might not be relevant

to your case


3. To select your

Dealership, please

click to the icon

“Folder”

Step 2 – BMS Homepage and Menu

How to Update Your Contact Details to receive “Email Alerts”


4. Please update

the contact

information of the

Accountant/Office

manager and click

to button “Save”

Step 2 – BMS Homepage and Menu

How to Update Your Contact Details to receive “Email Alerts”

4. Please update

the contact

information of the

Accountant/Office

manager and click

to button “Save”

Thank you!

Note:

• If your Financial Year-End (FYE) is

shown incorrect, please sent an email

to [email protected] !


Definitions:

1. BMS Data Validation Alert – ”ERROR”:

• Data which is not correct, such as the balance sheet

is not balancing

• Note: Errors must be corrected! Otherwise, your

BMS submission can not be processed!

2. BMS Data Validation Alert – “WARNING”:

• Data which can be correct, however, which is out-of-

range in comparison to other dealer

• Dealer may review this and still Release financial

statement “as is”

Step 3 – How to Validate & Release financial data in BMS

Definition of Data Errors and Warnings

After you submit your data, the BMS system will automatically generate a list of

potential Data Validation Errors/Warnings (see sample below screenshot) and you

will receive an e-mail for this purpose. Afterwards, kindly log-in into BMS to

review/update any potential Data Errors in BMS, which will not allow that your

data can be processed/accepted; or call the pOrbis Service Team.



How to review your Data Validation Alerts based on your submitted data ?

2. Click to the Data Period

you wish to review your

Data Validation Alerts

1. Click to

“Homepage”



How to review your Data Validation Alerts based on your submitted data ?

3. Click to any “Validation

Alert”, and the relevant Tab will

be highlighted.

Here you may update your data,

as needed. In case your data is

correct, we recommend that

you add the “reason” in the

below chat box



be highlighted.





below chat box



be highlighted.





below chat box (see next slide)



How to use the Validation Communication/Chat Module

4. Select in the Drop-

Down menu your

feedback category

5. Enter your feedback

and click to “Send” to

close this validation

topic

Note: After you close a

validation with sending a

feedback, then that

Validation alert will

disappear from the

Validation List

5. Enter your feedback

and click to “Send” to

close this validation

topic



How to Save and Release your updated data ?

6. Click “Save” to

save the latest

changes”

7. Click “Release” to publish

your data for report

generation!

Note: Once you Release your data,

it will be locked for security

purposes. In case you need to make

further changes in the future, then

you need to contact BMS Support @

[email protected]

to unlock it!



How to Correct Typical Data Validation Errors

Ref Error Message BMS Financial Statement Page

/ Section

Explanation

1 Assets / Parts Inventories

– Use either detail or non-

detail

Balance Sheet / Assets / Parts

Inventory / Lines 34 to 43

You must submit data either for subaccount lines 34 to 42 -

or just for no-detail line 43 (see orange box). Not both!

2 Assets not equal to

Liabilities

Balance Sheet / Assets Line 80

and Liabilities Line 81

Asset and Liabilities must match! Please verify your balance

sheet or profit values to correct this.

3 Parts Sales Accounts

Detail and Non-detail

used

Income Statement / Part Sales /

Lines 76 to 79

You must submit data either for subaccount lines 29 to 74 -

or just for no-detail lines 76 to 79 (see orange boxes). Not

both!

4 Expenses - Direct and no-

breakout used

Expenses / Lines 1 to 42 You must submit data either for the break-out of the

departmental columns or just for the last column “No

Breakout” (see orange boxes). Not both!

5 Expenses - Value Not

Entered

Expenses / Line 43 You must submit some Expense data. Not blank!

6 Expenses - Must be

Positive

Expenses / Line 43 Your “Total Expense” box must be positive. Please check if

there is a mapping/sign issue while transferring your DMS

data into BMS.

7 Headcount must be

completed

Income and Deductions /

Headcount Statistics / Line 32 to

42

You must enter Headcount values

8 Labor rate out of range Income and Deductions / Service

Statistics / Lines 45 to 50

Please check with your Service Department that a value is

entered and that there is no decimal issues in place


Ref Warning Message BMS Financial Statement Page

/ Section

Explanation

1 Assets - Value should be

positive

Assets / Lines 7, 17, 27, 33, 45,

50, 71, 79

Values shall be positive. Please double check if this is

correct!

2 CNH and Non-CNH parts

inventory breakout

needed to qualify for Part

T&C Incentive Program

Assets / Lines 34 to 42 To qualify for incentive, please submit your Parts Inventory

data split for the Subaccounts of the individual brands

3 Allowance for Doubtful

Receivables must be

negative

Assets / Line 16 Please check that value is negative

4 Reserve - Equipment

Decline in Value must be

negative


5 Allowance for Parts

Inventory Adjustment

must be negative


6 LIFO Reserve should be

negative


7 Provision for Doubtful

Finance Receivables must

be negative


8 Assets - Depreciation

must be negative

Assets / Lines 60, 62, 64, 66, 68,

70

Please check that values are negative


How to Correct Typical Data Validation Warnings (1)



/ Section

Explanation

9 Liabilities Parts Acc.

Payable - use either detail

or non-detail

Liabilities / Lines 24 to 28 Please use either line 24 to 28 or line 29. Not both!

10 Net Worth - Dividends or

Withdrawals

Liabilities / Line 77 Please check that value is negative

11 New Equipment - Sales

should be positive

Income Statement / Any relevant

line that you submit data

In general, New Equipment Sales shall be positive. Please

double check if this is correct!

12 Sales and Cost must be

completed

Income Statement / Any relevant

line that you submit data

In general, both Sales and Cost values need to be entered.

Please check if this is correct!

13 Parts Gross Profit in % is

out of range

Income St. / Lines 33, 38, 43, 49,

54, 59, 64, 70, 75, 80, 82

Parts Gross Profit % should be between 0% and 100%.

Please check if there is a mapping issue or so.

14 Parts breakout needed to

qualify for incentive

Income Statement / Lines 29 to

75

To qualify for incentive, please submit your Parts data split

for the Subaccounts of the individual brands and sales

channels

15 Service - GP out of range Income Statement / Line 88 Total Service Gross Profit in % should be between 0% and

90%

16 New Equip. - GP out of

range

Income Statement / Line 9 New Equipment Gross Profit in % should be between -15%

and 95%





/ Section

Explanation

17 Used Equip. - GP out of

range

Income Statement / Line 10 Used Equipment Gross Profit in % should be between -5%

and 95%

18 Statistics - Service Hours

must be entered

Income and Deductions / Service

Statistics / Lines 45, 46, 47

Please check with your service department to get these

figures monthly, as these are important to calculate important

service KPIs for your reports

19 Statistics - Parts over

counter fill rate out of

range


Statistics / Line 50

Please check with your service department to get these

figures monthly. Also, “Parts over counter fill rate” should be

between 60 and 100

20 Statistics - Hours Sold

higher than Hours Paid


Statistics / Lines 45 and 47

Line 45 should be equal or greater than line 47




1. Click to “User”

Step 4 – Downloading BMS Reports

How to view/download BMS Reports?

2. Click to “Change

Password”

3. Type you old and

New password and

clock to “Save”

3. Type you old and

New password and

clock to “Save”

1. Select “Standard”

Reports” under

option “Reporting”2. Select “Report”

type

3. Select “Period”

etc. parameters and

click “Apply Filter”

4. Select Dealership

and Click to “XLS”

icon to download

the Report

3. Select “Period”

etc. parameters and

click “Apply Filter”

4. Select Dealership

and Click to “XLS”

icon to download

the Report


Step 4 – Downloading BMS Reports

Current & Future Reports

Current Dealer Reports - all generated “on the fly”

1. Dealer Financial Statement – 2013 Format (4 Pages)

2. Dealer Executive Report – New!

3. Dealer Trend Report – New!

4. Dealer Performance/Benchmark Report – 2013 Format (6 Pages)

Note: A report download takes approximately 1 minute!

Future Dealer Reports:

1. Dealer Performance/Benchmark Report – 2014 Format – Phase 2

2. Comparison Report - Phase 2

3. Budget Achievement Report - Phase 2

4. Profit Improvement Report - Phase 2


Optional – How to manually key-in data and submit via BMS

An alternative, in case you have technical data interface issues

2. Select in the

drop-down menu

data period (Year

and Month) and

click to “Search”

1. Click to “Data

View & Validation”

2. Select in the

drop-down menu

data period (Year

and Month) and


2. Select in the

drop-down menu

data period (Year

and Month) and



Optional – How to manually key-in data and submit via BMS

An alternative, in case you have technical data interface issues

3. Click on the

folder icon to open

the Online Financial

Statement


Optional – How to manually key-in and submit via BMS

An alternative, in case you have a technical data interface issues

4. Click to the tab

which you wish to

populate

5. Manually type in

your Data and all

YEAR-TO-DATE!


Optional – How to manually key-in and submit via BMS

An alternative, in case you have a technical data interface issues

6. After fully populating your data,

you may click to the individual

“Data Validation Alerts“ – to

update your data if needed (see

slide 21 for additional validation

information)

7. Finally please click “Save” and

then “Release” buttons

7. Finally please click “Save” and

then “Release” buttons

Thank you!


Agenda











Q&A


Dealer Dashboard

• Interactive and configurable dealer dashboard

Dealer Reporting

• Composite reporting to describe dealer network performance based on “median dealer”

(the middle of the entire portfolio) in addition to “average dealer”

• New Dealer Benchmark Report focused on departmental profit with previous year and

month information in the same page

• Reports will be developed continuously based on Dealer feedback, CNH Industrial

Training Programs and internal needs

Business Plan

• Tool and reporting will be developed after completion of a pilot - if interested, please let

us know!

Communication

• Additional email alerts

New BMS Functions Phase 2


Custom Dashboard(will be active in the coming months)

The New Dashboard for Phase 2


Overview:

Create budget based on last year values or start a new budget

without last year reference

Create seasonality factors to break down annual budget value

into monthly values

Create and save different plans to create different planning

scenarios

Release final plan for reporting

Export budget into Excel

All BMS report functionalities are able to reference to budget-

data

Ability to offer a “Budget Comparison Report” as an Early

Warning Instrument for the dealer!

Business Plan - Pilot Program 2014


1. Update your BMS password (see slide 17)

2. Update your BMS contact details to receive critical BMS e-mail notifications

(see slides 18 to 20)

3. If any, submit your missing financial data with start of December 2013 – also

kindly submit future periods prior the close date

4. After data submission, kindly login to BMS to check your potential Data

Validation Alerts, update data as needed and finally “Release” your data (see

slides 21 to 29)

5. Download monthly your reports after e-mail notification (see slides 30 to 31)

6. Provide feedback/recommendation for the new BMS system and reporting,

also in case you wish to join the Business Plan pilot program - e-mail: NA-

[email protected]

Your BMS Checklist – After Training

Recommend Next Steps


Your BMS Support

For Technical Support:

1. Your Online BMS Support Homepage:

• www.porbis3p.com/bmssupport (for password reset, FAQs etc.)

• Will be ongoing updated

2. Your BMS Service Team at:

• Email: [email protected]

• or Tel: +1-734-237-8620

For Business Questions or Manual Data Submission:

• BMS: [email protected]


Thank you for your attention!

Contact: [email protected] & www.porbis3p.com/bmssupport

Question & Answer

The upgraded 2014 CNH Industrial BMS System - pOrbis 3P€¦ · Copyright & Confidential! 1 The...

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Transcript of The upgraded 2014 CNH Industrial BMS System - pOrbis 3P€¦ · Copyright & Confidential! 1 The...