The Rus Distance Learning and Telemedicine Program
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Transcript of The Rus Distance Learning and Telemedicine Program
USDA Rural Utilities ServiceDistance Learning and Telemedicine Grant (RUS DLT)
Elizabeth G. Burton, National DirectorPolycom Grant & E-rate Assistance Programs
2Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
RUS DLT Program Overview
3Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
Distance Learning and Telemedicine Grant (RUS DLT)
CFDA Number: 93.359 Purpose
· To support projects in highly rural and economically disadvantaged locations
· To develop and expand distance learning and telemedicine capacity through the acquisition of equipment, instructional programming and technical assistance for using eligible equipment
Anticipated Grant Application Deadline· Between February and May 2012
Program was established in 1993 to assist communities with rural development. Relatively stable funding every year ($25-35 million)· 2012 funding not set but anticipated at same level as 2011
4Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
Reminders from 2011 Application Cycle
Must ID the grant writer and the relationship to the applicant Vendors may assist in application preparation, but customers
must provide multiple quotes and are free to choose the best vendor for their projects. No quid pro quo agreements are recognized by USDA
USDA will only contact the person designated in the application as the point of contact by fax or mail; will not send email
Site identification – requires marking of maps Disclosure of previous awards since 2009, and relationship
to existing project
5Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
Reminders from 2011 Application Cycle
Instructional programming – must be a first-time capital expense
No urban end-users allowed Internet based systems have no geographic definition and
are not eligible Consortia not yet legally organized may apply, with
conditions· Must apply under legal authority of main applicant· Commit to legal organization after award
6Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
Reminders from 2011 Application Cycle
NSLP data is no longer rounded In kind match statutorily allowed but practically, is not; and
must be integral to the project Empowerment zones were reauthorized to end of 2011 –
eligible for 10 extra points; may not be available for 2012 Correct DUNS number required Must register with the Central Contractor Registry
7Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
Eligibility Requirements
Must currently deliver or propose to deliver distance learning or telemedicine services for the term of the grant
Must be legally organized as an incorporated organization or partnership; an Indian tribe or tribal organization; a consortium; or other legal entity, including a private corporation organized on a for-profit or not-for-profit basis· Examples of eligible organizations include LEAs, education service centers, hospitals,
higher education institutions, workforce investment boards, tribal organizations, education and training providers, healthcare providers, and faith based community organizations.
Must operate a rural facility or deliver distance learning or telemedicine services to entities that operate a rural community facility or to residents of rural areas at rates calculated to ensure that the benefit of the financial assistance passes through to such entities or to residents of rural area
8Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
RUS DLT Definitions Definition of Distance
Learning· Distance learning implies a
curriculum with measurable results delivered via telecommunications and stresses the connection of students and teachers at remote sites
Definition of Telemedicine· Telemedicine implies the delivery of
medicine from medical professionals at one site to patients and their medical professionals at other sites via telecommunications
9Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
RUS DLT Definitions
From Gary Allan, Chief Universal Services Branch, Telecommunications Program, Rural Utilities Service
“DLT grants are not just a way to obtain educational technology or medical equipment. The focus of any proposal must be on the unique capabilities of telecommunications to connect rural areas to each other and to the world, thus overcoming the effects of remoteness and low population density.”
10Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
How Does Polycom Work With RUS DLT?
The RUS DLT grant program can be used to pay for equipment, including voice, video and data networks, and endpoints
11Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
100% Grant Program
Annual Competitive Process Grant awards range from a minimum of $50,000 to a
maximum of $500,000 Matching funds of 15% is required
· Additional matching funds recommended in order to be competitive
· Matching funds may be cash or in kind (there is an almost exclusive preference for cash)
12Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
Project and Budget Eligibility
Grant and match purposes are identical· If an item isn’t eligible for the grant, it cannot be credited as match
Obtain grant and match items from 3rd party· All items must be obtained from an organization other than the
applicant or other entities participating in the applicant’s DLT project as hubs, hub/end users, or end-users
Funds equipment, not telecommunications· Program is focused on providing equipment that operates via
telecommunications. While the equipment is eligible, it does not fund the telecommunications that connects the equipment.
13Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
Eligible Purposes for Grant or Match Acquisition of equipment
· Computer hardware and software· Audio and video equipment, including interactive video· Computer network components· Terminal and data terminal equipment· Inside wiring· OEM and authorized warranties up to 3 years on eligible
equipment· Other facilities that further DLT services
Instructional programming (not tuition or expenses) Acquisition of technical assistance and instruction for
using eligible equipment (costs cannot exceed 10% of the grant amount requested or 10% of eligible matching funds)
14Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
Ineligible Purposes for Grant or Match
Salaries, wages, or employee benefits to medical or educational personnel
Salaries of administrative expenses of the applicant of the project including overhead costs
Acquiring, installing, or constructing telecommunications transmission facilities
Recurring or operating project expenses or costs such as fees for telecommunications, Internet, electric service, rent or tuition
Medical equipment not having telemedicine as its essential function
15Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
Ineligible Purposes for Grant or Match
Purchasing equipment that will be owned by a local exchange carrier or another telecommunications service provider unless that service provider is the applicant
Duplicating facilities already in place Reimbursing your organization or others for costs
incurred prior to the date the application was received by USDA
DLT application preparation costs Projects that only provide links between people located
at the same physical facility
16Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
Ineligible Purposes for Grant or Match
Site development including destruction or alteration of buildings (building an addition, knocking out walls, replacing electric service)
Purchasing land or buildings or for building construction Projects located in areas covered by the Coastal Barrier
Resources Act
17Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
More on Eligible/Ineligible Purposes
The applicant must demonstrate that the predominant purpose (50% or more of use) of every line-item in the grant and match budget meets the DLT Grant definition of distance learning and/or telemedicine, and that none of the use is for ineligible purposes.
Equipment that is used less than 50% for distance learning or telemedicine must be apportioned, and the balance of funds moved to “other funds”.
18Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
Competitive Scoring Criteria
All applications are scored in objective and subjective categories· Objective criteria or generally straightforward indicators· Subjective criteria are more comparative in the sense that
the content of one application is compared to other applications receive that year
A maximum score of 220 points can be earned
*Keep in mind that scoring criteria and total points possible may change for 2012
19Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
Competitive Scoring Criteria
*Scoring Criteria are from the 2011 guidelines and could change when the 2012 RFP is released.
20Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
Competitive Scoring Criteria
*Scoring Criteria are from the 2011 guidelines and could change when the 2012 RFP is released.
21Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
Objective Scoring for Rurality
Rurality describes how rural the project’s service area is Scored on average population and the census’ rural/urban
designation Overall project must score at
least 20 points in rurality to be considered a qualified application
22Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
3 Types of Fixed Sites
Hub - A source of benefits. No benefits from the proposed DLT project flow to a pure hub. As a consequence, Hubs are not included in the Rurality and NSLP scoring calculation. However, the applicant should submit population and school lunch program data for these sites so that the scores can be reevaluated in the event the Agency determines that a site shown by the applicant as a hub is actually a hub/end user.
Hub/End-User - A source of benefits that flow to other sites but a site that also receives distance learning or telemedicine benefits from other sites or from facilities placed at that site. For scoring purposes, Hub/end-users and end-users are identical.
End-User - A receiver of distance learning or telemedicine benefits.
23Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
Objective Scoring for Rurality
Criterion Character Population DLT Points
Exceptionally Rural Area
Area not within an Urbanized Area or Urban Cluster
<5,000 45
Rural Area Area in an Urban Cluster >5,000 and <10,000
30
Mid-Rural Area Area in an Urban Cluster >10,000 and <20,000
15
Urban Area Area in an Urbanized Area or Urban Cluster
>20,000 0
24Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
Objective Scoring for Rurality - Example
Site Name /Location Site Type Census Designation
Census Population
Rurality Points
Springfield Hospital (Springfield Urbanized Area)
Hub / End User Urbanized Area 56,403 0
Faryer Clinic (Faryer Urban Cluster)
Hub / End User Urban Cluster 27,298 0
Fall City Medical Center (Beechwood Urban Cluster)
Hub / End User Urban Cluster 12,398 15
Middleburg Medical Center (Middleburg Urban Cluster)
End User Urban Cluster 2,790 45
Strinic Clinic (Windswept Crossroads)
End User Census Rural <2,500 45
Applicant’s Estimated Rurality Score(Sum of Rurality Points ÷ # of End-User Sites)
21
25Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
Example of Site Scoring Click HERE (American Factfinder) Full instructions on PP. 49-66 of the guidelines
· Site worksheets are provide for both fixed and non-fixed sites
· Include every site that will be involved in the project regardless of whether grant or match funds will be expended at that site, or whether the sties are included in your estimated scores.
· Use these set of sites consistently throughout the application.
Strongly suggest that applicants DO NOT combine fixed sites and non-fixed sites into the application· Application will be scored by program staff for both, and the lowest score will be used
2010 Census data on rurality not complete – use 2000 census May need to support site information with a satellite map (Google,
Mapquest) Mark, by hand, or electronically (e.g. new FactFinder tool) the exact
location of each site on the map!
26Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
Objective Scoring for NSLP
NSLP Percentage Points
NSLP < 25% 0
25% < NSLP < 50% 15
50% < NSLP < 75% 25
75% < NSLP 35
• Poverty/NSLP scores are NOT weighted by population
• Each site’s PERCENTAGE is averaged with the other sites, to produce a single average NSLP
• Don’t forget! You do not round the NSLP score
27Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
Where to find NSLP Scores?
Best bet: the Department of Education site for the state in which your customer resides.
Often hidden in an obscure place. (New York)· Child Nutrition Knowledge Center – NYSED.gov· http://portal.nysed.gov/pls/cn_port/mel3_pkg.elig_enroll_query
Sometimes available monthly, or in a downloadable spreadsheet, and in an obvious place.
As a last resort, call the School Nutrition state coordinator for instructions, or for the latest data.
Example: Texas· Is administered by the Dept of Agriculture now· http://www.squaremeals.org/Programs/NationalSchoolLunchProgr
am.aspx
28Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
Objective Scoring for Matching Funds
Percentage of Eligible Match Compared to Grant Request
Points
15% < Match % < 30% 0
30% < Match % < 50% 15
50% < Match % < 75% 25
75% < Match % < 100% 30
Match > 100% 35
29Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
Objective Scoring for Matching Funds - Example
Grant Requested
Matching Funds
% of Grant Funds
Points Scored
Applicant #1 $100,000 $15,000 15% 0
Applicant #2 $100,000 $45,000 45% 15
Applicant #3 $100,000 $60,000 60% 25
Applicant #4 $100,000 $80,000 80% 30
Applicant #5 $100,000 $105,000 105% 35
30Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
More on Matching Funds
According to the RUS DLT program officer:· “For applications from eligible applicants, an error (or several) in choosing
and/or documenting and eligible match is the most common reason that their application is found ineligible for grant funding consideration”.
Proposed match must be documented in form and substance satisfactory to the USDA· Documentation must be specific as to the amount and purpose, and tied to
the TSP and Budget
Matching funds must be committed as of the application deadline. Conditional matches are not credited.
In-kind contributions for non-eligible purposes cannot be credited as match. However, they can be shown in the Needs & Benefits section as evidence of community support.
31Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
Objective Scoring for Empowerment Zone Communities
At Least 1 End-User Site Located in a USDA:
Application Will Receive:
Empowerment Zone 10 points
To receive the extra 10 points for an Empowerment Zone, only ONE site has to be located in the Empowerment Zone.
NOTE: EZ Community could be eliminated for 2012. Program has not been reauthorized as of this date.
32Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
Average RUS DLT Scores
2011 Objective Scoring Subjective Scoring
Rurality NSLP Leverage EZ Additional NSLP
Needs & Benefits
Innovation Cost Total
2011 Possible Score
45 35 35 10 10 45 15 35 220
2011 Average Score
40.4 23.4 20.43 0.08 3.6 30.6 7.2 23 146.7
2010 Objective Scoring Subjective Scoring
Rurality NSLP Leverage CC Additional NSLP
Needs & Benefits
Innovation Cost Total
2010 Possible Score
45 35 35 5 10 45 15 35 215
2010Average Score
40.1 22.4 19.1 0.3 0.9 31.9 8 23.4 145
33Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
Being “Grant Ready” for RUS DLT
Description of the telecommunications system to be developed, including types of equipment, technologies and facilities proposed
Description of participating sites (hubs, hub/end-user) or service territory (for non-fixed site projects) and the number of rural residents who will be served at each hub/end-user or end-user site. Site information and service territory must be consistent throughout the entire application!!
Description of types of distance learning or telemedicine services proposed and whether offered via a fixed-site project or to a service territory where sites vary over time
Explanation of how project will address community needs and benefits rural residents; include information on cost-effectiveness of the project
Proof of project financial sustainability; funding commitments from all sources
Description of project innovativeness
34Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
Application Checklist - First Steps
Request Letter of support from state USDA Coordinator· If project covers multiple states, obtain a letter from each state’s
coordinator
Eligibility –Certificate from Secretary State or state statute/law establishing organization; · Not just articles of incorporation, bylaws, board resolution, excerpt state
statute or attorney opinion.
Request Letters of support from Hubs, End-User sites and others. · This is the most time consuming piece of the application.
Determine “Base Score” before deciding to proceed.
90 -105 is goal Next steps…Document Collection
35Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
Documents
Letter from the State Director for Rural Development supporting your project, and any administrators that must sign off on you project
Requirement to consult with the State Director for Rural Development to inquire about sources of funding at the state or local
Request documentation regarding state of the project and/or recommendations regarding project approval.
Provide contact information Connect to requirements (consult with ISP, telecom service providers) Document your objective scoring (rurality, NSLP, match, EZ) Review demographics Address relevant documents and plans that you have developed in house
(strategic or telecom plans) Attach the Executive Summary and budget Copy Councils of Government and USDA Service Centers
www.rurdev.usda.gov/recd_map.html
36Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
Flood Hazard Area
Confirm the 100-year flood plain with city, state or insurance providers· http://www.fema.gov/fhm/hm_main.shtm#4
If construction is required, environmental impact form must be completed, which takes time and expense
37Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
Telecommunications System Plan (TSP)
Scaled to the scope of the project. If a new infrastructure is proposed, this is complex. If project is primarily within buildings, then it is fairly simple.
Public or private? Diagram if appropriate-You will want to include
diagram! Cost estimates for operating and maintaining the
equipment. This needs to be realistic and complete. How will you sustain/upgrade equipment?
Consultation with carriers –remember the purpose of RUS, to address underserved rural communities.
38Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
Technology Considerations
Identify alternatives that were considered and rejected, with rationale. Research on what works and why. Consult similar funded projects or organizations in the area. Consulted with various vendors.
Consider off the shelf or subscription services. Is the capacity sufficient? Is the technology compatible? What are future plans and how might they involve your
project? Seek a letter supporting the fact the technology is
compatible and sufficient.
39Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
Executive Summary
You have to create your own story. This is the subjective component of the application. Introduce needs here.
There are no buzz words or formulas. USDA emphasizes the subjective nature of the criteria – you must CONVINCE them to fund your project!
Reference research and data, but focus on benefits to the underserved, rural constituents.
Restate financial need.
Project Cost
–This is a place to show “total” cost, including unallowed costs. Be very explicit about the distinction. Consider using separate columns, different color ink, etc.
40Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
Project Information
Telecommunications System Plan and Scope of Work –this is read by engineers and program staff
Address all levels of technical knowledge in the description
Detailed listing of purchases, leases and components. Use care in selecting categories
You must cross reference ALL equipment to the budget, and show that it is used for distance learning or telemedicine
41Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
D-3 Financial Information
Another chance to address ineligible, but related costs.
Focus on collaboration, mutually beneficial partnerships, and ultimate gain to end users.
Sustainability is related to perceived value of the benefit.
42Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
Community Need
Define the Community. Realize the reader probably knows NOTHING about the area or the community.
Needs. Think of rural sustainability; economic growth, job development, housing, workforce development, healthcare, emergency services, etc. Substantiate with data.· Needs assessments· Surveys· Focus groups
Tie to state and regional plans and reports. Reference the state Rural Development plan.
Plan for services. Link directly to needs. Benefits derived. Be very specific and measurable. Think of a state
representative’s sound bite.
43Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
Innovation
Innovativeness is relative to the area, the population, the organization.
Focus on doing things in new ways for the civic environment.
Find comparative references – new in urban areas, innovative in rural
44Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
Format Follow the guidelines EXACTLY. If something does not
apply, state this. Answer every single question in the application.
· Be careful in that some questions contain many questions within
Use the format samples provided by RUS in the Application Kit.
Use Table of Contents Dividers, such as Avery Ready Index R1213AZ and three-ring binder
Polycom recommends paper submission because of the numerous forms required· Grants.gov puts into a folder in no order· Crashes a lot· Forces USDA staff to print out everything you send
45Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
USDA Contact Information
http://www.rurdev.usda.gov/UTP_DLT.html
USDA Rural Development
Utilities Programs
U.S. Department of Agriculture
1400 Independence Ave.,
S.W., Room 2845
Mail STOP 1550
Washington, D.C. 20250-1550
Phone: 202.720.0413
Fax: 202.720.1051
46Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
Online Resources for RUS DLT RUS Staff including Advanced Service Division and General Field
Representatives www.usda.gov/rus USDA Rural Development State Directors
www.rurdev.usda.gov/recd_map.html
www.rurdev.usda.gov/StateOfficeAddresses.html
Empowerment Zone Resources http://www.hud.gov/offices/cpd/economicdevelopment/programs/rc/index.cfm
ARC Resources www.arc.gov
State Single Points of Contact http://www.thecre.com/fedlaw/legal16/ispocs.htm
Grants.gov Information www.grants.gov
Get a DUNs Number http://fedgov.dnb.com/webform Central Contractor Registration www.ccr.gov
Census 2000 Numbers www.factfinder.census.gov/home/saff/main.html?_lang=en
47Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
RUS DLT Project Examples
48Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
Example of Project Funded through RUS DLT
Name of Applicant: · USD 628 South Central Kansas Education Service Center
Amount of Award:· Two awards at $500,000 each
Project Description· Project 1: RUS DLT will fund project equipment to support a distance learning
consortium of thirteen K-12 schools and community colleges in an eight-county area. Connecting to the statewide Kan-Ed network, the new equipment will enable students, teachers and other residents to access courses and other resources for education and training.
· Project 2: RUS DLT will fund interactive videoconferencing equipment for a consortium representing twenty-one elementary, middle and high schools in fourteen rural communities. Connecting to the Kan-Ed network, the new equipment will enable students, teachers and other residents to access courses and other resources for education and skills training.
49Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
Example of Project Funded through RUS DLT
Name of Applicant: · Copper River School District (AK)
Amount of Award:· $211,555
Project Description· RUS DLT will fund a videoconferencing
system connecting to 6 schools and a child advocacy center, encompassing 23,000 square miles of extremely rural and isolated territory. In addition to shared classes, content creation and professional development, counseling and outreach services will be extended to these communities to assist children who are in abusive situations.
50Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
Example of Project Funded through RUS DLT
Name of Applicant: · Central Valley Health Network (CA)
Amount of Award:· $74,500
Project Description· RUS DLT funding will be used by the CVHN to expand
videoconferencing linkages between the hub and end-user sites in rural California. The system will use interactive connections to each site enabling clinicians and personnel to be connected to live training sessions. Through the use of interactive technology, continuing education will also be provided to the clinics’ staff and integrated into the educational system that will provide increased awareness of current medical issues and linkages to community resources.
51Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
Polycom Grant Assistance Program
Polycom Grant Assistance Program has provided the Pinal County ITv Consortium and Pinal County schools with invaluable assistance in obtaining grants for videoconferencing equipment. Without the assistance of this program, our small rural schools would be unable to providestudents the extended educational opportunities they currently receive.” - Jill Dingman, Director Pinal County ITv Consortium
52Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
The mission of the Polycom Grant Assistance Program is to assist public, private and nonprofit organizations in every aspect of proposal preparation, funding selection and application for telecommunications solutions.
PGAP Mission
"The Polycom grant program provides assistance for organizations seeking grant based funding. With their extensive experience in realm, they have a complete portfolio and understanding of grants, how they apply to your specific needs, and can offer guidance on how to optimize chances for success. In such a complex and ever changing environment, Polycom's guidance is extremely valuable.“ - Dr. Andrew Watson, Vice President of ICSD with University of Pittsburgh Medical Center and Medical Director of the Center for Connected Medicine
GRANTS
53Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
The Grant Team
Jeff Barlow Stephanie Steffen Ron Graves
Andrew Knox Elizabeth Burton Laura Lundahl
54Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
WA
ORMT
IDWY
UTCO
NVCA
AZNM
TX
OK
LA
AR
KS
NE
MO
ND
SD
MN
IA
WI
IL IN
MI
MSAL GA
FL
SC
NCTN
KY
OHWV
VA
PA
NY
MEVTNH
MARI
CT
HAWAII
ALASKA
PGAP – POLYCOM GRANT ASSISTANCE PROGRAMElizabeth Burton – National Director
Area Grant Managers
+ Laura Lundahl: AK,WA,OR,ID,MT,WY,CA,NV,HI
+Guam & Marianna Islands
Andrew Knox: UT,AZ,CO,NM,TX,OK,AR,LA
Ron Graves: ND,SD,NE,MN,IA,WI,MI,IN,OH
Stephanie Steffen: ME,NH,VT,MA,RI,CT,NY,PA,NJ,DE,MD,
DC,WV,VA,NC,SC,GA
+ Jeff Barlow: KS,MO,IL,KY,TN,MS,AL,FL
+Puerto Rico & US Virgin Islands
NJDEMDDC
55Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
PGAP Competitive Advantage
PGAP Competitive Advantage
Grant & Industry Experts – Former Grant Peer Reviewers and Administrators
Polycom 7-Step Grant Assistance ProcessTM
Grant Ready Assessment and Navigational Tool (GRANT)
Proven and Successful Grant Writers
Support Partial or Full Cost of Grant Fees Memorandum of Understanding
56Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
Only trademarked grant assistance process in the telecommunications industry
Full customizable and scalable From engagement to project close, the PGAP Team helps
you find and apply for funding to support your collaborative communications projects
Polycom 7-Step Grant Assistance ProcessTM
1Engage
2Accept
3Source
4Appl
y
5Award
6Purchase
7Clos
e
57Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
Strategic Planning· Needs assessment, technology plan, budget development, and
evaluation planning Grant Ready Assessment and Navigational Tool®
· A self-assessment tool that provides organizations with an evaluation of their “grant-readiness”
· Based on the most common evaluative criteria used in grant reviews
Getting Grant Ready
58Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
What Does it Mean to be Grant Ready? Have you conducted a strategic planning process that identifies
goals and measures, and an implementation plan? Have you conducted a needs assessment? Do you have a viable, fundable project idea aligned with your
organizational goals? Does your proposed project have a set of outcomes with
performance targets that are measurable? Do you have an evaluation plan for measuring the success of the
project to be funded by the proposed grant? Have you conducted a stakeholder analysis, and do you have
formal partnerships or collaborations in place? Are your board members, executives and other leaders on board
and willing to participate in the grant process? Is there a plan for sustaining the project after the funding has
ended?
59Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
Identify Organizational Telepresence Needs
Choosing the right Polycom video and telepresence solution, and finding the right funding source, involves identifying your organization's needs to ensure grant funding, rapid ROI and wide-scale adoption: Who will be using video: schools, universities, hospitals, clinics, county health
departments, providers?
How will it be used: for distance learning, telehealth, telemental health, specialists consults, primary care, educational/training sessions or multiple uses?
What environments will video be used in: exam rooms, emergency rooms, large conference rooms, small meeting rooms, lecture halls, physician laptops, iPads?
Will content be shared and if so, what type: homework assignments, educational videos, patient records, pharmaceutical tracking, radiology/images for patient diagnosis/treatment, or more?
What applications will be supported over video: connecting teachers to remote schools, direct medical care, continuing medical education?
60Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
To Get Started Bring us project ideas that incorporate a technology solution Provide information on identified needs:
· Education· Connecting to classrooms, content providers and experts around the globe
· Recording and streaming of content
· Virtual Field Trips
· Virtual classroom debates
· Healthcare· Telehealth and Telemedicine
· Continuing Medical Education
· Justice & Public Safety· Healthcare in correctional settings
We then match with one or more funding sources!
61Get a Plan. Get a Grant. Get Connected. │ December 7, 2011
www.polycom.com/grants Funding announcements and customized funding
reports Grant calendar with deadlines Grant profiles and white papers Grant Ready Guides Recorded grant webinars Grants Navigator Newsletter
Polycom Grant Tools and Resources
THANK YOU
Elizabeth G. BurtonNational DirectorGrant Assistance & E-rate Programs
101 Silver Creek Drive Somerset, KY 42503
Web info and program enrollment:www.polycom.com/grants