The GIS | MC Planning and Implementation, part 1
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Transcript of The GIS | MC Planning and Implementation, part 1
Remember Change mgmtYour implementation plan is based upon change management and making the launch of the
system as seamless as possible. See the Why, How, What guide for more info on change mgmt!
You now
YOU IN DECEMBER (or earlier!)
How to implement the GIS - OVERVIEW
July Milestones !
IC Taiwan Milestones
!
October Milestones
!
November !50% progress
70% progress 90% progress
100% done
A Non-USER is someone who has not heard of GIS
A gen2015 USER
is someone who actively uses the GIS in a daily basis
MC Internal Management
!• Run GIS Session
with MC current and elect (Why | How | What) !
• Select MC responsible for GIS
• Decide if the entity wants to migrate its national systems or shift totally to the GIS
• Apply or not for the Pioneers team
Network Communication !
• All LCPs can explain the Why |How and What!
• Membership at large are aware of the GIS and the why/how/what!
• Use GEN 2015 to drive behaviors !
• Every LC has a final GIS responsible !
• All LCPs and LCVPs understand the new customer flows and the changes from the current flows
Testing Phase !!• All LCPs have
received the GIS Testing Guide!
• All MC & LC’s GIS responsible know how to explain the testing phase to their members!
• Members have started testing the platform
Change Management !
• Every MC has a Change Management Plan!
• All MC members understand the new customer flows and the changes from the current flows!
• Decide where MCs want the payment and contract signing in the flow !
• Weekly internal comms
*AI may require MCs to do additional tasks to set up the system for their entities (e.g.: business rules, customization, small decision making
END July CHECK LIST
MC Internal Management
!• Submit a detailed
implementation plan to AI !
• Finalize any budget implications for implementation (Summits, extra MC visits, HR, R&R)
• If any integration – final decision must be made, and integration planned and budgeted
• education support
Partners Communication
!• Make all available
EPs aware that we are building a new system and how/if they will be able to use it!
• Make all available Companies aware that we are building a new system and how/if they will be able to use it!
• Make all alumni aware that we are building a new system and how/if they will be able to use it
Testing Phase !! !• System testing
goal tracking!• All MC & LC’s GIS
responsible are actively testing the platform and providing feedback to AI!
• 50% of the plenary is testing the platform
Network Education
!• MCVP OD/X: All
LC members are educated on the new customer flows and the changes from the current flows!
• MCVPTM: Talent Planning education and ensure LCs are recruiting by JD!
• MCVP Mkt: Inbound marketing strategies!
• MCVP OD: LC Re-planning and tracking
Change Management !
• LC Re-planning Guide (LC structure, HR support, $$, processes
• MC has refreshed its National processes and strategies
• NST has been selected for GIS implementation and education!
• Weekly internal comms
BY IC CHECK LIST
MC Internal Management
!• System
education set up for their entity: Member education per function & EP Preparation !
• Knowledge (files, education materials) is uploaded to GIS!
• Contingency plan for MyAIESEC.net shutdown!
• NST for GIS implementation has been educated.
Operations Management
!• Recruitment for
Membership only by JD!
• EP preparation is aligned with the new customer flow
Testing Phase !!• System testing goal tracking
• All LCPs have received the GIS Testing Guide!
• All MC & LC’s GIS responsible are actively testing the platform and providing feedback to AI
• 90% of the plenary is testing the platform
System administration
!• Every single
member has a login!
• EPs going on exchange after September have a login to the system!
• Every company has a login!
• MC/LC Planning upload on the GIS!
• MC Partnerships are updated on the Market Place!
• Data migration and systems integrations testing
Change Management
!• Decide how
they will shift their LC structures and HR to support new customer flows!
• Weekly internal comms
BY START OCTOBER
MC Internal Management
!• NST Management !• MC preparation for
LC turnover !• Running final sprint
through the system!• Feedback and
improvements sent to AI
Operations Management
!• Recruitment of GIP
EPs in only to JDs!• GCDP fish peak
has been managed through the GIS
System admin !!• Every member in
the entity is using the GIS!
• Every EP in the entity is using the GIS!
• National website and platforms are seamlessly redirected and integrated to GIS
Change Management
!• Showing the
successes !• Recognize success
and failures constantly!
• LC turnover guide and transition plan (System transition, LC structure, HR support, $)!
BY NOVEMBER SWITCH
NOW onwards WHAT IS THE Role of MC
Champion the system and process!
‣Responsible and proactive - let’s do this together
‣Apply for the “Pioneers Team”
!
Proactively give us feedback!
‣Be fully involved in the testing phase
‣Test EVERYTHING, with as many of your members as possible
‣Begin seeing how you will integrate your current systems if you need to.
!
Influence, engage and lead your entity!‣Start your plan, and be the leaders of the change
‣Begin educating why/how/what now (complete by IC)
UNDERSTAND THE Current State How much are your members, TLs, LCVPs,
LCPs aware of the why, what and how of the project?
!
USE the change Management Framework To map out the key stages you need to be
aware of and how effective your communication is so far. Also use this to set
expectations with your LCs. !
START YOUR implementation PLAN Using the Milestones outlined above, begin
building a plan, considering: the HR Allocation, Budget, Timeline, Internal Comms,
Internal Change Management, Current Systems Integration
INPUT for MC PlanningAI IS HERE TO HELP AND GUIDE YOU!
!
Over the next few weeks we will continue to release education,
information, templates and guides to give you inputs and lead you
through this process. !
If you have any questions, please feel free to ask us!
!
This guide is just step one - there is much more to come!