The institutional repository and research management at the University of Glasgow

Susan Ashworth

Repositories at Glasgow: Timeline 2001-2006

• 2001: In-house Testing– Initial repository work began with ePrints software

• 2002-2005: DAEDALUS Project– Received national funding from to develop our

repository work [JISC Fair Programme]

• 2004: Scottish Declaration on Open Access– Scottish Universities agreed to set up institutional

repositories, and/or liaise with other organisations to establish a joint repository.

• 2006: Enlighten launched– Our project work moved to a sustainable service

called Enlighten

Repositories at Glasgow: Timeline 2006-

• 2006: University Publications Statement– Statement released by Vice Principal for Research

“strongly encouraging” deposit

• 2007: Theses Mandate– Higher degree theses mandate introduced and our

theses service launched

• 2008: University Publications Policy– New policy which requires details of all journal

publications and full text where © permits

• 2009: Publications Database– Enlighten launched in January as University’s

publication database

• 2010: JISC funding for enhancement work [Inf11]

University Publications Policy – June 2008

The objectives of this policy are: • To increase the visibility of research

publications produced by staff employed by or associated with the University of Glasgow 

• To ensure that research outputs are prepared and curated in a way which helps maximise the value that they have for the university in terms of the external use of bibliometric data e.g. league tables, post-2008 RAE

http://www.lib.gla.ac.uk/enlighten/publicationspolicy/

Enlighten Home Page

Enlighten: Example Record

Publications Policy: Processes

• Different Deposit Models– Self deposit by academic staff

– Proxy deposit by administrative staff on behalf of academics

– Fully mediated deposit (full text sent via e-mail to Library)

• Different Publication Data Models– Added directly into Enlighten or,

– Imported from departmental publications databases (Reference manager, EndNote etc.)

• Copyright Issues– Library staff will review and check copyright and open

access conditions for material

State of Enlighten

• 15,000 User records• 38,300 Publication records to date• 3,600+ Full text papers• 530% increase in records

(Dec 2009 to Dec 2010)

• Data Matching exercise with Thomson Reuters (InCites) in February 2011

Google Analytics

Developmental Work

• Funding from JISC for project ‘Enrich’ 2009-10

• Enrich aimed to embed Enlighten alongside other University systems, such as Research System, HR system

• Author disambiguation• Creating system in which we can

demonstrate compliance with the Open Access requirements of funders

Browsing by Glasgow Author

• New Glasgow Author view• Replaced “All author view”• Uses staff names in the Staff A to Z• Independent of name cited in the publication• Publications linked to author with GUID• Glasgow author autocomplete field now

available which includes e-mail and GUID• No need to add or use Staff Number

Browse by Glasgow Author [Screenshot]

Adding Funder Data

• New Funding option in the deposit workflow

• Award data from Research System where "publicity flag = “yes“

• Staff will check.• Data added with a new autocomplete field

Linking Outputs to Awards

Browse by Research Funder Name

Enlighten Dev

Staff A to Z with Publications

Mini-REF

• Internal REF exercise• Enlighten being used as the platform to carry

out this exercise• Using modified version of the RAE add-on

software developed by the University of Southampton for RAE 2008

• Has significantly increased staff engagement with Enlighten

• 200+ staff self-depositing records and full text over four week period.

MiniREF Selections

MiniREF Selection Details

Impact and Esteem

Impact and Esteem 2

REF Reporting

Using publications data for research management

• University now has comprehensive record of its publications

• Senior management interest in re-using and analysing this data

• Publication lists pulled from Enlighten to pre-populate Professorial Performance and Development Review forms

• Comparison of University’s publications with ERA (Excellence in Research for Australia) journal rankings list

Key Lessons

• Advocacy, advocacy, advocacy– Repeating our message to management and academic

colleagues• Relationships

– Building good relationships with key people in the University and gaining their support

• Different needs– Respecting and accommodating different disciplines

and their distinct academic requirements• External influences

– Using the work and decisions made by other institutions/funders to influence local change

• Systems and processes– Understanding the research management requirements

of the University and responding

Find Out More

• Mesusan.ashworth@glasgow.ac.uk

• Enlightenhttp://eprints.gla.ac.uk

• Web 2.0 Blog and Twitter http://enlightenrepository.wordpress.com

• http://researchoutcomes.wordpress.com http://twitter.com/enlightenpapers