The Future of PUSD: 2020-2021 · 2020-06-26 · Educational Structures Goal: to develop an...

What if we..?

Reopening of SchoolsBoard of Education Presentation

June 2020

The Future of PUSD: 2020-2021

Our Children. Learning Today. Leading Tomorrow.

To open schools safely for

students, staff, families

To nurture students academic and social emotional development

To engage student, staff & family voices

Values

Future of PUSD: Tomorrow Starting Now

Our Children. Learning Today. Leading Tomorrow.

-Food Services-Technology Supports and Infrastructure -Facilities-Maintenance-Transportation

-Educational Structures-Educational Content-Child Welfare (CWAS)-Mental Health Services-Child Care-LEARNs/After School-Online Learning Options and Curriculum

-Students-Parents-Teachers/Staff-Board-Labor Partners-Community

-Budget-Time-People-Facilities-Technology Devices and Training

EQUITY

COHERENCETeamFramework

A continuous improvement approach to planning...

MONITOR

Results against expected outcomes, being ready to

modify, pivot and abandon parts of the plan in order to

improve outcomes

DEVELOP/ADJUST

Plan for opening of schools based on public health criteria, operational capacity...

VALIDATE

The plan against experience, research, and best practice


DEVELOP

Form EOC Teams (began April 2020)

Gather community and stakeholder feedback

● Surveys● LCAP ● Forums

Create initial draft plan providing road map for opening

VALIDATE

Validate with best practices and align with district priorities and practice

Create measurable goals and detailed action steps for implementation. Share plan.

Continue to gather stakeholder feedback

MONITOR

Track and monitor progress of implementation effort

Communicate changes and adjustments to plan

Plan Design (April - August) Implementation (August - on)


Parent Survey ResultsParent Survey

• 50.2% (7,766 survey responses)

• High response rate for anonymous web surveys

This survey captured parent preferences in the ways they would feel comfortable having their children return to school.The highest preferred option from this survey was blended in-person and online learning.


Scenario Planning for 2020-21

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Blended (in-person & distance)

*Preferred

On-Campus (modified)

100% Distance Learning ● Due to public health concerns, students are required to learn remotely e.g., Spring 2020

● Schools will employ a hybrid approach to teaching and learning with some students at home and in class

● Schools open with significant changes including social distancing, alternate schedules, modified capacityTh

ree

Opt

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Tomorrow Starting Now

Future of PUSD: What if we…?

Educational Structures

Goal: to develop an Educational Structures for the FUTURE of PUSD in 2020-21 PUSD that provides options that honor the safety provisions and exemplify learning experiences for students.

Background: We met thoroughly with thoughtful colleagues and partners to design possible options and phases for the 2020-21 Reopening of PUSD.

Recommendation(s): We are recommending three options in Phase 2, which is a blended (in-person and distance learning) option to be in compliance with local health orders. Further, we recommend that all Elementary sites begin at 7:50am, stand-alone Middle Schools at 8:10am, and High Schools at 8:30am.

Links/References: Los Angeles County of Education, San Diego County of Education, CDE, Los Angeles County of Public Health, Pasadena Public Health and multiple other articles, research, and resources informed the options

Future of PUSD: What if we…?

Elementary Option


● Instructional Minutes (waived by CDE as of 6/23/20)● CDE approved (including PE)● Students will be cohorted into A (T/W) green or B (Th/F) blue● Families will be cohorted (at all levels) ● Only 50% of student population on campus on any given day● Smaller class sizes● Optimize high impact learning when in person● Distance Learning will provide applicable student learning ● Optional child care on days when students are in-person● DLIP schools, English Language Learners, Early Childcare

Education (PK/TK), and Special Education students will have additional details/structures to support language acquisition or provide services.

● All elementary sites are recommended for this structure option

Elementary School Highlights


MIDDLE SCHOOL OPTIONS

Monday Tuesday (A) Wednesday (A) Thursday (B) Friday(B)

Time No students on campus A Group = On Campus B Group = Distance Learning

B Group = On Campus A Group = Distance Learning

07:50am - 8:10 Teacher Contractual Start Time

08:10 - 09:09 *Teacher Planning-Grade level alignment-Content area alignment

*Build labs and tutorials

*1 hour online session - synchronous session with students (per cohort)

Groups A and B Distance Learning

Period 1 (A) Period 4 (A) Period 1 (B) Period 4(B)

09:09 - 09:13 Passing

9:13 - 9:46 Advisory (A) Learning Labs/Intervention (A)

Advisory(B)

Learning Labs/Intervention (B)

9:46 - 9:50 Passing

09:50 - 10:49 Period 2 (A) Period 5 (A) Period 2 (B) Period 5 (B)

10:49 - 10:59 Nutrition

10:59 - 11:03 Passing

11:03 - 12:02pm Period 3 (A) Period 6 (A) Period 3 (B) Period 6 (B)

12:02 Dismissal Grab and Go Lunch

12:02 - 2:30 A/B Monday Teacher Contractual Time for Differentiated Instruction and office hours

Group A & B Distance Learning

Instructional Minutes 265 min. Distance Learning

365 min/day required to make 1725/week.Distance learning groups - 365 min.Shortened day groups - additional 140 min.

● Instructional Minutes - (waived by CDE as of 6/23/20)

● CDE approved (including PE)● Students will be cohorted into A (T/W) or B (Th/F)● Families will be cohorted (at all levels)● Only 50% of student population on campus on any given day● Smaller class sizes● Middle School Students will visit all courses over 2 days● Optimize high impact learning when in person● Distance Learning will provide applicable student learning ● Optional child care on days when students are in-person● DLIP schools, English Language Learners, and Special Education

students will have additional details/structures to support language acquisition or provide services.

● All 6-8th grade sites and McKinley are recommended for this structure option

Middle School Highlights


High School Option

High School Option cont’d

High School Highlights● Instructional Minutes (waived by CDE as of 6/23/20)

● CDE approved (including PE)● Students will be cohorted into A (T/W) or B (Th/F)● Families will be cohorted (at all levels)● Only 50% of student population on campus on any given day● Smaller class sizes● Optimize high impact learning when in person● Distance Learning will provide applicable student learning ● Students/staff focus on 3 courses per quarter● Each quarter equates to 1 semester● World Languages, English Language Learners, AP and IB courses, and Special

Education students will have additional details/structures to support language acquisition or provide services.● All high schools, including Blair, CIS, Marshall, and Rose City are recommended for

this structure option.Future of PUSD: Tomorrow Starting Now


Goal: To provide updates to Educational Content for 2020-21, with consideration for unfinished learning and with flexibility to pivot into a variety of Educational Structures.

Background: During emergency remote learning many lessons were learned regarding best practices for online instruction, student participation, and content coverage. PUSD set Remote Learning Guidelines for the temporary situation (gopusd.com/guidelines) which will serve as a starting point for more explicit expectations in the 2020-21 school year.

Recommendation(s):

1. Revise Scope & Sequences and Assessment to gain time for focus on “essential” learning & make available at gopusd.com/curriculum; update Implementation Guides & guidance documents to account for blended learning

2. Establish essential components for blended learning via “Start of School” Checklists; 3. Provide both logistical & pedagogical PD on conducting blended learning: Summer

PD 2020 Workshops

Educational Content

Overview

http://gopusd.com/guidelines

http://gopusd.com/curriculum

https://docs.google.com/document/d/12qWpYKXlkCsBPV8GprXQDvHOJ-Tz_1fKKCzBisNupG0/edit?usp=sharing


Taskstreams

• Curriculum• Professional

Development• Progress Monitoring


Educational Content





● Blended learning will include both in-class and distance interaction

○ Canvas Learning Management System used for both in-class and distance settings

○ Classes will be cohorted for in-class setting

○ Small group, live sessions during distance setting

● Teachers will plan around key skills and knowledge for unfinished learning

● Diagnostics & progress monitoring will be prioritized for Literacy & Math

Teaching & Learning


Educational Content

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Health, Safety, Social Emotional Learning

Goal: Streamline Mental Health Referrals and Services

Background: Referral protocols; agency contact information, consolidated schools support and community-wide resources

Recommendation(s):

• Scenario 1: In-person/On-site Mental Health Services; safety measures to consider for clinicians and clients; room availability for confidential and safe sessions, PPE.

• Scenario 2: Remote/Telehealth MH Services• Possible Scenario 3: Hybrid

Links/References: https://drive.google.com/file/d/1DYtmX7pCgk9RJZmQnEcDksSTClLZp6NQ/view?usp=sharinghttps://drive.google.com/open?id=17YHPVhpZDt0fqPEE-ZuVN4AssQY-_Bk1https://docs.google.com/document/d/1h4oU5lA70N25zxnQCDqs_kioJJpdD7e4MapIO7f9CXI/edit?usp=sharing


https://drive.google.com/file/d/1DYtmX7pCgk9RJZmQnEcDksSTClLZp6NQ/view?usp=sharing

https://drive.google.com/open?id=17YHPVhpZDt0fqPEE-ZuVN4AssQY-_Bk1

https://docs.google.com/document/d/1h4oU5lA70N25zxnQCDqs_kioJJpdD7e4MapIO7f9CXI/edit?usp=sharing

Goal: Attendance Recovery

Background: As we eventually transition back into the classroom this fall, we should be prepared to see more new and unique challenges related to student attendance.

Recommendation(s):

• Attendance Student Recovery Day, district wide effort: early September 2020• Attendance Improvement Plan, by school site: on-going, 2020/2021

Links/References: https://docs.google.com/document/d/19o6_-L-QaLx-YMENp_kmEKDSeQjLLmG5wa7V2EcK8RY/edit?usp=sharinghttps://drive.google.com/file/d/14O3oEtolEVRO0ZEea5-Y3vwNMnqn4xA1/view?usp=sharing



https://docs.google.com/document/d/19o6_-L-QaLx-YMENp_kmEKDSeQjLLmG5wa7V2EcK8RY/edit?usp=sharing

https://drive.google.com/file/d/14O3oEtolEVRO0ZEea5-Y3vwNMnqn4xA1/view?usp=sharing

Goal: Health measures to be in place to keep students and staff safe

Background:

• Decide what information should be shared with families for students to be in the right mind upon return;

• Available personnel to assist families to readjust;• Consider non-returning employees (health concerns, over 65); review leave of

absence protocols.• Concerns about masks: Currently not mandated by state, but reviewing

options.

Recommendation(s):

Materials needed: to include staff masks, hand sanitizer, and gloves. Estimated cost of $25,000-50,000




Goal: Trauma Informed and PBIS efforts should be utilized as part of each school’s Tier 1 universal interventions as students transition back in the fall.

Background: In a trauma-informed school, the adults in the school community are prepared to recognize and respond to those who have been impacted by traumatic stress. Those adults include administrators, teachers, and staff. In addition, students are provided with clear expectations and communication strategies to guide them through stressful situations. Source: Treatment and Services Adaptation Center

Recommendation(s): Office of Child Welfare, Attendance, and Safety’s PBIS team will be scheduling one on one site visits in August/September in support of mobilizing and tailoring each school site’s universal interventions.

Links/References: https://drive.google.com/file/d/1Nz4aUO9FU-FIqjjuVXejQ0wL3tRiGFyw/view?usp=sharing


https://drive.google.com/file/d/1Nz4aUO9FU-FIqjjuVXejQ0wL3tRiGFyw/view?usp=sharing


PreSchool, School-Age Childcare, ChildcareGoal: To provide support and resources to families by offering quality child care, and after school programs that keep children and providers safe and healthy, while ensuring children are in a nurturing and responsive educational environment.

Background: The CDE is encouraging all programs that can safely remain open or reopen, to do so, in order to serve children currently enrolled in care as well as children provided for.

Recommendation(s): In order to ensure the health and safety of staff and children, for reopening, contractors must follow Occupational Safety and Health Administration (OSHA) COVID-19 Safety and Health Guidance for childcare programs

• The same children and staff should be grouped together whenever possible to reduce further risk of exposure for the family. Group sizes must be limited to 10 children per classroom or space.

• If we cannot meet group size as listed because the number of currently enrolled families that are still attending is greater than the group size capacity, we must complete a temporary waiver, located at https://www.cde.ca.gov/sp/cd/re/elcdcovid19.asp, and submit it to their CDE regional consultant for approval.

• Masks are recommended.• Full day and part day care is offered at elementary schools and 5 Children’s Centers 10:1 ratio• School age after care is available for approximately 100 school age children 10:1 ratio

Links/References: https://www.dir.ca.gov/dosh/Coronavirus/COVID-19-Infection-Prevention-in-Childcare-Programs-Guidance.pdfhttps://www.everychildca.org/assets/docs/EveryChild%20CA%20opening%20and%20re-opening%20publication.pdf

https://www.dir.ca.gov/dosh/Coronavirus/COVID-19-Infection-Prevention-in-Childcare-Programs-Guidance.pdf


https://www.cde.ca.gov/sp/cd/re/elcdcovid19.asp


https://www.everychildca.org/assets/docs/EveryChild%20CA%20opening%20and%20re-opening%20publication.pdf


LEARNS

Goal: To support student learning and provide meaningful enrichment opportunities for PUSD students before and after school as they transition back to school in a modified school setting.

Background: In an effort to support the needs of LEAs during the COV-ID 19 pandemic, CDE has suspended the following Ed Codes requirements for ASES, 21st CCLC, and ASSETs funded before and after school programs to allow for more program flexibility through June 30, 2020:

• Mandatory hours of operation for afterschool programs (Ed Code 8483)• Mandatory hours of operation for before school programs (Ed Code 8483.1)• Minimum daily attendance requirements (Ed Code 8483.7)

Language was added to a trailer bill requesting that the suspensions be extended through the 2020-21 school year to enable expanded learning programs to support districts’ planned reopening structures.


LEARNS

Recommendation(s): PasadenaLEARNs will enforce all safety and social distancing requirements set forth by the district in all before and after school programs. Additional frontline staff will be hired to reduce class sizes and staff/student ratios. LEARNs Youth Leaders will be trained in the use of Canvas and/or Google Classroom in order to facilitate synchronous learning opportunities and provide real-time enrichment instruction.

1. LEARNs will provide grant-funded before school programs at Norma Coombs and San Rafael Elementary Schools Tuesdays-Fridays from 6:30-7:55am daily.

2. LEARNs will provide after school programs at all grant-funded elementary and middle schools Tuesdays-Fridays from 12-4pm daily with remote enrichment opportunities on Mondays from 2:30-4pm.

3. A fee-based extended program option may be available if needed from 4-6pm Tuesdays-Fridays.

Links/References: Los Angeles County 2020-21 Planning Framework

Innovation Technology Services (ITS)

Goal: To provide a fully online education option for PUSD families, starting with core curriculum.

Background: Through our experience with Emergency Remote Learning and looking towards the future of providing safe and high quality learning experiences, we have identified the need to provide online education options.

Recommendations:

• Through the collaboration of EdTech and CIPD, identify and implement a fully online learning experience option for families through their current enrollment for the 2020-21 school year.

• During the 2020-21 school year, plan and prepare for the implementation of a fully online school offering that would become available for enrollment in the 2021-22 school year.

• Additional tech support added for each school site and continued curbside support for students attending online.

• Considering a Bring Your Own Device (BYOD) solution for online student learning.


Innovation Technology Services (ITS)

Bond Projects Needs

• Staff Devices

• Student Devices

• Replacement of Servers

• PA Systems (IP Based Clocks and Bells)

• Replacement of VoIP Phones

• Replace Outdated CAT5

• Webex Classroom Boards

• Boardroom Technology Upgrades

• Sound System

• Viewing Monitors

• Communications Board


• Surveillance Systems

• Two Radio Relays and Channels for all sites

• Visitor Check-in Systems

• Access Entry (RFID Door locks)

• Website Upgrades

• WebEx Events Service

Communications


Goal: With a unified and consistent voice, maintain trust and credibility through frequent, clear, and two-way communication responsive to stakeholder concerns.

Background: During the physical closure of schools, PUSD created a dedicated website, a family hotline, and pushed out messaging via email/text/app/phone calls, videos, social media, and flyers.

Recommendation(s): ● Maintain and enhance current level of communication, including hard-to-reach families

Links/References: ● California Department of Education ● Los Angeles County Office of Education Communications● City of Pasadena Public Health, L.A. County Public Health

Human Resources & Staffing


Goal: To provide the employee experience in PUSD, Human Resources will facilitate an interactive pre-employment experience, on-boarding orientation to PUSD, and ongoing support and connection for both new and returning employees.

Background: As part of the Superintendent’s BluePrint, the following recommendations will guide the work in Human Resources:

1. Improve the Employee Selection Processa. Ensure job match or fit by ensuring that the candidates have the skills, disposition, and

intelligence to complete required tasks.b. Ensure cultural fit by aligning behavior interview questions centered around our valuesc. Always do due diligence by conducting reference checks

2. Improve the orientation and onboarding process

a. Create two interactive online processes for pre-employment and orientation with links to relevant information, mandated trainings (ie: Child Abuse Training, etc.)

b. Clarify for each position exactly what a new employee needs to master in order to complete the job and demonstrate the company values. Develop tests throughout the onboarding process to ensure learning is occurring

c. Capture new employees’ feedback at 30 and 60 days to ensure that you are meeting their expectations and delivering on our employee promise

Human Resources & Staffing


Recommendation(s): The Human Resources team is in the process, or has developed the following tools to facilitate our goal:

1. Employee Handbooks 2. Pre-Employment on-line process with links to forms and resources, 3. Online onboarding once candidates have signed contracts that provides an

orientation to their respective job, 4. Assessments to capture new employees feedback in 30 and 60 days into

employment.

Links/References:

https://sites.google.com/pusd.us/educatorpreboard

https://sites.google.com/pusd.us/educatorpreboard

Business Services


• Procurement- The procurement department has been proactive in purchasing personal protective equipment (PPE) such as masks, face shields, hand sanitizer and gloves, along with cleaning supplies for enhanced disinfection of our school sites and office buildings.

• Warehouse-PPE is available in our warehouse for sites to order and have delivered as needed.

• Budget-The District’s budget contains State and Federal COVID-19 Relief Funds to address additional expenditures for PPE, cleaning supplies, and technology. Staff has also applied for reimbursement of COVID-19 expenditures through FEMA and Cal OES for qualifying expenditures during the 2019-20 school year.

• The State has reached a budget agreement the District will now revise our budget to reflect the State Budget Act.

Food Services


Goal: To provide nutritious and attractive meals that contribute to the nutritional and educational needs of our students as well as establishing healthy lifelong eating habits

Background: When schools transitioned to distance learning the Food and Nutrition Services Department provided grab-and-go meal service at seven sites: Muir, Madison, McKinley, Eliot, Norma Coombs, and Wilson. Breakfast and lunch where provided each weekday between the hours of 9:00 am to 11:00 am.

Recommendation(s): When school begins in the fall it is recommended that grab-and go meals continue Monday - Friday at the sites. In addition Tuesday-Friday breakfast will be served in the classroom each morning with a grab-and-go lunch and supper will be provided as students are dismissed from class.

Facilities & Maintenance


Goal: To provide a clean, safe, physical plant conducive to the education process and to create a sense of pride among students, staff and the communities we serve.

Background: Upon the physical closure of school sites all custodial staff were trained according to CDC guidelines regarding sanitation of facilities and the application of disinfectant to kill the Coronavirus.

Signage regarding face masks and hand washing will be posted at each site

Recommendation(s): Continued use of CDC guidelines to disinfect and sanitize schools on a daily basis.

Links/References: CDC Reopening Guidance for Cleaning and Disinfecting Public Spaces, Workplaces, Businesses, Schools and Homes

https://www.cdc.gov/coronavirus/2019-ncov/community/reopen-guidance.html

https://www.cdc.gov/coronavirus/2019-ncov/community/reopen-guidance.html

Next Steps


• Continuing adjustment of plans based on new developments• Plan for child care• Masks• Work with our labor partners• Further updates to the community in late July

The Future of PUSD: What if we…?

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