The National Reporting System: Foundations

Technical College System of GeorgiaOffice of Adult Education

Training Objectives

• Introduce adult education funding sources• Outline the National Reporting System• Convey the importance of program outcomes• Detail how level completions are counted• Explain each of the core measures• Summarize the functions of GALIS• Emphasize data integrity checks

Federal Grant• Workforce Investment Act

(WIA), 1998• Title II: Adult Education and

Family Literacy Act (AEFLA)

USA

• US Dept. of Education• Office of Vocational and

Adult Education (OVAE)• Division of Adult

Education and Literacy (DAEL)

Federal Grant• DAEL created the NRS• States Submit– Narrative report– Data tables

• Statewide Data System– Georgia Adult Learners

Information System (GALIS)

State Grant

• State Plan• Gov. and USDOE approved

State of Georgia

Technical College System of Georgia (TCSG)

Office of Adult Education (OAE)

Local Adult Education Programs

Implementation Guidelines

• Guiding document• Overall expectations• Definitions and data tables• Demographic and status

measures• Latest edition is available

at www.NRSweb.org

Approaching NRS

• Step by step• Ask questions• Read NRS materials• NRS trainings• NRSweb.org• OAE technical training

Data Collection

• Local staff on the front lines• Correct, Complete, Timely• Intake Assessment Form• Attendance Records• Sign-in sheets

• Assessment Records• Policy & Procedure Manual• http://literacy.myweb.uga.edu

Hitting our Targets

• 5 Core Measures• Educational Gain• GED• Postsecondary• Enter Employment• Retain Employment

• Negotiated Percentages

Assessment and EFLs

• Pre-test students within the first 12 hours of instruction

• Educational Functioning Levels• 6 English as a Second Language• 4 Adult Basic Education• 2 Adult Secondary Education

English as a Second Language (ESL)Educational Functioning Levels FY14

ESL 1 Beginning ESL Literacy

Negotiated Percentages

40%

ESL 2 Low Beginning ESL 46%

ESL 3 High Beginning ESL 50%

ESL 4 Low Intermediate ESL 48%

ESL 5 High Intermediate ESL 40%

ESL 6 Advanced ESL 30%

Adult Basic Education/Adult Secondary Education (ABE/ASE)

Educational Functioning Levels FY14

ABE 1 Beginning ABE Literacy (0 – 1.9)

Negotiated Percentages

45%

ABE 2 Beginning Basic Education (2 – 3.9) 45%

ABE 3 Low Intermediate Basic Education (4 – 5.9) 47%

ABE 4 High Intermediate Basic Education (6 – 8.9) 39%

ASE 1 Low Adult Secondary Education (9 – 10.9) 41%

ASE 2 High Adult Secondary Education (11 – 12.9) NA

Instructional Periods

• BEST Literacy – 60 hrs.• BEST Plus – 60 hrs.• GAIN – 60 hrs.• TABE – 30 or 40 hrs.• TABE CLAS-E – 60 hrs.• WorkKeys – sem. course

Educational Gain

• Also called Level Completions

• Post-test score may place student into a higher level

• Data tables include students with 12 hrs. of instruction and a pre-test

ESL Level Completion Example 1

BEST Literacy Pre-Test Score of 34 (ESL 2)

BEST Literacy Post-testScore or 63 (ESL 4)

2 Level CompletionsReported as a 1 level completer

ESL Level Completion Example 2

BEST Plus Pre-Test Score of 385 (ESL 1)

BEST Plus Post-testScore or 415 (ESL 2)

1 Level CompletionReported as a 1 level completer

ESL Level Completion Example 3

TABE CLAS-E Listening/Speaking Pre-Test Score of 489 (ESL 4)

TABE CLAS-E Listening/Speaking Post-testScore or 559 (ESL 6)

2 Level CompletionsReported as a 1 level completer

ABE Level Completion Example 1

• Lowest area• Must provide instruction• Post-test in this area

TABE Reading Pre-Test

ABE 2

• Not the lowest area• Provide instruction as needed• Post-testing as needed

TABE Math Pre-testABE 3

• Not the lowest area• Provide instruction as needed• Post-testing as needed

TABE Language Pre-testABE 4

ABE Level Completion Example 1

TABE Reading Post-test

ABE 4

TABE Reading Pre-testABE 2

ABE Level Completion Example 2

• One of the lowest areas• Instruction in Reading or Math• Post-test in Reading or Math

GAIN English Pre-Test

ABE 2

• One of the lowest areas• Instruction in Reading or Math• Post-test in Reading or Math

GAIN Math Pre-testABE 2

ABE Level Completion Example 2

GAIN EnglishPost-test

ABE 4

GAIN EnglishPre-testABE 2

GAIN Math Pre-testABE 2

GAIN Math Post-test

ABE 3

GED Diploma

• Cohort of NRS Students who exit during the program year AND• Take all parts of the

GED Test

Postsecondary Education

• Cohort of NRS Students who exit AND who• Have a HS Diploma/GED or

higher at entry,or• Pass the GED Test during the

reporting period, or• Enroll in a Transition Class

Entering Employment

• Cohort of NRS Students who exit AND who are• Unemployed and looking

for work at entry

Retaining Employment

• Cohort of NRS Students who exit AND who are• Employed at entry

or• Unemployed and looking for

work at entry and find a job during their exit quarter or one quarter after exit.

Secondary Measures

• Optional • Must be set, entered,

tracked, and reported by the local program

• Examples include: • Register to vote• Achieve citizenship skills• Increase involvement in

children’s literacy

GALIS

• Produces the NRS Tables• Local data management

system• Personnel responsibilities• Collecting, routing, and

entering data• Enter all students and all data

Data Training

• OAE sponsored training• New User• Online videos• Data Analysis

• Local Training• Variety of topics, as

needed

Data Review

• Local programs• Quarterly review• Correct data errors fast

• Office of Adult Education• Review of GALIS reports• Individual records• On-site monitoring

Technical Assistance

• Email/Telephone• In Person• Program monitoring

follow-up• Data Analysis

Office of Adult EducationInstructional Services Director

Bobby Creechrcreech@tcsg.edu

404-679-1641

Central/Southeast GeorgiaGrant Program Support Coordinator

Felicia Phelpsfphelps@tcsg.edu

478-329-4720

Metro Atlanta/North GeorgiaGrant Program Support Coordinator

Charita Bolescboles@tcsg.edu

404-679-1628Metro Atlanta/West Georgia

Grant Program Support CoordinatorLeatricia Williams

lwilliams@tcsg.edu404-679-5234

South/Southwest GeorgiaGrant Program Support Coordinator

Vacant

Instructional ServicesTechnical Coordinator

Kimberlee Bryantkbryant@tcsg.edu

404-248-1060

GALIS HelpdeskData Management Assistant

Davida Sheltondatacenter@tcsg.edu

404-327-6907

Thank You