The Project Team

Electronic Recording Timeline August 1998

Governor’s Commission on use of Electronic Signatures September 1999

Racine County Electronic Recording Advisory Committee January 2000

Mortgage Industry Standards Maintenance Organization (MISMO) March 2000

Racine County releases Request for Proposals August 2001

Property Records Industry Association (PRIA) begins development of e-Recording standards

August 2002 Racine County signs contracts with Ingeo and TriMin First integration/implementation meeting takes place

Project Success Integration of two software applications

completing electronic recording Test period ended February

Two-county project – Racine and Washington System is proven

Two submitters – ready for more participants 1300+ docs recorded to date

Same day recordings are reality National standards proven

WI Counties E-Recording INGEO Racine Washington Milwaukee

FIDLAR Dane Brown

More Counties than any other State!

Benefits to County Significantly increased efficiencies

Use of time Minimizes stacks of paper

Eliminates misplacing documents Ability to “handle it” with current staff

Budget restrictions Timely access to legally recorded

documents Better customer service

Benefits to Submitters Time and Cost Savings by eliminating:

Check preparation Mailing documents back/forth Guesswork in fee calculations Paper archival

Benefits to customers Timely facilitation of property changing hands

Support county government Initiation of electronic recording

Benefits Uses pre-approved templates

Incorporates county’s business rules Reduces error rate

ePrepare workflow matches financial institution existing workflow

Paper-less document flow increases efficiencies Paper process – paper to 4 locations Electronic process – access by user roles

Ingeo’s Electronic Recording System

Product Integration

What makes electronic What makes electronic recording possible?recording possible?

eDocument History, Legislation, Technology and Security

eDocument History Paper Era (1630-1950)

Printed Form Typewriter

Modern Era (1950s) Microfilm/Microfiche

Computer Era (1970-2000) Computerized Indices Computer Imaging

Paperless Era (2001 +) XHTML—Data/Display Format Digital Signatures Legal acceptance of Digital Documents

eDocument Legislation Uniform Electronic Transactions Act

(UETA) Currently adopted by 41 states

Electronic Signatures in Global & National Commerce Act (E-SIGN) Signed June 2000 In effect October 2000

eDocument Technology XHTML - (XML & HTML)

eXtensible Markup Language Readable by computers

HyperText Markup Language Code used to view an internet page Readable by human eyes

Combination Creates “Smart” Documents

Humans and computers can read

eDocument TechnologyHuman View

DEED OF RECONVEYANCE Lot 21, Murray Bluffs Subdivision, according to the official plat thereof, on file in the office of the Salt Lake County Recorder. 21-23-153-001

Computer View<InstrumentType code="Recon">DEED OF RECONVEYANCE</InstrumentType><LegalDescList>

<LegalDescBlock LDidref="">

<Lot Rcrd="" fill="textbox" tooltip="Lot">Lot 21,</Lot>

<Subdivision Rcrd="" fill="textbox" tooltip="Subdivision">Murray Bluffs Subdivision,</Subdivision>

<Township Rcrd="" fill="textbox" tooltip="Township/Block"></Township>

<Range Rcrd="" fill="textbox" tooltip="Range/Plat"></Range>

<Section Rcrd="" fill="textbox" tooltip="Section"></Section>

<QtrSection Rcrd="" fill="textbox" tooltip="Quarter Section"></QtrSection>

<QtrQtrSection Rcrd="" fill="textbox" tooltip="Quarter Quarter Section"></QtrQtrSection>

<Meridian Rcrd="" fill="textbox" tooltip="Meridian"></Meridian>

<LegalDesc Rcrd="" fill="textarea" tooltip="Legal Description"> according to the official plat thereof, on file in the office of the Salt Lake County Recorder.</LegalDesc>

<ParcelNo Rcrd="" fill="textbox" tooltip="Parcel Number">21-23-153-001</ParcelNo>

</LegalDescBlock>

</LegalDescList>

eDocument Technology

eDocument Technology

eDocument Security

Public Key Infrastructure (PKI) Creates tamper-proof documents

Digital Certificates Establishes signer Identity

Digital Signatures Certifies document content Links to certificate for ID

PKI Provides Internal Transactional Security

DiscussionDiscussion