The Secret To Being More Productive

By Petris Lapis B Com LLB LLM

www.PetrisLapis.com

Office Productivity

Sourcehttp://fairfieldprofessionals.com/insights/145-interruptions-distractions-and-technology

Presenteeism

How Productive Are You?

• The 60 second test

The Two Greatest Threats

1. Multi-tasking

2. Distractions

The Marshmallow Experiment

One Marshmallow Person Two Marshmallow Person

What Is Multi-Tasking?

I can multitask very well

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20

I

1

c

2

a

3

Remember To Write How Long It Takes You

The Multi-Tasking Myth

Your brain has lots of tools

It can only use one at a time

Sequential v Switch Tasking

• Sequential tasking

• Multi-tasking

The Multi-Tasking Quiz

Multi-Tasking Error Rate

0

1

2

3

4

5

6

7

8

9

Numerical task Letter task

Error Percentages

Single task Multi-tasking

What Is The Ink Colour In The Following Slides?

(The Stroop Effect)

Blue

Pink

Orange

Your Brain – Multi-Tasking

Research Findings In Relation To Multi-Tasking

Multi-Tasking

Creates Habits

Increases Stress

Less Focus

Takes Longer

Drains Energy

Poor Quality

More Errors

Less Overview

Addictive

Lost data

Poor learning

Poor thinking

Distractions

The Distractions Quiz

Institute of Psychiatry (London) found that excessive distractions temporarily

reduced workers’ IQ by 10 points (more than double the loss found in

studies of the impact of smoking marijuana).

Quiet Music v Loud Music

20.5 21

21.5 22

22.5 23

23.5 24

24.5 25

25.5 26

Loud Music Quiet Music

Academic Score

Loud Music Quiet Music

Any Music v Silence

11.4

11.6

11.8

12

12.2

12.4

12.6

12.8

13

Music Silence

Academic Scores

Music Silence

The Worst Distractions In Your Workplace?

Thinking, Learning & Memory

Stress Does Things To Your Mind

Wonder Woman

-6

-4

-2

0

2

4

6

8

Slump Wonder Woman

Testosterone Change (pg/ml)

Slump Wonder Woman

Wonder Woman

-0.04

-0.03

-0.02

-0.01

0

0.01

0.02

0.03

Slump Wonder Woman

Cortisol Change (pg/ml)

Slump Wonder Woman

What Is The Answer?

Who Else Is Doing It?

Scientific Research And Results

Results For Employers

• Reduced absenteeism

• Improved cognitive function

• Improved productivity and wellbeing

• Reduced staff turnover

• Enhanced relationships with staff/clients

• Improved creativity

• Decreased burnout

• More proactive decision making

• Improved emotional intelligence

• Enhanced job satisfaction

Results For Individuals

• Improves memory

• Reduces stress significantly

• Decreases heart rate

• Decreases blood pressure

• Reduces cellular aging

• Improves sleep

• Improves reaction times in older people

• Improves immune system

• Impacts your mood

What It Does To The Brain

Improves Your Memory M

emo

ry T

est

Sco

re

0

1

2

3

4

5

6

7

8

Before After

4 Days for 20 Mins a Day

Before

After

Significantly Improves Your Mood

0

2

4

6

8

10

12

Session 1 Session 3

3 Days 20min/day

Session 1

Session 3

Dep

ress

ion

(P

OM

S sc

ore

)

Significantly Reduces Stress

0

2

4

6

8

10

12

14

16

18

Before After

Cohen's Perceived Stress Scale

Before

After

Reduces Aging of Cells Te

lom

eras

e u

nit

s p

er 1

0.0

00

cel

ls

0

2

4

6

8

10

12

Control group Mindfulness group

Decreases Heart Rate

64

66

68

70

72

74

76

Before After

3 Days 20 Mins/Day

Before

After

Hea

rt R

ate

Able To Decrease Blood Pressure

91

92

93

94

95

96

97

98

99

100

101

2 4 5 8 10 12

Blood pressure

Weeks of Mindfulness training

End of mindfulness

program

4 weeks later

Improves Sleep Quality

Improves Attention

and Reaction

Times

-100

0

100

20 25 30 35 40 45 50

Control group

Adjusted total grey matter volume

-5

0

5

20 30 35 40 45 50

Mindfulness group

Adjusted total grey matter volume

0.8

1

1.2

20 25 30 35 40 45 50

Control group

Sustained attention score

0.91 0.92 0.93 0.94

20 25 30 35 40 45 50

Mindfulness group

Sustained attention score

0

500

1000

20 25 30 35 40 45 50

Control group

Reaction time (milliseconds)

400

450

500

20 25 30 35 40 45 50

Mindfulness group

Reaction time (milliseconds)

Improves The Immune System

• More antibody-titers in blood

• Shorter time off with flu

20 Year Study Found Mindful Meditators

0

10

20

30

40

50

60

70

80

90

100

Mortality Rate

Heart Disease

Cancer

Control

Meditators

Hea

lth

The Steps

Simply

Sit Breathe Count Focus

Practical Productivity Tips

• Choose your focus

• One thing at a time

• Batch tasks

• Set times for email and similar tasks

• Shut down input

• Train people to behave differently

• Breath between jobs

Training Your Brain To Focus

How Fast Can You Find Your Way?

52

Thank you

Petris Lapis

www.PetrisLapis.com