THE UNIVERSITY OF ALABAMA 2019 CRIMSON MUSIC CAMPS · 2019-06-09 · the university of alabama 2019...

THE UNIVERSITY OF ALABAMA 2019 CRIMSON MUSIC CAMPS

CRIMSON LEADERSHIP INSTITUTE

DIRECTOR & STUDENT INSTITUTE MONDAY, JUNE 10 – TUESDAY, JUNE 11, 2019

CRIMSON MUSIC CAMPS

CONCERT BAND CAMP MARCHING PERCUSSION CAMP

MAJORETTE CAMP WEDNESDAY, JUNE 12 – SATURDAY, JUNE 15, 2019

2007 Moody Music Building | Box 870368 | Tuscaloosa, AL 35487 | 205-348-6068 | Fax 205-348-0401 | bands.ua.edu

Sincerely,

Heath Nails Coordinator of Band Operations Associate Coordinator Summer Music Camps

May 8, 2019

Dear Crimson Music Camp Participant:

I would like to welcome you to one of the most fun and exciting musical events of your life. Participation in these prestigious summer music camps distinguishes yourself as being among the finest music students in the state of Alabama and surrounding region. We are thrilled to have you on our campus for a fun week of learning, making music, memories and friendships.

Over the course of the institute and camps, you will have many opportunities to learn and advance yourself through rehearsals, performances, and engagement with select University of Alabama School of Music faculty as well as some of the most professional and successful music educators currently practicing in the field today. Please take full advantage of each and every opportunity. If there is anything that we can do for you or help you with, please ask. It is our desire for your experience during our summer music institute and camps to be a highly beneficial experience. More than anything else, we are glad that you are here! We want you to have a good time and memorable learning experience. While you are here, work hard, listen closely, ask questions, and let us know if there is anything more we can do. This week is for you so take full advantage of all that is offered and have a great time!

Welcome, to the 2019 Summer Crimson Music Camps…Where CHAMPIONS come to play! Roll Tide!

Table of ContentsCHECK-IN ITEMS………………………………………………….….….….… 2

ADDITIONAL ITEMS…………………………………………………………... 2

MEDICAL INFORMATION FORMS AND LIABILITY WAIVERS...………. 2

WELCOME MEETING…………………………………………………………. 3

CRIMSON LEADERSHIP INSTITUTE SPECIFIC NEEDS………………... 3

MARCHING PERCUSSION CAMP SPECIFIC NEEDS….….….…………. 3

MAJORETTE CAMP SPECIFIC NEEDS……………………………………. 3

CONCERT BAND CAMP SPECIFIC NEEDS…………….….….….………. 4

ITEMS TO BRING (FOR ALL PARTICIPANTS)……….…...…..…..……… 4

MEDICAL NEEDS/HEALTH CARE………………………………….………. 5

RULES, REGULATIONS AND POLICIES………………………………...... 5

FINAL DAY OF CAMP SPECIAL INSTRUCTIONS…………….…….…….6

COMMUTER SPECIFIC INFORMATION…………………………………….7

IMPORTANT CRIMSON MUSIC CAMP TELEPHONE NUMBERS……… 8

CRIMSON MUSIC CAMP LIABILITY WAIVER…………………………… 10

CRIMSON MUSIC CAMP MEDICAL INFORMATION FORMS..….……. 14

UA CAMPUS MAP…………………………………………………….…..…. 16

CRIMSON MUSIC CAMP SCHEDULES…………………………………... 19

EMERGENCY PLAN.................................................................................22

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2019 Summer Crimson Music Camps Final Details and FAQ’s

In this packet, participants will find many details concerning their upcoming trip to the University of Alabama Summer Crimson Music Camps. PARENTS AND STUDENT PARTICIPANTS NEED TO READ THIS INFORMATION TOGETHER AND CAREFULLY! A safe and successful camp depends greatly on all of us following the guidelines, rules and policies of the camp and the University of Alabama.

CHECK-IN ITEMS: • WHO has to check-in?

o ALL DIRECTORS and STUDENT PARTICIPANTSResidents and Commuters will check-in

• WHEN do I check-in?o Crimson Leadership Institute (Directors and Students)

§ Monday, June 10, 8:00 AM – 9:15 AMo Marching Percussion/ Majorette/Concert Band Camps

§ Wednesday, June 12, 9:00-10:30 AM

• WHERE do I check-in?o Moody Music Building, Marching Band Rehearsal Room – Moody New Addition

• PURPOSE of check-in: Student participants will be assigned rooms and will have theopportunity to meet their counselors. Medical Information Forms, and Liability Waivers must be turned in during check-in and campers will be assigned a time for their chair placement audition (Concert Band Camp only).

ADDITIONAL ITEMS: • PLEASE do not wait until the last minute to check-in! It makes the process much more

difficult for the camp counselors to complete their other responsibilities.• RESIDENT PARTICIPANTS – DO NOT BRING LUGGAGE INTO THE CHECK-IN

AREA! Once participants have completed the check-in process, they should then driveto our housing sites/dorms to unload their belongings and get situated in their room.Housing will be located in Presidential Village (see map attached on Page 19)

• Be sure to follow the schedule and be on time for the first camp obligation!

MEDICAL INFORMATION FORMS AND LIABILITY WAIVERS: • ALL STUDENT PARTICIPANTS must submit a Crimson Music Camp Medical

Information Form and Liability Waiver at check-in. Student participants will not beallowed to participate in any camp activities without both of these important documentson file in the University Bands Office. PLEASE DO NOT STAPLE THESE FORMS. THEYMUST BE SUBMITTED AS SEPARATE FORMS! No medical cards are needed as theinformation on the card should be on the medical information form.

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WELCOME MEETING: • WHO attends?

o ALL Participants – Residents and Commuters MUST attend the meeting (parents may attend this meeting as well)

• WHEN is the meeting? o Crimson Leadership Institute

§ Monday, June 10, 9:30 AM o Marching Percussion/Majorette/Concert Band Camps

§ Wednesday, June 12, 12:00 PM

• WHERE is the meeting? o All Camps: Moody Music Building, Concert Hall

• PURPOSE of the meeting: The Welcome Meeting will provide an orientation session to

students and parents for the Crimson Music Camps (Parents are not required, but are encouraged to attend. After the meeting, parents are free to head home.)

CRIMSON LEADERSHIP INSTITUTE SPECIFIC NEEDS: • Each CLI Participant will need to bring comfortable clothing for daily sessions and

classes as well as a notebook and pencil to all sessions and classes. MARCHING PERCUSSION CAMP SPECIFIC NEEDS:

• Each Marching Percussion Camper will not have to audition for chair placement. Campers in this camp will perform basic warm-up exercises and from the performance of these exercises, campers’ skill set levels will be assessed.

• Each Marching Percussion Camper should bring their own personal instrument and proper stand for that instrument (label the instrument, case and stand with the student participant’s name and address). We DO NOT provide any marching snare drums, bass drums, tenor drums, cymbals or sticks/mallets for the camp. Keyboard instruments will be provided for campers who wish to play keyboard instruments. ALL campers should bring their own personal mallets and/or appropriate sticks for their percussion instrument. NO STICKS OR MALLETS WILL NOT BE PROVIDED!

• Some of the rehearsals for the Marching Percussion Campers may be held outdoors. As such, campers should be prepared by bringing hats, sunscreen, insect spray, reusable water bottles and athletic tennis shoes. Any specific questions regarding Marching Percussion Camp can be sent to Neal Flum. He can be reached at: [email protected].

MAJORETTE CAMP SPECIFIC NEEDS:

• Each Majorette Camper will need to bring comfortable twirling clothing that will allow them to move in easily and comfortably while working on baton routines. All campers should bring both athletic tennis shoes AND jazz shoes. NO FLIP-FLOPS OR SANDALS ARE ALLOWED DURING INSTRUCTION TIME OR REHEARSALS. Some rehearsals may be held outdoors so campers should be prepared with sunglasses, hats, sunscreen, insect spray, reusable water bottles, etc.

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• Each Majorette Camper should bring a backpack/bag for daily use, a beach towel or

yoga mat for morning stretch classes, a recording device to help remember routines, hair products to secure hair away from face for class, a notebook and pencil for note taking during classes and a Sharpie (you never know who you might see on campus around the football stadium).

• Each Majorette Camper should bring one, two and/or three batons (three if you would

like to take the 3-baton class) as well as show-twirl items such as a hoop-baton, streamers, baton knives, etc. NO TWIRLING EQUIPMENT WILL BE PROVIDED! Any specific questions regarding Majorette Camp can be sent to Marion Powell. She can be reached at: [email protected].

CONCERT BAND CAMP SPECIFIC NEEDS:

• Each Concert Band Camper will be assigned an audition time at check-in. Campers should report to their audition room at least 10 minutes PRIOR to the audition time assigned at check-in. For the Concert Band Camp, the auditions are only for chair placement. Specific audition rooms will be assigned at check-in as well. Look for posted directional signs throughout the Moody Music Building for guidance to the audition rooms.

• CRIMSON BAND STUDENTS (GRADES 10, 11 AND 12): Campers should prepare any 6 chromatically adjacent major scales (example: Bb, B, C, Db, D and Eb scales are chromatically adjacent) and arpeggios. Campers should prepare the scales two octaves where possible and perform them from memory. There will be a brief sight-reading etude provided to all campers in the audition room. Campers will have approximately one minute to look the etude over and then asked to perform.

• WHITE BAND STUDENTS (GRADES 7, 8 AND 9): Campers should prepare any four

chromatically adjacent major scales (example: Bb, B, C and Db are chromatically adjacent major scales) and arpeggios. Campers should prepare the scales two octaves where possible and perform them from memory. There will be a brief sight-reading exercise provided to all campers in the audition room. Campers will have approximately one minute to look the etude over and then asked to perform.

• ALL CONCERT BAND CAMPERS: Campers should bring their own personal instrument

(label the case with the camper’s name and address). Percussionists will need to bring their own sticks and mallets. We DO NOT provide any instruments other than the percussion instruments (except sticks and mallets). Each Concert Band Camper should also bring a folding music stand for all sectionals and masterclasses (label the stand with the camper’s name and address) as well as a pencil. Concert Band Campers should also bring extra reeds and any mutes they have for all rehearsals and classes. NO REEDS OR MUTES WILL BE PROVIDED! Mutes are not required but encouraged.

ITEMS TO BRING (FOR ALL PARTICIPANTS):

• FINAL PERFORMANCES/CONCERT ITEMS FOR LAST DAY OF CAMP *This is for Concert, Percussion, and Majorette Camp ONLY* o All campers will be given a 2019 Summer Crimson Music Camp t-shirt at check-in

on the first day of their camp. This t-shirt is for the final performances and concerts. All campers should bring a pair of khaki pants or shorts and athletic tennis shoes

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to be worn with the 2019 Summer Crimson Music Camp t-shirt as their attire for the final performances and concerts. There is no final performance or presentation for the Leadership Institute, but participants will still get a 2019 Crimson Leadership Institute t-shirt.

• DORM AND CAMP ESSENTIALS

o ALL linens are needed for twin size beds OR a sleeping bag, alarm clock, hair dryer and all toiletries (soap, shampoo, etc.) along with bath towels and washcloths

o Presidential Village is a 4 bedroom, 2 bath suite-style dorm with a living room area and a kitchen equipped with a microwave and a full-size fridge

o Snacks, microwave meals, soft drinks/water are allowed in the dorms o Informal, summer clothes for rehearsals and recreation ***PLEASE dress

comfortably, casually and appropriately for rehearsals and other indoor camp activities***Also see CAMP SPECIFICS on pages 3-5

o Raincoat and/or umbrella in the event of rainy weather o Recreation apparel (e.g. swimsuit – PLEASE be conscious of swimsuits for

ladies…be modest and remember that you are representing your family and your school)

o Money for incidental purchases (recordings/souvenirs) and refreshments § Suggested amounts: $20.00 – $30.00 will be plenty - please do not bring

larger sums of money as it will not be needed § There are vending machines in Moody that take $1 dollar bills and coins

MEDICAL NEEDS/HEALTH CARE:

• PLEASE remember that completed Crimson Music Camp Medical Information Forms and Liability Waivers must be submitted at check-in or participants will not be allowed to participate in the institute or camps. PLEASE DO NOT STAPLE THESE FORMS; THEY MUST BE SUBMITTED AS SEPARATE FORMS! No copies of medical insurance cards are needed as the same information will be provided on the Medical Information Form.

• In the event of severe illness or injury to a student, the staff will escort the participant to either a clinic or DCH Hospital (depending on the time of day). Costs resulting from treatment, medication, x-rays or lab work (ALL EXPENSES) are the responsibility of the parents. Parents will be notified IMMEDIATELY if health care becomes necessary.

CAMP RULES, REGULATIONS AND POLICIES:

• PARENTS should sit down with their child and go over the rules, regulations and policies thoroughly and carefully. Be sure each student participant understands all camp rules, regulations and policies. Remember that all student participants are guests of the University of Alabama and as such, are subject to all of its rules, regulations and policies while on campus.

o ALL student participants will attend ALL classes, rehearsals, meals, and social

functions, punctually. Any problem resulting in absence or tardiness must be reported to a counselor before each class or function.

o Immediately after evening events, student participants staying on campus will be shuttled directly back to the dorm. All student participants staying on campus will

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be in the dorm within thirty minutes of the conclusion of the evening events at the Moody Music Building or recreation events. student participants will be monitored by counselors in public areas of the dorm and are to be in their assigned rooms by 10:30 PM with lights out at 11:30 PM each night.

o There will be NO visiting of rooms or floors by members of the opposite sex at any time of the day or night. Male student participants will be housed on the assigned male dorm floor and female student participants will be housed on the assigned female dorm floor.

o Any use of alcohol, tobacco products, drugs, or any intoxicating substances will result in immediate dismissal from camp with no refund and could potentially cause severe punishment with the University Police and/or Tuscaloosa Police Department.

o No skateboards, rollerblades, or Heelies, are allowed.

o Student participants are not permitted to ride in private vehicles except those of their own parents or a Campus Bus escorted by UA Staff. Commuters will check-in each morning and out each evening with a Crimson Music Camp counselor.

o Any time a student participant leaves the dorm, other than for rehearsals or scheduled events, a counselor must escort them.

o Any visitors not associated with the camp ARE NOT ALLOWED on the floors or in the rooms of the dorm. Parents are exceptions to this rule for check-in/check-out and emergencies only! Parents, directors, chaperones, etc. are not allowed in the dorms at any time other than check-in/out and/or emergencies.

o Each student participant is responsible for the good condition of their room. Damaged property will be the responsibility of the student participant and parents. All rooms will be inspected before the student participant checks out.

o Disruptive behavior WILL NOT be tolerated and may result in dismissal from the camp with no refund of camp fees.

o Transportation is provided to and from all events not located at the Moody Music Building. There is no reason to drive during camp. If a student participant drives from home to the Crimson Music Camp, as a Commuter Camper, a camp counselor may ask for their car keys until the end of camp.

o All cell phones must be TURNED OFF during all camp sessions, rehearsals, and/or meetings. student participants may use their phones during meal times, breaks, recreation time or free time. At no time should cell phones be on during rehearsals or classes. Texting during these classes and rehearsals is not permissible and phones will be taken from the student participants and held until the camp is over if this policy is violated.

• FAILURE TO ABIDE BY THESE RULES AND REGULATIONS WILL RESULT IN

DISMISSAL FROM THE CAMP AT THE DISCRETION OF THE CAMP DIRECTOR! FINAL DAY OF CAMP SPECIAL INSTRUCTIONS:

• Parents should plan to meet their child after the final session, performance and/or concert at the Moody Music Building. Luggage will already be packed and stored at the Moody Music Building. Resident campers will have already checked out of the dorm and keys will have been returned to UA Housing. Resident campers will bring their luggage with

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them to the Moody Music Building on the final day. Luggage should be loaded into parents’ vehicles after the final session, performance and/or concert.

• Commuters, please see “Commuter Campers Specific Information” below for your final day instructions.

• Concert Band Camp, Marching Percussion Camp, and Majorette Camp final concert and/or performances will be held on Saturday, June 15 at 1:00 PM. The Concert Band Camp concert will be held in the Concert Hall of the Moody Music Building. Marching Percussion Camp and Majorette Camp final performances will be held on Butler Field (Million Dollar Band rehearsal field) pending good weather. Butler Field is located across 2nd Avenue from the Moody Music Building. Student participants will need to communicate with their parents/guardians and/or guests if the final concert or performance locations are changed due to weather.

• There WILL NOT be a final performance/concert for the Crimson Leadership Institute. The CLI will end with a final session to recap the two-day event. The Concert Band Camp, Marching Percussion Camp, and Majorette Camp conclude with the final concerts/performances.

COMMUTER STUDENT PARTICIPANT SPECIFIC INFORMATION:

• THIS SECTION IS ONLY FOR PARENTS OF THOSE STUDENT PARTICIPANTS COMMUTING TO AND FROM CAMP EACH DAY!

• All commuter student participants must attend the Welcome Meeting held in the Moody Music Building Concert Hall. Parents are also encouraged to attend.

• It is best if commuter student participants spend the entire day at camp for the following

reasons: o Parents need only drop student participants off in the morning and pick them up in

the evening instead of making multiple trips to campus.

o One of the most important periods of interaction at summer camp is mealtime. Commuter student participants will eat with the all other student participants at Burke Hall for lunch and dinner only. (Breakfast will be “on your own” before arriving to camp)

o Spending all day on campus will allow commuter student participants to take part in all of the evening social events (e.g. swim party, bowling night, etc.).

o It is much easier for camp counselors to keep track of and supervise student participants if they are not making trips to and from campus during the day.

• MORNING DROP-OFF PROCEDURE FOR COMMUTERS: o Commuter student participants should eat breakfast at home and then be dropped

off at 8:15 AM at the Moody Music Building for the first session of the day. Commuter student participant pricing includes lunch and dinner ONLY.

o All commuter student participants must check-in with the Commuter Counselor when arriving on campus. There will be a Commuter Counselor at each location, each day!

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• EVENING PICK-UP PROCEDURE FOR COMMUTERS: o All commuter student participants should be picked up according to the following

schedule. ***all times subject to change*** § Day 1 9:30 PM – Moody Music Building Main Entrance § Other Days 10:30 PM – Moody Music Building Main Entrance § Final Day 12:00 PM (Crimson Leadership Institute)

Tuesday, June 11 § Final Day 2:00 PM (Concert, Percussion, Majorette)

Saturday, June 15

• LAST DAY PICK-UP INSTRUCTIONS FOR COMMUTERS: o Commuter student participants need to be picked up immediately after their final

session, concert and/or performance.

• ADDITIONAL PICK-UP INFORMATION FOR COMMUTERS: o Commuter Counselors will wait with student participants until every child has

been picked up. Be sure to check-out with the camper’s assigned Commuter Counselor.

o Parents should be certain to communicate with the Commuter Counselor when picking up their child at the conclusion of the camp day.

o If for some unavoidable reason parents find it necessary to pick up their child at times other than the ones listed on our website or in this Summer Crimson Music Camp “Final Details and FAQ’s” information packet, they must make arrangements with the Commuter Counselor who will be at registration or Camp Staff who can be reached at 205.348.6068, the Crimson Music Camp Office (also University Bands Office).

o If parents wish for their child to be picked up by someone else (other family member, family friend, etc.), please give that information to the Commuter Counselor or Camp Staff at camp check-in. Such permission/directions should be written or typed out and signed by the parent/legal guardian. Parents may not make arrangements with the Commuter Counselor or Camp Staff verbally or over the phone; these arrangements MUST be in writing.

o Should parents have any questions about Commuter Student Participant policies, please feel free to contact the Camp Office at 205.348.6068. Keeping track of all student participants is our NUMBER ONE PRIORITY! Parent assistance in this task is greatly appreciated!

IMPORTANT CRIMSON MUSIC CAMP TELEPHONE NUMBERS:

• The Crimson Music Camp Office is also the University Bands Office. This office is open Monday through Friday from 8:00 AM to 5:00 PM. Should parents need to get in touch with their child for EMERGENCIES ONLY, and they are not able to reach them on personal cell phones, please call the office at 205.348.6068. This is not a number to be used just to call and check on student participants, asking how their camp is going. NO PERSONAL PHONE CALLS WILL BE MADE FROM THIS PHONE OR TO THIS PHONE! This is a business phone for the University Bands Office and should be used only for emergencies during camp.

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• The University of Alabama Police Department should be contacted only in the event of an emergency and if the Crimson Music Camp Office is closed. Again, please do not contact the University Police Department just to talk with student participants about their camp experience. This phone should only be used in the event of an emergency, if parents are not able to reach their child on personal cell phones or via the Crimson Music Camp Office. The University of Alabama Police Department can be reached at 205.348.5454.

Youth Protection Program: Liability WaiverProgram: __________________________________________ Event Date(s): _________________________

Participant: ________________________________________ Age (at the time of program):

Purpose This form is to be signed by each Participant (or the parent/guardian of any Participant under the age of 19) involved in the Program. In consideration for the educational, social, recreational, and other benefits to be provided, the receipt and adequacy of which is acknowledged, Participant agrees as follows.

Liability ReleaseTHIS IS A RELEASE OF LIABILITY. Participant knowingly and voluntarily waives, releases, exculpates, and discharges UA and any related third party entities or contractors from and against any and all Potential Liabilities connected with the Program. By signing this form, the Participant voluntarily agrees to discharge UA and any related third party entities or contractors in advance from all such Potential Liabilities.

Indemnification The Participant agrees to hold harmless and indemnify UA from and against Potential Liabilities related to or arising from Participant’s involvement in the Program.

Assumption of RiskThe Participant understands and acknowledges that there are risks, including significant risks, inherent in all activities that can result in loss, damages, injury, or death, including, without limitation:

• Travel/traffic risks such as accidents, crashes, and risks from autos operated by UA or the Program aswell as autos operated by other individuals or entities, poorly maintained roads, sidewalks, as well ascriminal acts that can result in serious injury or death;

• Premises risks, including those that may be owned by others and risks from water, such as drowning;• Injury risks from falls, collisions, or accidents (such as cuts, bruises, torn muscles, sprains, broken bones,

concussion, etc.);• Outdoor risks, such as weather, lightning, heat or cold, insect bites/stings, allergic reactions to plants,

dehydration, hypothermia, drowning, sunburn, animals, and limited access to medical care;• Risks from others involved in the Program such as transmitted illnesses or others’ actions;• Health risks, such as allergic reactions, heart or respiratory events as well as other risks inherent in any

strenuous activities, including things identified as “injury risks” herein;• Equipment risks, including failure, misuse, inherent risks, and risks from UA or non-UA equipment;• Other risks and hazards beyond the control of UA, including criminal acts that can result in serious

injury or death.Unique risks potentially related to the Program may include but are not limited to:

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The Participant acknowledges that they have had an opportunity to investigate the Program before executing this form and, knowing and understanding all risks associated with the Program, Participant nevertheless VOLUNTARILY AGREES TO ASSUME AND ACCEPT ALL RISKS that potentially accompany participation in the Program. Participant also agrees to take all reasonable steps to avoid any risks, injury, or death.

Health Care and EmergenciesUA does not accept responsibility or liability for providing health care services or health care insurance for Participant. Participant should consult their own medical care provider, and warrants their physical fitness to participate in the Program. Participant authorizes UA to obtain any necessary medical treatment for Participant during the Program. Participant agrees to be responsible for the payment of any fees and charges that may be imposed by any doctor or hospital facility in the provision of medical care to Participant. Further, Participant agrees to indemnify and hold UA harmless from any claim that may be made by a doctor of medical facility of said fees and charges incurred in the provision of medical care to Participant. The Participant is required to provide the name(s) and contact number(s) for a parent, guardian, or other party that is a reliable contact in the event of emergencies.

Conduct Participant agrees, for the duration of the Program, to abide by all applicable federal, state, and local laws as well as the rules and regulations for the Program. Participant also agrees to follow posted signs as well as instructions and directions of University officials and Program directors and supervisory staff.

Photography Participant acknowledges that photographs and possible videos may be taken and irrevocably and perpetually authorizes UA to broadcast these images. Participant releases and discharges UA from any potential claims related to the broadcast or use of their image, and any potential claims related to the work. Participant waives any right to inspect or approve the work or the broadcast of their image. This agreement shall be interpreted in accordance with applicable law. This is the entire agreement of the parties, and any changes must be in writing.

Definitions The following terms have the stated meaning when used in this document:

• Applicable Law – the laws of the State of Alabama, without regard to conflicts of laws provisions. UAdoes not waive, but reserves, all immunities, including Article I, section 14, of the Alabama Constitution.Claims against the University must be made to the State Board of Adjustment. To the extent not barred byimmunity, nor required to be filed before the Board of Adjustment, exclusive venue and jurisdiction of alldisputes shall lie in the state and federal courts of Tuscaloosa County, Alabama.

• Broadcast - to use, reuse, broadcast, publish and/or copyright, in whole or in part, for advertising,promotion, publicity, trade, educational, commercial, merchandising, packaging, public relations andmedia purposes, in all media, worldwide without limitation, in perpetuity.

• Image - image, picture, name, biographical information, voice, statements, recordings or interviews madeby or attributable to the person who is appearing in the work, verbatim or otherwise, photographicportraits, drawings, visual representations, video tapes, motions pictures, or other use of likeness in wholeor in part, and any reproductions thereof.

• Participant – the person participating in the Program or any University employee (regular or temporary),3rd party employee, student, or volunteer working in any capacity to facilitate or support the Program. If

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the Participant is under age 19 or is under some form of court-ordered guardianship or custodial arrangement, permission and acknowledgement by a parent/guardian is required.

• Potential Liabilities or Claims – any and all loss, injury, death, claims, actions, suits, proceedings,settlements, damages, costs, fees, and expenses, at law or equity, known and unknown, foreseen andunforeseen, including, but not limited to, attorney fees and costs of litigation, and liabilities arising out of,connected with, or resulting from the Participant’s involvement in the Program, such as medical expenses,other costs, injury, sickness, or death. Additionally, potential claims related to the use of the Participant’simage may refer to any liability, damages (compensatory or punitive), claims, or causes of actionwhatsoever, including, without limitation, claims for invasion of privacy, defamation of character or anyalteration, distortion or illusionary effect, whether intentional or otherwise.

• Program – __________________________________________ including all activities incidental orconnected therewith, such as housing, dining, training, activities, and transportation. Programs may beheld on or off University property and may require transit between two or more locations. The terms ofthis document will apply regardless of Program location, including to and from the event(s).

• UA – The Board of Trustees of The University of Alabama (hereinafter referred to as “UA” or“University”), including The University of Alabama, affiliated foundations, and their respective trustees,officers, employees, agents, representatives and volunteers.

• Work – the finished product and any material used in connection therewith.

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Emergency Contact(s): Name: _______________________________________________ Phone: ____________________________

Name: _______________________________________________ Phone: ____________________________

Acknowledgement I, AS PARTICIPANT, ACKNOWLEDGE THAT I HAVE READ AND UNDERSTAND THIS ENTIRE DOCUMENT AND, RELYING WHOLLY UPON MY OWN JUDGMENT, BELIEF, AND KNOWLEDGE THE RISKS ASSOCIATED WITH THE PROGRAM, WHICH INCLUDE SIGNIFICANT INJURY OR DEATH, VOLUNTARILY AGREE TO EXECUTE THIS DOCUMENT AND PARTICIPATE IN THE PROGRAM. I ACKNOWLEDGE THAT NO ORAL REPRESENTATIONS, STATEMENTS, OR INDUCEMENTS HAVE BEEN MADE TO ME SEPARATE AND APART FROM THE TERMS OF THIS DOCUMENT. I VOLUNTARILY SIGN THIS AGREEMENT OF MY OWN FREE WILL FULLY INTENDING TO LEGALLY BIND MYSELF, MY HEIRS, SUCCESSORS, AND ASSIGNS TO ITS TERMS.

Signature: ______________________________________ Date: ______________________________

Printed Name: ___________________________________ Phone: _____________________________ *If Participant is under the age of 19, a Parent/Guardian must execute this document.

Parent/Guardian Acknowledgement THE SIGNING PARENT/GUARDIAN CERTIFIES THAT THEY ARE OVER THE AGE OF 19, HAS READ AND UNDERSTANDS THIS DOCUMENT, UNDERSTANDS THE RISKS, INCLUDING INJURY OR DEATH, ASSOCIATED WITH THE PROGRAM, IS VOLUNTARILY ALLOWING PARTICIPANT TO TAKE PART IN THE PROGRAM, HAS THE RIGHT TO SIGN ON BEHALF OF THE PARTICIPANT, IS SIGNING THIS DOCUMENT VOLUNTARILY, ACKNOWLEDGES THAT NO ORAL REPRESENTATIONS, STATEMENTS, OR INDUCEMENTS HAVE BEEN MADE SEPARATE AND APART FROM THE TERMS OF THIS DOCUMENT, AND AGREES TO ENTER INTO THE SAME, FULLY INTENDING TO LEGALLY BIND PARTICIPANT, HIS/HER HEIRS, SUCCESSORS, AND ASSIGNS TO THE TERMS OF THIS DOCUMENT.

Parent/Guardian Signature: ____________________________________ Date: _______________________

Printed Name: ________________________________________ Relationship: _______________________

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Youth Program Medical Information Form Participant Name: Age:

Program/Activity Name: Program Date:

Instructions The University of Alabama requests the information on this form so that, in case of emergency, we will have accurate information to assist with providing or securing appropriate medical assistance for our participants. It is recommended that you consult with a physician prior to participating in this program. If the participant has a pre-existing medical condition, participation in any strenuous activity may not be recommended. You are accountable for providing an accurate medical history, but final determination about appropriateness of participation is the responsibility of you and your physician.

Please answer all questions below. If the participant has any medical issue that is not specifically requested below, but which you think is important, please include that information in Section IV. If you answer yes to any of the following, please explain as indicated.

Parent/Guardian Information Name of Parent/Legal Guardian:

Address:

City: State: Zip:

Primary Phone Number: Alternate Phone Number:

Emergency Contact Information Primary Person to notify in case of emergency: Relationship:

Contact’s Phone Number(s): ( ) , ( )

Secondary Person to notify in case of emergency: Relationship:

Contact’s Phone Number(s): ( ) , ( )

Family Physician: Phone Number: ( )

Insurance Provider: Phone Number: ( )

Insurance subscriber name: Subscriber date of birth:

Policy Number:

(Please attach a copy of the front and back of your insurance card with this form.)

I understand that The University of Alabama does not offer any form of health, liability, or other insurance coverage for participants. (Please initial: _______)

Medical Information Are all immunizations up to date? Yes No Date of last tetanus shot:

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Youth Program Medical Information Form Please list any current medical concerns or medical history we need to know about your child: (Ex. past injuries, current conditions, physical limitations, etc.)

If your child has any limiting medical conditions that you or your doctor feel could impact participation in this program, please explain.

List any allergies: (Ex. medications, bee stings, food, latex, plants, etc.)

Explain any accommodations that your child needs to enable them to safely participate in the program/activity: (Attach additional information, if necessary.)

Additional Information Please provide any additional information or explanation that you feel could be relevant or beneficial for our staff to know in supporting your child during this program. (Attach additional information, if necessary.)

Authorization for Medical Care I understand that my child is voluntarily participating in a program/activity at The University of Alabama. By signing this form, I hereby acknowledge that all information is accurate and current, that any activity restrictions, allergies, and medications are listed on this form, and to the best of my knowledge, my child is capable of participating safely in this program/activity. I acknowledge that my failure to disclose relevant information may result in harm to my child and/or others during this program/activity. I agree to notify the program/activity of any changes in my child’s mental, physical, or medical condition before the program/activity begins.

In the case of accident or illness, I hereby authorize the program/activity staff to administer or seek medical treatment for my child, as they see fit, including routine first aid care or emergency medical treatment. I will assume the financial responsibility for any costs associated with health care for my child that may occur during this program. I hold harmless and agree to indemnify the program/activity, The University of Alabama, its agents, and the Board of Trustees from any claims, causes of action, damages, and/or liabilities arising out of or resulting from said medical treatment. I acknowledge that I am solely responsible for any hospital or other costs arising out of any bodily injury or property damage sustained through my child’s participation in such voluntary program/activity.

Signature of Parent/Guardian: Date:

Parent/Guardian Name:

15

Youth Program Medication Management Form

Instructions Prescription or over-the-counter (OTC) medications, including medications for conditions such as food, drug or insect allergies; diabetes; asthma; or epilepsy may be brought to the Program under the condition that the medications will be secured by program staff and made available to participant for self-administration as authorized in writing by the participant’s parent/guardian. It is the participant’s responsibility to come to get their medications, but program staff will make every effort to remind them as needed. If the participant is unsure of the medication to take or the correct dosage, program staff will contact the parent or guardian for clarification.

Medication must be in its original container and all labels must be intact with instructions clearly legible. Prescription medications must be labeled by the pharmacist or prescriber, with the name, address and phone number for pharmacist or prescriber. It is advised that containers hold only the amount required for the time the participant will be attending the Program. If a tablet should be cut in half, this should be done before the submitting medication to the Program. Please send medicine cups for liquid medications.

All medications for a single participant should be stored in a plastic bag labeled with the participant’s name and date of birth. All medications and medication bags will be returned to the participant’s parent/guardian when the program is over.

This form must be completed fully in order for participants to self-administer required prescription or OTC medication. A new Medication Management form is required for each program attended by the participant, each medication, and each time the is a change in dosage or time of administration of a medication.

Note: Unless we have prior parental authorization, we cannot provide ANY OTC medications.

16

Youth Program Medication Management Form Participant Name:

Program/Activity Name: Program Date:

Medication Information Medication Name: Dose:

Condition for which medication is being administered:

Specific Directions (e.g., on empty stomach/with water, taken with food, etc.):

Time/frequency of administration:

If taken as needed, frequency:

If taken as needed, for what symptoms:

Relevant side effects:

Medication shall be administered from (date): to

Special Storage Requirements: Is refrigeration required? ___Yes ___No

Prescriber’s Name/Title:

Prescriber’s Place of Employment: Telephone:

If your child requires any assistance with their medications, please explain:

Authorization • I authorize and recommend self-administration by my child for the above medication.

(Please initial: _____)• I also affirm that they have been instructed in the proper self-administration of the prescribed

medication by their attending physician. (Please initial: _____)• I shall indemnify and hold harmless the Program Staff, The University of Alabama, its Board of Trustees,

Administration, Faculty, Staff, Student Leaders, and all other officers, directors, employees and agentsagainst any claims that may arise relating to my child’s self-administration of prescribed medication(s).(Please initial: _____)

Signature of Parent or Guardian: Date:

Parent or Guardian Name:

Work Phone: Cell Phone:

17

2019 Crimson Music CampCRIMSON LEADERSHIP INSTITUTE - STUDENT

Monday, June 10 - Tuesday, June 11, 2019

19

MondayJune 10

TuesdayJune 11

Check-in(MBRR - MMB)8:00-9:45 AM

Breakfast (Provided)7:30-8:30 AM

Marching Band Rehearsal RmStudents will check-in, move into their dorm and then return for the

Opening Session

Small Group Session 310:30-11:45 AM

Various Moody ClassroomsLunch (Provided)12:00-1:15 PM

Marching Band Rehearsal Rm

Lunch (Provided)12:00-1:15 PM

Marching Band Rehearsal RmSmall Group Session 1

1:30-2:45 PMVarious Moody Classrooms

Small Group Session 41:30-2:45 PM

Various Moody ClassroomsSmall Group Session 2

3:00-4:15 PMVarious Moody Classrooms

Large Group Session 24:30-5:30 PMRecital Hall

Breakout Session5:30-6:30 PM

Dinner (Provided)7:00-8:00 PM

Marching Band Rehearsal Rm

Discussion Forum w/MDB DM8:00-9:00 PM

Shuttle to Housing9:30-10:00 PM

Room CheckRiverside West

10:30 PM

Lights Out!11:00 PM

Large Group Session 1Dream Big

9:45-11:45 AMRecital Hall

Large Group Session 3Take Action

9:00 AM - 10:15 PMRecital Hall

Large Group Session 4ACHIEVE!!!3:00-4:30 PMRecital Hall

Dismiss4:30 PM

Thanks for attending! We hope to see you back next year!

ROLL TIDE!

2019 Crimson Music CampCONCERT BAND CAMP

Wednesday, June 12 - Saturday, June 15, 2019

WednesdayJune 12

ThursdayJune 13

FridayJune 14

SaturdayJune 15

Check-in &Chair Placement Auditions

9:00-10:30 AM

Breakfast (BDH)7:15-8:00 AM


Clean room, pack and check out then head to


Secitonal Rehearsal(Various Rooms-MMB)

8:30-10:00 AM


8:30-10:00 AM

Dorm Move-in & Lunch (On Your Own)10:30 AM - 12:00 PM

General Meeting(Concert Hall-MMB)

12:00-12:30 PM

Lunch (BDH)12:15-1:15 PM



Rehearsal #1(CBRR & Concert Hall-MMB)

12:45-3:15 PM

Finale Performance(Concert Hall-MMB)

1:00 PM

Break3:15-3:30 PM

Masterclasses(Various Rooms-MMB)

3:45-5:15 PM


3:45-5:15 PM


3:45-5:15 PM

Pizza Social(MBRR-MMB)5:30-6:30 PM

Dinner (BDH) 5:30-6:30 PM



6:45-9:00 PM


6:45-8:15 PM


6:45-8:15 PM

Camper Meetingwith Counselors(MBRR-MMB)9:15-9:45 PM

Outdoor Pool Night (Outdoor REC Pool)

8:30-10:30 PM

Bowl Night (Bowlero)

8:30-10:00 PM

Dorm Shuttle & Room Check (Riverside East)

10:00 PM


10:00 PM


10:00 PM

Lights Out!11:00 PM

Lights Out!11:00 PM

Lights Out!11:00 PM


1:30-3:30 PM


10:30 AM - 12:00 PM


1:30-3:30 PM


10:30 AM - 12:00 PM

Students will check-in, complete their chair placement audition, then move into their dorm and

have lunch on their own Rehearsal #9(CBRR & Concert Hall-MMB)

9:30-11:00 AM

20

2019 Crimson Music CampMARCHING PERCUSSION CAMP


WednesdayJune 12

ThursdayJune 13

FridayJune 14

SaturdayJune 15

Check-in (MBRR-MMB)9:00-10:30 AM





Drumline SecitonalRehearsal

(Various Rooms-MMB)8:30-10:00 AM

Drumline SecitonalRehearsal

(Various Rooms-MMB)8:30-10:00 AM



12:00-12:30 PM




Session #1FULL DRUMLINE

(IRR-MMB)12:45-3:15 PM

Finale Performance(Location TBD)

1:00 PM

Break3:15-3:30 PM

Session #2CONCERT PERC CLINIC

(Various Rooms-MMB)3:45-5:15 PM








Rehearsal #1ALL IN CONCERT BAND

(CBRR & Concert Hall)6:45-9:00 PM







8:30-10:30 PM


8:30-10:00 PM


10:00 PM


10:00 PM


10:00 PM

Lights Out!11:00 PM

Lights Out!11:00 PM

Lights Out!11:00 PM

Students will check-in then move into their dorm and have lunch on

their own


(IRR-MMB)10:30 AM - 12:00 PM


(IRR-MMB)10:30 AM - 12:00 PM


(IRR-MMB)1:30-3:30 PM


(IRR-MMB)1:30-3:30 PM


&CONCERT BAND

REHEARSAL(IRR-MMB)

9:30-11:00 AM

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2019 Crimson Music CampMAJORETTE CAMP


WednesdayJune 12

ThursdayJune 13

FridayJune 14

SaturdayJune 15

Check-in (MBRR-MMB)9:00-10:30 AM






8:30-10:00 AM


8:30-10:00 AM



12:00-12:30 PM




Session #1(MBRR-MMB)12:45-3:15 PM

Finale Performance(Location TBD)

1:00 PM

Break3:15-3:30 PM


3:45-5:15 PM


3:45-5:15 PM


3:45-5:15 PM









8:30-10:30 PM


8:30-10:00 PM


10:00 PM


10:00 PM


10:00 PM

Lights Out!11:00 PM

Lights Out!11:00 PM

Lights Out!11:00 PM

Session #9(MBRR-MMB)9:30-11:00 AM

Students will check-in then move into their dorm and have lunch on

their own

Session #3(MBRR-MMB)

10:30 AM - 12:00 PM

Session #6(MBRR-MMB)

10:30 AM - 12:00 PM



22

Emergency Plan

Youth Protection Program

For emergencies: Call UAPD: (205)348-5454

1 Off Campus: Dial 911

Introduction This emergency plan is meant to provide basic emergency information for programs involving youth participants hosted by The University of Alabama. It focuses on the most common types of emergencies (i.e., fire, severe weather, etc.) and is not meant to be all inclusive.

In order to assist with disseminating the information, the Emergency plan will be added to the training packet sent to program staff through DocuSign. However, it is the Program Director’s responsibility to ensure that all program staff are properly informed on appropriate emergency procedures.

Additional information regarding UA procedures or emergencies that affect the main campus and surrounding area can be found at https://ready.ua.edu.

UA Safety App UA has a made available, free of charge, a mobile app that provides immediate access to on-campus information in case of an emergency. Features include a built-in GPS to every campus building and shelter location, AEDs and safety guidelines for potential hazards. Users can receive exclusive UA Alerts and current UAPD advisories for up-to-date information. Additional features include National Weather Service information for Tuscaloosa County and an emergency contact list for instant dialing with one push. Download the UA Safety mobile app, available on iOS and Android devices.

https://ready.ua.edu/

https://ready.ua.edu/safety-app/

https://itunes.apple.com/us/app/UA-safety/id1198780581?mt=8

https://play.google.com/store/apps/details?id=edu.ua.caps.uasafety

For emergencies: Call UAPD: (205)348-5454

2 Off Campus: Dial 911

Program Information Program Name:_______________________________________ Start Date:_____________________

Contact Information General Information The following contact information may be used to obtain general information in non-emergency situations.

General Contact:____________________________ Phone:_______________________________

Web address: ______________________________ Email:________________________________

Compliance, Ethics, and Regulatory Affairs________________________________(205) 348-2334 [email protected]

Emergencies In the event of an emergency, the following individuals may be contacted for information. Please note that these contacts might not be the same as those used for general information.

Primary Contact:____________________________ Phone:_______________________________

Alternate Contact:___________________________ Phone:_______________________________

If the designated emergency contacts cannot be reached, please contact UAPD for on-campus emergencies or local law enforcement for off-campus emergencies.

University Police (UAPD) ________________________________________(205) 348-5454 or 911

Shelter Locations If emergency conditions necessitate evacuation of the planned program location, participants will be moved to the following shelter location(s).

Primary Shelter: _____________________________________________________________________

Alternate Shelter:____________________________________________________________________

mailto:[email protected]

For emergencies: Call UAPD: (205)348-5454 3 Off Campus: Dial 911

Emergency Instructions Report an Emergency Use the following steps to report emergency situations, criminal activity, or medical emergencies.

On Campus The University of Alabama maintains its own accredited police department that is tasked with managing all campus emergencies. To report a crime or an emergency, call The University of Alabama Police Department (UAPD) at 205-348-5454. UAPD will immediately respond and request assistance from other agencies (fire, medical, etc.) as appropriate. For ALL campus emergencies, UAPD is the primary point of contact.

Off Campus Off-campus emergencies should be reported by dialing 911. UAPD should also be notified so they can assist where needed and ensure that UA’s reporting requirements are met.

Be prepared to: • Tell the dispatcher your location and give them the exact address or building name. • Give your full name and the telephone number from which you are calling, in case you are

disconnected. • Clearly explain the nature of the emergency. • Remain calm and do not hang up as additional information may be needed. • If possible, have someone meet emergency personnel outside of the building or event location.

Know your location To summon help, you must know your location. When on campus, familiarize yourself with the building names and locations that you frequent. Each building has an outside marker that contains the building name and street address. When off campus, ensure that all parties know the names and/or physical address of their locations. The UA Safety mobile app has a map that can show your exact location when GPS is enabled on your phone. For on-campus locations, this will include a building name and street address. For locations off the main University campus, the app will only provide location. Evacuation maps are normally posted inside buildings near the entry/exit locations, stairwells, and elevators. Typically, these maps also provide the building name and street address.

Emergency Notification In the event of an emergency on campus, the University will activate its emergency notification system. As a visitor to campus, you can receive UA Alerts through the UA Safety mobile app by enabling push notifications. The University may also use its indoor/outdoor PA system, digital signage and other methods of communication, depending on the situation.




Fire Safety and Evacuation Procedures All fire alarm activations require mandatory evacuation, even fire drills. Prior to the beginning of the program, identify at least two emergency exits and two assembly locations near the event for each location included in the program. Assembly locations should be at least 75 feet away from the building. Look for emergency maps posted near building exits and stairwells. Ensure all program staff and participants of the program are made aware of the closest exit(s) at the beginning of the event. When fire alarms activate:

• Do not use elevators unless authorized to do so by emergency personnel. • Program staff should direct all participants to the closest exit. • Program staff should keep a roster of all participants and keep the group together. • Move at least 75 feet away from the building and out of the way of first responders. • Verify all participants have arrived at the assembly location. • Do not re-enter the building until you are told to do so by emergency personnel. • Immediately notify police and emergency personnel if any participants are missing.

Severe Weather Safety and Shelter Locations All programs should have a plan for severe weather safety. Prior to the beginning of the program, identify at least two storm shelter locations near the event for each location included in the program. For events occurring on campus, designated tornado shelters are opened when the campus is in a tornado watch. On-campus shelter locations can be found online at https://ready.ua.edu/shelters/ and via the UA Safety mobile app.

If a tornado warning is issued that includes the University, all on-campus activities must stop and everyone should seek shelter immediately. Before the program starts, identify at least two shelter locations. Shelter locations can be found online at https://ready.ua.edu/shelters/ and the UA Safety mobile app. If a situation arises and you need to shelter in place, move into a building that protects you from danger. Designated tornado shelters are opened when the campus is in a tornado watch.

• Remain calm. • Seek shelter inside the closest sturdy building. DO NOT wait until you physically see a tornado or

severe weather event to react. • Monitor event through the media or The University of Alabama’s website. • For on-campus locations, once you are inside, go to the Best Available Refuge Area (BARA)

posted on the Building Emergency Map and identified on the UA Safety mobile app. • Do not use elevators. • Wait for further instruction from a UA Alert, PA system, or emergency personnel. • Do not leave until an “All Clear” is received.

Lightning presents a significant hazard to outdoor events. Know your closest accessible building in case lightning is in the area. Basic guidance from the National Weather Service is “When thunder roars, go indoors.”

https://ready.ua.edu/shelters/


https://ready.ua.edu/shelters/



http://www.ua.edu/

http://ready.ua.edu/wp-content/uploads/2017/02/BARA-Locations-02132017.pdf


Sheltering in Place Sheltering in place can be used for severe weather, hazardous materials, or shooting incidents. Instead of leaving a building, inhabitants should remain inside. If you are outside and a situation arises that requires you to shelter in place, move into a building that protects you from danger.

Prior to the beginning of the program, identify at least two interior locations near the event that could be used for sheltering in place for each location included in the program. Follow guidance from University officials.

• During a shooting incident, run, hide, or fight. o First try to run. If you can’t run, hide. If you can’t hide, fight.

• In situations involving hazardous materials: o Seek an interior room without windows. Consider location with water and/or bathroom

facilities. o Turn off or cover all ventilation systems such as air conditioners/heating units,

bathroom/exhaust fans, or air handlers. • Close all windows and doors. • Do not use elevators. • Avoid areas with glass or windows. • Monitor event through the media or The University of Alabama’s website. • Remain in the shelter until officials advise it is safe to leave.

Reunification Plan for Minors and Parents/Guardians Program Directors should have a plan for receiving and returning minors to their parents or guardians under routine conditions, and under emergency circumstances. The plan should address the drop-off and pickup location(s), date(s) and time(s), and procedures to be followed for routine conditions and for emergencies. Program officials should be able to account for all minors while attending the program. If a minor is missing, program staff should immediately notify UAPD. Prior to the beginning of the program, identify at least two pickup and drop off locations near the event that could be used under routine conditions and in emergencies. This area must be away from any danger, traffic-friendly, and safe for the minors. Each program must develop a plan for reunification that includes the following:

• Parents must be notified where to meet their child/children. This should be communicated prior to the start of the program in the Parent Information Package.

• The parent or guardian must present a valid photo ID to ensure the person requesting the child/children is a match to a name on the pickup authorization form.

• Any minor will stay under control of the program staff until released to the parent/guardian. • The parent/guardian will be asked to sign a form indicating they picked up the child/children.

The date and time will also be indicated on the pick-up form. • If the child is in the first aid area, the parent/guardian will be escorted to that area for

reunification with their child/children.

https://ready.ua.edu/shooting-incident/

http://www.ua.edu/


• If the minor was taken to an area hospital, the parent/guardian will be provided with the location of the hospital.

Lost/Runaway Participant Occasionally participants may get inadvertently separated from their group or intentionally leave an activity. Follow the following steps to ensure the safe return of the participant.

1. Arrange supervision for the rest of the participants in the group and begin searching. a. Follow the participant if it seems appropriate. b. If the participant has a cell phone, try to call or text them. c. Look in all of the places the participant normally goes (or has been that day). d. Track down the time and place when the participant was last seen. e. Talk with friends to see if the participant mentioned going anywhere or seemed upset. f. Be sure the participant has not checked out. g. Have someone remain in the location where the participant is supposed to be at that

time. Have adults check all areas including hallways, playground, bathrooms, library, Ferguson Center, residence hall, dining hall, etc.

2. Notify the UAPD (and local law enforcement if the disappearance occurred in an off-campus location) and provide a description of the participant(s), a photo (if available) and as much information as possible about the incident.

3. Program staff should contact the parent or guardian. 4. Document all steps in writing.

Drug/Alcohol Use All minor participants are prohibited from being under the influence of, bringing, consuming, or having in possession in residence halls or program locations both on and off campus, any alcoholic beverage, narcotic drugs, marijuana, steroids or any mind-altering drugs or material, or controlled substance as defined by state statutes, unless dispensed by a licensed physician as allowed by law.

If drug or alcohol use is suspected:

1. Report all such participants to the program director who shall cooperate with the proper law enforcement agency (UAPD or local law enforcement if the program is held in an off-campus location), and immediately notify the parent or guardian.

2. Accept any suspected illegal substances surrendered by the participant and seal them in an envelope or bag in the presence of another program staff member with both persons verifying that the substance is contained in the sealed envelope or bag.

3. Place the envelope or bag in which the substance is contained in the possession of a law enforcement authority in the presence of a witness.

4. Accompany the participant until they are released in the custody of law enforcement or their parent/guardian.


Additional Instructions Additional instructions for possible emergency precautions that may be specific to the program may be included on this page or attached.

THE UNIVERSITY OF ALABAMA 2019 CRIMSON MUSIC CAMPS · 2019-06-09 · the university of alabama 2019...

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Transcript of THE UNIVERSITY OF ALABAMA 2019 CRIMSON MUSIC CAMPS · 2019-06-09 · the university of alabama 2019...