The School District of Philadelphia Office of Information Technology Division of Technology Services...
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The School District of Philadelphia Office of Information Technology Division of Technology Services Gary Brookstein Carmen Verrilli “Collaboration [email protected]”
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Transcript of The School District of Philadelphia Office of Information Technology Division of Technology Services...
The School District of PhiladelphiaOffice of Information TechnologyDivision of Technology Services
Gary BrooksteinCarmen Verrilli
“Collaboration [email protected]”
Introducing Collaboration CenterPowered by
It’s more than just email …
Collaboration Center
Anywhere, anytime access to: Email
Calendar
Contacts
Tasks
Documents
Sharing
Collaboration
What is Collaboration Center ?
Collaboration Center is the School District of Philadelphia’s web-based messaging and collaboration program.
Collaboration Center offers a single solution application for email, calendar, contacts, tasks, document preparation and sharing – that’s easy to use and universally accessible
What is Collaboration Center ?
Collaboration Center is “platform neutral” (Mac or PC)
Access Collaboration Center anywhere, anytime: Classroom – use any Internet-connected computer
(Ethernet/Wireless) Schools, Regional Offices, 440 Education Center Home – solves email “send” problems Mobile devices and smart phones
Comcast and Zimbra
Zimbra Overview
Features
Compose in plain or HTML
Share mail folders
“Conversation” view
Advanced search
Server-side filters
Color code messages
Out of office replies
Three-pane reading view
Multiple compose windows
Prioritize outgoing mail
Mandatory spell check option
Multiple signature files with embedded graphics
Auto-complete address
Improved SPAM/Virus filter
Tags/Flags
Delayed send option
Individualized “Junk mail” settings
Drag and Drop Attachments
Tabbed Email
Email Templates
RSS Feeds
View web-based information via Zimbra email
Signature File with Graphic and Embedded URL
Address Books/Contacts “Contacts” - Add to your address book “GAL” - School District Directory “Emailed Contacts” - added when mail is sent Move contacts between address books Right-click menus Drag contact to mini-calendar to create a meeting Share address books with others Import/export contacts Add photos to contacts Group Contact (personal distribution) Lists
Calendar Create multiple calendars
Format appointments in HTML
Drag and Drop appointments
View multiple schedules
Resource and group scheduling
Move events between calendars
Right-click menus
Filter calendar invites
Share and publish calendars
Import/Export calendars
Delegate Access
Subscribe to remote calendars
Add attachments to meetings
Search for appointments
Pop-up reminders
Tasks
Create to-do lists
Manage tasks to completion
Share task lists Delegate access
Move tasks between lists
Sync to Outlook
Documents Documents - a document sharing and collaboration
application that gives you a central place on the web client to develop, organize, and share information
WYSIWYG editor makes it easy to add spreadsheets, tables, images, etc
Turn Documents into collaborative “Wiki” pages Wiki: a web page that can be edited by a web
browser. The content of the page can be changed by other users.
Briefcase – a virtual flash-drive Store your files in Briefcase instead of sending them
as email attachments
Move files with one click to a Briefcase folder
Briefcase folders are shareable; use for staff development
Email files directly from Briefcase
“Zimlets”
“Zimlets”
“Zimlets”
Sharing and Publishing
Simple sharing model common to Email, Contacts, Calendar, Tasks, Briefcase and Documents
Share internally (read and/or write access) or publish externally with a URL
Real time access to email, address book, and calendar with “over the air” synchronization.
View shared content (folders, contacts, schedules)
Conversation views
Conduct advanced mailbox searches
View all folders, saved searches, flags and tags
Mobile Web Client
Smartphone Access
Use your iPhone, Droid, Nokia, Treo and other “Smartphones” that support ActiveSync to access SDOP Email, Calendar and Contacts.
Advanced vs. Standard Web Client
Collaboration Center offers two web clients:
The Advanced Web Client is the default web client and works best over a fast Internet connection. It offers a full set of web collaboration features including many components found in popular desktop programs like Outlook. The Advanced Web Client was developed with AJAX, a Web 2.0 technology that creates full-featured and interactive web applications.
The Standard Web Client – a reduced feature version for email, calendar and contacts. The Standard Client is recommended for users with older computers or a slow (e.g., dial-up) connection to the Internet. The Standard Web Client utilizes an HTML mode user interface.
Questions ?
Handouts
Where are the Handouts?
Share Notice via Email
“New” Email Domain Address Old address:
to
Same password
Forwarding - mail sent to old address forwards to new
Mailman “Listserv”
All schools have a Mailman list.
Email sent to the list address is delivered to all subscribers
Lists are “broadcast” or “discussion”
