The Match, ERAS/Residency Applications, and Transitionsweb/Misc/... · 5/22/2018 · LoRP a tool...
Transcript of The Match, ERAS/Residency Applications, and Transitionsweb/Misc/... · 5/22/2018 · LoRP a tool...
The Match, ERAS/Residency Applications, and Transitions
CLASS OF 2019 WORKSHOP
MAY 22, 2018
DR. HIL IT F. MECHABER
ASSOCIATE DEAN FOR STUDENT SERVICES
Today’s Goals
Making the TransitionTimeline ReviewERAS and Application
Specifics
94.3% match into PGY1
http://www.nrmp.org/wp-content/uploads/2018/04/Main-Match-Result-and-Data-2018.pdf
PRIOR TOPICSThe 5-Step RaceTypes of PositionsThe “Match” CouplesData ReviewMSPE GuidelinesResources
Timelines and Deadlines
TimelineNOW
Specialty choiceDetermine what type of Match is involvedStart creating lists of programsExternshipsRequest Letters of RecommendationConnect with Specialty Faculty Mentors
TimelineNOWUtilize Resources• Careers in Medicine www.aamc.org/cim• Strolling through the Match• Roadmap to Residency• FREIDA, ERAS, NRMP, USMLE• Office of Professional Development and Career
Guidance
TimelineMay - June 2018Work on application materialsCurriculum vitaePersonal statementPrepare for Standardized Video Interview EMED Applicants
TimelineMay - August 2018Meet with Advising DeansCon’t to request letters of recommendationSchedule/modify externshipsReview Junior Clerkship evaluations!Register with NRMP, ERAS and/or other matching programs/EARLY match deadlinesDeadline for SVI completion: July 15, 2018Register for USMLE Step 2 CS, CK
Timeline
September - December 2018Complete applications (SEPT 15) and all support materialsConfirm receipt of letters of recommendation (ideally Oct 1)MSPE released to all programs: October 1,
2018Schedule and start interviewingComplete early match rank order lists
TimelineJanuary - February 2019Submit rank order list to NRMP (Main Match)Finish interviewsEarly and Military Match results released
March 2019Match results releasedSOAPMatch Day Celebration!
IMPORTANTParticipants in the Early Match should also register for the Main Match.Some early match specialties require a PGY-1 preliminary yearMain Match can serve as an effective backup strategy
Application Process
Presenting YourselfYour PhotographPersonal StatementInterviewExternshipsSOCIAL MEDIA PROFILE
PhotographsConvey your professionalism/professional appearance
If you have concerns: discuss with Advising Dean
Biomed/Library- $25 ERAS photo/$25 Grad PhotoTAKE BOTH AT SAME TIME!!!
Please don’t NO SHOW for your appointments
TRY AGAIN!
Photograph InstructionsONLINE….
http://mededu.miami.edu/contact-us/professional-development-and-career-guidance/prepare-for-residency
How others present YOU
Letters of RecommendationMedical Student Performance Evaluation
(MSPE) aka “Dean’s Letter”
Letters of Recommendation BEST: Docs you have worked with CLINICALLY Level of involvement in clinical care more important than length of time University faculty preferred No personal letters from family friends Ask now! ASK while on Externships
https://www.aamc.org/download/473238/data/myerasresidencyuserguide.pdf
LoR Direct UploadsYou will create LoR Entries; 4 letters per programSame writer can write for different specialties – you will
designateSpecialty designation of letter is NOT visible to programsCan designate PD or Chair if applicableYou will CONFIRM for UPLOADOnce CONFIRMED, you will generate Letter Request FormOnce you confirm a writer you cannot change it, but you
do NOT have to assign that letterNOTE: students on LOA can still request letters through
ERAS 2020 – will get a new LIMITED USE token for the following year
MSPEPERFORMANCE evaluation, NOT a letter of recommendationIncludes:Summary of PreClinical and Clinical Grades, academic strengths and any difficultiesProfessionalismNoteworthy Characteristics about YOU
Noteworthy Characteristics
MSPE Summary Discuss specifics with your Advising DeanWant to highlight your strengths Need to be aware of your weaknesses: use
MOCK INTERVIEW to prepare to discuss any difficulty
Overall descriptor based on performancenot personal opinions
You will read your MSPE
Personal StatementWhy you chose your specialty?Why YOU?Explain your commitment to that specialtyGoals for your future
P Statement DO’sStart EARLY!
Determine which skills/traits you posses that selection committees are seeking
Identify your marketable attributes
Identify attributes to emphasize in your personal statement
Outline your statement paragraph by paragraph (5 or 6), one page
Write a topic sentence for each paragraph
Write the first draft:Use forceful, active, varied, and understandable sentences
P Statement DO’sGet feedback!
Attempt to keep this to ONE page, proper grammar
ERROR-FREE: Proof and proof again for grammar, spelling, and typos.
Stand out from the crowd!!
Include information not found anywhere else on your application
Elaborate on personal issues: life-changing experiences, goals, expectations
Communicate your uniqueness to the reader
P Statement DON’TsDon’t write about why you want to be a DOCTOR
Don’t tell the specialist why s/he should become that type of doctor – remember this is about YOU, not the SPECIALTIY
Don’t describe why you did NOT choose OTHER professions
Avoid overused clichés
P Statement DON’TsDon’t exaggerate words and phrases (always, for as long as I can remember)
Don’t make your statement a prose version of your CV
Don’t sound too idealistic, lest it be mistaken for you seeming too naïve
Don’t sound too rigid in listing extremely specific career plans
Don’t criticize other professions or physicians
P Statement DON’TsWe do NOT RECOMMEND paying for a service to WRITE this for you!DO NOT waste your moneyWork on this earlyAdvising Deans and others can and should review it
InterviewDo your homework
Learn about programs
READ everything you can
Prepare for questions
MOCK INTERVIEWS; HIGHLY recommended, sign up in Dr. H Mechaber’s office
Future workshop
NOTE: SOME OTHER SPECIALTIES MAY REQUIRE ONLINE VIDEO INTERVIEWSEMED – SVI; ORTHO; SOME OB/GYN Programs, perhaps others
https://students-residents.aamc.org/attending-medical-school/how-apply-residency-positions/applying-
residencies-eras//
Components of ERASMyERAS is the website where applicants complete their MyERAS Application, select programs to apply to, and assign documents to be received by programs.
DWS is the software used by the Designated Dean's Office. From this software, medical school staff create the ERAS electronic token that applicants use to access MyERAS. They also use this system to scan and attach supporting documents to the application, such as medical school transcripts and the MSPE.These documents are then transmitted to the ERAS PostOffice.
Components of ERASPDWS is the ERAS software used by program staff to receive, sort, review, evaluate, and rank applications.
LoRP a tool that enables LoR Authors and administrative users to upload letters directly to ERAS.
ERAS PostOffice is the central bank of computers that transfer the application materials from applicants and their designated dean's office to residency programs.
How ERAS WorksApplicants receive an electronic token from their Designated Dean's Office (Marta Bergez) and use it to register with MyERAS –June 7 goes live
Applicants complete their MyERAS application, select programs, assign supporting documents, and transmit their application to programs.
Schools receive notification of the completed application, and start transmitting supporting documents: transcripts, MSPE.
Examining boards receive and process requests for score reports.
Programs contact the ERAS PostOffice on a regular basis to download application materials.
Application Process GuidelineResearch/Contact programs of interest to find out theirrequirements and deadlines
Once you receive token, you can Register on MyERAS
Create your Profile and MyERAS Application
You will upload docs, school will upload, letters will be uploaded by writers
Register for your Match SEPARATELY
FeesNumber of programs per specialtyBase Fee 1-10 Programs $99Applications 11-20 $13 eachApplications 21-30 $17 eachApplications >30 $26 each
USMLE Transcript one time fee $80, flat rate
NonpaymentIf payment is not received in a timely manner, ERAS may withdraw your application from each program to which you applied. If your account remains unpaid prior to SOAP, you will be locked out of the ERAS system and denied access to the system to apply to programs during the SOAP period.
USE THIS!
Components of a MyERAS ApplicationMyERAS application (1) – YOU
Personal statement (1) – YOU
Photograph (1) – YOU
Letters of Recommendation (4) – LETTER WRITERS UPLOAD, YOU Ask and CONFIRM them
Exam transcript (1)USMLE – You request from NBME
Medical School Transcript (1) – SCHOOL to ALL
Medical Student Performance Evaluation (MSPE) (1) –SCHOOL to ALL
The MyERAS ApplicationExperiencesUse your best judgment and ASKDon’t need a REASON for LEAVING if it’s self explanatoryOrder does not matter: ERAS sorts ChronologicallyCV option will be available for viewing but same as experiences
The MyERAS Application
WORK: clinical/teaching experienceRESEARCH: describe your exp but articles go in PUBLICATIONSVOLUNTEER: extracurriculars/ committee work
The MyERAS ApplicationYou will be asked to CONFIRM before you CERTIFY and SUBMIT. ONCE SUBMITTED = NO CHANGES to application itselfCan Add BLS, Gold Humanism SocietyCan Add AOA in time for Sept 15th
deadlineQUEUE of APPLICATIONS, can finish ahead of time
USMLE Score ReleaseYou will authorize FIRST transmission of your USMLE transcript to programs you apply to
IF/WHEN there is a new score you will have to manually RETRANSMIT your transcript - on the DOCUMENTS/USMLETab; retransmits to ALL
DATE UPDATES for STEP 2 CK – know the timeline
USMLE Score Release
Early Match and MilitaryReview process with Marta Bergez
Application will be submitted to Marta in FULL
CAS – OPHTHO – She will send out the entire packet including sealed Letters of Rec with your application
Military – she will work through MODS and ensure documents are sentAir Force: http://www.afms.af.mil/physicianeducationbranch/
Army: http://www.mods.army.mil/medicaleducation/
Navy: http://www.med.navy.mil/sites/nmpdc/professional-development/SitePages/Graduate%20Medical%20Education%20Overview.aspx
NRMP Application Process
Registration/Pay Fee USER GUIDE ONLINE www.nrmp.org Couples: new limits on rank (700!)Verification of credentialsRanking
Important Dates AGAIN
6/7/2018 ERAS 2019 available for full use
AUG CAS Target Date (Ophthalmology)
9/5/2018 Applicants may begin applying to ACGME accredited programs
9/15/2018 Programs may begin contacting the ERAS Post Office to download application files
10/1/2018 MSPE’s are released
DEC Military Match
JAN Urology Match
3/11-15/2019 NRMP Match Week
Resources
ResourcesFellowship and Residency Electronic Interactive Database (FREIDA)◦ a database containing information on approximately
7,500 graduate medical education programs that are accredited by the Accreditation Council for Graduate Medical Education (ACGME), as well as on 200 combined specialty programs.
http://www.ama-assn.org/ama/pub/education-careers/graduate-medical-education/freida-online.page
Program Searches and InfoCareers in Medicine Residency and Fellowship Program Search:
◦ https://apps.aamc.org/cim-residency/#!/residency-search
Doximity: Residency Navigator
o https://residency.doximity.com/
www.aamc.orgUse AAMC CAREERS IN MEDICINE
https://students-residents.aamc.org/applying-residency/apply-smart-residency
https://www.aamc.org/cim/480276/applysmartnewdatatoconsider.html
https://members.aamc.org/eweb/upload/aamc-roadmap-to-residency-2017(1).pdf
HELPNRMP Help DeskToll-Free: 866-617-5838Fax: 202-828-4797E-mail: [email protected] HelpNon Technical: Talk to usTechnical: [email protected]
USE DATA!
NRMP DATA/Resources•Charting Outcomes in the Match 2016•2017 Applicant Survey Data•2016 NRMP Program Director Survey •Match Algorithm
HOW MANY PROGRAMS TO APPLY TO? http://www.nrmp.org/match-data/main-residency-match-data/
http://www.mededu.miami.edu/contact-us/professional-development-and-career-guidance/match-information
http://www.nrmp.org/wp-content/uploads/2016/09/Charting-Outcomes-US-Allopathic-Seniors-2016.pdf
FINANCES
https://students-residents.aamc.org/financial-aid/article/cost-applying-medical-residency/
FOLLOW US ON INSTAGRAM@ummsmstudentservices
YOU CAN DO THIS!!!!
Take the process ONE STEP AT A
TIME….
Questions?