The Power of Presentation

Marta TurnerNWRESD

mturner@nwresd.k12.or.us

Remember

Humans live in a world of our own making-it’s all invented

One of the greatest gifts we can give to one another is a look beyond our own mindscapes.

Who Are You?

85% of the product of your presentation is created in your mind prior to the session.

15% comes from your own personal energy.

What Do You Believe?

What is your story?

What Do You Care About?

Examine your own values.Is there congruence

between your message & the metamessages?

Interesting note

33% = tone of voice7%= words58%=body language90%= emotion10%= logic and information

2 Minute-Get to the Point

Take 2 minutes to share what you do and what you want people to take away from your presentation (s) this year.

Be quickBe elegantBe persuasive

The 2 Minute Speech

Remember:1. Can be used when you have

limited time on crowded agendas.

2. It is a speech of persuasion.3. Resist the urge to say too much4. Be brief, be sincere, be seated

(Winston Churchill)

Remember

Professional developers perform 4 primary functions:

Presenting Coaching Consulting Facilitating

Transform by Presenting

Think how hard it is to change yourself.

Imagine how hard it is to change others?

Interesting note

33% = tone of voice7%= words58%=body language90%= emotion10%= logic and information

What is Your Role?

Two generic outcomes are appropriate to programs that develop skills:

Unconscious competenceIntegration of new skills into work habitsA third outcome:re-culturing is necessary when the skills being learned relate to developing work cultures of collaboration

Who is your audience?

NOVICE Has no experience with information, skill, process,etc. Needs terminology, models, and procedures. Needs context-free rules.

ADVANCED BEGINNER

Some experience & begins to collect episodic knowledge (stories) & strategic knowledge (strategies). Begins to see similarities across contexts or situations that he is in.

COMPETENT Can make conscious choices about what will and will not work. Can distinguish important from unimportant. Takes personal responsibility for learning/ knows what he did to make a difference.

PROFICIENT Sees hundreds of patterns/sorts information quickly by pattern. Uses intuition/know-how . Has wealth of experience from which to make generalizations.

EXPERT Makes his own rules because of extensive experience. Performance is so fluid it can virtually happen without conscious thought: automaticity.

Speak Like A Pro-Margaret Bedrosian

The Boss

The Expert

The Colleague

Sister/Brother

The Novice

Coach

Develop a planHave a coaching conversationContinue to reflect before teachingAccess components of the plan (goals, success indicators, approaches)Reflect after the lessonHave a reflecting conversation

Follow-up Work

FrequencyRelevancyIntegrityIntensityTransferOwnership

Remember

1. Persistence is the key to mastery

2. Two generic outcomes are developing unconscious competence and integration of new skills into work habits.

3. Unconscious competence follows conscious competence, in which people can perform a skill, but at a mechanical level.

Nested Levels of Learning

WHAT?-want mastery and competence

WHY?-want to reason with the information

presented

SO WHAT?-want to respond to the topic through

interpersonal relations

WHAT IF?-want to reorganize information, create their

own

Planning

Just Do It!Plan, plan and then plan some

more!

A Theory of Openings

The first 3-5 minutes are critical in developing expectations, receptivity, and relationship with a group.

Your Container

The first sentence of your speech must crash through your audience’s empathyKindle a quick and spontaneous interestSmokers do not like matches that fail to light with the first scratchListeners do not like speeches that do not light with the first sentence

“Get to the Point”

Build a bridge to the listener’s interests.“I bring up this subject because what happens to young children seems remote, but in reality, it affects your future.”Until this bridge is built, your are not ready to begin your training/speech.

“Get to the Point”Resist the urge to say more about your primary assertion.Plunge immediately into examples.SO WHAT????What do you want the audience to do about this?Ask your audience for some specific action which is within their power to give…join, contribute, visit, vote, write, teach, email…

Opportunity to Send Messages

I know who you areI will not waste your timeI know my subjectI am well organizedI am approachable

What Do You Intend?

Objectives Stepping stones to get to outcomes

OutcomesEnd point in the journey

Simple Openings

Welcome statement

Connection statement

Purpose statement

Commanding Attention

Powerful introductions:1. Brief story2. Startling fact3. Pose a question/questions4. Stress an incomplete or

incorrect view.

Tony Robbins

“Effective leaders have the ability to consistently move themselves and others to action because they understand the ‘invisible forces’ that shape us.”

Leadership Qualities

Inspire trustCreate a clear purposeAlign systems for results and institutionalize them to endure over timeCreate a culture that unleashes the highest talents and contributions of the group

Credibility

Trust is the core imperative of great leaders because it affects your ability to do everything else.

James Comer

No significant learning occurs without a significant

relationship.

Inspire Trust

Learn to build credibility or trustworthiness as a function of your character and competence.

Recognize the powerful effects of higher levels of trust: speed goes up and costs go down.

Good Question??????

What makes the difference in people’s lives that moves them to improve performance?

Emotion or state of being in the

moment

Our model of the world,

world view; the shape of

meaning, emotion and

action

Decisions Determine Destiny

What will you focus on?What is its meaning to you?What emotion does it produce? How will it motivate others?

Why do we fail?

When people fail to achieve their goals…what are the reasons they give?

Why do we fail?

When people fail to achieve their goals…what are the reasons they give?TimeMoneyTechnology

Human Emotion

ResourcefulnessCreativityDeterminationLove, caringCuriosityPassionResolve

Human Emotion

Whatever drives your lead system tilts you in a different direction.

What drives all of us….

1. Certainty2. Uncertainty3. Significance4. Connection and love5. Growth6. To contribute beyond ourselves

Achieving Outcomes

Always speak to 4 audiencesFact,data & references

Interactions with colleaguesReasoning & exploring

New ideas

Achieving Outcomes

Leverage Presentation Time by Choosing the Most Powerful

Levels of InterventionBehaviors

CapabilitiesBeliefsIdentity

Achieving Outcomes

Empower the audienceSense of efficacyProvide choice

Help audience control their own environment

Presentation Frameworks

Time Sequence

Question/answer

Three ideas

Startling Statement

Problem/Solution

Spatial Order

Topical Grouping

5 Stages of Presentation

Before Openings

Openings

Body

Closings

After Closings

Keys to Success

Gathering information about the audience is critical to the presentation.

How much gum and how much chewing you provide becomes the dominant question the presentation design.

Data Questions

1) What two strategies do your teachers use or apply in the analysis of data?

2) How is the concept of teamwork and measurable goal setting applied in all buildings at each grade level?

3) What student performance data is analyzed beyond the state assessment?

How to Guide the Presentation

R= Readiness

P= Participation

A= Application

What, Why, How?

What?Is the topic?

Why?This activity?

How?Will the group/individual work?

Unclear Directions

People feel stupid when given unclear directions.Present visual directionsStep to a new location, use a credible voice Check for understanding, “OK, what’s the first thing you will do?”

Eliciting Audience Response

Don’t record audience responses unless you have a purpose.

Recruit audience members to record for you.

Break Time Returns

Madeline Hunter-”Sponges”Example: Each person writes three ideas from an earlier part of the presentation, two insights and one question. Then partners share and compareFour box synetics-4 items on an overhead and ask how items are similar or different from today’s topic

Sensing a Slowdown

Physical changesBlank looksSide conversations

Provide a momentum shift with visual, change in voice, pace, check for understanding

Remember

1. It takes less energy to keep a group moving than to restart it.

2. Anticipate and recognize slowdowns-take action.

3. Invest time in clear directions and check for understanding.

4. When whatever you are doing is not working, do something different.

5. People cannot make themselves listen.

The After Lunch Blahs…

Use interactive patterns:Partners take inventory and compare notesPartners take turns summarizingGet up and take a new partner and begin an activity togetherIndividuals move to a different corner of the room.

If Adults Sit Too Long….

They will “smush” (sit on) their intelligence.Encourage movement.Pulse rates slow after 12 minutes of sitting.

Remember

Give yourself permission to think before responding.Your intention should never be to persuade-just inform. When you find yourself trying to SELL and idea, you are retreating from your effectiveness.

Presentation Visuals

Make sure that you can see your poster/visual aide/power point from the back of the room. Post an agenda.Fewer slides and bigger letters on power points are best.

Presentation visuals

Never, never, never read your power point with your back to the audience.

Remember only 20% of your audience has auditory processing strengths.

The purpose of your visual is to emphasize and support main points.

Handouts

Handouts should be clean and correctly referenced…Numbered if possible.Don’t distribute handouts while talking.Make sure the handouts follow the presentation format.

Assessing Impact

Assess your goals by providing audience with an evaluation sheet.

Feedback forms should encourage reflection.

Conclusion

Tell a story or offer an illustration

Stress a powerful point

“They may not remember what you said, but they will remember how you made them feel.”

To Conclude…

1. Save time for your closing.2. Plan your closing in detail.3. Appeal to emotions-pride, love,

hope…4. Keep it brief.5. Then be silent.

Call to ActionGarmston & Wellman

The goal is to find the beat,Honor the beat,Add your voice,

And dance,Welcome to the dance.

Remember

Your closing is as important as your opening.At the end, your audience wants clarity, wants to feel good, and wants the presentation to end.Memorable closings are remembered.The closing is your last, and should be your best shot.

Resources

How the Mind Workshttp:www.ted.com/index.php/

themes/view/id/4Asking Better Questions

By Norah Morgan/Juliana SaxtonThe Exceptional Presenter

By Timothy J. Koegel

More Resources

The Energy to TeachBy Donald H. Graves

How to Make Presentations That Teach and Transform & The

Presenters Field bookBy Robert Garmston

Mama Makes Up Her MindBy Bailey White