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Transcript of The Results of a Survey to Assess Practitioners' Priority Needs and Preferences
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1
CIVICUS Participatory Governance Program
The Results of a Survey to Assess Practitioners Priority Needs and Preferences
May 2007
Introduction
1. For several years the CIVICUS Participatory Governance (PG) program has worked to promote the democratization of
key multilateral development institutions and to strengthen the voice of civil society in global policy-making and decision-
making processes. CIVICUS has recently launched a new phase of the PG Program focused on enhancing the capacity of
southern civil society practitioners to promote participatory and accountable governance of public institutions at local and
national levels.
2. There is now growing consensus that good governance is participatory governance. Governments and citizens/civil
society have a crucial role to play in promoting good governance and ensuring public transparency, responsiveness and
accountability. However, the reality remains that ordinary citizens are largely excluded from governance processes and the
making of decisions that directly affect their lives. The new phase of the CIVICUS PG program aims to change this through:
(i) generating and sharing knowledge and learning about the theory and practice of participatory governance by
creating a space for southern practitioners to reflect on critical issues and engage with cutting edge scholars and
researchers;
(ii) helping southern practitioners (CSOs and government actors) acquire the practical skills and tools they need to
promote effective citizen participation in governance processes;
(iii) building bridges between civil society and government actors and an active community of practice among
participatory governance practitioners; and
(iv) promote innovation in participatory governance practices by providing direct operational support to strategically
selected joint civil society-government initiatives.
3. In an attempt to better understand the needs and priorities of potential program participants, the CIVICUS PG team
conducted a global survey of civil society practitioners active or interested in the area of participatory governance. This brief
report shares the results of that survey. The survey is attached in Annex I.
4. Some key survey findings include the following:
Overall, a very strong interest in participatory governance and high demand for operational support and capacity-
building assistance in this area.
Most survey respondents are currently involved in PG activities at the local or national level (v. regional or global) and
are most interested in developing their knowledge and skills with regard to PG practices at these two levels.
The most common objectives of current PG initiatives are to: raise awareness of citizen rights, influence public policy,
facilitate citizen-state engagement, enhance access to public information and promote participatory public planning.
Key obstacles/constraints encountered by PG practitioners are: lack of financial resources; lack of political will (i.e.hostility, resistance or non-cooperation on the part of government authorities); lack of appropriate knowledge, capacity
and skills, and; weak citizen awareness and capacity.
Principal factors of success identified by PG practitioners include: citizen education and mobilization; CSO collaboration
and networking; appropriate methods, strategies and skills, and; the development of productive relations/collaborationwith government.
Practitioners are most interested in learning more about: public policy-making, democratic innovations, public access
to information and monitoring and evaluation of public services.
In terms ofcapacity building needs, practitioners are most interested in: participating ing training workshops (to learn
about PG methods/tools and advocacy/lobbying strategies), engaging in action-research to explore key PG issues and
accessing funds to experiment with new PG approaches.
Survey respondents
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5. The survey was conducted electronically in English, French, Spanish and Arabic from January to April 2007. An open
invitation to participate in the survey was distributed through e-civicus (CIVICUS weekly electronic newsletter) and sent directly
to a large number of national and international civil society organizations and networks, requesting their assistance in sharing
the survey with their membership.
6. 257 individuals/organizations from a total of 79 countries responded to the survey. We received 131 responses from
Africa, 44 from Asia, 30 from Eastern Europe and Western Europe, 23 from Latin America and the Caribbean, 17 from the Middle
East and North Africa and 11 from North America. 178 responses were received in English, 60 in French, 21 in Spanish and 6 in
Arabic. The strong response to the survey (which significantly surpassed the teams objective of 100 respondents) and the
enthusiastic comments of many practitioners seem to indicate a high, and growing, level of interest in participatory governance
practices.
7. Just under 30% of respondents are currently members of the CIVICUS network - indicating good potential for expanding
CIVICUS membership by providing services in this area.
8. As illustrated in Figure 1, the largest proportion of respondents are from national-level CSOs (26.5%), civil society
support organizations (17.4%) and CSO networks (12.1%). 17.8% of respondents are from international CSOs and 8% from
community-based organizations.
Figure 1: Distribution of respondents by type of organization
Current participatory governance activities
9. 87.8% of respondents indicated that they are currently involved in a PG initiative (i.e. an initiative that seeks to enhance
citizen/civil society participation in public decision-making processes or improve the responsiveness or accountability of public
officials, institutions and agencies).
10. As illustrated in Figure 2, these initiatives occur most frequently at the local (72% of respondents) and national (70.7%)
level. A much smaller percentage of respondents are involved in international initiatives at the regional (27.6%) or global
(20.4%) level.
Figure 2: Governance levels targeted by reported PG initiatives
26.50%
17.40%12.10%
17.80%
8% National-level CSOs
Civil society supportorganizations
CSO networks
International CSOs
Community-basedorganizations
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27.620.4
72 70.7
0
20
40
60
80
100
Local National Regional Global
Levels of PG Initiatives
Percentage
11. As shown in Figure 3, the most common sectors/themes on which these initiatives focus are: the education sector
(61.7%), gender equity/womens rights (59.9%) and human rights (59.5%), followed by health, agriculture/rural development
and anti-corruption (all at 48.5%).
Figure 3: Most common focus sectors/themes of reported PG initiatives
9.7%
15.4% 15.9%20.3%
23.3%
29.1% 29.1% 29.5% 30.8%33.9%
39.2%41.9%
46.7% 48.5% 48.5% 48.5%
59.5% 59.9% 61.7%
0.0%
10.0%
20.0%
30.0%
40.0%
50.0%
60.0%
70.0%
80.0%
Extra
ctivein
dustrie
s
Gen
eral
LaborR
ights
Cultu
re
Urba
ndeve
lopm
ent
Non-vio
lenc
e
Justice
/law
reform
Public
fina
nce
Corporateso
cialresp
onsib
ility
Peace
/sec
urity
Envir
onmen
t/naturalre
source
s
Children
srig
hts
Decentr
aliza
tion
Health
Agric
ulture/ru
raldeve
lopm
ent
Acco
untability/anti-c
orruption
Huma
nrig
hts
Gen
dere
quity/wome
nsrights
Ed
ucation
PG Initiatives focus Themes/Sectors
PercentageofResponses
12. The most common objectives of these initiatives are to: raise awareness of citizen rights (72.9%), influence public
policy (65.5%), facilitate citizen-state engagement (64.2%), enhance access to public information (63.3%) and
promote participatory public planning (59.4%). Efforts to: seek political (28.4%) and legal reforms (29.3),
independently analyze policies/budgets (30.6%) and track public revenues/expenditures (37.1%) are much less
common. See Figure 4.
Figure 4: Most common objectives of reported PG initiatives
28% 29% 31%37%
42% 44%46% 49% 50%
55%59% 63%
64% 66%73%
0%10%20%30%40%50%60%70%80%
oliticalsyste
m
Lega
lreform
s
licy/b
udget..
.
blicrevenue.
..
ervic
edelive
ry
atorybu
dgeting
htofpu
blica...
secto
ractivi
...
voteredu
cation
zenm
obilizat
ion
publicp
lanning
stoinformati
on
ilitatingcit iz..
.
ingpu
blicpoli
cy
nessofcitiz..
Perce
ntageofResponses
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Key constraints and factors of success
13. As shown in Figure 5, only 12% of respondents consider the impact/success of their current PG initiatives to be very
good. The majority judge their current impact to be OK (41%) or limited (39%).
Figure 5: Respondents perception of the impact/success of their current PG initiatives
12%
41%
39%
8%
Very Good
OK
Limited
Poor
14. The survey asked practitioners open-ended questions about the key obstacles/constraints that they face in their efforts
to promote participatory governance as well as key factors of success with regard to past and present PG initiatives. As shown
in Figure 6, the most commonly cited obstacles/constraints are: (i) lack of financial resources for PG purposes; (ii) lack of political
will (i.e. hostility, resistance or non-cooperation on the part of government authorities); (iii) lack of appropriate knowledge,
capacity and skills, and; (iv) weak citizen awareness and capacity.
Figure 6: Key obstacles/constraints faced by practitioners in promoting participatory governance
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84
64 64
4136
22
13 117
0
20
40
60
80
100
Lackoffinancial
resources
Lackofknowledge,
skillsandtools
Lackofpoliticalwill
Weakcitizen
awarenessand
capacity
Disabling
political/policy
environment
Lackofaccessto
information
LackofCSO
networking/partnering
Poorstate-civilsociety
relations
Poor
communication/lack
accesstomedia
Key Obstacles / Constraints Faced
Timesmentioned
15. The most important factors of success identified by respondents include: (i) citizen education and mobilization; (ii) CSO
collaboration and networking; (iii) appropriate methods, strategies and skills, and; (iv) productive relations/collaboration with
government. Other factors of success are indicated in Figure 7.
Figure 7: Reported factors of success for PG initiatives
48
39 38
29 28
13 12
8
0
20
40
60
Citizeneducationand
mobilization
CSOcollaborationand
networking
Appropriatemethods,
strategiesandskills
Productive
relations/collaboration
withgovernment
Commitmentand
determinationofCS
actors
Useof
media/communication
strategies
Enabling
political/policy
environment
Internationalsupport
Factors of Success
Time
sMentioned
Interest in developing participatory governance knowledge and skills
16. When asked about their organizations current level of knowledge and skills with regard to PG, only 14% of respondents
replied very good. As illustrated in Figure 8, a majority of respondents described their current level of knowledge and skills as
OK (49%) or limited (33%).
Figure 8: Assessment of current levels of PG knowledge and skills
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4%
33%
49%
14%
Poor
Limited
Ok
Very Good
17. A key finding of the survey was the high level of interest expressed in building PG capacities. As shown in Figure 9,
93.6% of respondents indicated that enhancing knowledge and skills in the area of participatory governance is a priority, and it is
a top priorityfor 54.9%.
Figure 9: Level of interest in building PG capacities
18. Respondents are most interested in developing skills with regard to PG practices at the national (80.3%) and local
(68.5%) level. See Figure 10. This finding validates the programs initial proposal to focus its attention on PG practices at these
two levels.
55%39%
6% 0%
Its a top priority
It is one of ourpriorities
Were interested butits not a priority
Not interested (0%)
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Figure 10: Preferences for developing PG skills at different levels of governance
68.5%
51.6% 52.8%
40.9%
80.3%
0.0%
10.0%
20.0%
30.0%
40.0%
50.0%
60.0%
70.0%
80.0%
90.0%
100.0%
Local State/province National International
(regional)
International
(global)
Developing PG knowledge
Percentag
eofresponses
19. While respondents expressed strong interest in learning about all aspects of participatory governance, public policy-
making (89%), general democratization (84%), public access to information (80.5%) and monitoring and evaluation of public
services (77.3%) emerged as learning priorities. See Figure 11.
Figure 11: Aspects of participatory governance that respondents are most interested in learning about
61% 63%67% 72% 73%
77% 81%84% 89%
0%
20%
40%
60%
80%
100%
Lega
lrefo
rms
Expend
ituretrackin
g
Budgeting
Service
delivery
Accountab
ility/a
nti-corruption
M&Eofpublicse
ctor
Pu
blica
ccesstoinform
ation
Demo
craticinno
vation
Policy-ma
king
Learning about Aspects of PG
Percentageofresponses
Capacity-building preferences
20. The survey suggested a number of potential capacity-building objectives and asked respondents to rate these on a scale
of 1 to 4 (1 being a top priority and 4 being not very useful). Figure 12 outlines the results. While virtually all objectives
were rated quite high, highest priority was attributed to: learning about PG methods and tools, learning about
advocacy/lobbying strategies, participating in action-research to explore key PG issues and accessing funds to experiment with
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new PG approaches. While respondents expressed considerable interest in learning more about PG principles and theories, they
nevertheless gave priority to the development of practical skills other theoretical knowledge.
Figure 12: Ratings of potential capacity building objectives
21. In the context of a capacity-building program, the following activities/services were identified as most useful: the
opportunity to participate in a PG skills-building workshop, seed funding for PG pilot initiatives, an electronic database of PG
methods and tools, creation of a PG practitioners website and the opportunity to network with other PG practitioners at the
national level. Respondents overall assessment of capacity-building activities are shown in Figure 13.
Figure 13: Participatory Governance Capacity Building Activities / Services
118 134 127 106 101 90121 110 124 131 129
9280 83
103 102 9978 102 81 78 77
24 18 16 25 31 40 3425 30 27 26
2 3 1 9 9 9 6 1 7 5 5
0%20%40%60%80%
100%
PGprincip
lesandth
eories
Advocacy
/lobbying
strategies
PGmethod
sandtools
Relations
withother
sCSOinv
olvedinPG
inmycou
ntry
Relations
withothe
rsCSOsin
volvedinP
Ginother
countries
in..
Relations
withother
sCSOsinv
olvedinPG
inotherp
artsofthe
...
Relations
withgove
rnmentac
torsinmy
locality/co
untry
Reflecton
anddiscu
sskeypro
blemsand
issues
Fundings
ourcesfor
PGinitiativ
es
Action-res
earchtoex
plorekey
PGissues
/themes
Accessfu
ndstoexp
erimentwit
hnewPGa
pproaches
Capaity Building Objectives
Distributionofrespons
es
Top Priority Very important/useful Somewhat useful Not very useful
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PG practitioners website
22. One support activity proposed by the CIVICUS PG program team, and validated by survey respondents, is the creation of
a PG practitioners website (offering electronic access to resources, information and opportunities for discussion and exchange).
84.5% of respondents agreed that the creation of such a website was very important/useful or a top priority. 74.2% of
respondents described their current internet access as excellent or good.
23. Among the specific services offered by such a site, the following were identified as top priorities: a database of PG
methods and tools, an on-line PG learning module, information on relevant PG events and training opportunities, information
on sources of funding for PG initiatives and a database of PG case studies. Respondents assessment of these and other
proposed services are shown in Figure 14.
Recommended PG resources and case studies
24. The survey also invited respondents to share their recommendations regarding (i) PG resources or documents (that
they have developed or found useful) and (ii) PG case studies or examples of best practices. Almost three quarters (74%) of
respondents offered suggestions regarding resources and case studies or provided an email contact for follow-up on these two
issues. The CIVICUS PG team is currently following up with these respondents and recording their recommendations.
Figure 14: Respondents rating of potential services offered by and PG website
86
61
99
62
150
85
109 10297 91
106
140
103
96
110
96
65
81
94 97
94
82
106
68
37
49
16
41
20
50
26 2939
46
2320
2
19
1
184 9 7
3 6 101 6
0%
20%
40%
60%
80%
100%
An electronic
dbase of PG
case studies
A printed
document of PG
case studies
An electronic
dbase of PG
methods and
tools
A printed
document of PG
methods and
tools
A PG skills-
building
workshop
A PG on-line
training course
Opportunity to
network with
other PG
practitioners at
the national level
Opportunity to
network with
other PG
practitioners at
the regional level
Opportunity to
network with
other PG
practitioners at
the global level
Campaign
encouraging
government
actors to sign on
to a compact of
participatory
government
principles andguidelines
Creation of a
participatory
governance
practitioners
website
Seed funding for
participatory
governance pilot
initiatives
Most Useful PG Capactity Building Actvities
Distributionofr
esponses
Top priority Very important/useful Somewhat useful Not very useful
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85116
148
81 105138 143
48
150
119111
74
104104
80 83
112
73
29 128
43 2520 13
67
16
0%
20%
40%
60%
80%
100%
Annot
atedb
ibliogr
aphyo
fPGa
rticles/b..
.
Datab
aseof
casestudie
s
Datab
aseof
methods/
tools
Discus
siong
roups/
blog/e-net
work
Direct
oryof
releva
ntorga
nizatio
ns/part..
.
Inform
ationo
nsour
cesof
fundingfor
P...
Inform
ationo
nrele
vantevent
s
Audio
orvid
eoclip
sofin
tervie
wswithl...
APGl
earningmo
dule
Services offered by PG website
Distributionofresponses
Top priority Very important/useful Somewhat useful Not very useful
Conclusions
25. This survey regarding the needs and preferences of PG practitioners has proved useful in multiple ways. First, the
survey has served to validate several key hypotheses of the CIVICUS PG program - for example, growing CSO interest in PG
practices (especially at the local and national level), high demand for capacity-building support and the usefulness of creating a
practitioner-friendly database of PG case studies, methods and tools. Second, survey findings will be further analyzed (and
disaggregated by region and language group) in order to help the PG team tailor program services to priority need. Third, the
survey, has helped the PG team to identify potential program participants and partners. Many respondents have indicated
interest in maintaining communications with the PG team and participating in program activities. Fourth, the survey has
generated useful information about key constraints and factors of success. These findings will serve to inform ongoing research
about the challenges and opportunities of PG by the CIVICUS team and its partners. Finally, thanks to respondents inputs, the
survey has served to identify a number of important PG resources and case studies. The CIVICUS PG team will do it best to
ensure that as many practitioners as possible can benefit from these resources and case studies, by including them in its
electronic resource database and making them available on its interactive website.
26. The CIVICUS PG team wishes to take this opportunity to thank all the PG practitioners and supporters who took the
time to respond to the survey. We hope that our program activities will successfully respond to your needs as a result.
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Annex I
CIVICUS Strengthening Participatory Governance Program
*Interests & Needs Assessment Survey*
Greetings from CIVICUS: World Alliance for Citizen Participation (www.civicus.org ). Many thanks for taking the time (just a few
minutes) to complete this 15 question survey. It will help us to ensure that CIVICUS new Strengthening Participatory
Governance Program responds to the priority needs of civil society practitioners working to promote participatory and
accountable governance of public institutions (at local, national or international levels). And it will help you to decide whether
you might like to participate in and take advantage of the services offered by our program. Should you have questions or want
further information about any aspects of the program or CIVICUS, please feel free to contact us at [email protected].
Your Name:________________________
Your Organization:_______________________
Your Location: (City, Country) ______________________
Your email address:___________________________
Are you currently a CIVICUS member? Yes No Not Sure
1. Are you (or your organization) currently involved in any participatory governance initiatives (i.e. initiatives that seek
to enhance citizen/civil society participation in public decision-making processes or improve the responsiveness and
accountability of public officials, institutions and agencies)?
__ Yes __ No
If no, skip to question #5.
2. If yes, do these initiatives involve/target governance issues at the local, state/province, national, or international level?
Where possible, please indicate the specific governance institution that is involved/targeted (for example, local council,
parliament, Ministry of Finance, United Nations).
Level of Governance Please tick all that
apply (two ticks =
most important)
Specify which institutions involved/targeted
Local
State/provinceNational
International (regional)
International (global)
3. Which aspects of governance do these initiatives seek to address? Please tick all that apply. Put two ticks next to those
that are most important.
Aspects of Governance Please tick all that apply (two
ticks = most important)
Raising awareness of citizen rights
Citizen/voter education
Citizen mobilizationReform of political system
Legal reforms
Public access to information
Advocating/facilitating citizen-state engagement
Influencing public policy
Independent policy/budget analysis
Participatory public planning
Participatory budgeting
Tracking of public revenues/expenditures
Participatory service delivery
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Monitoring & evaluation of public sector activities
Citizen oversight of public activities
Other (Please specify)
4. On which sectors/themes do these initiatives focus?
Sector/Themes Please tick all that apply (two
ticks = most important)
Health
Education
Agriculture/rural development
Urban development
Environment/natural resources
Peace/security
Non-violence
Human rights
Gender equity/womens rights
Childrens rights
Public finance
Accountability/anti-corruption
Decentralization
Labor RightsCulture
Extractive industries
Justice/law reform
Corporate social responsibility
General
Other
5. How much of a priority is it for you (or your organization) to enhance your knowledge and skills with regard to
participatory governance? Please tick one.
__ Its a top priority
__ It is one of our priorities
__ Were interested but its not a priority
__ Not interested
If you answered Not interested please skip to Question #12.
6. Are you most interested in developing your knowledge/skills with regard to participatory governance issues at the local,
state/province, national or international level?
Level of Governance Please tick all that apply (two
ticks = most important)
Local
State/province
National
International (regional)
International (global)
7. In which aspects of participatory governance are you most interested in expanding your knowledge/skills?
Aspects of Governance Please tick all that apply (two
ticks = most important)
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Policy-making
Budgeting
Expenditure tracking
Service delivery
Monitoring & evaluation of public sector activities
Public access to information
Legal reforms
General accountability/anti-corruption
General democratization/democratic innovation
Other (Please specify)
8. In the context of a capacity building program on PG, which of the following objectives would be of most interest or use
to you? Please rate each on a scale of 1 to 4.
Priority interests/needs Please rate each. 1 = Top
priority, 2 = Very
important/useful, 3 =
Somewhat useful, 4 = Not very
useful
Learn about PG principles and theories .
Learn about advocacy/lobbying strategies.
Learn about PG methods and tools ..
Establish relations with others civil society organizations involved
in participatory governance (a) in my country, (b) in other countries
in my region, (c) in other parts of the world. (Please underline your
preference(s) between a, b and c).
Establish relations with government actors in my locality/country.
Reflect on and discuss key problems and issues (with other
practitioners and specialists).
Learn about funding sources for PG initiatives.
Participate in action-research to explore key PG issues/themes.
Access funds to experiment with new PG approaches.
Other_ (Please specify)
9. In the context of a participatory governance capacity building program, which of the following activities/services would
best respond to your interests/needs? Please rate each on a scale of 1 to 4. Where there is a choice between a, b or c, please
underline your preference(s).
Preferred activities/services Please rate each. 1 = Top
priority, 2 = Very
important/useful, 3 =
Somewhat useful, 4 = Not
very useful
An annotated bibliography of key (a) theoretical, (b) practicalresources
about PG.
An (a) electronic database, (b) printed documentof participatory
governance case studies.
An (a) electronic database, (b) printed documentof participatory
governance methods and tools.
A workshop at the (a) national, (b) regional, (c) globallevel to share
experiences and discuss key issues.
A workshop at the (a) national, (b) regional, (c) globallevel aimed at
building practical participatory governance skills.
Support for the formation of a network of participatory governance
champions at the (a) national, (b) regional, (c) globallevel.
Campaign encouraging government actors to sign on to a compact of
participatory government principles and guidelines.
Creation of a participatory governance practitioners website (offering
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electronic access to resources, information and opportunities for
electronic discussion and exchanges).
A participatory governance training course (i) on-site training (of up to
one week), (ii) independent long-distance learning course (undertaken
by computer and at your own rhythm).
Seed funding for participatory governance pilot initiatives.
Other
10. If you agree a participatory governance practitioners website should be developed, what priority services should it
offer. ? Please rate each on a scale of 1 to 4.
Preferred website services Please rate each. 1 = Top
priority, 2 = Very
important/useful, 3 =
Somewhat useful, 4 = Not
very useful
Annotated bibliography of key resources
Electronic access to key resources.
Database of case studies.
Database of methods/tools.
Discussion groups/blog/e-network (allowing for exchange among
practitioners).
Directory of relevant organizations/partners.
Information on sources of funding for participatory governance
initiatives.
Information on relevant events (conferences, training workshops, etc.)
Audio or video clips of interviews with leading specialists/practitioners.
A participatory governance learning module.
Other (Please specify)
11. How would you describe your current internet access (i.e. your ability to access, consult and download on-line
resources)? Please tick one.
__ Excellent (easy and affordable)
__ Good
__ OK
__ Limited
__ Difficult
__ Very Difficult
12. On a scale of 1 to 4, how would you rate the following?
Current skills and impact Please rate each. 1 = Very
good, 2 = OK, 3 = Limited,
4 = Poor
Your current level of knowledge and skills with regard to participatory
governance.Your organizations current level of knowledge and skills with regard to
participatory governance.
The ability of your organization to interact effectively with government
actors.
The ability of your organization to network effectively with other
participatory governance actors/partners.
The impact/success of your current participatory governance initiatives.
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15/15
15
13. With regard to your current PG initiatives, what key obstacles/constraints have you faced? What have been key factors
of success?
Obstacles/constraints_______________________________________________________________________________________
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Factors of
success__________________________________________________________________________________________________
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14. Have any of your current participatory governance initiatives generated documents or resources (for example, about
methods, tools, strategies, impacts, lessons learned)?
__ Yes
__ No
Would you be interested in sharing these?
__ Yes. Please share the contact details of the person, we can contact in thisregard:______________________________________________________
__ No
15. In the context of your current PG work, what key resources (e.g. publications, websites, organizations or individuals)
have you found most useful? Which 3 (or more) resources would you most highly recommend to other colleagues interested in
PG?
_________________________________________________________________________________________________________
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Many thanks for your participation! We would be very grateful if you would pass this message on to any other colleagues or
organizations who could be interested in responding to this survey or participating in to CIVICUS Strengthening Participatory
Governance Program. Please feel free to provide their names/email addresses below and to make any additional
recommendations and comments about your potential interest in the program.
_________________________________________________________________________________________________________
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