The South Australian Public Library Network

Agenda• Governance• Funding• Reforms – PLS & Councils• Network features • Role of Public Library Services• State-wide LMS project• Outcomes

GovernanceObjects of the Libraries Act(a) to achieve and maintain a co-ordinated system of libraries and library services that adequately meets the needs of the whole community; (c) to promote a co-operative approach to the provision of library services;

Functions of the Libraries Board(k) to initiate and monitor research and experimental projects in relation to public libraries and public library services; and (n) to keep library services provided in the State under continuing evaluation and review

Minister for the Arts LGALibraries Board

of SA (Policy and Leadership)

Public Library Services (PLS)

PLS Standing Committee

SA Public Libraries

SA Councils

Public Libraries of SA (PLSA)

PLSA Executive

Joint Use Committee

Minister for Education

SOUTH AUSTRALIAN PUBLIC LIBRARIES NETWORK - RELATIONSHIPS

April 2011

State Government Responsibilities

Has 3 Reps on The Board

LGA is peak lobby group for Councils

Controls and majority funds

Professional Association of Librarians

3 members on

PLS Standing

Committee

Key

Representation

One way reporting

Close working relationshipHa

s 2 R

eps o

n th

e St

andi

ng C

omm

ittee

Arts SADECS

State Library of SA (SLSA)

State Government

Local Government

Libraries Board

Committees/Associations

Funding NLSA 2008/09(removal of single funding jurisdictions)

NSW QLD SA Vic WA AustState Funding $25.4M $21.33M $17.33M $35.88M $14.93M $114.87M

Population 7,099,700 4,406,800 1,622,700 5,427,700 2,236,900 20,793,800

Per Capita $3.58 $4.84 $10.68 $6.61 $6.67 $5.52

Total Funding $297.85M $180.06M $74.6M $194.8M $99.96M $882.31M

Per Capita $41.95 $40.86 $45.97 $35.89 $44.69 $40.34

LG Funding $272.45M $158.73M $57.27M $158.92M $85.03M $734.73M

Per Capita $38.37 $36.02 $35.29 $29.28 $38.01 $35.33

Funding model• Fixed base – CPI growth - transparent• $5M for PLS services

• 60/40 split materials & operating• Levies – Print Disability, Digital resources,

Databases, Community Languages (11%)

• On-line procurement • On-line ILL• State-wide courier • Programs• Free Internet • Marketing• Cataloguing • Central collections

Public Library Services reform• 2006 External Review• 2007 Recruit new Associate Director• Spill all positions• Reduce staff by 30%• Recruit skilled & qualified staff• Increase productivity • Decrease costs by $500K+ p.a.• Use savings to fund LMS• Shift to SLSA

Online procurement

Council reforms• 1996 - 1998 - 118 Councils reduced to

68 (a drop of 50 councils)• New Local Government Act 1999• Larger councils with greater capacity &

access to professional staff• Mixed success in terms of library reform

Network Features• Memorandum of Agreement – State & Local

Government. 10 years - $1M p.a. cut from 2013/14

• Funds quarantined for public library purposes

• Geographic challenges & small libraries• Diverse size & skill levels - one size doesn’t

fit all

LMS within an existing framework

InternetAccessWAN

Cataloguing

State-wideCourier

Bar Code& RFID

Standards

SharedCollections

Central Support

Desk

P2-ILLInterlibrary

Loans

Central Procurement

Common LMS

1 LMS project - strategic intent• Meet Libraries Act objectives to “achieve and

maintain a co-ordinated system of libraries and library services that adequately meets the needs of the whole community” and to “promote a co-operative approach to the provision of library services”

• Position the public library network to deliver adequate public library services for all South Australians over the next decade

• Ensure equitable access to digital information regardless of location or size

Outcomes• Increase direct community access to State-wide collection

(>4M items)

• Seamless access to digital holdings of SLSA & NLA

• Integration of other digital materials into the library catalogue (e-books, digital audio books etc)

• Platform for further developments & efficiencies across the network (e.g. RFID etc.)

Status

• Agreement between Libraries Board, Minister & LGA

• RFP – March - April• Currently shortlisting to 1 preferred provider• Announcement in October• 1st libraries live in March 2012

LMS PROJECT - GROUPS

May 2011

TechnologyProcurement Project Implementation

Change Management

Governance

Evaluation Team

SME – Circulation and Borrowing

SME – Authorised User Interface / Ease of Use /

Joint Use Libraries

SME – Implementation Services

SME – Reports Financials & Bookings

SME – Stock Management

SME - Acquisitions

SME - Serials

SME - Cataloguing

SME – Digital Asset Management

PLS Standing Committee

LGA / LGCS

Libraries Board of SA

LMS Steering Committee

Interim User Group

User Group (to be established)

Local Government IT Group

Wide Area Network Group

Library IT Group Project Management group (to be established)

SME – Technical and Managed Services

Marketing and Communication of LMS

Customer Service Group

Outcomes of the SA Network• Significant & growing discounts on all purchases

(materials, Internet, Online resources etc)• Efficient use of scarce resources• Recognisable suite of services – a consistent

public libraries “brand”• Highest

South Australia National Average

membership 53% 45%visitations 7.3 5.1loans 11 8.4