the office fitout guide · 2014. 7. 7. · urban fitout pty ltd 959 ann st, fortitude valley p:3620...

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urban fitout pty ltd 959 ann st, fortitude valley p:3620 8500 [email protected] copywright urban fitout 2007 the office fitout guide *This guide is provided for general information purposes, all plans and any pricing should be confirmed with an Urban Fitout Design Consultant before including in your budget plan or placing an order. Inside: fitout planning budgeting fitout process client planning tools Call Urban Fitout for space planning or fitout budget advice on 3620 8500 View recent projects and our product range at: www.urbanoffice.com.au

Transcript of the office fitout guide · 2014. 7. 7. · urban fitout pty ltd 959 ann st, fortitude valley p:3620...

Page 1: the office fitout guide · 2014. 7. 7. · urban fitout pty ltd 959 ann st, fortitude valley p:3620 8500 info@urbanoffice.com.au copywright urban fitout 2007 the office fitout guide

urban fitout pty ltd 959 ann st, fortitude valley p:3620 8500 [email protected] copywright urban fitout 2007

the office fitout guide

*This guide is provided for general information purposes, all plans and any pricing should be confirmed with an Urban Fitout Design Consultant before including in your budget plan or placing an order.

Inside: fitout planning

budgeting

fitout process

client planning tools

Call Urban Fitout for space planning or fitout budget advice on 3620 8500

View recent projects and our product range at: www.urbanoffice.com.au

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The Office Fitout Process

1. Planning the Office Move

Getting your budgets, moving plan and timing into a concise format can save a lot of stress in this difficult and disruptive process. Contact Urban Office for a complimentary planning session that ensures you have all the bases covered. Tools: Office Move Checklist (pdf) Office Fitout Budgeting Guide (Inside) Employee Move Assessment (pdf)

2. Assessing your Space Requirements Having a clear brief for your Leasing contact and for assessing potential office space can make your decision on a tenancy a lot easier. Contact Urban Office for assistance in your assessment and for compli-mentary reviews or “test fit” on your proposed tenancy. Tools: Space Self Assessment Form (pdf) The Office Fitout Guide (pdf)

3. The Space Plan Making the most of your space can save money, improve your operational efficiency and keep your staff happy. Make sure you talk to an expert in office planning who can get the best outcome for the space available. Tools: Urban Office Contact Form (pdf) Urban Office Space Planning Brochure (pdf) Urban Fitout Company Brochure (pdf)

4. The Office Fitout Office Fitout requires specialist knowledge in building, services and furni-ture. Choosing a company with the right balance of knowledge and skills can make an enormous difference to the result. Contact Urban Fitout for planning and pricing on your office fitout. Tools: Urban Office PMP Brochure (pdf) Urban Office Space Planning Brochure (pdf)

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What’s in an Office Fitout Budget? We often assist small to large business managers with the delicate art (some would suggest black-art!) of budgeting for their upcoming office move. It is a complex process to balance the cost of available office space and the fitout costs in order to prepare your finances. Ensuring that financial arrangements are cor-rect can ensure that re-applying for finance or revisiting the Capital Expense process can be avoided. At Urban Fitout we pride ourselves on designing and building with value in mind and can assist in ensuring your budget is accurate. Much confusion has arisen from the use of the word “fitout” by different areas of the building, cabinet mak-ing and office furniture industry. For instance, using a “builders fitout” budget has caught a few people short, with no allocation for joinery, furniture or services in the budget. Equally, a budget from a furniture supplier may not include building works. We will do our best to explain the terminology: “Base Building Fitout” If you are looking at a brand new or fully refurbished space it may be in a “lock up” or “base fitout” stage with no internal finishes or furnishings supplied. In most cases the builder or developer with quote a “base building rate” for carpet, ceiling grid, base lighting, base data (to MDF), perimeter wall treatments, basic kitchen and toilet, some partitions and entrances. The tenant will usually then be responsible for additional internal partitions, joinery, additional lighting or mechanical points, data and power to workstations, furni-ture and special finishes. Current estimates on “Base Fitout” vary from around $500/m2 to $600/m2 depending on the size of the tenancy and inclusions. “Office Fitout” At a “base fitout state” level or at a “made good state” you will then get differing rates for the office fitout which will depend on whether you are getting a rate from a building or furniture company. Builders “Office Fitout” rate will usually be the same as the “Base Fitout” rate, again depending upon inclu-sions. Furniture Company “Office Fitout” will usually be for the joinery and furniture required for the fitout and ex-clude all building and services works. This is heavily affected by the balance between loose furniture and joinery and also the balance between individual offices versus open plan and price will vary accordingly. “Full Package Fitout” As a licensed builder and office furniture distributor with 20years experience, at Urban Fitout we prefer to use a full-package rate for all building, services (excluding IT) and furniture works. In this way we know our customers budget is prepared for all requirements, not just building or furniture works, and the client can subtract costs from the budget for things they do not need. Fitout rates are heavily affected by your eventual layout, building works and furniture specification. We have included a section which shows you which elements of the fitout have impact on pricing to assist in this area. The best way to get an accurate budget is to have an Urban Fitout Consultant review your office needs and proposed space requirements. Call us on (07) 3620 8500 to discuss your fitout needs.

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Fitout Costs—Tuning the Cost Dial What are the elements that impact the cost of the office fitout? A good analogy for balancing the costs of an office fitout is one of tuning an old style radio. Remember that you had a BIG dial for moving the frequency a long way, and then a SMALL dial for fine tuning. In choosing particular products, planning arrangements and specification you can make a large impact on the cost of your fitout by keeping arrangements and selections in the cost neutral or cost saving range. REMEMBER: There are some cost saving options that may become a liability to your office environment and investment in your office asset. There may equally be some more expensive elements that are essen-tial in achieving your desired outcome. The following is a guide to where the cost impacts of many selections lay:

Cost Reducing Cost Increasing Cost Neutral

Open Plan Layout (1:>5) Non-wired screen systems

(wall data/power only) Manufacturer standard fab-

rics Versatile seating over er-

gonomic seating (selected areas only)

Catalogue standard furni-ture selections

All carpet floor treatment Minimal colour changes for

paint finishes 10mm Plasterboard Parti-

tions Kitchenette in lieu of full

kitchen cabinets and dining area

No glass in partitioning or at entrances

Low height partitions No set ceilings Window tinting only

Loose Furniture over joinery Balance of individual offices

and open plan workstations (1:5 typical)

Pre-laminated boards, stan-dard finishes

Mid-range fabrics AFRDI rated Ergonomic

seating standard throughout the office

Minimal premium or designer furniture selections

Carpet floor finishes, minimal tile and timber

CAT5E Data Cabling Single circuit power Soft-wired screen/

workstation systems 13mm Plasterboard Parti-

tions Vinyl in lieu of Ceramic Tiles Open kitchen, dining area Moderate glass—side-lights

and part-way partition glass. Set-ceiling above reception

only Perimeter window furnishing

only

Joinery over loose furniture Individual offices over open

plan workstations (>2:5) Veneer, two-pack and stone

finishes Hard-wired screen/workstation

systems Non-standard laminates Executive seating standard

throughout the office Premium or designer-specific

furniture selections “Green” or “Sustainable” prod-

ucts and processes (up to 30% increase)

High level of tile, timber or other special floor treatments

Colour Pack Glass features or splashbacks

Acoustic treatments Architectural door and cabinet

furniture Full height glass partitions Catering kitchen and staff

breakout areas Timber Wall panelling CAT 6 Data and Krone 2020

Warranty Extensive set-ceilings Extensive internal glass and furnishings

+ -

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Of course the challenge is to keep the costs down while still maintaining an individual style and the brand-ing for your office environment. There are many instances where choosing a cost-increasing element is the best choice in achieving the requirements of your company policy, design ideal or project outcome. Urban Fitout designs with value in mind and will offer you alternatives that ensure that we achieve your desired outcome at the best possible rate. Cost Savers to avoid: Non-AFRDI Rated Seating. AFRDI rated seating is an important element in ensuring that you main-

tain the WH&S standards of your workplace for your staff. AFRDI rated seating also guarantees an element of quality and longevity for your office seating.

Imported board products (desks, cabinets and shelves) can also offer a cost saving, but can be diffi-

cult to match for additional furniture items and are often made of inferior particle board. Non-ergonomic seating should only be used in places where your employees or guests will be

spending a short amount of time. Complete Open-plan. Suitable ‘privacy’ areas should be considered for Open Plan areas to ensure

that confidential business is enabled in your office environment. Balancing Fitout Costs At Urban Office you can be sure of achieving the right level of cost in achieving your optimum outcome because we are: 1. Designing with you 2. The Factory Distributor 3. The Licensed Builder Call Urban Fitout for space planning or fitout budget advice on 3620 8500

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Queensland Government Office Fitout Benchmarks In 2000 the Government Real Estate Group (GREG) ran a national benchmarking exercise to look at the Fitout costs from each state in order to establish national benchmarks (National Accommodation Bench-marking 2000). The following table uses the current Benchmark Rate for fitout from the Queensland Government Office Accommodation Management Framework (2007), applied to the GREG (2000) aggregate breakdown per-centages (see App1, P18 for cost assumptions). These rates are very useful for budgeting purposes for two principle reasons: 1. The consistent structure of the government fitout provides a reliable format for comparison on corpo-

rate fitout arrangements. 2. Government tendering and Standing Offers of Arrangement (SOA’s) ensures that their buying rates

are very competitive in the market. QLD Government Fitout Benchmark Rates 2007: Benchmark Rate per Meter Square: $950 (Public Access Floor) Benchmark Rate per Employee: $14,250 * GREG Report rates and cost assumptions may vary from QLD Government Fitout Benchmark Rates and cost assumptions.

This would be classed largely as a “Cost Neutral Fitout” (Full Package)

Cost Saving Fitout < $850/m2 See “Cost Saving Elements” previous pages Cost Neutral Fitout $850—$950/m2 See “Cost Neutral Elements” previous pages Premium Fitout > $1,000/m2 See “Cost Increasing Elements” previous pages * Our Tip: Choosing premium selections for particular areas only, i.e. Reception, Boardroom, is a good way of pro-viding feature areas with only small increases in overall cost.

GREG Breakdown % of Cost Approx’ 2007 Rate/M2* PUBLIC ACCESS FLOOR Construction Works 13% 124 Engineering Services 25% 235 Furniture, Fittings, Equipment 39% 368 Relocation 1% 11 Preliminaries 7% 65 Contingency Allowance 4% 37 Professional Fees 11% 109 TOTAL Public Floor 100% $950

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Fitout Cost Escalation 2000—2007 (QLD Government Benchmark Fitout Rates) Fitout Cost Notable Items: 1. Pricing assumes a new or ‘made good” tenancy with new carpet, perimeter walls, ceiling grid with

spare tiles, base air-conditioning, base lighting, base data, existing kitchen and washroom facilities. 2. Conferencing space, breakout areas, warehouse, showroom, display and special storage areas are

not contemplated in this price model. 3. No allowance has been made for common foyer areas, elevator foyers, elevator cabins or special foyer display and signage. 4. No Communications, Servers, hubs, racks or other IT/Comm’s equipment are included. See page 18 for a full list of GREG cost assumptions. For an accurate budget plan contact Urban Fitout on 3620 8500

Year Rate/M2 Compl’ Fitout

Rate / Empl’ Compl’ Fitout

Space / Empl’

Rate /m2 Minor Refurb’

2000 $565 $9,040 16m2 $205-410

2004 $860 $13,760 16m2 $369-645

2007 $950 $14,250 15m2 $210-615

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Refurbishment Refurbishing a working office is the hardest work there is in our Industry. Using construction industry benchmark rates from sources such as Cordell or Rawlinson's doesn’t work in refurbishment due to the lost time and broken down program involved. Because of the small amount of work required for refurbishment by multiple trades (i.e. plastering, air-conditioning, carpet, electrical and furniture) it can be hard to find someone who will provide a competitive price, or who is willing to provide a price at all. We recommend the use of the Office Move Planner to cross-check the inclusions in your quotes for any refurbishment work. Many have been caught out using the lowest price which may exclude a critical ele-ment such as electrical changes or balancing air-conditioning. The Urban Office website has a range of packages to suit your office application and which can be used to plan the costs of the furniture aspect of your refurbishment. Our packages include: Visit www.urbanoffice.com.au for: Reception Packages Boardroom Packages Meeting Room Packages Executive Office Packages Workstation Packages

Planning the Refurbishment Building Works At the back of this guide you will also find a Grid for tracing the proposed changes to your office. Please use this grid to collect your ideas on the changes you would like to make and fax them to us to review with you. The tools that may assist you in this process are: 1. Fitout Grid 2. Office Move Planner (Checklist) Using this grid and the Office Move Planner, you will be able to control the aspects of the refurbishment you want quoted and will also be able to check off on who quoting the project to your requirements.

Did you know that you can Finance your Refurbishment, even if the existing office fitout is currently under finance? Ask about our industry partners who can assist you in financing your entire fitout or minor refurbishment.

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Space Planning You wouldn’t be the first person to have a go at laying out their own office space. Any why not? You’ve been working at desks or workstations for your whole career. But it is more than just workstations and filing cabinets. Ensuring that you meet the requirements of the Building Code of Australia and Workplace Health and Safety requirements are important aspects of your responsibilities to employees and insurances. There are many aspects of the office environment that may influence the way in which your space plan is formulated. Space Planning Preparation In today’s high performance workplace space planning has changed to support the team and individual work as opposed to simply the business requirements. The purpose of space planning is to design the office around the worker and this is often achieved with a more flexible configuration in a smaller floor space. When we plan your office space, each “department” will be analysed for its square meterage based on team members, job function and traffic flow. The initial planning phases of any project are the most important. Future growth and expansion can be accommodated by planning for it now, rather than later, when changes could be a far more expensive op-tion.

Privacy vs. Interaction The first decision to be made when space planning is to determine to what degree the office is to be open-plan or partitioned. Private and shared activities are very different and they are best supported with differ-ent work settings. Since business began flattening their management ranks to speed staff information flow and re-organise into teams, the number of private offices have been slowly reducing. “A recent Brisbane property survey revealed the number of private offices has reduced to 37% with workstations accounting for 63%.

Getting the look and feel of your feature areas right. The latest in 3D CAD technology allows us to show you a Concept for your important feature areas to ensure we are working towards the right outcome.

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Legal Services recorded the highest proportion of individual offices at 61% and the Government sector recorded the highest proportion of work stations at 78% followed closely by computer services / IT and the property services sector at 72% and 71% respectively.”

Source – Brisbane Office Trends – Property Council 99/00. New designs are now emphasising working together over being separated. Open Plan Open Plan is defined as an office with no internal walls or fixed partitions, space can be divided by move-able desks and storage facilities. This is recommended for offices where workers pass information regu-larly between each other, need to communicate or interact often to carry out their work function, or the amount of work or tasks performed varies or is likely to change. “The past decade has witnessed the introduction of new workplace practices or open plan designs. The purpose of this is to maximise the utilisation of office space. The main categories of alternative workplace practices are:- Activity Settings:- A range of spaces used for specific activities (eg: Lounge area, booths for concen-trated work or intensive planning or quiet rooms). Hot Desking:- Sharing a permanent workspace between two or more people for a specified period of time. Hotelling:- Temporary workspaces assigned by reservation to employees as needed. Telecommuting:- Establishing workspaces remote from the office for people to use for a significant pro-portion of their work time.”

Source – Brisbane Office Space Trends – Property Council 99/00. Partitioned offices can discourage informal communications and collaboration needed for teamwork and can be too inflexible to permit fast responses to change. If you decide to open plan allow for multi-purpose meeting rooms which not only receive clients, but can be used by individuals preparing a report or a team writing confidential ideas and figures on a whiteboard. Studies show that people changing from office to open plan most often see a positive impact in their new environment. A greater trust develops between the team members and their need for individual informa-tional privacy is reduced. Partitioned Offices Consists of individual rooms with corridors for access. This is recommended when there are high levels of confidential work and documents and phone conversations need to be secured, or the work tasks require a high level of concentration. They are also ideal where little or no team interaction is required and the team environment and work re-quired to be done is not likely to change. In this information age there can still be a need for privacy in the workplace. Other issues to consider when Space Planning Noise Consider where the major sources of noise are within the office. Dividing the office into zones (based on printer usages, phone usage, meeting area’s etc.) can alleviate much of the problem of noise. Acoustic tiles and panels can be installed in the ceilings and on walls to baffle sound further if required.

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Lighting Glare from overhead lights can reflect off computer screens directly into the eyes of the users, causing eye fatigue and blurred vision. A space planning key is to try to not construct private office which can cut off the natural light from those who work in the adjacent offices or open plan areas. Floor Space and Plan These are some parameters to consider when space planning, however our consultant can break down these areas more specifically to your needs. How much floor space do you need? 20% Enclosed Offices 30% Open Office 50% Auxiliary (Reception, Data Room, etc) Office Space Rules of Thumb: When assessing your tenancy the following rules of thumb can provide a good tool for checking against the available or planned space. However these basic guidelines are not adequate for space planning on their own. Building Code and Disability Access Requirements Changes to building requirements, particularly in relation to access, since 2001 have made assessing ex-isting buildings for compliance very important. As more businesses move out of traditionally office environ-ments and out of the CBD, it is important to ensure that the requirements for door entrances, passage-ways, ramps, emergency egress and fire systems are met. The ramifications for failing to provide a safe working environment are serious and have potential legal implications.

Space Type Space Required

Reception (minimum) 16m2

Open Plan 13m2 per person

Offices 18m2 per person

Executive Offices 28m2 per person

Meeting Room (6) 14m2

Boardroom (10) 20m2

When refurbishing an existing office, or converting a space to office, you may be required to upgrade existing: Doorways, stairs and ramps Fire Rated walls and doors Fire services: Hydrants, alarms and egress paths

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The Office Fitout Urban Fitout uses an industry best-practice process to ensure that our professional designers, project managers and tradesmen control your fitout smoothly and are able to communicate the exact status of the fitout to your staff at every stage. Good process is all about ensuring the outcome, or “keeping the promise”.

Client Needs Assessment

Ordering & Logistics

Installation

Space Plan & Proposal Presentation

Client Acceptance

Client Handover

Assess Space and Furniture Needs Concept Drawing Furniture and Finishes Takeoff

By Client Requirement

Design and Furniture Review Program Review Customer presentation Update changes to prelim’ design

Review final Design and Program Client final Design and Program Sign-

off

Design/Logistics/Project Team Hand-over meeting

Review Project Scope & Program Dates

Weekly Manufacturing Review Weekly client update Weekly Team Review

Defects Review Client Handover Meeting Client Questionnaire

2 Weeks

3 Days

2 Days – 6 Weeks

To Agreed Pro-gram 4-8 Weeks

1 Day

Typical Timelines Stage Project Activities

Promise Made...

Promise Delivered.

“Keeping the Promise”

Design Completion Milestone

Project Take-off Milestone

Completion Milestone

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Office Fitout Planning Tools

The Office Move Planner

The “Make Good” Checklist

Employee Move Questionnaire

Space Plan Assessment

Office Planning Grid

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the office-move planner

*This guide is provided for general planning purposes and all pricing and timing information should be confirmed with an Urban Office Design Consultant by calling (07) 3620 8500.

Planning Items Caretaker Supplier Contact No New Tenancy Planning Checklist

Employee Change Assessment Existing Tenancy Make-Good Space Needs Assessment

Office Fitout Checklist Documentation & Approvals Demolition Plasterboard Partition Construction Structural Steel Works Masonry Works Plumbing & Drainage Services Toilet & Change Room Partitions Glass Walls Construction Concertina Door/Operable Wall Fixed Joinery / Cabinet Work Floor Coverings Electrical - Light & Power Cabling Electrical - Commun & Data Cabling Telephone Service & PABX Internet Service Connection Electrical - Security System Fire Systems and Services Mechanical (Air-conditioning) Services Plumbing & Drainage Services Signage Electrical Goods Presentation Equipment Workstations & Screens Loose Furniture (Chairs, tables, lounges) Removalist for Existing Equipment Move and Set-up of Copier and Fax Move and Set-up Server and IT System Art, Display and Feature Items

Other Items:

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the office-move planner

*This guide is provided for planning purposes and all pricing and timing information should be confirmed with an Urban Office Design Consultant by calling (07) 3620 8500.

Make-Good Checklist Planning Items Caretaker Contractor Contact No

Documentation & Approvals Demolition Plasterboard Partition Construction Toilet & Change Room Partitions Glass Walls Construction Concertina Door/Operable Wall Fixed Joinery / Cabinet Work Floor Coverings Electrical - Light & Power Cabling Electrical - Commun’s & Data Cabling Telephone Services Internet Services Electrical - Security System Fire Systems and Services Mechanical (Air-conditioning) Services Plumbing & Drainage Services Masonry Works Structural Steel Works Painting Signage Electrical Goods Presentation Equipment Workstations & Screens Loose Furniture Art, Display and Feature Items

Special Items:

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Employee Name: Employee Feedback Form - Change of Premises Please indicate your preference:

Preferred Location Distance to CBD (Km) Preferred Suburb 1

2 3 Transport Type: Car Parking Req'd: Yes Bus No Train Citycat Ferry Other Car Arterial Route: Western Freeway Waterworks Rd Beaudesert Rd Wynnum Rd Pacific Motorway Logan Rd Gympie Rd Other: Eating Area Options: Kitchen Facilities Lunch Minimum: Food-prep' Kitchen Bring Own

Microwave Dining/Breakout Ta-ble Take-away

Fridge Dry Bars/Bench Café Sink Other Food-mart Local Services: Post Office Bank (Nominate) Shopping Centre Other Shopping Work Environment What changes/additions would you like to suggest in a new

working environ-ment?

Your Workstation Customer Facilities Lunch/Kitchen Facili-ties Office Services Other Items

General Is there anything else you would like to suggest with consideration to a new place of work?

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My Office Space Assessment

Company Name:

Completed By: Date: Summary Data Group Storage No Personnel: Compactus Size:

No Offices: File Bank Size: No Open Plan: Storage Cupboard No: Recept Required: Storage Cupboard Size: Boardroom Seats: Archive Room Req'd (Y/N): No Meeting Rooms: Other Notes: Meet' Room Seats: Other Notes: Boardroom

Reception / Foyer Table Size: No Recept Personnel: Executive or Task Seating? Tender/Mail Box(Y/N): Credenza Required (Y/N): No Waiting Seats: Credenza Size: Coffee Table Size: Fridge for Credenza (Y/N):

Display Unit / Area Req'd (Y/N):

Presentation Kit Required: (Data/Power):

Other Notes: Other Notes:

Offices:

No Office with Meet' Ta-

Meeting Rooms No Standard Office: Size of Table:

No File Drawer /Office: Executive or Versatile Seat-

Credenza Req'd (Y/N) Presentation services req'd? Workgroups linked to Offices: Credenza Required (Y/N): Office 1 WG NO: Credenza Size: Office 2 WG NO: Other Notes: Office 3 WG NO: Office 4 WG NO: Other Notes: Kitchen / Eating Facilities

*Basic Assumed: 1 Sink; Microwave; Fridge; Kettle Basic* or Food-prep' Kitchen? Workstations Dining No Seats:

Workstation Size: Kitchen / Dining separate (Y/

N)

No File Drawers: Separate Breakout area (Y/

No Personal Drawers: Other Notes: No Shelves: Credenza Req'd (Y/N) Other Notes:

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Work Groups (WG) Toilets / Change Rooms Work Group Names: No Male* Employees: 1 No Female* Employees: 2

*If variable provide average ratio for calc' of pans 3 No Showers required: 4 Other Notes: Other Notes: Services No Printer/Copiers:

Signage No Fax Machines:

Foyer Signage Required: Doc' Prep' Area Req'd (Y/N)

Graphic/ Art avail' for sign (Y/N):

Doc' Prep' Bench Size:

External Signage Re-quired (Y/N):

Separate Doc' Prep' Room:

Other Notes: Server Room Required: Server/Router/Hub

Space: Other Notes:

Additional Notes:

My Office Space Assessment Continued:

To confirm your space needs contact Urban Office on 3620 8500

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Page 20: the office fitout guide · 2014. 7. 7. · urban fitout pty ltd 959 ann st, fortitude valley p:3620 8500 info@urbanoffice.com.au copywright urban fitout 2007 the office fitout guide

urban fitout pty ltd 959 ann st, fortitude valley p:3620 8500 [email protected] copywright urban fitout 2007

National Office Accommodation Benchmarking (Government Real Estate Group 2000) GREENFIELD FITOUT COST BENCHMARKS Greenfield fitout cost benchmarks were developed to establish a cost target for new Government office accommodation fitouts. The benchmarks can be used as a guide during the pre-commitment or initiation stage of a project and for strategic planning purposes. A 2,000 square metre fitout was designed over two levels of a typical CBD building, incorporating a public interface floor (1,000m2) and a non public interface floor (1 ,000m2). The fitout was designed for a hypothetical Government agency wh a typical level of support facilities and no unique facilities. A generic planning approach was adopted with all ‘built’ facilities arranged around the central core, thereby creating an open office environment which is free flowing and maximises the perimeter window area. A fitout standard was defined to establish quality and extent of amenity for construction works, engineering services and furniture, fittings and equipment. A fitout specification and cost estimates were prepared based on the fitout plans. Included in the cost reports were all construction works, engineering services, furniture, fittings and equipment, relocation, preliminaries, contin-gency allowance and professional fees. The cost estimates are based on a new fitout of existing open plan floor space and assumes that the existing premises has the following: • All new and clean, good quality carpet • Freshly painted walls • All ceilings intact and clean with spare tiles available for tenancy alterations • Air conditioning • Sprinklers and fire requirements as required by Building Code of Australia • Perimeter power reticulation • External window treatments installed The standard of base building quality was assumed as class A building as defined by the Property Council of Australia. The scope of the Mechani-cal, Electrical and Fire Protection Services associated with the tenancy works is based on the assumption that the base building engineering ser-vices comply fully with Government quality standards. NOTE: The following general items are excluded from the Benchmark F/tout Cost: • Computers, servers, printers, etc • Faxes, photocopiers, shredders • Office accessories • Toilets, showers etc RESULTS The key benchmarks reported on were $ cost per square metre of public floor (1 ,000m2) and $ cost per square metre of non public floor (1000m2)

APPENDIX 1. GREENFIELD FITOUT COST BENCHMARKS - Cost Planning Assumptions (Government Real Estate Group 2000)