THE SOUTHEAST MORRIS COUNTY MUNICIPAL UTILITIES AUTHORITY ... Minutes and Resolutions.pdf · THE...

THE SOUTHEAST MORRIS COUNTY MUNICIPAL UTILITIES AUTHORITY

MEETING MINUTES

JANUARY 24, 2019

The Regular Meeting of The Southeast Morris County Municipal Utilities Authority (the

"Authority") was held on Thursday, January 24, 2019, at 7:00 PM prevailing time in the Board Room at the offices of the Authority at 19 Saddle Road, Cedar Knolls, New Jersey.

The Chairman called the meeting to order at 7:00 PM and read the attached statement of Public Notice (Sunshine Law) and caused same to be entered into the minutes of the meeting.

ROLL CALL

*

PRESENT:

ABSENT:

Chairman Rotando; Members Baldassari, Churner, Doherty, Dougherty, Iannaccone, Kissil and Schimpf*

None

Member Schimpf participated in the meeting via telephone and acknowledged that he could

hear the Chairman and other participants.

Also present at the meeting were the following Authority staff: Laura Cummings, Executive Director; Kenneth Crawford, Superintendent; Charles Maggio, Chief Financial Officer; Jeff Elam, Chief Engineer; Drew Saskowitz, Water Quality Superintendent; Alexis Bozza, Administrative Assistant; and General Counsel to the Authority, Sidney D. Weiss, Esq.

MOTION APPROVING MINUTES OF DECEMBER 20, 2018

Copies of the minutes of the meeting held on December 20, 2018, were distributed to the members prior to the meeting for review and comment. Member Dougherty moved that the minutes be adopted as presented. Member Doherty seconded the motion which was duly adopted by the following vote:

YEAS:

NOES:

ABSTAINS:

Chairman Rotando; Members Baldassari, Doherty, Dougherty, Iannaccone,

Kissil and Schimpf

None

Member Churner

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RESOLUTION -APPROVAL OF CLOSED SESSION MINUTES OF DECEMBER 20, 2018

Copies of the closed session minutes of the meeting held on December 20, 2018, were distributed to the members prior to the meeting for review and comment. Member Dougherty moved that the closed session minutes be adopted as presented and offered the following resolution:

RESOLUTION NO. 01-19

RESOLUTION APPROVING CLOSED SESSION MINUTES OF DECEMBER 20, 2018

"COPY ANNEXED"

Member Doherty seconded the motion which was duly adopted by the following vote:

YEAS:

NOES:

ABSTAINS:

COMMUNICATIONS

Chairman Rotando; Members Baldassari, Doherty, Dougherty, Iannaccone, Kissi! and Schimpf

None

Member Churner

1. January 4, 2019 - Copy of resolution of Borough of Morris Plains reappointing Jack Doherty as Member of the Authority.

2. January 8, 2019- Copy of resolution of the Town of Morristown reappointing Donald Kissi I as Member of the Authority.

3. January 9, 2019 - Copy of letter from Interfaith Food Pantry thanking SMCMUA for food donation.

4. January 2019- Congeniality Committee Newsletter, Edition 2.

RESOLUTION -APPROVAL OF JANUARY 2019 LIST OF BILLS

Copies of the bill list for January 2019 were distributed to the members prior to the meeting for comment and approval. Member Baldassari moved to approve the list of bills and offered the following resolution:


RESOLUTION AUTHORIZING PAYMENT OF LIST OF BILLS FOR JANUARY 2019

"COPY ANNEXED"

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Member Churner seconded the motion which was duly adopted by the following vote:

YEAS:

NOES:

OTHER BUSINESS

Chairman Rotando; Members Baldassari, Churner, Doherty, Dougherty, Iannaccone, Kissi! and Schimpf

None

A. Resolution Amending Professional Service Contract with Aquarius Engineering for Safe Drinking Water Act Compliance and Related Matters

The Authority has a need for professional engineering services in connection with Safe Drinking Water Act Compliance and Related Matters. Aquarius Engineering, L.L.C. ("Aquarius") agreed to provide such services at a maximum amount of $17,500 where a contract was authorized without public bidding as a professional service pursuant to the provisions of the Local Public Contracts Law (N.J.S.A. 40A:11-1 et. seq.). The Authority entered into a professional service contract with Aquarius dated July 20, 2018. The parties have agreed to increase the total maximum not-toexceed amount of the Agreement by $25,000 to cover additional services needed. Aquarius has completed and submitted Business Entity Disclosure Certifications which certify that they have not made any reportable contributions to any political or candidate committee in the Township of Hanover, Borough of Morris Plains, Town of Morristown and the Township of Morris in the previous one year, and that the contract will prohibit them from making any reportable contributions through the term of the contract. Member Dougherty offered the following resolution:


RESOLUTION PROFESSIONAL SERVICE CONTRACT WITH AQUARIUS ENGINEERING FOR SAFE DRINKING WATER ACT COMPLIANCE AND RELATED MATTERS

"COPY ANNEXED"

Member Baldassari seconded the motion which was duly adopted by the following vote:

YEAS: Chairman Rotando; Members Baldassari, Churner, Doherty, Dougherty, Iannaccone, Kissi! and Schimpf

NOES: None

B. Resolution Authorizing Additional Amendment of Professional Service Contract with CDM Smith for Engineering Services in connection with the Design of Groundwater Facilities Chemical Feed Systems, Chlorine Contact Improvements and Related Matters

The Authority awarded a professional service contract to CDM Smith ("Engineer") on August 24, 2017 for engineering services in connection with the design of groundwater facilities chemical

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feed systems, chlorine contact improvements and related matters (the "Agreement"). The maximum cost to the Authority authorized under the Agreement was $299,600. Additional services were authorized on June 21, 2018 which resulted in a corresponding increase in the total amount payable under the Agreement by $73,330.00 from $299,600.00 to $372,930.00. The Engineer provided a supplemental proposal dated January 23, 2019 (the "Additional Supplemental Proposal"), for needed scope revisions at an additional cost to the Authority not to exceed $130,014.00 as more particularly set forth in the Additional Supplemental Proposal. Additional services are needed which will result in a corresponding increase in the total amount payable under the Agreement by $130,014.00 from $372,930.00 to $502,944.00. The Authority has determined that the additional services to be performed are necessary and reasonable; and will benefit the Water System. The Local Public Contracts Law (N.J.S.A. 40A:11-1 et seq.) requires that notice of the awarding of professional service contracts be printed once in a newspaper authorized by law to publish the Authority's legal advertisements. The Engineer has previously complied with the provision of the New Jersey Pay to Play Law with respect to contract; that can be awarded without public bidding or a "fair and open" process. Member Baldassari offered the following resolution:


RESOLUTION AUTHORIZING ADDITIONAL AMENDMENT OF PROFESSIONAL SERVICE CONTRACT WITH CDM SMITH FOR ENGINEERING SERVICES IN CONNECTION WITH THE DESIGN OF

GROUNDWATER FACILITIES CHEMICAL FEED SYSTEMS, CHLORINE CONTACT IMPROVEMENTS AND RELATED MATTERS

"COPY ANNEXED"

Member Dougherty seconded the motion which was duly adopted by the following vote:

YEAS: Chairman Rotando; Members Baldassari, Churner, Doherty, Dougherty, Iannaccone, Kissil and Schimpf

NOES: None

C. Resolution Authorizing Award of Additional Contracts Under the Morris County Cooperative Pricing Council

The Board reviewed a memorandum from the Chief Financial Officer dated January 18, 2019, requesting authorization to purchase certain items from authorized vendors under the Morris County Cooperative Pricing Council (MCCPC) during the 2019 budget year. The purchases of goods and services by local contracting units through the County agency without advertising is authorized under Section 12 of the Local Public Contracts Law, N.J.S.A. 40A:11-12. The vendors listed in the memorandum have been awarded MCCPC contracts. Mr. Weiss stated that the Treasurer has certified that there are sufficient funds available in the 2019 Budget for these contracts. Member Doherty offered the following resolution:

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RESOLUTION AUTHORIZING AWARD OF ADDITIONAL CONTRACTS UNDER THE MORRIS COUNTY COOPERATIVE PRICING COUNCIL

"COPY ANNEXED"


YEAS: Chairman Rotando; Members Baldassari, Churner, Doherty, Dougherty, Iannaccone, Kissil and Schimpf

NOES: None

D. Resolution Authorizing Award of Additional Contract Under the State of New Jersey Cooperative Purchasing Program

The Board reviewed a memorandum from the Chief Financial Officer dated January 21, 2019, requesting authorization to purchase certain items from an authorized vendor under the State of New Jersey Cooperative Purchasing Program 1-NJCP during the 2019 budget year. The purchases of goods and services by local contracting units through the State agency without advertising is authorized under Section 12 of the Local Public Contracts Law, N.J.S.A. 40A:ll-12. The vendor listed in the memorandum had been awarded a New Jersey State Contract by the Division of Purchase and Property in the Department of Treasury. Mr. Weiss stated that the Treasurer has certified that there are sufficient funds available in the 2019 Budget for this contract. Member Baldassari offered the following resolution:


RESOLUTION AUTHORIZING AWARD OF ADDITIONAL CONTRACT UNDER THE STATE OF NEW JERSEY COOPERATIVE PURCHASING PROGRAM

"COPY ANNEXED"



NOES: None

E. Resolution Authorizing the Transfer of Funds between 2018 Budget Appropriations

The Board reviewed a memorandum from the Chief Financial Officer dated January 21, 2019, where he advised that certain funds exist in 2018 Operating Budget line items which will be remaining at year end and that there are certain budget line items in the 2018 Operating Budget

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that require additional funding prior to the year end. The Chief Financial Officer requested that such balances, totaling $50,000.00, be transferred from the various budget line items with funds remaining to those requiring additional funds to balance. Member Dougherty questioned the high number of fund transfer resolutions. Member Baldassari responded that the Board did not historically authorize budget transfers. He added that it was the recommendation of the Authority's Auditors to obtain Board approval. Member Baldassari offered the following resolution:


RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS BETWEEN 2018 OPERATING BUDGET APPROPRIATIONS

"COPY ANNEXED"



NOES: None

F. Resolution Authorizing the Transfer of Funds between 2019 Operating Budget Appropriations

The Board reviewed a memorandum from the Chief Financial Officer dated January 21, 2019, where he advised that certain funds exist in 2019 Operating Budget line items which will be remaining at year end and that there are certain budget line items in the 2019 Operating Budget that require additional funding prior to the year end. The Chief Financial Officer requested that such balances, totaling $48,360.00, be transferred from the various budget line items with funds remaining to those requiring additional funds to balance. Per recommendation by the Authority's Auditors, authorization and Board approval was sought for budget transfers among its internal appropriation line items to cover actual expenditures. Member Dougherty offered the following resolution:



"COPY ANNEXED"

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NOES: None

G. Resolution Authorizing the Transfer of Funds between Capital Budget Appropriations

The Board reviewed a memorandum from the Chief Financial Officer dated January 21, 2019, where he advised that certain funds exist in Capital Budget line items which will be remaining at year end and that there are certain budget line items in the Capital Budget that require additional funding prior to the year end. The Chief Financial Officer requested that such balances, totaling $73,330.00, be transferred from the various budget line items with funds remaining to those requiring additional funds to balance. Per recommendation by the Authority's Auditors, authorization and Board approval was sought for budget transfers among its internal appropriation line items to cover actual expenditures. Member Baldassari offered the following resolution:


RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS BETWEEN CAPITAL BUDGET APPROPRIATIONS

"COPY ANNEXED"



NOES: None

H. Update on the 2018 Water System Improvement Project

Jeff Elam, Chief Engineer, updated the Board on the progress of the 2018 Water System Improvement Project currently underway. He recalled that the contractor performing the work is Reivax Contracting. Mr. Elam reported that, to date, the project is approximately 25% complete. He added that the long-range weather forecast through the end of January appears favorable and he is hopeful that work can continue.

Member Iannaccone asked if the Authority has an employee overseeing the work. Mr. Elam replied that the Authority's Engineering Services Supervisor has been on site while the work is being performed.

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I. Update on Hydrant Maintenance and 2018 Main and Related Appurtenance Failure Data

Kenneth Crawford, Superintendent, reported that, in 2018, the Authority experienced 85 leaks; 66 of which were water main breaks. He stated that 51% of the main breaks were attributed to temperature change. The failures relate to the differences in thermal expansion between water and the cast iron. Mr. Crawford stated that the most vulnerable cast iron pipe was installed between 1950 and 1975. He added that the Authority would focus on replacing those 1950-1975 6" and 8" diameter pipes when planning future water system improvements. Mr. Crawford continued that 24% ofthe main breaks were attributed to material fatigue which was contributed to by high operation pressure. He stated that staff are currently looking for locations to put pressure regulators in an effort to bring the pressure down thereby reducing this type of failure. Lastly, 13% of the main breaks were attributed to corrosion. Ms. Cummings added that Mr. Crawford catalogs every water main break based on size, type of break, etc., which aids the Authority in diagnosing the cause of the failure.

Mr. Crawford reported that SMCMUA staff have completed fire hydrant inspections within the entire system with the exception of approximately 20 in high traffic areas which will be scheduled during times of less traffic. He stated that staff have declared sixty hydrants to be out of service. Mr. Crawford added that staff were able to bring thirty-five hydrants back into service and that staff have done a lot of work on hydrant maintenance itself.

J. Update on 2018 Lead and Copper Rule and Total Trihalomethane (TTHM) Rule Compliance

Drew Saskowitz, Water Quality Superintendent, reported on the current TTHM compliance issue. He recalled the Authority had previously exceeded the maximum contaminant level of 80 parts per billion (ppb) for TTHM. Mr. Saskowitz reported that the recent water sample collected from the Convent Station Post Office was tested with a result of 9.4 ppb. He added that the recent test result brought the Locational Running Annual Average (LRAA) for TTHM down to 63 ppb. However, in accordance with the New Jersey Department of Environmental Protection, the Authority must have test results with the LRAA below the MCL for two consecutive quarters to regain full compliance with the rule. Mr. Saskowitz stated that, based on historical data, staff did not foresee an issue with regaining compliance following the next sample event.

Mr. Saskowitz then updated the Board on the Authority's compliance with the Lead and Copper Rule. He recalled that the NJDEP required standard monitoring for lead and copper in 2017. He explained that the Authority had previously tested for lead and copper on a reduced monitoring schedule of 30 samples over three years where standard monitoring required that 60 samples be tested biannually. Mr. Saskowitz reported that the results for both monitoring periods in 2017 were below the action limit for lead and copper. As a result, the Authority could retu,rn to the reduced monitoring schedule in 2018. Mr. Saskowitz reported that the results from 2018 were below the maximum level of 15 ppb, at 3.8 ppb. He added that the maximum level for copper was 1,300 ppb where the Authority's results were 1,020 ppb. Member Dougherty asked if the 1,020 ppb for copper was considered to be high. Mr. Saskowitz responded that 1,020 ppb is

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elevated and a contributing factor to the Authority implementing adding corrosion control at all points of entry in order to lower the concentration.

K. Discussion - Reorganization Meeting Agenda

Mr. Weiss went through the draft agenda for the Annual Reorganization Meeting of the Authority scheduled for February 1, 2019. Mr. Weiss added that a reception at H20cean Restaurant would immediately follow the meeting.

REPORTS

Copies of the following reports were distributed to the Members for review and comment and a discussion ensued as to each item:

A. Executive Director/Chief Engineer - December 2018

B. Engineering Division - December 2018

C. Finance Division - December 2018

D. Health, Safety and Security Division - December 2018

E. Information Technology Division - December 2018

F. Operations Division - December 2018

PUBLIC DISCUSSION

Chairman Rotando stated the next portion of the meeting was set aside for public discussion. No one from the public was present. The Chairman then closed the public portion of the meeting.

ADJOURNMENT

There being no further business, Member Baldassari moved that the meeting be adjourned. Member Doherty seconded the motion. The meeting adjourned at 8:34 PM.

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~:=

SIDNEY D. WEISS Assistant Secretary

SUNSHINE LAW STATEMENT

Adequate notice of this meeting has been pro~ided

in accordance with the provisions of the "Open Public

Meetings Act", in the following manner:

1. By posting a copy of the Annual Notice of the

Authority's regular meetings (upon which this meeting is

listed) on the Bulletin Board at the Authority's offices at

19 Saddle Road, Cedar Knolls, New Jersey, and by

delivering copies of such notice for posting at similar

public places in the municipal buildings of the Town of

Morristown, the Townships of Hanover and Morris and

the Borough of Morris Plains on February 2, 2018.

2. By delivering to, for filing, copies of the Annual

Notice with the Daily Record, the Newark Star Ledger,

the Morris News Bee, the clerks of the Townships of

Chatham, Harding, Mendham, Randolph and Parsippany

Troy Hills, the Borough of Florham Park and the County

of Morris on February 2, 2018; and the Borough of

Madison on July 31, 2018.

S ClllUA Southeast Morris County Municipal Utilities Authority I 11111: 19 SADDLE ROAD. CEDAR KNOLLS, NEW JERSEY 07927. TEL 973-326-6880. FAX 973-326-9521

SITIC A SlllClllU SltlClllU

Resolution No. 01-19

RESOLUTION APPROVING CLOSED SESSION MINUTES

RESOLVED that the attached minutes of the Closed Session Meeting held on December 20,

2018 be and the same are hereby approved but withheld from public inspection and insertion in the

regular Minute Book pending release for public disclosure pursuant to the provisions of the Open

Public Meetings Act; and

BE IT FURTHER RESOLVED that the minutes be inserted in the Closed Session Minute Book

of the Authority pending such disclosure.

ATTEST:

--" &P ~ -~EIS j(,SiSt;lflt$e~reta ry Dated:

Board Members

Morristown: Mary Dougherty Donald Kissi!

January 24, 2019

Morris Township: Dennis Baldassari Michael Churner, Ph. D.

Executive Director: Laura Cummings, P.E.

THE SOUTHEAST MORRIS COUNTY

Morris Plains: Jack Doherty Ralph R. Rotando

Hanover Township: Saverio C. Iannaccone Adolf Schimpf, Ph. D.

Superintendent: Kenne1h A. Crawford , C.P.W.M.

CERTIFICATION

I hereby certify the foregoing to be a true copy of the resolution adopted by The

Southeast Morris County Municipal Utilities Authority on Thursday, January 24, 2019, at a

meeting duly convened of said Authority.

~~-:;::;. -?' . SIDNEY D. WEISS, Assistant Secretary

Dated: January 24, 2019

s a111ua Southeast Morris County Municipal Utilities Authority = 11111: 19 SADDLE ROAD • CEDAR KNOLLS, NEW JERSEY 07927 •TEL 973-326-6880 •FAX 973-326-952 1

SlllC A SlllClllWI S111ClllUA


RESOLUTION AUTHORIZING PAYMENT OF JANUARY 2019 LIST OF BILLS

BE IT RESOLVED that authorization is hereby granted to make payment of the following list

of bills:

OPERATING FUND

Total Salary and Wages

Total Operating Fund Checks and Wire Transfers

CAPITAL FUND

Total Capital Fund Expenditures

TOTAL OF JANUARY 2019 LIST OF BILLS

ATTEST:

SI~~ Dated:

Board Members

Morristown: Mary Dougherty Donald Kissil

January 24, 2019

Morris Township: Dennis Baldassori Michael Churner, Ph. D.

Executive Director: Louro Cummings, P.E.

$ 485,574.84

$ 454,780.03

$ 416,441.14

$ 1,356,796.01


UNICIPAL UTILITIES AUTHORITY ·~


Hanover Township: Saverio C. Iannaccone Adolf Schir)lpf, Ph. D.

Superintendent: Kenneth A. Crowford, C.P.W.M.

TREASURER'S CERTIFICATION

I hereby certify that there are sufficient funds available ($1,356, 796.01) for payment of the

resolution entitled Resolution Authorizing Payment of January 2019 List of Bills in the Authority's

2019 Budget.


CERTIFICATION




- ::::-2~~. -·····. SlmJEY D. WEISS, Assistant Secretary


I •:=BB Southeast Morris County Municipal Utilities Authority 5 C UA 19 SADDLE ROAD • CEDAR KNOLLS, NEW JERSEY 07927 •TEL 973-326-6880 •FAX 973 -326-952 1

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RESOLUTION AMENDING PROFESSIONAL SERVICE CONTRACT WITH AQUARIUS ENGINEERING FOR SAFE DRINKING WATER ACT COMPLIANCE AND RELATED MATIERS

WHEREAS, the Authority has a need for professional engineering services in connection with Safe Drinking Water Act Compliance and Related Matters; and

WHEREAS, Aquarius Engineering, L.L.C. ("Aquarius") agreed to provide such services at a maximum amount of $17,500; and

WHEREAS, a contract was authorized without public bidding as a professional service pursuant to the provisions of the Local Public Contracts Law (N.J.S.A. 40A:11-1 et. seq.); and

WHEREAS, the Authority entered into a professional service contract with Aquarius dated July 20, 2018 (the "Agreement"); and

WHEREAS, the parties have agreed to increase the total maximum not-to-exceed amount of the Agreement by $25,000 to cover additional services needed; and

WHEREAS, Aquarius has completed and submitted Business Entity Disclosure Certifications which certify that they have not made any reportable contributions to any political or candidate committee in the Township of Hanover, Borough of Morris Plains, Town of Morristown and the Township of Morris in the previous one year, and that the contract will prohibit them from making any reportable contributions through the term of the contract; and

WHEREAS, the Treasurer has determined and certified in writing that the value of the Contract will exceed $17,500; and

WHEREAS, funds are available and have been certified by the Treasurer of the Authority; and

NOW THEREFORE, BE IT RESOLVED, by The Southeast Morris County Municipal Utilities Authority as follows:

Board Members

Morristown: Mory Dougherty Donald Kissil

Morris Township: Dennis Boldassari Mic hael Churner, Ph. D.

Executive Director: Lauro Cummings, P.E.

Morris Plains: Jack Doherty Rolph R. Rotando


Superintendent: Kenneth A. Crawford, C .P.W.M.

1.

2.

ATTEST:

The Contract with Aquarius Engineering, L.l.C. for professional engineering services in connection with Safe Drinking Water Act Compliance and Related Matters, dated July 20, 2018 be amended to reflect a total maximum not-toexceed amount of $42,500.

That the appropriate officers of the Authority be and they are hereby authorized and directed to execute an amendatory contract with regard to said project on behalf of the Authority in the manner provided by law.


~~~ SI ~NEY D. WEISS, Assistant Secretary

··~)

DATED: January 24, 2019



I hereby certify funds are available in the amount of $25,000 for payment of an amended

professional service contract with Aquarius Engineer, L.L.C., for professional engineering services

in connection with Safe Drinking Water Act Compliance and Related Matters. The total maximum

amount of the contract will not exceed $42,500. This item will be charged to Account No. 02-00-

500-437, 2018 Process Improvements.

Treasurer



CERTIFICATION OF VALUE IN EXCESS OF $17,500 (PAV-TO-PLAY LAW)

The undersigned hereby certifies that the estimated amount of the agreement with

Aquarius Engineer, L.L.C., for professional engineering services in connection with Safe Drinking

Water Act Compliance and Related Matters exceeds $17,500.

!l<tf. ChaSMaggio

Treasurer


CERTIFICATION




Sf0i'iWo"'.'WEi5$, Assistant Secretary


s a:111u1 Southeast Morris County Municipal Utilities Authority I 11111. 19 SADDLE ROAD . CEDAR KNOLLS, NEW JERSEY 07927 . T EL 973-326-6880 . FAX 973-326-952 1

51111: A 511111:111 SlllClllU


RESOLUTION AUTHORIZING ADDITIONAL AMENDMENT OF PROFESSIONAL SERVICE CONTRACT WITH CDM SMITH FOR ENGINEERING SERVICES IN CONNECTION WITH THE DESIGN OF GROUNDWATER FACILITIES CHEMICAL FEED SYSTEMS,

CHLORINE CONTACT IMPROVEMENTS AND RELATED MATTERS

WHEREAS, the Authority awarded a professional service contract to CDM Smith ("Engineer") on August 24, 2017 for engineering services in connection with the design of groundwater facilities chemical feed systems, chlorine contact improvements and related matters (the "Agreement"); and

WHEREAS, the maximum cost to the Authority authorized under the Agreement was $299,600; and

WHEREAS, additional services were authorized on June 21, 2018 which resulted in a corresponding increase in the total amount payable under the Agreement by $73,330.00 from $299,600.00 to $372,930.00; and

WHEREAS, the Engineer provided a supplemental proposa l dated January 23, 2019 (the "Additional Supplemental Proposal"), for needed scope revisions at an additional cost to the Authority not to exceed $130,014.00 as more particularly set forth in the Additional Supplemental Proposal; and

WHEREAS, additional services are needed will result in a corresponding increase in the total amount payable under the Agreement by $130,014.00 from $372,930.00 to $502,944.00; and

WHEREAS, the Authority has determined that the additional services to be performed are necessary and reasonable; and will benefit the Water System; and

WHEREAS, the Local Public Contracts Law (N.J.S.A. 40A:11-1 et seq.) requires that notice of the awarding of professional service contracts be printed once in a newspaper authorized by law to publish the Authority's legal advertisements; and

WHEREAS, the Engineer has previously complied with the provision of the New Jersey Pay to Play Law with respect to contracts that can be awarded without public bidding or a "fair and open" process; and

Board Members


Morris Township: Dennis Baldassari Michael Churner, Ph. D.


Morris Plalns: Jack Doherty Ralph R. Rotando



WHEREAS, funds are available and have been certified by the Treasurer;

NOW THEREFORE, BE IT RESOLVED by The Southeast Morris County Municipal Utilities Authority as follows:

1. The proposed amendment to the Professional Service Contract between the Authority and COM Smith as set forth in the Additional Supplemental Proposal dated January 21, 2019 be and the same is hereby approved and accepted; and

2. The additional services for the work to be provided under the Supplemental Proposal shall be provided at a maximum cost to the Authority not to exceed $502,944.00; and

3. The Chairman or Vice Chairman.and Secretary or Assistant Secretary be and they are hereby authorized to accept, execute and deliver the Supplemental Proposal herein authorized on behalf of the Authority; and

4. This contract is awarded without competitive bidding as a "Professional Service Contract" in accordance with the Local Public Contracts Law because the services to be rendered are professional services as therein defined; and

5. Notice of this resolution shall be published once in the Daily Record and copies of this resolution and the contract herein authorized shall be filed for public inspection in compliance with the provisions of the Local Public Contracts Law.

ATTEST: THE SOUTHEAST MORRIS COUNTY Ml)_NICIPAL UTIU IES AUTHORITY

~ SIDNEY D. WEISS, Assistant Secretary




I hereby certify additional funds are available in the amount of $130,014.00 for payment

of an additional amendment of a professional services contract with CDM Smith for engineering

services in connection with the design of groundwater facilities chemical feed systems, chlorine

contact improvements and related matters. The total maximum amount of the amended

contract will not exceed $502,944.00. This item will be charged to Account No. This item will be

charged to Account No. 02-00-500-422 (Capital - 2018 Proce s lmpipvements).

· 0, Treasurer



CERTIFICATION OF VALUE IN EXCESS OF $17,500 (PAY-TO-PLAY LAW)

The undersigned hereby certifies that the estimated amount of the agreement with CDM

Smith for engineering services in connection with the design of groundwater facilities chemical

feed systems, chlorine contact improvements and related matters exceeds $17,500.


NOTICE OF AMENDMENT OF PROFESSIONAL SERVICE CONTRACT

Public Notice is hereby given that on January 24, 2019, The Southeast Morris County Municipal Utilities Authority adopted a Resolution authorizing an additional amendment of a Professional Service Contract with CDM Smith to provide additional professional engineering services for the Design of Groundwater Facilities Chemical Feed Systems, Chlorine Contact Improvements and Related Matters. The contract is for professional engineering services to be performed at a cost to the Authority estimated not to exceed $502,944.00, as more particularly set forth in the aforesaid Resolution, copies of which are on file and available for public inspection in the office of the Authority, 19 Saddle Road, Cedar Knolls, New Jersey, and in the respective offices of the Clerks of the Township of Morris, the Township of Hanover, the Town of Morristown and the Borough of Morris Plains.


RALPH R. ROTANDO, Chairman

CERTIFICATION




c~~~~-:EYD. wrss:Assistant Secretary


s .. a111ua Southeast Morris County Municipal Utilities Authority I 11111: 19 SADDLE ROAD. CEDAR KNOLLS , NEW JERSEY 07927 . T EL 973-326-6880 . FAX 973-326-952 l

SITICIQA 51111:111 Sl\'BClllU


RESOLUTION AUTHORIZING AWARD OF ADDITIONAL CONTRACTS UNDER COOPERATIVE PRICING AGREEMENT WITH THE MORRIS COUNTY COOPERATIVE PRICING COUNCIL

WHEREAS, the Authority is a participant in a Cooperative Pricing Agreement with the Morris County Cooperative Pricing Council ("MCCPC"); and

WHEREAS, the purchase of work, materials and supplies through Cooperative Pricing Councils, such as the MCCPC, is authorized without additional advertising by the participants under Section 11 (5) of the Local Public Contracts Law, N.J.S.A. 40A:11-11(5); and

WHEREAS, by Resolution 118-18 duly adopted on December 20, 2018, the Authority authorized the award of contracts for certain goods and services to certain authorized vendors approved by the MCCPC; and

WHEREAS, the additional vendors listed below have been awarded a contract by the MCCPC for and including the budget year 2019; and

WHEREAS, the Authority wishes to purchase the items listed below from such additional vendors approved by the MCCPC; and

WHEREAS, the contract costs for such purchases from the additional vendors are estimated not to exceed the amounts stated below; and

WHEREAS, the Treasurer of the Authority has certified the availability of funds for these contracts in the 2019 Budget;

NOW THEREFORE BE IT RESOLVED by The Southeast Morris County Municipal Utilities Authority that the vendors listed below be awarded the contracts set forth below for the budget year 2019:

CONTRACT

#1

#12

Board Members

Morristown: Mary Dougherty Donald Kissi!

VENDOR

Allied Oil, LLC

Allied Oil, LLC

Morris Township: Dennis Baldassari Michael Churner. Ph. D.


ITEMS

Motor Gasoline ~

#2 Ultra Low Su lfur Diese l Fuel


AMOUNT

$80,000

$21,600


Superintendent: Kennelh A. Crawford, C.P.W.M.

CONTRACT VENDOR

#46 Atlantic Switch & Generator, LLC

#5 Tilcon New York, INC

#17 Main Pool and Chemical

#25 Allen Paper & Supply (Term Enterprise Inc.)

#31 Reed & Perrine Sales Inc.

#18 Tree King

#13-A City Fire Equipment

ATTEST:


ITEMS AMOUNT Preventive Maintenance/

$30,000 Generator Rentals

Paving Materials $35,000

Chlorine $10,000

Janitorial Supplies $5,000

Calcium Chloride $4,000

Tree Removal $6,000

Maintenance Sprinkler System $5,500


'/v/~~-


I hereby certify that there are sufficient funds available in the 2019 Budget to purchase work,

materials and supplies from the vendors listed below through the Morris County Cooperative Pricing Council

in 2019. The contract costs are estimated not to exceed the amounts stated:

CONTRACT VENDOR ITEMS AMOUNT

#1 Allied Oil, LLC Motor Gasoline $80,000

#12 Allied Oil, LLC #2 Ultra Low Sulfur Diesel Fuel $21,600

#46 Atlantic Switch & Generator, LLC Preventive Maintenance/

$30,000 Generator Rentals

#5 Tilcon New York, INC Paving Materials $35,000

#17 Main Pool and Chemical Chlorine $10,000

#25 Allen Paper & Supply

Janitorial Supplies $5,000 (Term Enterprise Inc.)

#31 Reed & Perrine Sales Inc. Calcium Chloride $4,000

#18 Tree King Tree Removal $6,000

#13-A City Fire Equipment Maintenance Sprinkler System $5,500


CERTIFICATION




SIDNEY D. WEISS, Assistant Secretary


I Df11BI Southeast Morris County Municipal Utilities Authority 51111 19 SADDLE ROAD• CEDAR KNOLLS, NEW JERSEY 07927 •TEL 973 -326-6880 •FAX 973-326-9521

5111C 51111:111 SlllClllUA


RESOLUTION AUTHORIZING AWARD OF ADDITIONAL CONTRACT UNDER COOPERATIVE PRICING AGREEMENT WITH THE STATE OF NEW JERSEY COOPERATIVE PURCHASING PROGRAM

WHEREAS, the Authority is a participant in a Cooperative Pricing Agreement with the State of New

Jersey Cooperative Purchasing Program 1-NJCP ("NJCPP"); and

WHEREAS, the purchase of goods and services by local contracting units through a State agency

without advertising is authorized under Section 12 of the Local Public Contracts Law, N.J.S.A. 40A:11-12; and

WHEREAS, by Resolution 119-18 duly adopted on December 20, 2018, the Authority authorized the

award of contracts for certain goods and services to certain authorized vendors approved by the NJCPP; and

WHEREAS, the additional vendor listed below has been awarded a contract by the NJCPP for and

including the budget year 2019; and

WHEREAS, the Authority wishes to purchase the item listed below from such additional vendor

approved by the NJCPP; and

WHEREAS, the contract costs for such purchase from the additional vendor is estimated not to exceed the amount stated below; and

WHEREAS, the Treasurer of the Authority has certified that funds are available;

NOW THEREFORE BE IT RESOLVED by The Southeast Morris County Municipal Utilities Authority that the vendor listed below be awarded the contract set forth below for the budget year 2019:

CONTRACT VENDOR ITEMS

#88727 (T-2100) Beyer Ford Pickup Trucks

ATIEST:

-~~ ----------SIDNE~EISSIAssistant Secretary


Board Members


Morris Township: Dennis Baldassari Michael Churner. Ph.D.



AMOUNT

$ 63,000.00




I hereby certify that there are sufficient funds available in the 2019 Budget to purchase work,

materials and supplies from the additional vendor listed below through the New Jersey Cooperative

Purchasing Program in 2019. The contract costs are estimated not to exceed the amount stated:

CONTRACT

#88727 (T-2100)

VENDOR

Beyer Ford


ITEMS AMOUNT

Pickup Trucks $ 63,000.00

10, Treasurer

CERTIFICATION




- > SIDNE'fD. ~Stant Secr;tary


I NEW JERSEY 0792 7 • TEL 973-326-6880 • FAX 973-326-952 1



WHEREAS, the Authority's Chief Financial Officer/Treasurer has advised that there are certain

budget line items in the 2018 budget that require additional funding; and

WHEREAS, the Chief Financial Officer/Treasurer has requested that such balances be transferred from the various budget line items with balances to those requiring additiona l funds to balance; and

WHEREAS, it appears that such transfers are in the best interest of the Authority and the Water System;

NOW THEREFORE, BE IT RESOLVED by The Southeast Morris County Municipal Utilities Authority that the following transfers within the 2018 Operating Budget totaling $50,000.00 are hereby approved:

Budget Transfers for 2018 Operating Budget

Budget Line Item Title Amount

Transfer To:

02-60-400-692 TRANS: Street Repair/Spoil Removal $50,000.00

Transfer From : 02-50-400-622 OPER: Energy Costs $50,000.00

AND BE IT FURTHER RESOLVED that the Chief Financial Officer/Treasurer be and is hereby authorized and directed to take whatever actions are necessary or convenient to effectuate the provisions of this Resolution and the transfers hereby approved.

ATTEST:

~/ ~=~~ ._.

SIDNEY ~SS, Assistant Secretary


Board Members


Morris Township: Dennis Baldassori Michael Churner, Ph.D.

Executive Director: Loura Cummings, P.E.


Hanover Township: Saverio C. Iannaccone Adolf Schimpf, Ph.D.

Superintendent: Kenneth A. Crowford, C.P.W.M.

CERTIFICATION




~~=-:;;?= SIDEYD. WEISS, Assistant Secretary


S BlllUA Southeast Morris County Municipal Utilities Authority :llD 11111: 19 SADDLE ROAD• CEDAR KNOLLS, NEW JERSEY 07927 •TEL 973-326-6880 • FAX 973-326-952 1

51111: A Sllll:lllU Sllll:lllU




budget line items in the 2019 budget that require additional funding; and

WHEREAS, the Chief Financial Officer/Treasurer has requested that such balances be transferred from the various budget line items with balances to those requiring additional funds to balance; and

WHEREAS, it appears that such transfers are in the best interest of the Authority and the Water

System;

NOW THEREFORE, BE IT RESOLVED by The Southeast Morris County Municipal Utilities Authority that the following transfers within the 2019 Operating Budget totaling $48,360.00 are hereby approved:

Budget Transfers for 2019 Operating Budget


Transfer To:

02-50-400-621 OPER: Water Purchased $48,360.00

Transfer From:

02-92-492-659 OTHER: Contingency $48,360.00

AND BE IT FURTHER RESOLVED that the Chief Financial Officer/Treasurer be and is hereby authorized and directed to take whatever actions are necessary or convenient to effectuate the

provisions of this Resolution and the transfers hereby approved.

ATTEST:


Board Members





(


RALPH R. ROTANDO, Chairman


Superintendent: Kenneth A. Crawford, C.P.W.M.

CERTIFICATION







RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS BETWEEN CAPITAL BUDGET APPROPRIATIONS


budget line items in the Capital Budget that require additional funding; and

WHEREAS, the Chief Financial Officer/Treasurer has requested that such balances be transferred from the various budget line items with balances to those requiring additional funds to balance; and

WHEREAS, it appears that such transfers are in the best interest of the Authority and the Water System;

NOW THEREFORE, BE IT RESOLVED by The Southeast Morris County Municipal Utilities Authority that the following transfers within the Capital Budget totaling $73,330.00 are hereby approved:

Budget Transfers for Capital Budget


Transfer To:

02-00-500-437 2017 Process Improvements $73,330.00

Transfer From: 02-00-500-422 2018 Process Improvements $73,330.00

AND BE IT FURTHER RESOLVED that the Chief Financial Officer/Treasurer be and is hereby authorized and directed to take whatever actions are necessary or convenient to effectuate the

provisions of this Resolution and the transfers hereby approved.

ATIEST:



Board Members





(



Superintendent: Kenneth A. Crawford, C.P.W.M.

CERTIFICATION






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