The High-Performance Administrator - April 2011
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Transcript of The High-Performance Administrator - April 2011
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Justin Baeder
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Photo: http://www.flickr.com/photos/sashawolff/3222809122/
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http://www.flickr.com/photos/wsuph001/2613804125/
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http://www.flickr.com/photos/elwillo/4509654631/
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http://www.flickr.com/photos/denverjeffrey/1950409800/
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http://www.flickr.com/photos/msstewart/4272079103/
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1. Never has anything on it, except what I’m working on right now
2. Messy sometimes, but I try to leave it clean at the end of the day
3. Piles of paper are bar graphs showing my importance
4. I haven’t seen it in a while
Rate Your Desk
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http://www.flickr.com/photos/quinnanya/2122108119/http://www.flickr.com/photos/titanas/3576536370/
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“A _____ for __________ and
__________ in its _____.”
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FebJan
DecNov
OctSept
Aug
JulyJune
MayApril
109
87
65
4
Mar31
3029
2827
2625
2423
2221
2019
18
1615
1413
1211
today
Feb 2012
Tickler File
17
42
1
3
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• Trash or forward• Next Action Stickies To-Do List• Tickler File• Reference File• To Read• Log & file
Paper Workflow
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•Get out conference handouts & other papers in your bag
•Add sticky note: file, recycle, copy for ___, read later, add to agenda/to-do list, etc.
•Don’t deal with it now – just make a decision
Next Action Stickies
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http://www.flickr.com/photos/jwalsh_/2448345334/
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Writeeverything
down.
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• Handle each item as few times as possible
• Separate actionable & non-actionable items
• Create the destinations you need• “Hide” things you aren’t ready to
work on yet
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To-Do Listhttp://www.flickr.com/photos/robandstephanielevy/4668030838/
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To-Do List Owner’s Guide
• Write everything down• Process inbox regularly (to empty)• Create new agendas/contexts• Work by agenda/context• Purge items with < 100% commitment• Keep a separate “maybe” list
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OmniFocus (iPad)
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OmniFocus (iPhone)
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Remember The Milk
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Remember The Milk
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Communication
• Push not post
• Assume disinterest
• Eliminate friction
• Don’t write Sunday night
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Agendas
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Calendarhttp://www.flickr.com/photos/katietegtmeyer/124315323/
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Organization≠
Motivation
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•Deadline-driven tasks and appointments only
•Alerts/reminders on phone or computer
•Recurring time-sensitive tasks (e.g. take out trash)
Calendar
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http://www.flickr.com/photos/esparta/1609874001/
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• Keep status accurate (read/unread)
• Postpone: NudgeMail• Goal: Inbox Zero
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• Recurring situations standard responses
• PhraseExpress, TextExpander, or text file
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•Brainstorm categories, e.g. spam
•Compare with someone else•Useful boilerplate
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• Unsubscribe• Read FYIs on phone;
mark others as unread• Add tasks to to-do list• Use PhraseExpress
(Win) or TextExpander (Mac)
• Use keyboard shortcuts
• Keep Outlook closed(at least turn off alerts)
• Handle email at your convenience
• Save & add keywords for search
• Don’t over-file• Set the example
Email Tips
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Instructional leaders influenceteachers, who influence
students, who are the bottom line.
Our effectiveness directly impacts the lives of students.
Thank you for all you do each day.
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Weekly email newsletter:http://www.eduleadership.org
Twitter: @eduleadership
Handouts: Write email address on sheet