Telefax: (0343) 2564770 E-mail: durgapurlc@ieindia.org

The Institution of Engineers (India)DURGAPUR LOCAL CENTRE

NEHRU AVENUE, B-ZONE, DURGAPUR-713 205.40TH ANNUAL GENERAL MEETING

NOTICEToAll Corporate Members 27th November 2018.Attached to IE (I), Durgapur Local Centre

The 40th Annual General Meeting of The Institution of Engineers (India), Durgapur LocalCentre will be held on Sunday, 30th December, 2018 at 10:00 a.m. at the Visvesvaraya Auditorium,Nehru Avenue, B-Zone, Durgapur-713205.

All Corporate Members are requested to make it convenient to attend the Meeting.

AGENDA: Time: 10-00 a.m.1) To read the notice convening the meeting.2) To confirm the minutes of the 39th Annual General Meeting of IE (I),Durgapur Local

Centre.3) To receive the Annual Report of Activities for the year 2017-2018.4) To receive the Audited Accounts for the financial year 2017-2018.5) To note the report of the Board of Scrutineers on the composition of the committee for the

sessions 2018-2020.6) To announce the name of the Chairman for the period 2018-2020 and install him.7) To announce the name of the Honorary Secretary for the period 2018-2020 and install

him.8) To appoint Auditors for the financial year 2018-2019 and fix up their remuneration.

(M N Bandyopadhyay) Honorary Secretary

Notes:1. The Members are requested to bring copy of this booklet with them.2. Members seeking information/clarification and wanting to ask any question are requested to

send the same, in writing to the Honorary Secretary so as to reach him latest by 20th

December, 2018 in order to enable him to keep the details ready.

(1)

(2)

The Institution of Engineers (India)DURGAPUR LOCAL CENTRE

NEHRU AVENUE, B-ZONE, DURGAPUR-713 205.

COMMITTEE FOR THE SESSIONS 2016-2018

Shri R K Roy, FIE : ChairmanShri M. N. Bandyopadhyay, MIE : Honorary SecretaryShri J. Konar, FIE : Immediate Past Chairman

Ex-Officio MembersShri K L Mallik, FIE : Chairman, W.B. State CentreShri R Dutta, FIE : Hony. Secretary, W.B. State CentreProf H B Goswami, FIE : Council Member

Elected Members DivisionShri S. Mondal, AMIE Civil EngineeringShri D. P. Das, MIE, Civil EngineeringShri R Mukherjee, AMIE Civil EngineeringShri T K Dutta, FIE Electrical EngineeringShri S K Gorai, AMIE Electrical EngineeringShri P. K. Roy, MIE Mechanical EngineeringShri S Islam, MIE Mechanical EngineeringDr S S Roy, MIE Mechanical EngineeringShri S K Ghosh, FIE Mining EngineeringShri R. Chakraborty, MIE, Electronics & Communication EngineeringShri S K Dey, FIE Electronics & Communication EngineeringDr K C Ghanta, FIE Chemical EngineeringDr. C Koner, AMIE Computer EngineeringDr. D Ghosh, FIE Metallurgical & Material ScienceShri A.K. Mukherjee, FIE Marine EngineeringShri M K Biswal, AMIE Production Engineering

Co-opted (Engg. Personalities)Shri T. Roy, FIE Mechanical EngineeringShri I Sengupta, FIE ‘Mechanical Engineering

The Institution of Engineers (India)DURGAPUR LOCAL CENTRE

Minutes of the 39th Annual General Meeting of the Durgapur Local Centre, The Institutionof Engineers (India) held on Sunday, the 22nd October 2017 at 10:00 a.m. at VisvesvarayaAuditorium, Nehru Avenue, B- Zone, Durgapur-713205.

PRESENT :Er. R K Roy, FIE (in the Chair)Er. M N Bandyopadhyay, MIE, Honorary Secretary& 55Corporate Members attached to Durgapur Local CentreLeave of absence was granted tothose who could not attendEr. R K Roy, FIE, Chairman welcomed all the members and conveyed to all theCorporate Members and their families his best wishes for the Durga Puja & Diwalicelebrations. The meeting was called to order at 10:00 hrs.

PROCEEDINGS :1) To read the notice convening the meeting.

Er. R K Roy, Chairman requested Er. M N Bandyopadhyay, Honorary Secretary toread the notice convening the 39th Annual General Meeting. The Honorary Secretaryread out the notice dated 10th September, 2017 which had been sent to all Corporatemembers attached with the Durgapur Local Centre along with Annual Report & auditedAccounts for 2016-2017 of Durgapur Local Centre.

2) To confirm the minutes of the 38th Annual General Meeting of IE (I), DurgapurLocal Centre.The minutes read by Er. M N Bandyopadhyay, MIE, Honorary Secretary & Er. R KRoy, FIE, Chairman invited comments on the minutes of the 38th Annual GeneralMeeting held on 30-10-2016 from the members present. Since no comments werereceived. Er. Jahnabi Konar (F-116690-1) proposed for confirmation on the minuteswhich was duly seconded by Er. Sanjoy Ray, (AM-097826-7) and Er. Sunil KumarGhosh (F-018275-5).

3) To receive the Annual Report of Activities for the year 2016-2017.Annual reports read by Hony. Secretary Er. M N Bandyopadhyay, MIE, and Er. R KRoy, FIE Chairman invited comments, if any, from the Corporate Members presentrelevant to the Annual Report for the period 1-4-2016 to 31-3-2017. Chairman’s reportdiscussed in detail by the members and during the course of discussion Chairmanintimated the house that from next month all communication to members will bethrough e-mail and registered mobile numbers. Those who do not have mail addressand mobile no. registered, they must register immediately for better management ofinstitute. Members are also requested to see our website frequently.The report wasaccepted by the members and since no comments were received Er. DurgadasBanerjee (AM100311-1) proposed for acceptance of the Annual Report for the aboveperiod which was seconded by Er. Himadri Nath Pal (F-017620-2).

(3)

4) To receive the Audited Accounts for the Financial Year 2016-2017.Er. R K Roy, FIE, Chairman invited comments from the Corporate Members presenton Audited Accounts for the Financial Year 2016-2017. Before that The accounts waselaborately explained by Er. M N Bandyopadhyay, MIE and since no comments werereceived, Er. Deepak Prakash, (F-119523-5)proposed for acceptance of the AuditedAccounts for the above Financial Year which was seconded by Er. B P Sinha, (M-047279-9) and Er. Srikanta Mondal (AM-097712-0).

5) To appoint Auditors for the Financial Year 2017-2018 and fix up theirremuneration.Chairman Er. R K Roy informed the house, that offer of M/s S.K. Chowdhury &Associates, Chartered Accountants, MSAV-22, South Avenue, Ambuja Complex, CityCentre expressed his willingness to continue the audit jobs of our local centre for theF.Y. 2016-17.M/s S.K. Chowdhury & Associates, Chartered Accountants appealed toincrease the remuneration for audit jobs from Rs.4500/- to Rs.5000/- for the F. Y2017-18.After elaborate discussion Er. Tilak Roy (F-102188-1) proposed that M/sS.K. Chowdhury & Associates, Chartered Accountants, 8, Royal Stag Lane, AmbujaComplex, City Centre Durgapur be appointed and continue as the Auditor of DurgapurLocal Centre to audit the accounts for the financial year 2017-2018 at a remunerationof Rs.5000.00 + GST. Er. Srikanta Mondal (AM-097712-0) seconded the proposal. Inabsence of no other proposal the house unanimously approved the appointment ofM/s S.K. Chowdhury & Associates, Chartered Accountants as Auditor of DurgapurLocal Centre for the year 2017-2018 at a remuneration of Rs.5000/- + GST. Er. M NBandyopadhyay, MIE, Honorary Secretary delivered the vote of thanks and theChairman declared that the 39th Annual General Meeting be closed at 11:00 hrs.

(M N Bandyopadhyay) Honorary Secretary

(4)

(5)

ANNUAL REPORT(For the period 01.04.2017 – 31.03.2018)

Dear Members,On behalf of The Institution of Engineers (India), Durgapur Local Centre, I take theopportunity to welcome all the distinguished members present here at the 40th Annual GeneralMeeting of The Institution of Engineers (India), Durgapur Local Centre and have the pleasure inpresenting herewith the Annual Report of the activities of IEI, Durgapur Local Centre along with theAudited Accounts of Receipts and Payments for the year ended on 31st March 2018, here in thisAGM for discussion and considerations for approval by the General Corporate Members present.

ACTIVITIES OF LOCAL CENTRE1.Membership : We welcome the new members who got membership and are attached to

this Local Centre during the period under review. We are pleased to notethat the strength of all categories of members has increased. We hope thatstrength of membership will increase further in future with the active supportof our existing members.

Members category As on31.03.2017 As on_31.03.201 8 IncreaseCorporate Member 2295 2447 152Non-Corporate (ST & T) 11825 11986 161Apart from Corporate and Non-corporate membership different academic institutions have takenour Institutional Membership. The following Institutions have taken Institutional membership.

The New Horizons Institute of Technology, DurgapurNational Institute of Technology, DurgapurAcademy of Technology, Adisaptagram, HooghlySupreme Knowledge Foundation Group of Institutions, Hooghly

2. Library : Members will be pleased to note that in accordance with the request of alarge number of members, the library now remains open six days a week(Tuesday to Sunday). Timings: - Tuesday to Saturday (Evening: 6:00 p.m.to 8:00 p.m.) and Sunday (Morning: 09:00 a.m. to 12:00 Noon).

Position during the period under review:Total No. of books in possession : 6567New books added during the period : 183IS specification : 98Present Library Members : 890No. of visitors in Library for the year : 12253.Examination: The Local Centre is regularly conducting the AMIE Examination since

inception. We are grateful to IE (I), Headquarters for having trust on us toconduct examinations at this Centre. Number and List of candidatesappeared and passed during Summer -2017 and the Winter -2017 are givenbelow.

Grade No. of candidates appeared No. of candidates passedSum. 2017 Win. 2017 Sum. 2017 Win. 2017

Section-A (Non-dip) 15 06 — —Section-A (Diploma) 213 165 21 33Section-B 224 227 15 48

(6)

Names of successful candidates who passed Section-B Examinations inSummer & Winter 2017.

Summer 2017S/Shri/Smt.

VANDNA CHOUDHRY (Chemical Engineering)RAHUL KUMAR SINGH (Chemical Engineering)MITHU BAG (Civil Engineering)KUL BHUSHAN (Civil Engineering)SAMARJIT GOPE (Electrical Engineering)MOHD SANAULLAH (Electrical Engineering)MD MOJAMMIL ANSARI (Mechanical Engineering)PANKAJ KUMAR (Mechanical Engineering)MANAS NAYAK (Mechanical Engineering)SOMNATH GHOSH (Mechanical Engineering)SRIKRISHNA PYNE (Mechanical Engineering)GOUR CHANDRA GHOSH (Mechanical Engineering)PAWAN KUMAR GUPTA (Materials and Metallurgical Engineering)ARJUN PANDA (Mining Engineering)KAMAL CHANDRA PAL (Mining Engineering)

DEBNATH ROY (Civil Engineering)PAPIYA MODLIYAR (Civil Engineering)PARAG GARAI (Civil Engineering)PRASHANT KUMAR (Electrical Engineering)SAJAL DASGUPTA (Electrical Engineering)SURAJIT KAR (Electrical Engineering)ARUP DATTA (Electrical Engineering)ARUP MANDAL (Electrical Engineering)INDRANIL BOSE (Electrical Engineering)MUKESH CHOUDHARY (Electrical Engineering)ANIL KUMAR (Electrical Engineering)

Winter 2017S/Shri/Smt.

(7)

PINTU MAJI (Electrical Engineering)SUVANKAR KAR (Electrical Engineering)BABITA PATEL (Electronics and Communication Engineering)RASANI KUMARI (Electronics and Communication Engineering)SISIR MONDAL (Electronics and Communication Engineering)JAISHREE DEOGAM (Electronics and Communication Engineering)SHATARUPA DEY (Electronics and Communication Engineering)NISHANT KUMAR (Mechanical Engineering)JITENDRA RAJAK (Mechanical Engineering)GOPAL HALDER (Mechanical Engineering)SAROJ KUMAR SAHOO (Mechanical Engineering)SARAT KUMAR THAKUR (Mechanical Engineering)RAM CHANDRA BHANJ (Mechanical Engineering)ARUN CHANDRA DAKUA (Mechanical Engineering)PRASANTA KUMAR MOHANTA (Mechanical Engineering)NAVIN KUMAR SINGH (Mechanical Engineering)SANJAY KUMAR (Mechanical Engineering)MANISH KUMAR PRAJAPATI (Mechanical Engineering)RUPAK DAS (Mechanical Engineering)SOURAV KARMAKAR (Mechanical Engineering)RANADEEP BHATTACHARJEE (Mechanical Engineering)PINTU DAS (Mechanical Engineering)TARASANKAR TEWARI (Mechanical Engineering)TARUN KUMAR GHOSH (Mechanical Engineering)RAJIB GHOSH (Mechanical Engineering)MD ATTAUR RAHMAN (Mechanical Engineering)KAMALAKANTA PRADHAN (Mechanical Engineering)DEBASIS DAS (Mechanical Engineering)JOYANTA KUMAR DAS (Mechanical Engineering)AKASH CHANDRA (Mechanical Engineering)MONOJIT DAS (Mechanical Engineering)SAIKAT SARKAR (Materials and Metallurgical Engineering)DEEPAK PATHAK (Mining Engineering)RANA BANIK (Mining Engineering)SANKHA RANJAN DHAR (Mining Engineering)HIMADRI SINHA (Mining Engineering)SUBHAJEET BANERJEE (Mining Engineering)

(8)

4. Technicians’ Chapter:Durgapur Technicians’ Chapter has been conducting Paper Meetings,Technical Film shows, Technical visits, Seminar and Lecture classes.Guidance classes for Section–A (Diploma and Non-Diploma) & Section-Bfor the benefit of AMIE students have also been organized.Durgapur Technicians’ Chapter achieved 3rd best Technicians’chapter award for the year 2016-17.

5. Technical Activities :

5.1: Statutory Activities

Date Division Title

11/05/2017 ETDB National Technology Day

17/05/2017 ETDB World Telecommunication & Information SocietyDay

‘Big Data for Big Impact’

11/06/2017 ENDB World Environment Day

Connecting People to Nature’

15/09/2017 ICC 50TH Engineers’ Day

‘Role of Engineers in a Developing India’

02/10/2017 CVDB World Habitat Day

Housing Policies: Affordable Homes’

22/10/2017 MMDB & CVDB World Standards Day

‘Standards make cities smarter’

14/12/2017 ELDB Energy Conservation Day22/03/2018 CVDB World Water Day

‘Nature for Water’

5.2: National Convention / All India Seminar / One day Seminar/ Workshop

Date Division Title

03/04/2017 MCDB One day seminar on ‘Enabling SustainableDevelopment in Mechanical Engineering in the contextof Make in India’

04/04/2017 ENDB One day seminar on ‘Design, Manufacturing andSystems for Green Engineering & Technology’

13/04/2017 CPDB One day Seminar on ‘Next Generation CooperativeNetworking System’

28/04/17 & CPDB All India Seminar on “Think-IoT2017.VI-Booting IoT:29/04/2018 An introduction to the IoT platform”

09/05/2017 ELDB & MCDB Interaction session between the Head of the Projectof DSTPS, DVC with the visitors of IEI, Durgapur Localcentre

10/05/2017 ELDB One day Seminar on ‘Alternative source of Energy, itsutilization & impact on Environment’

15/07/2017 & MMDB All India seminar on ‘Damage Assessment and

16/07/2017 Advanced NDE Techniques for Industrial Applications’15/10/2017 & MRDB Thirty-first National Convention of Marine Engineers16/10/2017 and National Seminar on the theme ‘Inland Water

Transport – Technical Challenges and Opportunities’

15/01/2018 NLPC One day seminar on ‘The System of Running andRectification of Defects of a Turbo Generator in EasternIndia’ in Bengali language

17/02/2018 ETDB One day seminar on ‘Integration between GlobalNavigation Satellite Systems (GNSS) and WirelessCommunications and Networking (WCN) Systems’

04/03/2018 MNDB One day seminar on “Indian opencast BlastingProtection a critical appraisal’

09/03/2018 & ELDB ELDB All India Seminar on ‘Recent Trends and10/03/2018 Development in Electrical Engineering Field’

(9)

5.3: Technical Film Shows held on the following topics

Date Division Title

03/04/2017 MCDB ‘Make in India Diaries : Defense Sector’

04/04/2017 ENDB ‘Green Technology’

22/04/2017 ETDB ‘Environmental Problems and Challenges’

11/05/2017 ICC ‘(i) Bazpayee visits in Nuclear Test Zone, (ii) How

Powerful are Indian Nuclear Weapons & (iii) DRDO

Achievements in 2016 _ A look back at a year in

Indian

17/05/2017 ENDB (i) History of ITU, (ii) Big data will change our world,

(iii) How Big data making big impacts & (iv) Explaining

big data

11/06/2017 ENDB ‘Climate Change Effects on People and the

Environment’ & ‘Environmental pollution Animation’

15/07/2017 MMDB ‘Non-destructive testing (NDT)’

20/08/2017 ICC ‘Towards Zero Traffic Accident’

15/09/2017 ICC ‘Sir M Visvesvaraya’

02/10/2017 CVDB ‘Affordable Housing’

22/10/2017 MMDB & CVDB ‘Smart Cities- Step into the city of the future’ & ‘India

Smart City Plan’

14/12/2017 ELDB ‘Renewable Energy’

15/01/2018 NLPC ‘Rewinding Rotor Turbo Generator’

26/01/2018 ICC ‘India’s First War of Independence 1857’

04/03/2018 MNDB (i) ‘Coal Mine Blasting’, (ii) ‘Open pit blasting’ & (iii)

‘Underground Blasting’

(10)

5.4: Technical Visit held on the following places

Date Division Place

09/05/2017 ELDB & MCDB Durgapur Steel Thermal Power Station (DSTPS), DVC

19/12/2017 MNDB Bonjemihary Colliery, ECL Salanpur Area

5.5: Technical Lecture Meetings on the following topics

Date Division Topic Speaker

09/05/2017 ICC ‘Thermal Power Plants of DVC’ Dr D V Rajan,SuperintendingEngineer, DVC, DSTPS Andal

20/08/2017 ICC ‘Towards Zero Road Accident’ Mr Parasuram Shaw, Dy.General Manager (CHRD),SAIL, DSP

6. Building Activities & Development:During the year 2017-18 the following building activities were done:

Water proofing of 1st floor of old building roof.Construction of 63’ 6" L x 18’ 10" W false ceiling and related to allied jobs (i.e.painting, cabling and installation of decorated LED light and other electricalinstallations fittings) in Silver Jubilee hall of the InstitutionPurchase of two numbers 1500 Lt (each) and one number 1000 Lt water tank andinstallation of two numbers 1500 Lt (each) water tank in ground lavel to increasewater storage capacity of Durgapur Local CentreRenovation of Chairman and Honorary Secretary’s room with fixing of tiles andpainting

7. Audited Accounts:

The annual accounts of The Institution of Engineers (India), Durgapur Local Centre wereaudited by M/s S K Chowdhury & Associates, Chartered Accountants. The statement ofIncome and Expenditure and the Balance Sheet of Durgapur Local Centre for the financialyear 2017-2018 duly Audited are appended to this report.

(11)

(12)

8. Acknowledgements:

Our Executive Committee wishes to place on record our sincereappreciation for the continued support and cooperation of all corporate membersattached to IEI, Durgapur Local Centre. We also keep on record our thanks andgratitude to sponsors of different programmes organized by our local centre andto our Headquarter, West Bengal State Centre and other local centres under thejurisdiction of West Bengal State Centre, different Industries, Academic & ResearchInstitutions for maintaining cordial relationships with our local centre. Everybeginning has an end and every end has a beginning. Its relentless cycle seen inevery aspect of our lives. I am no exception. We would like to thank you all fordeposing faith and trust in our capabilities in taking our local centre further ahead.Your active participation, involvement, cooperation and heartfelt support in variousprogramme helped us a lot to organize the programme smoothly and to make theprogramme a grand success. Time has come to handover the responsibility ofHonorary Secretary to new elected Honorary Secretary who is dynamic andcharismatic leader. I wish on behalf our local centre that we will continue to besuccessful in reaching a new height. I am retiring with lot of contentment in myheart and there have been special moments which will always remain close to myheart. Although I am not sure whether I have been able to win your heart or not butone thing I can bet on which is that you all have shown team spirit in whateverchallenges I have faced in the years gone by. Needless to say that I have developedinvincible bonds towards this Institution. It swells my chest with pride to say thattoday our local centre has achieved soaring height of success and gained reputationand rewards because the hard work of everyone was associated with our institution.I can happily retire from the post of Honorary Secretary after seeing the best oftimes of our local centre. I would surely expect from the new elected HonorarySecretary present here to achieve new mile stones of success.

Thank you once again to each one and all. Good Bye my friends.

(M N Bandyopadhyay)Honorary Secretary

(13)

__________________________ ________________________

Forthcoming EventsEnergy Conservation Day on 14th December 2018 at 06:30 p.m.

Annual General Meeting on 30th December 2018 Sunday 10:00 a.m.

Republic Day celebration on 26th January 2019 at 9:30 a.m.

Apart from above Film Shows, Lecture Meetings etc. whenever any event will beheld will be notified in the notice Board. Please visit institution or call institutionoffice (0343-2564770) for your data updating and information /news.Always confirm your participation in advance to facilitate organizers to organizeany event successfullySuggest and help institution to bring a good speaker/local dignitaries in thoseevents mentioned above(contact mob 9475912594/9434739197)Send your suggestion on any subjects of interest for a lecture meeting (time 6-30pm to 7:30pm). Lecture meeting can be held any day. Please send the name ofthe lecturer and topic either by E- mail/over phone/or by postOur membership drive week is first week of every month .You are requested tointimate prospective members to contact immediately for further information.Please visit our website of IE (I), Durgapur Local Centre www.ieidgurgapurl.organd register yourself to www.ieindia.org to receive password. This will enable youto check and if require change your profile. You also will be able to see journals,events etc.

“All power is within you; you can do anything and everything”

-Swami Vivekananda

If date and time changed due to any unavoidable circumstances then it will be notified inour notice board and website. Also through E-mail/Mobile. Please record your mobilenumber and E-mail address to our office through our website (use feedback) or throughour E mail: durgapurlc@ieindia.org

(14)

ATTENTION:DEAR MEMBERS

FOR EASIER AND CHEAPER METHOD OF COMMUNICATION ALLMEMBERS ARE REQUESTED TO IMMEDIATELY NOTIFY THEIR MOBILETELEPHONE NUMBERS (FOR SENDING SMS) & THEIR E-MAILADDRESS.PLEASE CONTACT IEI, DURGAPUR LOCAL CENTRE OFFICE ONTELEPHONE NUMBER: - 0343-2564770 &E-MAIL I.D. durgapurlc@ieindia.orgOFFICE TIMINGS: 10: 00 A.M. TO 12:30 P.M. & 4:30 P.M. TO 9:00 P.M.(TUESDAY TO SATURDAY) & 4:00 P.M. TO 9:00 P.M. (MONDAY).AVAILABILITY OF THE MOBILE NUMBERS/E-MAIL ADDRESS WILLENSURE THAT YOU RECEIVE INFORMATION OF ALL FORTHCOMINGACTIVITIES OF THE DURGAPUR LOCAL CENTRE.

PLEASE COOPERATEGO GREEN AND PAPERLESS

“To succeed in your mission, you must have single-mindeddevotion to your goal”

A.P.J Abdul Kalam

S.K. Chowdhury & Associates Annexure -IICHARTERED ACCOUNTANTS

AUDITORS’S REPORT1. Report on the Financial Statements :We have audited the accompanying financial statements of The institution of Engineers (India), Durgapur Local Centre ,whichcomprise of the Balance Sheet as at March 31st ,2018 , Signed by us under reference to this report and the related Income andExpenditure Account and the Cash flow Statement for the year than ended and Schedules forming part of the accounts and asummary of significant accounting policies and other explanatory information, in which have been incorporated the returns / accountsfor the year ended 31st March,2018.2. Management’s Responsibility for the Financial Statements:Management is responsible for the preparation of these financial statements that give a true and fair view of the financial position,financial performance and cash flows of the Institution in accordance with applicable Accounting Standards issued by the Institute ofChartered Accountants of India and generally accepted accounting practices. This responsibility also includes maintenance ofaccounting records and safeguarding the assets of the Institution and for preventing and detecting frauds and other irregularities,selection and application of appropriate accounting policies, making judgments and estimates that are reasonable and prudent , anddesign , implementation and maintenance of adequate internal, financial controls that were operating effectively for ensuring theaccuracy and completeness of the accounting records relevant to the preparation and presentation of the financial statement thatgive a true and fair view and are free from material misstatement , whether due to fraud or error .3. Auditor’s Responsibility:Our responsibility is to express an opinion on these financial statements based on our audit.We conducted our audit in accordance with the Standards on Auditing issued by the Institute of Chartered Accountants of India.Those Standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assuranceabout whether financial statements are free from material misstatement.An audit involves performance procedures to obtain audit evidence about the amounts and disclosures in the financial statements.The procedures selected depend on the auditor’s judgment, including the assessment of the risks of the material misstatement of thefinancial statements whether due to fraud or error. In making those risk assessments ,the auditor considers internal financial controlrelevant to the Institutions preparation of the financial statement that give a true and fair view in order to design audit procedures thatare appropriate in the circumstances . An audit also includes evaluating the appropriateness of accounting policies used and thereasonableness of the accounting estimates made by Management, as well as evaluating the overall presentation of the financialstatements.We believe that the audit evidence we have obtained and the audit evidence obtained by the other centre auditors in terms of theirreport is sufficient and appropriate to provide a basis for our audit opinion on the financial statements.4. Opinion :In our opinion and to the best of our information and according to the explanation given to us, the financial statements give theinformation in the manner so required and subject to the comments.Annexed in Annexure-III give a true and fair view in conformity with the Accounting Standars generally accepted in India.4.1 In the case of the Balance Sheet of the state of affairs of the Institution as at 31st march, 2018.4.2 In the case of the Income and Expenditure Accounting, of the surplus for the year ended on that date; and4.3 In the case of the Cash Flow Statement, of the cash flow for the year ended on that date.5. Report on Other Legal and Regulatory Requirements :This report doesn’t contain a statement on the matters specified by the companies (Auditor’s report) Other 2015 (‘the other’) issuedby the Central Government of India in terms of sub section (11) of section 143 of theCompanies Act 2013 as the said is not applicableto the Institution.

(15)

For S.K. Chowdhury & AssociatesChartered Accountants

Place :- Durgapur (Abhik Bose)Date : 21st May 2018 Partner

Memb. No. 306051MSAV-22, South Avenue, Bengal Ambuja, City Centre, Durgapur - 713216, W.B.

Phone : 0343-2542397, Mobile : 9434215589, e-mail: caskc.dgp@gmail.com & skcdgp@yahoo.co.in

The Institution of Engineers (India)Durgapur Local Centre

Annexure - III

NOTES FOR COMMENT OF CENTRE’S AUDITORS FORTHE YEAR ENDED 31-03-2018

Centre’s Auditors to see and comment under the following points and where applicable

1. (a) Title deeds of land-whether seen or not. YES(b) Alternative documents in absence of lease or title deed so as to prove the legal

possession and authorization for use by the centre-to be seen N.A(c) Lease deeds whether still valid? YES, VALID(d) Present position of building under construction –whether still incomplete or not, duly

certified by Chartered Engineers. No Case of under Construction found(e) Actual cost of acquisition of land including development charges, if any, included under

building construction should be shown separately. No(f) Lease deeds of land /building whether free from encumbrances. YES(g) Confirm whether the entire requirements arising out lease/grant deeds are met, the

entire property is in the possession of the Institution and no sub-letting or otherwise useof the property by any other organization has been made. Yes Complied with

(h) Whether Fixed Assets Register maintained properly , i.e. , total cost of assets as perFixed Assets Register agreed with General Ledger Balance and all details, say locationof assets , cost, nature of assets, rate of depreciation etc. are incorporated in the Register.YES

(I) Whether fixed assets of the Centre were physically verified by the Management. YES(j) We have physically verified the cash balance and original fixed deposits certificates,

bank confirmations and no exception have been noted. YES(k) We have physically verified all investments and a copy of details of such investments

attached herewith. YES(l) Whether tax deducted at source from salary, contractors’ bill etc. are being deposited

regularly as per Income Tax Rules. Also please ensure whether surcharge on IncomeTax is also being deducted. Yes deducted & remitted to HQ

(m) Besides, the other matters, if any, cropped up in course of audit which might affect thetruth and fairness of the state of affairs of the Centre and its results for the year 31st

March for relevant year. NO CASES FOUND2. (a) Has the state Centre taken registration under GST Act and included the names of all

local centres within their jurisdiction as an additional place of business? YES(b) Whether GST is being collected/deposited regularly as per GST Act and rules. The

details of collection / deposit of GST attached herewith. YES

(16)

(c) Whether the centre has procured goods/services from an unregistered person exceedingRs 5000/- per day GSTIN wise in its entirety and whether the relevant GST is beingregularly deposited under reverse charges mechanism? No

(d) Whether tax invoice / bill supply is being regularly issued for all taxable / exemptedservice? YES

(e) Whether the outward register/ inward register is being properly maintained? Maintainedin System

(f) Whether the Centre has been regularly submitting the monthly / annual returns withindue dates? If not details to be provided. YES

(g) Whether special GST audit has been conducted by the State Centre in case of turnoverof the State centre along with the local centre is more than Rs 2 crore during the financialyear? If yes whether GST audit report and a reconciliation statement in From GSTR 9Chas been submitted. N.A

3. (a) Progress / completion of construction work as on 31st March in respect of addition madeduring the year to the existing building to be checked. No such case found

(b) Contingent liability in respect of suits filed against the Centre, if any, to be ascertained.Nil

(c) We have obtained external confirmation for all the year end balances with bank(includingcurrent account, saving account, cash credit ,overdraft ,loans ,fixed deposit and accruedinterest) directly from the banks/financial institutions concerned at our office. YES

4. Matters which do not really distort the truth and fairness of the accounts should not formpart of the report and report separately:

(a) Balance in advance schedule lying unadjusted for quite some time to be scrutinized andadjustments, if any, to be given effect to or amount if material to be reported upon. No

(b) Utilization of fund transfer from headquarters for construction of building and acquiringof other assets to be checked and reported upon. YES

(c) Statement of closing stock of stores/stationery to be certified by the management and tobe attached along with audit report. YES

5. Whether the centre has adhered to the Royal Charter, Bye-Laws, Regulation and codeof ethics and financial Norms and Rules? If not details to be provided. YES

6. If in addition the auditors want to comment on certain matters, they should write amanagement letter which must not be referred to in the above report. SeparateManagement letter given

For M/s S. K. Chowdhury & AssociatesF. R. No. 326978E

Place :- Durgapur (Abhik Bose)Date :- The 21st May 2018 Partner

Memb. No. 306051

(17)

The Institution ofDurgapur LocalNehru Ave, B-Zone,Balance Sheet as

Previous Year FUNDS & LIABILITIES Schedule Current yearas at 31-03-2017 No. as at 31/3/2018

9,64,238.59 Reserve & Surplus 7 9,64,238.59

75,98,021.90 Earmarked Funds 8 83,57,238.65

5,75,320.99 Current Liabilities & Provisions 9 5,77,260.99

91,37,581.48 98,98,738.23

Chairman Honorary SecretaryThe Institution of Engineers (India) The Institution of Engineers (India)

Durgapur Local Centre Durgapur Local Centre

(18)

Engineers (India)CentreDurgapur-713205at 31-03-2018

Previous Year ASSETS & PROPERTIES Schedule Current yearas at 31-03-2017 No. as at 31/3/2018

67,75,009.46 Fixed Assets 1 69,48,746.46

Investments Long Term12,71,301.00 Term Deposit with Banks 2 16,71,301.00

Current Assets1,610.00 Stock 1,610.00

0.00 Sundry Receivables 4 0.008,86,490.02 Cash & Bank Balances 5 9,23,349.77

11.00 Postage Stamps in Hand 11.003.00 Revenue Stamps in Hand 3.00

86,291.00 Other Advances 6 1,34,335.00

1,16,866.00 Interest Outstanding and 2 2,19,382.00accrued on Investments

91,37,581.48 98,98,738.23

As per our separate attached report of even dateFor M/s S. K. Chowdhury & Associates

F. R. No. 326978E

Place :- Durgapur (Abhik Bose)Date :- The 21st May 2018 Partner

Memb. No. 306051(19)

(20)

The Institution ofDurgapur LocalNehru Ave, B-Zone,

Income & Expenditure Account

EXPENDITUREPREVIOUS YEAR (2016-2017) R&D Education CURRENT YEAR (2017-2018)R&D Education Total Particulars Code Code R & D Education Total

ESTABLISHMENT EXPENSES51817.12 272039.88 323857.00 Salaries & Wages (PB+GP) W0110201 W0120201 86700.00 423300.00 510000.0023264.48 122138.52 145403.00 Dearness Allowance W0110401 W0120401 4547.16 22200.84 26748.006072.00 31878.00 37950.00 House Rent Allowance W0110601 W0120601 6499.44 31732.56 38232.001518.72 7973.28 9492.00 Special Allowance - - 1625.88 7938.12 9564.003479.04 18264.96 21744.00 Transport Allowance - - 3672.00 17928.00 21600.005104.00 26796.00 31900.00 Salary & Wages : Library Staff - - 7012.50 34237.50 41250.00

22064.00 115836.00 137900.00 : Temp. Staff W0111900 W0121900 23664.00 115536.00 139200.001105.28 5802.72 6908.00 Ad-hoc Bonus W0111601 W0121601 1174.36 5733.64 6908.001728.00 9072.00 10800.00 Exgratia Bonus W0111001 W0121001 2125.00 10375.00 12500.003394.56 17821.44 21216.00 Leave Encashment W0112100 W0122100 3819.90 18650.10 22470.00

STAFF WELFARE EXPENSES6641.20 26564.80 33206.00 Medical Claim (Reimbursement) W0210800 W0220800 4741.40 18965.60 23707.00

OFFICE EXPENSES76424.00 19106.00 95530.00 Books & Periodicals W5010201 W5020201 65021.60 16255.40 81277.001228.80 307.20 1536.00 Postage, Telegram & Courier W0710201 W0720201 1300.00 325.00 1625.00

18655.20 4663.80 23319.00 Telephone & Telex W0810201 W0820201 14624.80 3656.20 18281.005332.80 1333.20 6666.00 Printing & Stationery W0910201 W0920201 5383.20 1345.80 6729.00

33096.00 8274.00 41370.00 Electricity Charges W1110201 W1120201 32191.20 8047.80 40239.002796.80 699.20 3496.00 Water Charges - - 2724.00 681.00 3405.00

0.80 0.20 1.00 Rent & Taxes (Ground Rent) W1210201 W1220201 0.80 0.20 1.007920.00 1980.00 9900.00 Service Charge - L&B 7958.40 1989.60 9948.008091.20 2022.80 10114.00 General Charges - - 12948.80 3237.20 16186.00

REPAIR & MAINTENANCE507388.00 126847.00 634235.00 Building Maintenance W1910201 W1920201 218428.00 54607.00 273035.00

7724.00 1931.00 9655.00 Electrical Installation & Furniture W2010201 W2020201 34098.80 8524.70 42623.508333.60 2083.40 10417.00 Computer & Peripherals - - 7602.40 1900.60 9503.00

245332.00 61333.00 306665.00 Elec. Refurbishment & Furniture 0.00 0.00 0.00

TRAVELLING & DEVELOPMENT EXPENSES3274.40 818.60 4093.00 Travelling & Conveyance W2310201 W2320201 1853.60 463.40 2317.00

EXPENSES FOR TECHNICAL ACTIVITIES34589.00 0.00 34589.00 Engineers’ Day Celebration W7300201 - 29228.00 0.00 29228.0014310.00 0.00 14310.00 World Telecom & Information Day - - 24590.00 0.00 24590.0022507.00 0.00 22507.00 Technician Chapter Activity W3010401 - 18188.00 0.00 18188.0010460.00 0.00 10460.00 World Water Day - - 29560.00 0.00 29560.00

420.00 0.00 420.00 Lecture Meeting - - 7460.00 0.00 7460.0017200.00 0.00 17200.00 World Habitat Day - - 4860.00 0.00 4860.0015285.00 0.00 15285.00 Energy Conservation Day - - 16490.00 0.00 16490.0011810.00 0.00 11810.00 World Environment Day - - 20070.00 0.00 20070.001000.00 0.00 1000.00 World Standard Day - - 1110.00 0.00 1110.00

0.00 0.00 0.00 National Technology Day - - 4950.00 0.00 4950.0066528.00 0.00 66528.00 One Day Seminar/Workshop - - 84490.00 0.00 84490.0033170.00 0.00 33170.00 All India Seminar - - 58273.00 0.00 58273.00

Engineers (India)CentreDurgapur-713205for the year ended 31-03-2018

INCOMEPREVIOUS YEAR (2016-2017) R&D Education CURRENT YEAR (2017-2018)R&D Education Total Particulars Code Code R & D Education Total

GRANT RECEIVED FROM HQ558712.00 139678.00 698390.00 Recurring Grant : Fund Transfer - - 564400.80 141100.20 705501.00

75740.00 18935.00 94675.00 : Adjustments - - 136526.40 34131.60 170658.004800.00 1200.00 6000.00 Incentive Grant (Sub. of A/c in time) - - 4800.00 1200.00 6000.00

74944.00 18736.00 93680.00 Man Power Grant - - 74944.00 18736.00 93680.0040000.00 10000.00 50000.00 Award - Best Local Centre - - 0.00 0.00 0.00

1200000.00 300000.00 1500000.00 Council Meeting - - 0.00 0.00 0.00400.00 100.00 500.00 Local Centre Share - - 0.00 0.00 0.00

464000.00 116000.00 580000.00 Office Accessories & Equipment - - 0.00 0.00 0.00240000.00 60000.00 300000.00 Electrical Furniture - - 0.00 0.00 0.00252000.00 63000.00 315000.00 Grant - Repair - - 104000.00 26000.00 130000.00

0.00 0.00 0.00 Grant - Election Expenses - - 33152.00 8288.00 41440.000.00 0.00 0.00 Grant - Honorarium to Examiners - - 38752.00 9688.00 48440.000.00 0.00 0.00 Grant - Land & Building - - 160000.00 40000.00 200000.000.00 0.00 0.00 Grant - Incentive Institutional Member - - 18000.00 4500.00 22500.00

GRANT FROM HEADQUARTERS FOR STUDENTS0.00 0.00 0.00 Exam. Grant - Winter’17 - - 0.00 54950.00 54950.000.00 0.00 0.00 Exam. Grant - Summer’17 - - 0.00 61387.00 61387.000.00 66310.00 66310.00 Exam. Grant - Summer’16 - - 0.00 0.00 0.000.00 60385.00 60385.00 Exam. Grant - Winter’16 - - 0.00 0.00 0.000.00 35880.00 35880.00 Grant for Tech. Chapter X1810101 X1810301 0.00 36563.00 36563.000.00 300000.00 300000.00 Grant - Building Fund - - 0.00 0.00 0.000.00 47966.00 47966.00 Grant - Election Expenses - - 0.00 0.00 0.000.00 0.00 0.00 Grant - Share Student’s Chapter - - 0.00 10710.00 10710.00

AMOUNT RECEIVED FROM HQ AS REIMBURSEMENT430756.80 107689.20 538446.00 Pay & Allowance for Sr. Most Staff - - 484915.20 121228.80 606144.00

5526.40 1381.60 6908.00 Ad-hoc Bonus for staff - - 5526.40 1381.60 6908.0026564.80 6641.20 33206.00 Medical Claim - - 18965.60 4741.40 23707.0016972.80 4243.20 21216.00 Leave Encashment - - 17976.00 4494.00 22470.0012000.00 3000.00 15000.00 Technicians’ Chapter (Award) - - 4000.00 1000.00 5000.00

0.00 0.00 0.00 TA Bill - Chairman 4747.20 1186.80 5934.00

RECEIPT ON TECHNICAL ACTIVITIES32400.00 0.00 32400.00 One Day Seminar/Workshop 135750.00 0.00 135750.0090000.00 0.00 90000.00 All India Seminar 91400.00 0.00 91400.0015000.00 0.00 15000.00 National Convention 286850.00 0.00 286850.00

2100.00 0.00 2100.00 Technical Visit 2400.00 0.00 2400.000.00 0.00 0.00 Coaching Class Fees 45900.00 0.00 45900.00

(21)

The Institution ofDurgapur LocalNehru Ave, B-Zone,

Income & Expenditure Account

EXPENDITUREPREVIOUS YEAR (2016-2017) R&D Education CURRENT YEAR (2017-2018)R&D Education Total Particulars Code Code R & D Education Total

Chairman Honorary SecretaryThe Institution of Engineers (India) The Institution of Engineers (India)

Durgapur Local Centre Durgapur Local Centre(22)

70000.00 0.00 70000.00 Donation - 31st IEC - - 0.00 0.00 0.000.00 0.00 0.00 Coaching Class Expenses - - 49228.00 0.00 49228.000.00 0.00 0.00 Felicitation - - 73252.00 0.00 73252.000.00 0.00 0.00 National Convention - - 281960.00 0.00 281960.00

MEETING EXPENSES10190.00 0.00 10190.00 Annual General Meeting W3910201 - 18450.00 0.00 18450.00

4200.00 0.00 4200.00 Printing of Annual Report - - 0.00 0.00 0.003561.00 0.00 3561.00 Committee Meeting W4010601 - 3221.00 0.00 3221.00

80259.00 0.00 80259.00 Election Expenses W5110201 - 0.00 0.00 0.001283737.00 0.00 1283737.00 Council Meeting - - 0.00 0.00 0.00

DIRECT EXPENSES FOR CONDUCTING EXAMINATION0.00 0.00 0.00 Examination - Summer 2017 - - 0.00 61387.00 61387.000.00 0.00 0.00 Examination - Winter 2017 - - 0.00 54950.00 54950.000.00 68361.00 68361.00 Examination - Summer 2016 - - 0.00 0.00 0.000.00 61512.00 61512.00 Examination - Winter 2016 - - 0.00 0.00 0.000.00 0.00 0.00 Valuation of Answer Book - - 0.00 48440.00 48440.00

CHARGES GENERAL21432.00 5358.00 26790.00 Maintenance of Plot / Gardening W4210401 W4220401 23707.20 5926.80 29634.00

MISCELLANEOUS EXPENSES4140.00 1035.00 5175.00 Audit Fees W6010201 W6020201 4000.00 1000.00 5000.00184.00 46.00 230.00 Bank Charges - - 348.60 87.15 435.75480.00 120.00 600.00 Consultation Charges - - 80.00 20.00 100.00

19992.00 4998.00 24990.00 Short Receipt on Maturity-TDR - - 0.00 0.00 0.000.00 0.00 0.00 Staff Welfare Expenses - - 0.00 0.00 0.00

7000.00 1750.00 8750.00 Tie / Lapel Pin - - 0.00 0.00 0.002.40 0.60 3.00 Round Off - - 0.00 0.00 0.00

2500.00 625.00 3125.00 Assets Written Off - - 75761.60 18940.40 94702.004.80 1.20 6.00 Interest - Swachh Bharat Cess - - 0.00 0.00 0.000.00 0.00 0.00 Cleaning Charges - - 720.00 180.00 900.000.00 0.00 0.00 Expenses - GST Registration - - 2800.00 700.00 3500.000.00 0.00 0.00 Renewal Charges - Web - - 5970.40 1492.60 7463.000.00 0.00 0.00 TA Bill - ESCI - - 4747.20 1186.80 5934.00

1203766.01333871.40 1537637.41 Balance being excess of Income 1178780.36 (-) 419563.61 759216.75over expenditure transferred toBalance Sheet

3990513.211363265.20 5353778.41 2572012.60 582378.40 3154391.00

Engineers (India)CentreDurgapur-713205for the year ended 31-03-2018

INCOMEPREVIOUS YEAR (2016-2017) R&D Education CURRENT YEAR (2017-2018)R&D Education Total Particulars Code Code R & D Education Total

LIBRARY RECEIPTS6400.00 1600.00 8000.00 Membership Fees - - 3360.00 840.00 4200.002080.00 520.00 2600.00 Fine - - 1008.00 252.00 1260.00

OTHER RECEIPTS99099.00 0.00 99099.00 Interest : On Term Deposit X1010401 X1020401 121225.00 0.00 121225.0048530.41 0.00 48530.41 Savings Bank Account - - 41314.00 0.00 41314.00

144700.00 0.00 144700.00 Hall Rent - - 93500.00 0.00 93500.000.00 0.00 0.00 Sound System & DG Hire Charges 14850.00 0.00 14850.00

19865.00 0.00 19865.00 Maintenance of Assets - - 57350.00 0.00 57350.0022.00 0.00 22.00 Liabilities Written Off - - 0.00 0.00 0.00

900.00 0.00 900.00 Cleaning Charges - - 1000.00 0.00 1000.000.00 0.00 0.00 Sale of Scrap - - 5000.00 0.00 5000.00

70000.00 0.00 70000.00 Refund-Cont. IEC 0.00 0.00 0.0057000.00 0.00 57000.00 Council Meeting - - 0.00 0.00 0.00

0.00 0.00 0.00 Chair Damage Charges - - 400.00 0.00 400.00

3990513.21 1363265.20 5353778.41 2572012.60 582378.40 3154391.00

As per our separate attached report of even dateFor M/s S. K. Chowdhury & Associates (F. R. No. 326978E)

Place :- Durgapur (Abhik Bose)Date :- The 21st May, 2018 Partner (Memb. No. 306051)

(23)

The Institution of Engineers (India)Durgapur Local Centre

BANK RECONCILIATION STATEMENTas at 31-03-2018

Savings A/c with State Bank of India,RE College Branch

A/c No. 11520034651

Particulars Amount (Rs.)Balance as per Cash Book 867031.84

Add: Cheques issued but not presented for paymentCh. No. 877926/26.03.2018 30000.00Ch. No. 877930/31.03.2018 143667.00Ch. No.877931/31.03.2018 3277.00

Ch. No. 877932/31.03.2018 4600.00Ch. No. 877933/31.03.2018 26973.00Ch. No.877934/31.03.2018 46950.00Ch. No.877935/31.03.2018 5945.00 261412.00

Balance as per Bank Book 1128443.84

For M/s S. K. Chowdhury & AssociatesF. R. No. 326978E

Dated, Durgapur (Abhik Bose)The 21st May, 2018 Partner

Memb. No. 306051

(24)