The Power of the Core Service Catalog Michele Morrison and Judy Shandler EDUCAUSE – Tuesday,...
-
Upload
isabell-embry -
Category
Documents
-
view
218 -
download
0
Transcript of The Power of the Core Service Catalog Michele Morrison and Judy Shandler EDUCAUSE – Tuesday,...
The Power of the Core Service Catalog
Michele Morrison and Judy ShandlerEDUCAUSE – Tuesday, October 10, 2006
© British Columbia Institute of Technology
Agenda
• Definitions• How it all started • Our support
environment• Getting up to
speed and process to date
• What’s next?• Keeping it current• Lessons learned• So what is the
power of the Core Services Catalog?
© British Columbia Institute of Technology
Acronyms
ITIL – IT Infrastructure LibrarySLM – Service Level ManagementSLA – Service Level AgreementOLA – Operation Level AgreementUC – Underpinning contract
© British Columbia Institute of Technology
Definition
Core Services Catalog • Default SLA for an organization• Defines base level services for all clients• In most organizations it should cover 80%
of your clients support requirements• Part of an overall SLM strategy• Starting point to define specific SLAs for
clients with differing support requirements
© British Columbia Institute of Technology
Service Level Management
Service Desk / Service catalog
SLA
SLA SL
A
SLA
SLA
SLA
SLA
SLA
Staff Faculty Students Tenants
PCNET
LAB APPAPP
Clients
IT Services
OLA – Operating Level Agreement
UC – Underpinning ContractsVendors
© British Columbia Institute of Technology
How it all started
• A need for improved customer service by managing client expectations
• No clear definition of what we supported • Client complaints about inconsistent
service • Some SLAs were being developed for
departments with special needs• SLAs needed for the rest of the Institute
© British Columbia Institute of Technology
BCIT’s IT support environment
• We support: – Students– Faculty – Admin staff– Tenants– BCIT community groups (e.g.
Student Association, Unions, etc.)• 2,000 employees• 16,000 full-time and 32,000 part-
time student registrations• 5 major campuses• 12 – 15 satellite campuses • 80+ IT staff at two locations
© British Columbia Institute of Technology
BCIT’s IT support environment (cont.)
100 Servers(Novell, Windows, AIX, Linux, Solaris)
2,000 Staff PCs
300 Software
Apps
2,400 Lab PCs
165 Computer
Labs
Increasing demand for
7 x 24 Support
© British Columbia Institute of Technology
Getting up to speed• Help Desk Institute (HDI) training on Service Level
Agreements (2002) • ITIL Fundamentals (2002) and Practitioner training–
Service Management (2004) • PINK Conferences (Toronto 2002, Orlando 2003 and
Vancouver 2005) – attended sessions on Service Catalogs (e.g. Justice Cluster of Ontario, ABN Amro Bank, etc.)
• HDI Conference (Vancouver 2003)
We learned about industry best practices before we started – Don’t start cold!
© British Columbia Institute of Technology
What to include in in the Core Services Catalog
• Service name and description• Service availability• Identification of the clients/customers• Metrics• Business process supported by the service• Customer role• How to access the service• Version numbers and creation/revision dates
© British Columbia Institute of Technology
Process to date
• Defined our services • Divided the project into two phases• Marketed the need for a core service catalog
internally • Involved team leaders to help define and write
content• Reviewed UCs • Established a review cycle and editing process
© British Columbia Institute of Technology
Process to date (cont.)
• Developed an OLA for IT staff • Conducted focus groups and updated content
based on feedback• Integrated service level targets into our Help Desk
tool• Published Phase I and II on the web and in
hardcopy format • Started to create SLAs for groups with differing
needs
© British Columbia Institute of Technology
How we defined our services
Phase I:• Help Desk• Network Infrastructure & Printing• Enterprise Server & Centralized Data Storage • Lab • Desktop• Security and Business Continuity• Appendices:
– List of Supported Products– Current Computer Specifications– Service Request Estimates
© British Columbia Institute of Technology
How we defined our services (cont.)
Phase II• Messaging & Collaboration• Application and Database Hosting• Web & Portal
© British Columbia Institute of Technology
What’s next
• Establish formal role for Service Level Manager • Continue to identify groups with unique SLA
requirements (based on business requirements)• Define, negotiate, sign-off and publish remaining
SLAs• Annual review and updates of Service Catalog
and SLAs
© British Columbia Institute of Technology
Keeping it current
• Need to ensure that ongoing resources exist to keep the catalog and SLAs up to date
• Client community needs to have input into the catalog during updates
• Update schedule:– Core Service Catalog – annually– Appendices – quarterly– SLAs - annually
© British Columbia Institute of Technology
Revision Process
• Process for both annual and quarterly updates
• Updates go through change management process
• Updates are communicated to the Institute
Computer Resources - Service Level Management Service Catalogue - Revision Process
Review with Customers and content owners(3 months prior)
Submit RFC as Significant
Change
Update changes
Recreate/revise Index
Recreate PDFs
Republish to CR Web
Master update complete?
Communicate to BCIT
Revision Complete
Word DOC Master
Yes
No
Annual
Rob / Michele update Appendix
content
Quarterly
© British Columbia Institute of Technology
Lessons learned
• It is all about building relationships• You need to educate your contributors • Writing is quick, getting everyone to agree on
what was written can take weeks or months• Get commitment and support from all IT
managers• Create IT department buy-in early
© British Columbia Institute of Technology
Lessons learned (cont.)
• Involve your clients and/or customers• Services need to be measurable • Include an index• Communicate what you learned about what the IT
department does within the department• This is not an “off-the-side-of-the-desk” project• Need the ability to translate technical jargon to
client-friendly language
© British Columbia Institute of Technology
So what is the power of the Core Services Catalog?
• It becomes the starting point for an ongoing dialogue between the IT department and its clients
• It is a set of common language/definitions for the clients and within the IT department
• It clarifies what is supported and sets expectations for how the service will be delivered
• It becomes the starting point in the process to create SLAs
© British Columbia Institute of Technology
Resources
BCIT - www.bcit.ca/its/services/HDI - www.thinkhdi.com/itSMF - www.itsmf.comOGC (ITIL) - www.ogc.gov.ukPINK - www.pinkelephant.com/Examinations - www.exin-exams.com/
© British Columbia Institute of Technology
Questions?
Feel free to look at our Core Services Catalog on our website:
www.bcit.ca/its/services/
Thank you!