#AIIM14  #AIIM14  

#AIIM14  

Informa(on  Governance…  the  future  of  the  industry  through  the  looking  glass...  

Bassam  Zarkout  CTO  |  RSD  @bzarkout  

www.aiim.org/infochaos�  

Do  YOU  understand  the  business    challenge  of  the  next  10  years?  

This  ebook  from  AIIM  President  John  Mancini  explains.  

#AIIM14  

Informa(on  Governance  Pains  

Increasing  Compliance  Mandates  

Increasing  Compliance  

Debt  

Growing  Volume  

Challenges  

Increasing  Challenges  to  Current  Solu(ons  

#AIIM14  

Informa(on  Governance  Programs  

Corporate  Informa(on  Governance  Program  

Measure  and  Maximize  InformaBon  Value  

Measure  and  MiBgate  InformaBon  Risk  

Measure  and  Minimize  InformaBon  Cost  

Legal  Corporate   IT  Line  of  Business  

Compliance  and  RM  

#AIIM14  

Informa(on  Lifecycle  Ope

raBo

nal  U

sage  of  C

ontent  

days   decades  weeks   months   years  

Dispose  of  Record  

Place  Record  on  Legal  Hold  

Anonymize  Record  

Declassify  Record  

Declare  as  Record   Move  Content  to  Enterprise  Archives  

Release  legal  hold  on  record  

 InformaBon  Governance  PlaMorm  ApplicaBon  Repository  

Business  Process  

In-­‐Place  Governance  

InformaBon  Governance  is  a  superset  of  Records  Management  

#AIIM14  

IG  PlaDorm  Mission  Statement  

Discover  and  govern  InformaBon  Assets  

in  the  wild  

Apply  governance  controls  to  

InformaBon  Assets  everywhere  

including  cloud  

Apply  advanced  Lifecycle  AcBons  on  InformaBon  Assets  across  JurisdicBons  

Provision  soluBons  easily    and  effecBvely  

#AIIM14  

Reali(es  on  the  ground  

Policy  Development  

Physical  Storage  

IG  Policies  

IG  Policies  

Shared  Drives  

IT  Infrastructure  

Policy  Enforcement  

Policy  Enforcement  

Shared  Drives  

Policy  Enforcement  Monitoring  

Policy  Enforcement  

Jurisdic(on  A  

Jurisdic(on  B  

#AIIM14  

IG:  Hybrid  On-­‐premise  and  Clouds  ACME  HQ  –  In  the  

Cloud  

IBM  

Opentext  Recall  

ACME  Europe–  On-­‐Premise  Opera(ons  

Unmanaged  Perpetual  

Centera  Documentum  

ACME  HQ  –  On-­‐Premise  Opera(ons  

Unmanaged  Perpetual  

Unmanaged  /  Perpetual  

Amazon  

Managed  /  Subscrip6on  

Managed  /  Subscrip6on  

Box.com  

ACME  Asia–  In  the  Cloud  

Managed  /  Subscrip6on  

IG  Policy  driven  storage,  migraBon  and  disposiBon  of  records  across  cloud  and  

on-­‐premise  environments!  

#AIIM14  

RM  tools  vs  IG  PlaDorms  

Core  Func(ons   Records  Management     IG  PlaDorm   Example  IG  PlaDorm  

Policy  Development:   Excel  to  build  RetenBon  Schedules  

Policy  Development  Module  

Policy  Enforcement:   Records  Management  Systems  

Policy  Enforcement  (RM)  Module  

Repository:   One  ECM  system  at  a  Bme*  

SharePoint,  FileNet,  Documentum,  Shared  Drives,  Amazon  S3,  

Paper,  etc.  

MulBple  repositories  via  connectors:  SharePoint,  FileNet,  Documentum,  Shared  Drives,  Amazon  

S3,  Paper,  etc.)  

Policy  Enforcement  Monitoring:   Reports   Dashboards  

Some  ECM/RM  systems  can  provide  governance  to  content  a  limited  number  repositories  

*  

#AIIM14  

Conclusion  

§  InformaBon  Governance  is  the  evoluBon  of  Records  Management  

§  IG  PlaMorms  are  available  today…  §  Designed  from  ground  up  to  address  IG  challenges  §  Based  on  sound  Records  Management  principles  §  Expandable,  scalable,  economical  §  Easily  deployable  

#AIIM14  

RSD  §  Founded  in  Geneva,  1973  

§  Offices  in  New  York,  Boston,  London,  Madrid,  Paris,  Singapore,  Sydney  

§  Distributors  across  the  globe  §  Recognised  industry  leader  in  enterprise  

archiving  and  output  management  §  Innovator  in  Records  Management  and  

InformaBon  Governance  §  Clients  

§  1200  sites,  Fortune  5000  

#AIIM14  

Thank  you  

Bassam  Zarkout  -­‐  RSD  |  CTO  B.zarkout@rsd.com  @bzarkout  +1.613.7913033