CREATING AND USING A PERSONAL SIGNATURE STAMP

The following information will help you create a Personal Stamp with your

signature so you can electronically sign documents within the Laserfiche Document

Management System There are several steps involved as well as 3 different applicationsin the process Paint Laserfiche Client and Laserfiche Scanning

The stamp created as a Personal Stamp is available at the computer work

station where you create it but will not be available on other computers unless re created

Steps will be shown on how to re create the stamp if needed while away from yourcomputer but these will require repetition of some of the same steps

1 While in Laserfiche scan in a copy ofyour signature to an area that you have

access rights to export out of most probably within your unit s Work In ProgressUnit Folder area Scan in at a resolution that is most common for documents

300 DPI as this will dictate the size of the stamp on those documents This is

done within Laserfiche Scanning by going to Scan Scanner Options and settingthe Resolution to 300

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2 Make sure that the signature you scan is of the size as you would want it to appearon a normal document that you might sign offon This is because the stamp of

your signature that you create is not resizable and the size that it appears on the

image in Laserfiche will depend on the resolution of the scanned document

again normally 300 DPI

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3 Once the scanned image is stored into Laserfiche go to the location where it was

scanned and export the image to your desktop for further processing with Paint

This can be done by highlighting the newly created document and choosingFile Export lmages and choosing the default setting on Save as type

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4 Go to your desktop and open the exported image with Paint This can be done byright clicking on the image and choosing to Open with Paint or Openwith Choose Program and select Paint

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5 Click on the dashed box first row of icons right side This will change yourcursorto a crosshair appearance Draw a box around the image ofthe signatureand right click and choose Cut Then go to File New disregard saving changesto previous image by clicking No Right click in the new whitespace area

and choose Paste

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6 Choose File Save As to save the new cropped signature image Title the new

cropped image appropriately and Save as type Monochrome Bitmap

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7 Click Yes on the information box stating that Saving in this format may cause

some loss of color information Do you want to continue

8 Open up a document within Laserfiche and click on the Stamp icon Click Addon the box that appears

t32elect a stamp Select color

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9 The dialog box will prompt you to browse to the Bitmap image you want to use to

create your stamp Browse to the location where the Bitmap was just saved Alsoensure that the Add to list box in the lower right corner has Personal

selected This will ensure that your signature is not available for all users ofthe

Laserfiche system Select Open

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10 Click on Apply Stamp and the stamp is now created and available for futureuse on this computer workstation

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11 If you want to sign documents when away from your computer work station it

is possible to save and transpOli your signature Bitmap image as you go

Simply save your signature Bitmap image on a jump drive that you keep with

you If you need to then apply your signature when away simply perform steps8 10 from above and browse to the location of your jump drive when promptedfor the location ofyour Bitmap image Ensure that you then go back to the StampManager dialog box and delete the signature stamp prior to leaving theworkstation Simply highlight the stamp and click delete

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