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THE MADHYA PRADESH STATE AGRO INDUSTRIES DEVELOPMENT CORPORATION LIMITED

"PANCHANAN" 3rd FLOOR, MALAVIYA NAGAR, BHOPAL Phone (0755)- 2556857, Fax: 0755-2557305

RATE CONTRACT OFFER FOR SUPPLY OF FISH FEED

No.HO/HORTI/FISH/2012/1781 Dated 14.06.2012

Government of Madhya Pradesh, Department of Fisheries, has nominated this Corporation as nodal agency to supply FISH FEED. Sealed offers in prescribed Rate Contract Offer documents (RCO) are invited up to 3.00 PM on 30.06.2012 along with Earnest Money Deposit of Rs 50,000.00 {Fifty Thousand only } from eligible manufacturers/ authorized distributors as per norms fixed by the Corporation, for supply of Fish Feed for the year 2012-13 and onwards as per details mentioned in the RCO documents. The Rate contract is open ended up to 24-12-2012. The Managing Director reserves the right to accept/reject any/all offers without assigning any reason thereof. For Further, details please visit our website www.mpstateagro.nic.in

General Manager {Horticulture}

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THE M.P. STATE AGRO INDUSTRIES DEVELOPMENT

CORPORATION LIMITED, PANCHANAN BUILDING

3RD FLOOR, MALVIYA NAGAR: BHOPAL PHONE NO.0755- 2760152/2761392 FAX NO. 0755-2557305

RATE CONTRACT OFFER DOCUMENTS (RCO) FOR SUPPLY

OF

FISH FEED

FOR YEAR 2012-2013 AND ONWARDS

Due on 30.06.2012

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THE MADHYA PRADESH STATE AGRO INDUSTRIES DEVELOPMENT

CORPORATION LIMITED "PANCHANAN" 3rd FLOOR, MALAVIYA NAGAR, BHOPAL

Phone (0755) - 2551652, 2551756, 2551807, Fax: 0755-2557305

RATE CONTRACT OFFER (RCO) FOR SUPPLY OF FISH FEED FOR THE YEAR 2012-13 AND

ONWARDS

DUE ON 30.06.2012 Received with thanks a sum of Rs............................................. (Rupees……. ........................................................................) only wide this office M. R. No...................................Date.........................issued to M/S........... … …… …................................... ................................. .... .... .... .............................towards the cost of the offer document. General Manager

{Horticulture} M. P. STATE AGRO INDUSTRIES

DEVELOPMENT CORPORATION LIMITED BHOPAL

Date of purchase of Rate Contract Offer Document

1.00 PM on 30.06.2012

Date for submission of Rate Contract Offer completed in all respect in Offer Box

3.00 PM on 30.06.2012

Date of opening of offer

4.00 PM on 30.06.2012

NOTE: THE OFFERERS WHO HAVE DOWNLOADED THE DOCUMENTS SHOULD ATTACHED THE DEMAND DRAFT FOR EMD+1000

(REGISTRATION DOCUMENTS FEE)

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THE MADHYA PRADESH STATE AGRO INDUSTRIES DEVELOPMENT CORPORATION LIMITED

"PANCHANAN" 3rd FLOOR, MALAVIYA NAGAR, BHOPAL Phone (0755) - 2551652, 2551756, 2551807, Fax: 0755-2557305

RATE CONTRACT OFFER (RCO) DOCUMENT FOR SUPPLY OF FISH FEED FOR THE YEAR 2012-13 AND

ONWARDS

Meaning of the words in the document

• The Corporation - M.P. State Agro Industries Development Corporation Ltd.

• Consignee - The person or Institute who is permitted to receive the material as per order.

• Beneficiary - The person selected by Fisheries department of Madhya Pradesh under their schemes to get benefited.

• RCO - Rate Contract Offer documents

• Offerer - The persons who offers rate for supply of Fish Feed as per RCO.

• The supplier - Firm in whose name supply order is placed

• EMD - Earnest Money Deposit

• SD - Security Deposit SCOPE OF WORK: The M.P. State Agro Industries Development Corporation Limited (The Corporation) having strong network in all the districts head quarter of the state of Madhya Pradesh. The Corporation is in the business of all agriculture inputs through its District Offices since inception. Government of Madhya Pradesh has nominated this corporation as nodal agency for supply of Fish Feed, as such the Corporation invites the Rates in prescribed Rate Contract Offer documents (RCO) from Manufacturer or Authorized Distributors of such manufacturer, of Fish Feed.

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ANNEXURE 1

TERMS AND CONDITION FOR RATE CONTRACT 01- ELIGIBILITY CRAITERIA

(i) Offerer should be Manufacturer of Fish Feed possessing valid license issued by DTIC (District Trade & Industries Center) for manufacturing the same item.

(ii) The manufacturer must have in-house quality control lab to test the parameter as per annexure 4 point no 4 (details should be given by the offerer.)

(iii) The Manufacturer may be an ISI license (issued by Bureau of Indian Standard) holder or an ISO 9001-2008 Certified Company having valid certification of ISO.

or

Authorized Distributor of Manufactures as per above clause i, ii, iii, having valid authorization for participation in the Rate Contract. (Authority letter should be submitted in original, along with the self certified copy of relevant document as above i, ii, iii)

(iv) Other necessary requirements for eligibility shall be as mentioned in Terms and Conditions of RCO document. (Details should be given as per annexure 3 along with self certified copy of relevant documents)

02- PROCEDURE FOR RATE CONTRACT

2.1 The Corporation invites the Offers for Rate Contract in open-ended procedure for supply of Fish Feed as specified in Annexure 4.

2.2 OPEN ENDED PROCEDURE:

RCO is an open ended document, after approval of the rates, eligible offerer can submit the acceptance on the rate as fixed by the Corporation along with a special registration fee and pre-requisite documents as under :-

i. Offerer who qualifies to submit the RCO as per clause 01 above, will submit an Application addressing to the Managing Director of the Corporation along with all the documents as per clause as per clause 1 above (without EMD of Rs 50,000/-) and Demand Draft of Rs. 10,000/- as special registration fee (non refundable) favoring this Corporation payable at

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Bhopal will be given, giving acceptance to supply the item on the rates as approved by the Corporation.

ii. It is the discretion of the Managing Director of the Corporation to accept/reject the application without assigning any reason thereof.

iii. In the event of accepting the application, RCO will be issued to the applicant after receiving the cost of RCO documents as detailed on page 1. RCO will be submitted along with Samples of the items offered along with Earnest Money Deposit (EMD) of Rs. 50,000.00 (Rs. Twenty Thousand only). After due examination, Corporation will issue the rates.

iv The Managing Director may also decide to close the open-ended procedure before 24.12.2012 if he thinks to do so. In no case, he will be liable to explain the reason thereof.

03- PURCHASE OF RATE CONTRACT DOCUMENT (RCO)

3.1 Interested Offerer may submit an application on plain paper / letterhead to the office of the Managing Director of The M.P. State Agro Industries Development Corporation Limited, 3rd Floor Panchanan Bhawan Malviya Nagar Bhopal, on any working day up to 13.00 hours (1.00 pm) of 30.06.2012 on payment of cost of document (non refundable) Rs.1000/- (One Thousand only). The cost of document can be paid in cash in case RCO is issued by this office.

3.2 As the document is available on website of the corporation, the offerer may submit RCO along-with cost of document Rs. 1000/- and EMD (clause 06) by way of demand draft of in favor of this corporation along with all the required document & EMD.

04. SUBMISSION OF RATE CONTRACT OFFER:

4.1 The Offrer shall be submitted in a sealed cover super scribed with words "Rate Contract offer for supply of Fish Feed for Year 2012-13 and onwards".

4.2 Document complete in all respect (with all the required information / documents must be received by post or dropped in the Offer box kept in the office of the Managing Director of The M.P. State Agro Industries Development Corporation Limited, 3rd Floor Panchanan Bhawan Malviya Nagar Bhopal, by 03.00 PM on 30.06.2012.

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4.3 Offers received in the offer box up to due date and time as mentioned in page 3 shall be opened at 4.00 pm on 30.06.2012 in the presence of the representative of firms who wishes to be present. However if the date and time of opening of offer is changed due to any unforeseen reason the revised date and time of opening will be displayed on the Notice board of the Corporation .

4.4 The Corporation will not be responsible for delay on any account in receipt of offer. If the offer is received after the specific date and time, even if the delay in receipt was caused in postal transit or any other reason, whatsoever, the same shall not be considered and the offers will be returned unopened. However, the company fails to submit application within specified time may submit proposal as per condition 2.2 of This document.

4.5 Individual signing the RCO and or any related documents will have to attach proof of authority in original to sign on behalf of the Offerer.

05- RATE CONTRACT OFFER DOCUMENT

The Offerer is expected to read carefully all instructions, conditions of the Rate Contract Document, Performa agreement, Specifications, annexure, Failure to comply with the requirements of offer submission will be at the offerer risk. Offers that are not substantially responsive to the requirements of the RCO documents will be rejected.

The Offerer has to submit undertaking as per annexure 2 on non judicial stamp paper of Rs 100.

06- EARNEST MONEY DEPOSIT (EMD) :

Offerer has to deposit Rs. 50000.00 (Fifty thousand only) as Earnest Money Deposit (EMD) with RCO by way of demand draft in favor of “The M.P. State Agro Industries Development Corporation Limited." Payable at Bhopal. EMD/SD deposited earlier, with this Corporation against any tender/RCO will be not be considered, a such please make to sure to deposit the amount.

(i) Earnest Money of all unsuccessful Offerer will be returned.

(ii) No interest is payable on the amount of EMD at the time of refund.

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(iii) Earnest Money shall be forfeited if the offer is withdrawn.

a. At any time prior to its rejection, b. Before or after the acceptance is communicated to the

Offerer.

c. If the selected Offerer fails to execute the agreement within prescribed time limit.

d. If it is found that false documents are enclosed against eligibility conditions.

(iv) The EMD will remain with the Corporation during the currency of the contract and till successful execution of all the order placed during the currency of the contract and will be refunded to the supplier without interest in case of no dispute.

(v) Earnest money of successful Offerer will be adjusted against Security Deposit (SD) at the time of the execution of the agreement.

07. SECURITY DEPOSIT (SD):

(i) The Security deposit will remain with the corporation during the currency of the contract and will be refunded to the supplier without interest in case of no dispute.

(ii) Security deposit will be forfeited in case of failure of supply of the material as mentioned in the purchase order, in time and as per the approved specifications or for any breach of terms and condition of the agreement and RCO.

(iii) The security deposit will be refunded after the successful execution of all orders during currency of the contract period provided no dispute; claims or complaints exist for settlement without interest.

08- TECHNICAL SPECIFICATIONS:

Minimum Technical Specification of the material is specified in Annexure 4. Please submit latest test reports issued by recognized laboratory for the product under RCO manufactured by you, (labs recognized by Government or BIS) giving report on all the counts

as mentioned in Annexure 4 clause 4 and on Aflatoxin contain, water stability etc to justify the material is confirms the minimum technical specification. In case the offer is for ISI mark material is given test report is not required.

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09- SUBMISSION OF REQUIRED INFORMATION AND DOCUMENT:

It is obligatory for the Offerer to submit all the required information and necessary documents (after self-attestation) as mentioned in Annexure 5 and else where in RCO.

10- DISPLAY & DIPOSITION OF SAMPLES: Three sample of each items offered should be submitted along with

complete nomenclature, literature & write-up. Corporation may decide to examine / check the samples by his officers or through recognized laboratories as decided by Managing Director of this Corporation. The cost of such testing including cost of material shall be borne by the supplier.

11- BRAND NAME:

The Offerer shall have to declarer about brands under which it has permission for manufacturing offered items. Regarding brand name, certificate of brand name, if any, issued by competent authority for this purpose may be enclosed; however the Corporation will not be liable for any dispute on account of brand name or of any kind.

12- INSPECTION:

The Managing Director may decide to inspect the Production / Quality Control Facilities of the offerer before or after the execution of agreement. If any time it is found that the information submitted by Offerer/Supplier is not according to the documents submitted the Managing Director reserves the right to reject the offer or terminate the agreement.

13 QUOTING OF RATES

1. The Offerer should quote final selling rates (FOR Block Head Quarter) to customer through office of District Manager of this Corporation, inclusive of all applicable taxes duties, including 5% margin payable to the Corporation in Annexure 6.

2. Complete Break up of Price & Tax Should be given along with the offer as per Annexure 6-B

3. The offerer should quote their lowest price, in accordance to the condition mentioned in clause No. 14. Offerer must enclose self certified copy of manufactures Printed list of

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Maximum Retail Price (MRP) to authenticate the offered price.

4. The rates must be quoted both in words and figures free from all escalations F.O.R. destination up to block head quarter through office of District Manager of this Corporation, inclusive of all taxes and duties, cost of insurance, transportation packing loading unloading & 5% Corporation margin in annexure 6 A In case of difference in words and figures of the rates quoted, the rates offered in words shall be considered.

5. Rates should be valid during the currency of contract. 6. If the offerer / manufacturer are holding a rate contract with

any Govt. / Semi Govt. Institutions copy of the same should be submitted along with the offer.

7. Validity of offer: Offer shall remain valid and open for acceptance for a period 6 months.

14 REASONABILITY OF RATES:

(i) Offerer shall have to offer his lowest rates for the offered item and it should be strictly in accordance with the clause mentioned below.

(ii) The price charged for material or accessories supplied under this contract by the offerer shall in no event exceed the lowest price at which the offerer sells the material or accessories of identical description to any other person /organization/ government department/ Govt. Corporation / or any Govt. body in M.P. during the period till performance of all orders during the currency of contract is completed.

(iii) If at any time during the said period the Supplier reduces the sales price of such offered items or sells such items to any other person / organization at a price lower than the price chargeable under the contract, the Supplier shall forthwith notify such reduction in the rate to the Corporation. The price payable under the contract for the item supplied after the date of coming into the force of such reduction in sale price shall stand correspondingly reduced. The Corporation shall be entitled to recover any amount paid to the supplier in excess in respect of sale which takes place after the reduction of price by the supplier.

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15- NEGOTIATIONS:

It is clarified that normally, no rate negotiation will be done and therefore the offerer should quote their lowest prices only. However the Managing Director of the Corporation may decides to give counter offer of the lowest rate as decided by him.

16- SELECTION OF FIRMS:

The Managing Director of the Corporation will decide the modus operandi for the selection of Offerer for Rate Contract. It should be noted that the Corporation may select one or any number of firms to get Rate contract. The decision of the Managing Director of the Corporation shall be final and binding to the Offerer.

17- PLACEMENT OF ORDER

The Head office /Regional Manager of the Corporation shall place purchase order to the supplier.

18- SCHEDULE AND MODE OF SUPPLY / DELIVERY

(a) The supplier has to supply and deliver the ordered quantity on consignment basis within 20 days of receipt of order from the Corporation. Failure on the part of the supplier for timely supply, shall lead to forfeiture of Security Deposit and the offer shall stand cancelled and agreement terminated. Corporation can also claim loss of goodwill as deemed fit by it and the same shall be payable by the supplier.

(b) If the consignee authority suffers any loss due to inordinate delay in effecting supply/ dispatch or arrival of the material at the destination, the same shall be the responsibility of the supplier who shall make good the entire loss suffered by the indenting authority. The Managing Director will assess and intimate the supplier the extent of loss, and the same will be acceptable to the supplier. The supplier shall ensure that the ordered materials are being supplied by him well in time so as to reach to the consignee at destination in good condition. As such it will be the sole responsibility of the supplier to ensure desired quality and standard of the material.

(c) The ordered item as specified in order shall be in conformity with approved size and quality specifications mentioned in RCO and elsewhere in the offer documents.

(d) Batch number/numbers should be mentioned on each bill. Supplier must enclosed copy of self certified test report for relevant batch along with bills. (Test report issued by in house laboratory or issued by any recognized lab, however

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consignee may also get the second opinion from any recognised laboratory if he find it necessary to do so)

(e) Material shall be supplied in batches in any or all the sizes and in quantities as per delivery schedule ordered by the ordering authority of the Corporation. The delivery schedule may however be revised by the ordering authority, if warranted by exigency of the work of the Corporation. The supplier shall be bound to effect deliveries in accordance with the changed supply schedule without claiming revision in rates. The dates of supply shall be the date on which the consignment reaches the required destination.

(f) Offered Item may be required to be supplied to the consignee through District Manager office of the Corporation as per dispatch order to be given by the Regional Manager / Head Office of the Corporation .

(g) Relevant L.R. shall be sent free and direct to the consignee (s) freight paid. The order number of the Corporation should be mentioned in the bill, against which the material is supplied.

(h) The goods must be moved with transit insurance (to be done by supplier). The corporation shall not be responsible for damages, losses, thefts, pilferage, fire, accidents and demurrages etc. if any, incurred to the consignment during transit and these shall be borne by the supplier.

(i) The consignment shall be sent to the consignee(s) through District Manager office of the Corporation, securely packed so as to withstand rough handling and protection from vagaries of nature during transit.

(j) The dispatch of consignment shall be immediately communicated to the indenting Regional Manager of Corporation and consignee with the relevant details of L.R. and Bill No etc.

19 PAYMENT:

The Corporation will make the payment of the Material to the supplier on "payment after payment basis", as under

(a) after receipt of bills along with satisfactory report duly signed by the consignees and payment from the Consignee, normally within 15 days from the date of receipt of payment and satisfactory report of material supplied.

(b) In case items are supplied to the beneficiaries under any government schemes against subsidy, the beneficiaries share so received by the Corporation shall be payable to the

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supplier after deducting Corporation margin, after receipt of documents of acknowledgement as 'a' above.

(c) As mentioned in the {b} above, balance amount will be paid

normally within 15 days after receipt of the balance payment from the Consignee.

20- RANDOM TESTING OF MATERIAL:

Corporation may select sample by random checking of material received at the destination / site and send it to any recognized institute for testing. The cost of such testing including cost of material shall be borne by the supplier.

21- RIGHT TO REFUSE/REJECT THE SUPPLIES.

(a) Ordered item shall conform to the quality specifications mentioned in Annexure- 4. The Consignee reserves the right to refuse to accept the supplied item, if found:-

(i) Inferior in quality & not in packing or not conforming to the specifications mentioned in RCO. (ii) If the material is not received within specified time.

(ii) Other than specified and ordered by the Consignee, OR

(i) For any other sufficient reason at its discretion.

(b) In case the supply of supplied item is rejected / the supply not accepted, shall be lifted by the supplier at his own cost and risk with in the period granted by the Consignee and in no case Consignee shall be liable for the supply not accepted.

(c) If the material fails in the testing. In case of failure in test

the loss incurred by supply sub standard material and the testing charges of the same shall be recovered from the supplier.

22. The Consignee reserves the right to deduct the value of

substandard material on pro-rata basis and also of the quantity found short, from the running bills of the suppliers.

23. The Corporation reserves the right to give preferential treatment to

Govt. / Co-operative Institution in matters of approving rates and waiving off penalties etc.

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24- EXECUTION OF AGREEMENT:

The Corporation will intimate the selected Offerer regarding acceptance of the offer and request him to execute an agreement for dealership in the given time limit. The Selected Offerer will have to execute an agreement (in the draft as given in Annexure 7, on Non Judicial Stamp paper of Rs 100/- (cost to be born by the Offerer)., failing which it will be presumed that the Offerer is not interested in appointing the Corporation as Dealer and his RCO will be treated as withdrawn and SMD will be forfeited. The Corporation reserves the right to enter into agreement

25- FORCE MAJEURE CLAUSE:

If any time during the currency of contract the performance in whole or in part by either party or any obligation under this contract shall be prevented /delayed by reasons of any war, hostility, acts of the public enemy, civil commotions sabotage, fire, floods, explosions, epidemics, quarantine, restrictions, strike. lockouts or acts of God (hereinafter referred to as eventualities) then neither party will be way of such eventuality be entitled to terminate this contract nor shall have any claim for damages against the other in respect of such nonperformance or delay in performance (provided notice of the happening of any such eventualities is given by either party to the other within 21 days from the date of occurrence thereof) Deliveries under this contract shall be resumed as soon as practicable after such eventualities has come to an end or ceased to exist.

26- The Corporation will work on the Terms & Condition of RCO &

Agreement. Submission of RCO shall deem to be the acceptance by the Offerer of the all the terms and conditions contain herein.

27- The Managing Director of the Corporation reserves the right to

accept or reject any or all the offers without assigning any reason whatsoever at any time prior to the award of the contract, without incurring any liability to the affected offerer and any obligation to inform the affected offerer of the grounds.

28- PURCHASE PREFERANCE: As per the policy of the State Govt.

in respect of purchase of material for the use of Corporation purchase preference to the extent of 30% shall be given to those Manufacturers who belong to the SC/ST category. A self certified photocopy of certificate issued by competent authority.

29- The Managing Director of The Corporation reserves the right to

impose penalties at his discretion for breach of the terms and conditions (commensurate with the losses incurred) which may be

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forfeiture of SD and/or debarring the supplier for maximum period of 5 years to supply material to this corporation.

30 Managing Director of the Corporation reserves the right to amend

or replace or change any condition without any notice, in exigencies required to do so.

31- Arbitration: In case of any dispute arising between the firm and

Corporation the matter shall be referred to Managing Director of the Corporation, who will act as sole arbitrator finally passes his verdict, which will be binding, to supplier and Corporation.

32 Only Bhopal Court shall have jurisdiction.

General Manager {Horticulture}

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Annexure 2

AFFIDAVIT

We.................................................hereby offer for the supply of Fish Feed conforming to the Specifications as mentioned in RCO. We undertake to supply such quantities of material as per Specification as mentioned in RCO, as we may be called upon to supply and under the conditions here-to enclosed during the allotted period from the date of execution of the agreement on the rates agreed upon, at the places to be specified by the M.P. State Agro Industries Development Corporation Limited within the specified delivery period. We undertake that our firm has neither been Blacklisted/Debarred by any Government / Government Undertaking /Bank nor penalized on the same ground. We also undertake that no legal proceeding is pending in any Courts on the same grounds.

We undertake that the rates given to the Corporation are the lowest price, in accordance to the prevailing rates of the Company / their other authorized dealer & market condition. In case of any dispute or discrepancy in the submitted rates we will be sole responsible. In such cases the Corporation will be free to recover the losses or impose penalties as decided by the Managing Director of the Corporation.

We hereby agree to abide by and fulfill all the terms and conditions of contract annexed hereto and in default there of to forfeit and pay to the M.P. State Agro Industries Development Corporation Limited, the penalties or sum of money mentioned in the said conditions.

The sum of Rs. 50,000.00 (Fifty thousand only) in the form of Demand draft or any of the form specified in the agreement of RCO Documents is herewith forwarded as Surety Money Deposit which shall be retained by The MP State Agro Industries Development Corporation Limited. "I have read and fully understood the terms and conditions of supplies etc. mentioned in the documents.

Name :................................. Designation:......................... (Signature with Office Seal..)

Witness: 1. 2.

SIGNATURE OF THE ACCEPTING ATHURITY Note: Latter of acceptance of offer is to be submitted on non judicial stamp of Rs 50.00

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Annexure -3

GENERAL INFORMATION ABOUT THE OFFERER FIRM

01. Name & Address of the Offerer firm

....................................................................

....................................................................

If Proprietorship a) Name of Proprietor

....................................................................

....................................................................

b) Full Address ....................................................................

02.

c) PAN number ....................................................................

If Partnership

a) Name of partners and their address

1. 2.

03.

b) Is partnership deed registered If yes then date of registration (attach copy of deed)

Yes / No Date.......................................................

Is Limited or Pvt. Limited Company under Indian Companies Act 1956.

Yes / No Please state the following.

Limited or Private Limited

Registered Office Address

Date of Certificate of in Corporation

04.

Memorandum & article of Association

05. Location of Production units

06. Year of Establishment of the units.

07. Manufacturing License no.

Production capacity (enclosed copy of certified production capacity issued by competent authority)

08. Copy of latest return filed with income tax department

09. TIN/PAN no (attached self certified copy)

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Details of Quality Control Facilities & Qualification and Experience of Key Person engaged Production & Quality Control in the firm from one or more years.

Sno. Name Designation Qualifications Experience

Seal & Signature of Offerer

Note: 1. Separate sheet may be used if necessary 2. Write up on infrastructure facilities should be given separately.

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Annexure 4

Minimum Technical Specifications Fish Feed 1- Types of Fish Feed.

1- Fish Feed should be Floating Type or Non Floating Type

2- It shall be of the following four types:

i- Carp Spawn (larvae) Feed (CSF): Feed that to be fed to carp larvae up age of 15 days of age/ 25mm length.

ii- Carp Fry Feed (CFF): Feed to fed to carp fry from 16th day (25mm) to 90th day/100mm length.

iii- Carp Grow out Feed (CGF): Feed to be fed to carp from 4th month to harvesting.

iv- Carp Board Feed(CBF): FEED TO be fed to brood carp before 4th months on set of breeding

2- Physical Characteristics:

1. Feed form and size: a- Carp Spawn Feed (CSF) -100µm (max) powder /granule.

b- Carp Fry Feed (CFF): <0.2mm & <0.5mm, granules & crumbles.

c- Carp Grow out Feed (CGF) 2-5 mm diameter, 3-5 mm length, Pellets.

d- Carp Board Feed (CBF) 3-5 mm diameter, 5-8 mm length, Pellets

2. Water Stability of Pellets- Te Feed pellets should be stable without disintegration in water for minimum 2 hrs. the water stability shall not be less then 90% after 30 minutes.

3- Ingredients- The ingredients listed below shall only be used for manufacturing fish feed

a Grain and seed: Maize, Barley, Bajra, Wheat, Jowar, Otas, Ragi

b- Grain by Products: Rice bran or solvent extracted rice bran and polishing, wheat bran, maize gluten and maize gluten feed, Grain sieving

c- Oil Cakes and Meals: Expeller pressed or solvent extracted Copra cake, coconut cake, Cotton seed oil cake, Ground nut oil cake, Maize Gram cake, and Mustard and rape seed cake.

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4- The Fish Feed must confirm the requirements as under:

Minimum Requirements Sno Characteristics

Carp Spawn (larvae) Feed

(CSF)

Carp Fry Feed (CFF)

Carp Grow out Feed (CGF)

Carp Board

Feed(CBF)

1 Moisture Percent by mass (max)

10

10

10 10

2

Crude Protein (Nx6.25) Percent by mass (min) (on moisture free basis)

35 35 30 30

3 Crude fat or ether extracted Percent by mass (min)

8 8 6 6

4 Crude fiber Percent by mass (max)

6 8 8 8

5 Acid insoluble ash percent by mass (max)

2.5 3 3 3

6 Gross energy kcal/kg (Min)

4000 3500 3000 3000

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Poly Unsaturated Fatty Acids (PUFA) (n3+n6) (on moisture free basis)

0.5% 0.5% 0.5% 1%

Note: 1- If any antibiotics or other additives are incorporated into the feeds,

these shall be declared on the label. Antibiotics, other pharmacologically active substances, steroid hormones and any other substance banned by Coastal Aquaculture Authority shall not be used in the fish feed.

2- The Aflatoxin content of the fish feed shall not exceed 0.01 mg/kg at the time of manufacture. Aflatoxin content shall be tested by the manufacturer in accordance to test method IS 13427 and declared on the label.

5- Packing and Marking - The Material shall be packed in clean dry and

sound, plain or polyethylene line jute or laminated paper bags. The packing size may be decided by corporation/ Fisheries department of Madhya Pradesh.

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Each bag should be suitably mark with

1-Name of material, 2-Brand name (if any) 3-Type of fish feed 4-Name and address of the manufacturer 5-Net quantity when packed 6-Batch no code no 7-Date of manufacture.

In addition to above information each bag of shall have following information:

1- Type of the fish feed 2- Name and quantity of antibiotic or additives added if any 3- Crude protein content; 4- Crude Fiber content; 5- Crude lipid content; 6- Aflatoxin content; 7-Gross energy 8- Direction of use Note: 1- In case of ISI Mark Products the information on each bag should be as per guidelines of BIS should be marked. 2- These minimum technical specifications are indicative. In case BIS set standards other than the above specified specification, the standards specified by BIS shall be considered.

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ANNEXURE 5

DOCUMENTS REQUIRED TO BE ENCLOSED

1. Self Certified documents of legal structure of the offering firm (i.e. Proprietorship / Partnership / Pvt. Ltd. / Limited Company.)

2. Manufacturing license issued by DTIC for manufacturing of Offered items.

3. Details of in-house quality control lab to test the parameter as per annexure 4 point no 4.

4. Self Certified Copy of Valid BIS license if offer for ISI Marked is given. In case offerer has applied for BIS license, self certified copy of acknowledgement of application should be enclosed.

5. In case of ISO certified company self certified copy of ISO certificate.

6. In Case of Authorized Distributor valid authorization issued by manufacturer for participation in the Rate Contract.

7. Authority letter in original to sign on behalf of the Offerer.

8. EMD as per clause 6.

9. Self certified photocopy of TIN/ PAN

10. Self certified adequate literature, leaflet, write-up and technical details manual etc.

11. Regarding brand name, certificate of brand name, if any, issued by competent authority for this purpose may be enclosed

12. If Manufacturer is registered / having agreement in other states for supply of above said items by any govt. / semi govt. agency, self Certified Photocopy of registration / agreement along with approved rates. If the firm is not having registration / agreement in other state an undertaking should be given.

13. Self certified photocopy of latest test certificate for fish feed as mentioned in clause 8.

14. Copy of the latest return filed with Income Tax Department

15. Details of offerer firms as per annexure 3

16. Affidavit as per Annexure 2.

17. 3 Samples of all the items for which offere is interested to supply through this Corporation along with detail specification.

22

ANNEXURE 6

OFFERED FINAL SELLING PRICE FOR THE STATE OF MADHYA PRADESH THROUGH THIS CORPORATION

A- Fish Feed Floating Type

Price Offered

In Rs per kg for all type of packing Final selling Rate to customer Including of all tax & Corporation margin through Corporation

Branch office FOR Block Head Quarter

SNO.

Type of Fish Feed MRP Rs per Kg

In Figure In Words

1 Carp Spawn Feed (CSF)

2 Carp Fry Feed (CFF

3 Carp Grow out Feed (CGF)

4

Floating type

Carp Board Feed (CBF)

B- Fish Feed Non Floating Type

Price Offered In Rs per kg for all type of packing

Final selling Rate to customer Including of all tax & Corporation margin through Corporation

Branch office FOR Block Head Quarter

SNO.

Type of Fish Feed MRP Rs per Kg

In Figure In Words

1 Carp Spawn Feed (CSF)

2 Carp Fry Feed (CFF

3 Carp Grow out Feed (CGF)

4

Non Floating Type

Carp Board Feed (CBF)

Seal Signature of offerer

Note : In case of ISI mark products it should be clearly indicated and relevant self certified copy valid license should be submitted.

23

Annexure 6-B. PRICE BREAK UP OF RATE SUBMITTED BY OFFERER

If Supplier is Billing from Madhya Pradesh State

Value Added Tax (VAT) on Basic Price

5 % margin as per clause 13 offered to the

Corporation on Basic

Vat On Margin

SNo Type of Fish Feed

Category Supply Price to Excluding

VAT (Basic Price)

% Amount

Tax Paid Supply Price to

Corporation as per

Annexure VII-B (4+5)

Amount % Amount

Final Retail selling Rate to customer Including of all tax & offered margin to

Corporation through

Corporation Branch office FOR

destination as per Annexure 6 A

(6+7+8)

MRP inclusive of all as per

Annexure 6 A

1 2 3 4 5 6 7 8 9 10

If Supplier is billing from out of Madhya Pradesh State (any other State Other than M.P.)

Entry Tax if applicable

5 % margin as per clause 13

offered to the Corporation on 4

VAT on Column No 7

SNo Type of Fish Feed

Category Tax Paid Supply Price to

Corporation as per

Annexure % Amount Amount

Total (4+5+6)

% Amount

Final Retail selling Rate to customer Including of all tax & offered margin to Corporation through Corporation Branch office FOR destination as per

Annexure 6 A (7+8)

MRP inclusive of all as per

Annexure IX A

1 2 3 4 5 6 7 8 9 10

24

Annexure 7

DRAFT AGREEMENT

This agreement made at Bhopal this ............ day of .............between

Madhya Pradesh State Agro-Industries Development Corporation,

‘Panchanan, 3rd Floor, Malviya Nagar, Bhopal, M.P. hereinafter referred

to as the ‘Corporation’ which expression shall unless repugnant to the

context or meaning there of includes its successors and assigns on the

one part.

AND

M/s. ......................................... having its office at

................................................. through Shri ....................................

designation ................................(hereinafter referred to as the Supplier

whose expression unless repugnant to the context and meaning thereof

includes its assigns, successors and administrations on the other part.

WHEREAS the Corporation invited Rate Contract Offer (RCO) for supply

of Fish Feed on the terms and conditions envisaged in the terms

schedule issued with the Rate Contract Offer Document and purchased

by the supplier.

AND WHEREAS the supplier has accepted each and every term

and condition contained in the Rate Contract Offer Document, while

submitting his offer.

AND WHEREAS the Corporation accepted the offer submitted by

the supplier vide its letter of acceptance no. ..............dated .....................

in consideration of the premises and the mutual premises and

undertakings hereinafter specified and for other good and valuable

consideration this agreement witness and is hereby agreed on the

conditions of the Tender. The following documents shall form and be

constructed a part of the Agreement Deed:-

25

a. The Tender submitted by the supplier including all the annexure

attached thereto.

b. Schedule of specifications for supply of Fish Feed

c. The letter of acceptance dated --------- issued by the Corporation.

d. The offer submitted by the supplier.

e. The rates mentioned in annexure to agreement.

The aforesaid documents shall be taken as complementary and mutually

explanatory of one another but in case of discrepancies and ambiguities

shall take precedence in the order set out above. In this regard the

decision of Managing Director, M.P. State Agro-Industries Development

Corporation Limited shall be final.

IN WITNESS WHEREOF the parties hereto have signed this agreement on

the day and year referred to above.

For Supplier

....................................................

.........................................................

For

M.P. STATE AGRO INDUSTRIES

DEVELOPMENT CORPORATION

LIMITED

Signature with Office Seal

GENERAL MANAGER

(Horticulture)

Witnesses Witnesses

1.

2.

1.

2.