The Registrar’s Toolkit:Nifty Solutions for Everyday

Questions and Problems

AACRAO 2007Boston, Massachusetts

Session 1185Brad Tomhave

RegistrarUniversity of Puget Sound

The Registrar’s Toolkit• 2 University Bulletins.• 2 Academic Handbooks.• 2 Class Schedules.• A handful of bookmarks/fliers listing key dates.• The Faculty’s Curriculum Statement.• Class Schedule Report.• Next Year’s Class Schedule.• Classroom Assignments Report.• Class Location Roster.• FTE and Headcount Reports.• Grade Distribution Reports.• Retention Report. • The informal Registrar’s Calendar.

The Registrar’s Toolkit

When I am out of the office, the “toolkit”provides me the “tools”for answering questions on policy, requirements, enrollment, and the schedule.The “hammer” in the kit is the Bulletin and I carry one to quote from and one to give away.

The Registrar’s Toolkit

The Academic Handbook is the collection of academic policies governing such topics as honesty, progress, registration, study abroad, graduation, eligibility, transfer credit, and grades. With 2 Handbooks, I have one to quote from and one to give away.

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CCOONNTTEENNTTSS Forward Academic Policies Academic Advising Academic Honesty Academic Load Academic Probation and Dismissal Academic Re-Evaluation Classification of Students Course Numbering Course Requirements Eligibility for Student Athletics Grade Information and Policy Graduate Programs and Degrees Graduation Information and Requirements Independent Study Policy Internship Program and Cooperative Education International Student Regulations Leave of Absence Services for Persons with a Disability Petition for an Exception to University Policy Records Registration for Courses of Instruction Study Abroad Transfer Credit Veterans Policy

The Registrar’s Toolkit

We have faculty and students (and parents) who like to see their classes in print. For their reference, we publish a class schedule.

Schedule of Classes

SPRING 2007 REVISED

PLEASE NOTE: REGISTRATION ACCESS CODES ARE AVAILABLE THROUGH YOUR ADVISOR.

Class location information, course fees, and special remarks

can be found on Course Offerings at

http://cascade.ups.edu/

The Registrar’s Toolkit

Although academic calendars are on the web and in the Bulletin, we also find it handy to have a flier to give to students or faculty as a reminder to be placed on a bulletin board or a refrigerator.

The Registrar’s

ToolkitThe Faculty’s Curriculum

Statement is their comprehensive

expression of the expectations of a

liberal arts education and

their specifications for a degree.

Curriculum Statement

May 7, 2001

I. General Considerations

The University of Puget Sound as an academic community provides

a meeting place for those committed to the generation, study,

analysis, and exchange of ideas. The intellectual purposes of the

University are of paramount importance. At the same time, the

University recognizes that the life of the mind creates a context for

the personal and professional growth of individuals as whole

persons. The University thus encourages both formal thought and

self-reflection and offers a curriculum supporting the exploration of

diverse ideas, values, and cultures.

An undergraduate liberal arts education should provide the

foundation for a lifetime of intellectual inquiry by grounding

undergraduates well in a field of specialization, developing their

ability to write with clarity and power, deepening their

understanding of the structures and issues of the contemporary

world, and broadening their perspective on enduring human

concerns and cultural change. Such an education should prepare a

person to pursue interests and ideas with confidence and

independence, to meet the demands of a vocation, and to cope with

the complexity of modern life.

The curricular requirements set forth in this document represent

the minimum demands of a liberal education. Academic advisors

should urge each student to explore varying fields of study in the

The Registrar’s ToolkitThe Class Schedule Report lists all courses, enrollment and waitlist

counts, core designation, days, time, room, and the instructor.

University of Puget SoundOffice of the Registrar

Spring 2007 Enrollment Report

ID Dept Crs Sc Course Title Limit Enrld W/L CO Units Days/Times/Location Instructor ------ ---- ------ --------------- ----- ----- ---- -- ----- ------------------------ ---------------59267 AFAM 110 A IMAGING BLCKNSS 17 17 0 WR 1.00 __T_T__ 1400-1520 JO202 LIVINGSTON, GRA59265 AFAM 401 A NARRATIVES RACE 44 18 0 CN 1.00 __T_T__ 1100-1220 JO202 GORDON/LIVINGST57398 ART 101 A 2D FOUNDATIONS 15 12 0 1.00 _M_W___ 0800-1050 KT202 DOTEN, KAREN 57400 ART 101 B 2D FOUNDATIONS 15 15 1 1.00 __T_T__ 0900-1150 KT202 RICHMAN, ELISE 57399 ART 101 C 2D FOUNDATIONS 15 13 0 1.00 _M_W___ 1230-1520 KT202 DOTEN, KAREN 57401 ART 102 A 3D FOUNDATIONS 15 11 0 1.00 __T_T__ 0800-1050 SH106 JOHNSON, MICHAE57402 ART 102 B 3D FOUNDATIONS 15 14 0 1.00 __T_T__ 1530-1820 SH106 JOHNSON, MICHAE57403 ART 109 A DRAWING 15 15 0 1.00 _M_W___ 0800-1050 KT111 RAGAN, BETTY 59318 ART 130 A GRAPHICS 17 17 0 SI 1.00 __T_T__ 0930-1050 KT209 MARCAVAGE, JANE57404 ART 247 A INTRO CERAMICS 20 20 9 1.00 _M_W___ 1000-1250 CE001 MCCUISTION, JOH57405 ART 251 A PAINTING 15 15 0 1.00 _M_W___ 0900-1150 KT201 RICHMAN, ELISE 62372 ART 251 B PAINTING 1 1 0 1.00 _M_W___ 1300-1550 KT201 RICHMAN, ELISE 57406 ART 265 A SCULPTURE 12 12 3 1.00 __T_T__ 1230-1520 SH106 JOHNSON, MICHAE57407 ART 275 A WESTERN ART I 30 30 0 FN 1.00 _M_W_F_ 1000-1050 WY109 KOTSIS, KRISZTA57408 ART 278 A ASIAN ART 40 33 0 FN 1.00 _M_W_F_ 0900-0950 WY109 WANG, YUDONG 57409 ART 278 B ASIAN ART 40 41 0 FN 1.00 _M_W_F_ 1200-1250 WY109 WANG, YUDONG 57410 ART 282 A BEG PR:LITH SCR 14 13 2 1.00 _M_W___ 0900-1150 KT210 MARCAVAGE, JANE57412 ART 302 A MEX&MESO-AM ART 25 25 0 FN 1.00 __T_T__ 1400-1520 WY109 WILLIAMS, LINDA57413 ART 325 A CUTTING EDGE 25 24 3 1.00 __T_T__ 1100-1220 WY109 WILLIAMS, LINDA57414 ART 334 A ENGLISH MASTERS 10 2 0 1.00 TBA MEISBERGER, JAN59472 ART 348 A CERMC:HANDBLDG 20 19 1 1.00 _M_W___ 1400-1650 CE001 MCCUISTION, JOH57417 ART 350 A INT PNTG & DRWG 15 14 0 1.00 _M_W___ 1300-1550 KT201 RICHMAN, ELISE 57418 ART 363 A MEDIEVAL ART 25 12 0 1.00 _M_W_F_ 1300-1350 WY109 KOTSIS, KRISZTA57421 ART 365 A 19 CENTURY ART 20 19 1 1.00 _M_W_F_ 1100-1150 WY109 WILLIAMS, LINDA59473 ART 385 A INTERM PHOTO 14 12 0 1.00 _M_W___ 1300-1550 KT107 MARCAVAGE, JANE62019 ART 495 B WASTE WOOD 1 1 0 1.00 TBA JOHNSON, MICHAE62450 ART 495 E RLTNL AESTHTCS 1 1 0 1.00 TBA MARCAVAGE, JANE

The Registrar’s ToolkitThe classroom assignment report lists the classes assigned to each room for which days and times.

University Of Puget SoundOffice of the Registrar

Academic/course Events for 01/16/2007 through 05/02/2007

Room Enr Act Event/Size Days Time Course Lim Enr Instructor Remarks ID------- ------ --------- ------------------------- --- --- ------------------ ---------------- ------JO202 _M_W_F_ 0900-0950 PSYC101A INTRO TO PSYC 30 30 JONES, CHRIS 8055745 ____T__ 0930-1050 THTR111A MAKING MUS THTR 17 11 RINDO, JOHN 1ST-YEAR SEMINAR 88376

_MTW_F_ 1000-1050 PHYS112B GEN COL PHYSICS 36 15 BERNHARD, JAMES LAB REQUIRED 80006_M_W_F_ 1100-1150 HIST245A CHINESE CIV 28 27 BARNETT, SUZANNE ASIAN STUDIES 80833__T_T__ 1100-1220 AFAM401A NARRATIVES RACE 44 19 GORDON/LIVINGSTON 81357_M_W_F_ 1200-1250 PHYS122B GEN UNIV PHYS 72 34 WEBER, PAUL LAB REQUIRED 80011__T____ 1230-1320 PHYS122B GEN UNIV PHYS 72 34 WEBER, PAUL LAB REQUIRED 80012_M_W_F_ 1300-1350 PSYC273A DEV:PRENTL-CHLD 30 27 JONES, CHRIS 80572_M_W_F_ 1400-1450 ENGL210B INTRO ENGL STDS 20 20 TRACY HALE, ALISON 80446__T_T__ 1400-1520 AFAM110A IMAGING BLCKNSS 17 17 LIVINGSTON, GRACE 1ST-YEAR SEMINAR 81358__T____ 1600-1900 EDUC645A PSYCHOPATHOLOGY 25 6 KIRCHNER, GRACE 82981

The Registrar’s ToolkitThe Class Location Roster lists the places we use to

schedule classes, the location capacity, and our notes.University of Puget SoundOffice of the Registrar

Spring 2007 CLASS LOCATIONSJones Hall

ROOM DEPT TYPE CAPACITY REMARKS ------ ------ ------------ -------- ----------------------------------------------------------JO005 THTR STUDIO Jones 005

COSTUME SHOPJO201 THTR LECTURE HALL 250 Jones 201

NORTON CLAPP THEATREJO202 REGIST CLASSROOM 45 Jones 202

ELECTRONIC, RISERS,10' FRNT/8' SIDE CHLKBRDS, SLIDE PROJTRJO203 REGIST CLASSROOM 53 Jones 203

ELECTRONIC, MAP CLIPS, 18' FRONT/18' SIDE CHALKBOARDSJO204 REGIST CLASSROOM 25 Jones 204

PHILOSOPHY, RISERS, 12' CHALKBORAD, MAP CLIPSJO206 REGIST CLASSROOM 24 Jones 206

20' CHALKBOARD FRONT/BACK, 10' ON SIDEJO208 REGIST CLASSROOM 24 Jones 208

20' CHALKBOARD FRONT/BACK, MAP CLIPSJO211 REGIST CLASSROOM 24 Jones 211

20'CHALKBOARDS FRONT/BACK, MAP CLIPS, DVD/VCR PLAYERJO213 REGIST CLASSROOM 24 Jones 213

MAP CLIPSJO302 REGIST CLASSROOM 20 Jones 302

10 TABLES, 1 WINDOW, 12' WHTBRD/14' CHLKBRD, BULLETIN BOARDJO303 REGIST CLASSROOM 25 Jones 303

ONE SMALL WINDOW, 14' FRONT/14' SIDE WHITEBOARDS

The Registrar’s ToolkitThe FTE and Headcount Report contains extensive

cumulative information on enrollment for each semester by recruit code, class standing, gender, and status.

UPS Office of the Registrar UPS Office of the Registrar UPS Office of the Registrar Final Official Enrollments Final Official Enrollments Final Official Enrollments

SPRING, 2005 SPRING, 2006 SPRING, 2007 HEADCOUNT FTE Units HEADCOUNT FTE Units HEADCOUNT FTE UnitsTotal FT PT Total FT PT Total FT PT

Total Enrollment 2818 2652 166 2691 10501 2740 2577 163 2616 10164 2718 2596 122 2622.82 10065.25 Men 1110 1062 48 1075 4247 1101 1050 51 1063 4201 1080 1049 31 1056.96 4132.50 Women 1708 1590 118 1616 6254 1639 1527 112 1553 5963 1638 1547 91 1565.86 5932.75

Fulltime 2652 2652 0 2652 10348 2577 2577 0 2577 10010 2596 2596 0 2596.00 9959.00 Men 1062 1062 0 1062 4197 1050 1050 0 1050 4150 1049 1049 0 1049.00 4101.00 Women 1590 1590 0 1590 6151 1527 1527 0 1527 5860 1547 1547 0 1547.00 5858.00Parttime 166 0 166 39 153 163 0 163 39 154 122 0 122 26.82 106.25 Men 48 0 48 13 50 51 0 51 13 51 31 0 31 7.95 31.50 Women 118 0 118 26 103 112 0 112 26 103 91 0 91 18.87 74.75

The Registrar’s ToolkitMost of the dates in the Registrar’s Calendar are for our use, but we also

include dates that faculty should remember.Day 2006 2007 2008

Fall Grades Due 01/03/06 01/02/07 01/02/08Fall Probation/Dismissal Meeting 01/04/06 01/03/07 01/03/08Spring Validation Deadline Friday 01/06/06 01/05/07 01/11/08Spring Secondary Readmission Petition Deadline Friday 01/06/06 01/05/07 01/04/08Immediate Readmission Petition Notif ication Deadline Monday 01/09/06 01/08/07 01/07/08Complete "First Pass" on Fall Degree Applicants Tuesday 01/10/06 01/09/07 01/08/08Transcripts Available to Fall Students Tuesday 01/10/06 01/09/07 01/08/08Fall-Spring Schedule to Associate Deans & Advising Tuesday 01/10/06 01/09/07 01/08/08Fall-Spring Schedule to Departments Thursday 01/12/06 01/11/07 01/10/08Set Fall-Spring Schedule to Draft for Cascade Thursday 01/12/06 01/11/07 01/10/08Spring Open Registration Closes Friday 01/13/06 01/12/07 01/18/08Send Seminar Enrollment Limit Message to Faculty Friday next year 01/18/08Annual Staff Recognition Luncheon Friday 01/13/06 01/12/07 01/18/08OT Application Deadline. 01/15/06 01/15/06 01/15/07 01/15/08Martin Luther King Day HOLIDAY Monday 01/16/06 01/15/07 01/21/08Spring Orientation Monday 01/16/06 01/15/07 01/21/08Day Before Spring Semester (Office Open 9:00-3:00) Monday 01/16/06 01/15/07 01/21/08Send 1st Day Schedules to Students Monday 01/15/07 01/21/08SPRING SEMESTER BEGINS Tuesday 01/17/06 01/16/07 01/22/08Spring Add/Drop Begins Tuesday 01/17/06 01/16/07 01/22/08Last Day for 100% Refund (including fees) Wednesday 01/18/06 01/17/07 01/23/08Pull Folders for Spring Graduates Thursday 01/19/06 01/18/07 01/24/08Audit Estimated vs. Applied Spring Applicants. Thursday 01/24/08Day 4 "Last Day to Add Reminder" Message Friday 01/20/06 01/19/07 01/25/08Send 1st Fall-Spring Schedule Reminder Tuesday 01/24/06 01/23/07 01/29/08Request Fall Faculty Bulletin Board NO MORE NO MORE NO MORE NO MORESpring Last Day to Add (6th Day) Tuesday 01/24/06 01/23/07 01/29/08Day 9 "Last Day to Drop Without Record" Message Friday 01/27/06 01/26/07 02/01/08Spring Last Day to Drop Without Record (10th Day) Monday 01/30/06 01/29/07 02/04/07Spring 10th Day Monday 01/30/06 01/29/07 02/04/08