The following items were presented at the last meeting of ... · o EAP/SAP Information Report...
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This is a brief synopsis of action taken by the Board on various items. We are now listing the complete Board Of Education packet (with the exception of Executive Session) on the schools website. Detailed and supporting information regarding all information discussed is available at: http://library.hillsboro.k12.mo.us/board_packet/06-23-2016-Notebook.pdf The following items were presented at the last meeting of the Hillsboro Board of Education held on June 23, 2016: Change of Status for 2015-2016 School Year: The following employees have successfully completed the orientation period and are being recommended for regular employment status with benefits effective 9/1/2016: Michael Rains, Bus Driver – Originally hired March 24, 2016 EMPLOYMENT BEGINNING WITH THE 2016-2017 SCHOOL YEAR: Christy Schacht, Office Manager – HS Leanne Brase, Secretary II – HS Kayla Yim, PT Food Svc – Primary Julie Larkin, PT Food Svc – Jr. High Dylan Thomas, Math Teacher – HS Linda Hicks, Bus Driver Heather Rains, Bus Driver RESIGNATION BEGINNING WITH THE 2016-2017 SCHOOL YEAR: Kara Jokerst, Special Services Teacher – JH Kara Jokerst, 8th Grade Volleyball Coach – JH Kara Jokerst, Head Track Coach – JH Nick Fisher, Science Teacher – HS Nick Fisher, Football Asst Coach – HS Nick Fisher, Wrestling Asst Coach – HS Nick Fisher, Asst Track Coach - JH On behalf of the Board of Education I would like to extend these individuals the best of luck in their future endeavors and congratulations to all those selected to fill positions for next school year.
Transcript of The following items were presented at the last meeting of ... · o EAP/SAP Information Report...
This is a brief synopsis of action taken by the Board on various items. We are now listing the complete
Board Of Education packet (with the exception of Executive Session) on the schools website. Detailed
and supporting information regarding all information discussed is available at:
http://library.hillsboro.k12.mo.us/board_packet/06-23-2016-Notebook.pdf
The following items were presented at the last meeting of the Hillsboro Board of Education held
on June 23, 2016:
Change of Status for 2015-2016 School Year: The following employees have successfully completed the orientation period and are being recommended for regular employment status with benefits effective 9/1/2016:
Michael Rains, Bus Driver – Originally hired March 24, 2016
EMPLOYMENT BEGINNING WITH THE 2016-2017 SCHOOL YEAR: Christy Schacht, Office Manager – HS Leanne Brase, Secretary II – HS Kayla Yim, PT Food Svc – Primary Julie Larkin, PT Food Svc – Jr. High Dylan Thomas, Math Teacher – HS Linda Hicks, Bus Driver Heather Rains, Bus Driver RESIGNATION BEGINNING WITH THE 2016-2017 SCHOOL YEAR: Kara Jokerst, Special Services Teacher – JH Kara Jokerst, 8th Grade Volleyball Coach – JH Kara Jokerst, Head Track Coach – JH Nick Fisher, Science Teacher – HS Nick Fisher, Football Asst Coach – HS Nick Fisher, Wrestling Asst Coach – HS Nick Fisher, Asst Track Coach - JH
On behalf of the Board of Education I would like to extend these individuals the best of luck in
their future endeavors and congratulations to all those selected to fill positions for next school
year.
Open Session:
Special Recognitions
A. Carole Patterson Excellence in Education Award Mrs. Carolyn Fishback, Kindergarten Teacher, was honored with the 2016 Carole Patterson Excellence in Education
Award on May 19, 2016 by Judge Patterson.
Mrs. Fishback was nominated by twelve colleagues for her phenomenal job working with children. She received a
$1,000 grant, commemorative clock, and plaque to hang outside her classroom. Seven Primary faculty members
were also nominated for the award: Aimee Epley, Ann Fischer, Stacy Lowery, Sharon Luster, Lindsey Reed, Lisa
Schreckenberg, and Beth Tlapek.
B. Primary wins the Gold two years in a row
Missouri Department of Elementary and Secondary Education announced on May 10, 2016 that the Primary has
achieved the GOLD level of recognition for School-wide Positive Behavior Support implementation. The GOLD
award is the highest honor a PBIS school can achieve for implementing a three-tier behavior support program.
Members of the Primary PBIS team will accept the award on June 13th at the annual Missouri SW-PBS Summer
Training Institute.
C. Junior High Hawks Compete in the National Archery Competition
The Hawks traveled to Louisville, KY on May 14th to compete in the National Archery Competition. They shot a
score of 3,317 points which placed them 15th in the nation out of 206 other middle school teams at the
tournament. The top twelve shooters for the hawks were: Emma Tilley 269 points, Mitchel Hickson 270, Nikki
Foster 271, Ryleigh Hindle 271, Lizzy Pittman 271, Sophia Holupka 274, Madison Bruggemann 278, Abigail
Woods 279, Andrew Riley 281, Donald Holupka 283, Payton Gronborg 287, and Carly Herget 288
points! Congratulations archers on a fantastic season! The JH Archery Team is coached by Dan Gronborg.
VISITORS TO ADDRESS BOARD OF EDUCATION
A. Scheduled
i. Mr. Joe Dessau – Concerns regarding the length of ECSE bus
routes
B. Sign Ups
i. None
ACTION ITEMS
ACTION ITEMS BY CONSENT
A. Approval of Board of Education Minutes
1. Meeting of May 18, 2016
2. Special Meeting of June 1, 2016
B. Approval of Financial Report for May, 2016
C. Attendance Data – Average Daily Attendance for the prior month was: 3211.48
D. Investment Data
E. Summary of Activity Accounts
F. Bills for Payment – $581,380.64
Special Approval of Check # 87617 (Erin Kraus) G. Program Evaluations
1. N/A
H. First Read – Athletic Student & Coach Handbooks
I. First Read – Faculty Handbooks
J. First Read – Practical Arts Industrial Tech
K. First Read – Substitutes Handbook
L. First Read – Transportation Handbook
M. Overnight Trip Request –
none
REPORTS
o Superintendent
o Facilities & Grounds
o Technology
o Senior Attendance update
o Student Advisor to the Board
o MSBA Conference Report
o EAP/SAP Information Report
UNFINISHED BUSINESS --
o Approval of Board Committee Assignments –
Director Sucharski was added to the Audit Committee.
HILLSBORO R-3 SCHOOL BOARD
COMMITTEE ASSIGNMENTS
2016-2017 SCHOOL YEAR
POLICY REVIEW: Renee Sucharski, Lisa Welker, & Angie Oshia
TAB: Beth Petry, Angie Oshia & Rob Kruse
CURRICULUM: Lisa Welker & Renee Sucharski
EXTRA CURRICULAR: John Lewis, Erick Stephenson, & Rob Kruse
MSBA CONVENTION DELEGATE: Lisa Welker
MSBA CONVENTION ALTERNATE: Beth Petry
TEACHER MEET & CONFER: (3 to attend meetings) Rob Kruse, Lisa Welker, & Angie Oshia
NURSE MEET & CONFER: Lisa Welker, Erick Stephenson & John Lewis, alternate-Renee Sucharski
SECRETARY MEET & CONFER: Lisa Welker, Angie Oshia & Renee Sucharski
PARAPROFESSIONAL MEET & CONFER: Lisa Welker, Angie Oshia & Renee Sucharski
CLASSIFIED SALARY SCHEDULES: Bo Harrison & John Lewis (removed per 9/4/12)
CALENDAR: Rob Kruse & Angie Oshia
TEACHER-OF-THE-YEAR: John Lewis & Angie Oshia
HAWK AWARD: Erick Stephenson, John Lewis & two former board members
FACILITIES: John Lewis, Rob Kruse & Erick Stephenson
INSURANCE: Erick Stephenson &
HUMAN RESOURCES: Erick Stephenson, Lisa Welker (Have family members) Rob Kruse
TIF: Erick Stephenson
HILLSBORO R-3 FOUNDATION: Lisa Welker, (John Lewis Alternate)
WELLNESS COMMITTEE: John Lewis & Angie Oshia
AUDIT COMMITTEE: Rob Kruse, Renee Sucharski & Beth Petry
CSIP: Rob Kruse
NEW BUSINESS
o Approval of Paraprofessionals Memorandum of Understanding –
o Approval of Professional Development Plan – Approved 6-0
o Approval of Extra Duty Recommendations – Approved 6-0
1). Approval of High School Archer Coach
2). Approval to seek bids for a Trainer for Athletics/Activities Grades 7-12
3). Removal of Summer School extra duty pay, removal of Event Workers,
removal of Department Heads from Extra Duty Schedule and placed on District
Salary Schedule. Summer School salary stipend increased to $4,500. Event
Workers $12.50 per hour, Department Heads $30 per person (X per staff in
department) Approved – 6-0
o Approval of District Salary Schedule – Approved 6-0 (Large Document…will be
posted online later for your review).
o Approval of Extended Days for the Special Education Process Coordinators –
Approved 6-0 (Currently 10 days extended – moved to 15 days extended)
o Approval of Practical Arts – FACS, Technology & Business Curriculum –
Approved 6-0
o Approval of P.E. & Health Curriculum for 3-4th grades & 5-6
th grades– Approved
5-1
o Approval of Student Handbooks (Final Read) – Approved 6-0
o Approval of the intermediate Grant Applications – Approved 6-0
Statement of Issue: The principals are seeking permission to apply for a Jefferson Memorial Community Foundation grant to purchase
up to 15 tower gardens for our science programs at each building.
Background Information: Tower gardens are vertical areoponics growing systems. They are self-contained units that require nutrient enriched water to grow the plants. Each building would like to pursue the grants to purchase 2-3 per building. The systems
can be used to supplement the curriculum, as well as incentives for students. There are presently 17 gardens in the
DeSoto School District and 12 have been purchased for the Grandview District. Marsha Greenstreet, with Juice
+, has helped both schools apply for the grant and will be assisting us.
Justification of Need and Rationale of Purpose: If given permission to apply for the grants, we would have access to projects that supplement our programs. We
will also have access to educational resources through the company.
Cost Analysis: Each system costs approximately $1100, and this is the startup for the unit. The cost of the units is covered by the grant. There are recurring costs of purchasing the enriched water and the starter seeds/plants for the unit. This cost
would be approximately $100 per year and will be covered by building budgets or activity accounts.
Recommendation: Approve permission to apply for $16,500 through the Jefferson Memorial Community Foundation.
Prepared By: Scott Readnour, Intermediate Principal
o Approval of bills through June 30, 2016 – Approved 6-0
o Approval of 2016-2017 Preliminary Budget – Approved 5-0 (One Board member
left to return to work @ 10:00 p.m.)
o Approval of Budget adjustments & Transfer Resolution – Approved 5-0
o Approval of the District Phone System – Approved 5-0
After competitive negotiations ENT was able to decrease their bid to: $148,471.35
Statement of Issue:
Our current NEC phone system is beginning its 17th year and NEC ended life and support for the system in 2011.
Over the past year, we have experienced several hardware issues that have limited the efficiency and stability of our
district phone communication.
Background Information: We originally installed our current phone system in 1999 along with the construction of High School. Over the next
couple of years, we expanded the NEC phone system into our other school buildings and facilities. As the years passed, we did perform upgrades to various parts, but the base system ended life and support with NEC in 2011.
With the NEC phone system being in its 17th year, we are experiencing more and more issues with the system not
being stable. At the moment, our NEC phone system is not working properly with our voicemail and it is too costly
to repair an outdated phone system. We strongly recommend the replacement of the district phone system with a
modern solution.
Rationale of Purpose and Justification for Need:
Elements being addressed through our CSIP and Technology Action Plan include the following:
Following the District’s Technology Action Plan on efficiency and stability of District Communication
Improve the efficiency and reliability of Hillsboro community access to our school buildings and offices Improve the effectiveness of District security communication
CSIP Goal 1 – improve student performance to meet or exceed state standards… improve resources and time
for teachers to collaborate and analyze data for improvement of instruction
CSIP Goal 2 – expand resources for all students, staff, and community.
CSIP Goal 3 – provide an environment conducive to learning
Cost Analysis:
Est. $154,515.54 via 3-year lease payment (final lease documents presented at the board meeting)
We opened bids on Thursday, June 17, 2016 at 2 pm. We received bids from three vendors, and I have listed the
costs below.
Proposals
A. Communication Innovators $177,515.54
B. Prime Communications $197,016.66
C. Essential Network Technologies $154,591.35
Recommendation:
The Technology Department recommends the purchase of Avaya Phone System through Essential Network
Technologies. We base this recommendation on our past experiences with the vendor and knowledge of Avaya
Phone System.
Prepared by: Steve Murray, Director of Technology
o Approval of Board Policy (Final Read) – Approved 5-0
Board Policy IGAEB – pulled for MSBA comment
o Approval of Trip Tracker Software to be added to our current Versa Trans
(busing) Software – Approved 6-0
Statement of Issue:
Our district currently uses Versa Trans Software to assist in school bus routing, however the trip tracker software is
an add on that is a necessity for the efficiency and improved communication of all departments in our district
concerning requesting, scheduling, approving, budgeting and documenting trips.
Background Information:
The Transportation Department handled approximately 780 trips during the 2015-2016 school year. In order to meet
the needs of our district, the Transportation Department requests approval to acquire Versa Trans’ add on Trip
Tracker. Currently, teachers and departments must fill out a 2 part NCR carbonless copy paper trip request that is
forwarded for approval and then sent to the transportation department via interschool mail. The Transportation
Department then copies this request and sends it to the Superintendent for final approval. Central office then sends
the trip request back to transportation to be scheduled. Often times, the trip request reaches us after the trip has
already been completed in order to meet the needs of the district. The Athletics Department puts together a
spreadsheet of their schedule and emails the Transportation Department. At times, the trips will be modified several
times before the scheduled date. This causes a lapse in communication between the district departments. The
Transportation Secretary then fills out a 3 part NCR carbonless copy paper Trip Time Sheet for the Drivers to use to
log times and mileage for each trip request. After the trip is completed, the trip sheet is then returned to log all trip
times, mileage and categorize activity department.
Rationale of Purpose and Justification for Need:
The Versa Trans Trip Tracker will increase communication between all departments in this District. All
Departments have access the program that interlinks the trip request process; from trip request, to approval, to
confirmation of approval, to scheduling, and finally trip completion information which can be broken down into
departmental transportation usage reports, mileage reports, and budget reports. In addition, all district employees can
access a transportation calendar to view what trips are scheduled on a specific date to decrease overbooking trips.
This program can be used for all district vehicle usage. (Big buses, Mini Buses, and School Vans) Trip Tracker also
reduces the amount of NCR paper documents used therefore saving our district money on paper supplies. The
Transportation Department benefits in saving employee hours towards processing activity trips. Teachers and
Athletics benefit due to the ease of requesting trips and tracking the approval process. The program can break down
each trips expense for the requesting Department to better maintain their budget. Administration benefits due to the
notification that a trip needing approval. Trip Tracker will provide our District ease, efficiency, manageability and
accurate and time saving record keeping.
Cost Analysis:
Our District will save money towards the NCR carbonless paper for approximately 780 trips per year.
I requested two (2) bids on trip tracking programs that are similar to each other:
App Garden Travel Tracker
1st Year - $4700.00
Every Year After - $4200.00
(Monthly cost to Transportation Department $350.00)
Versa Trans Trip Tracker
1st Year $4811.00
Break down of 1st year costs:
Versa Trans Trip Tracker (up to 4000 students) $3,570.00
Discount as a Versa Trans User (-$714.00)
$2,856.00 $2,856.00
Application Software Maintenance Fees $680.00
Versa Trans Trip Tracker Training – Online (4) $1,275.00
Total for the first year: $4811.00
Every Year After - $680.00
Application Software Maintenance Fees
(Monthly cost to Transportation Department $56.70)
Recommendation:
To approve the addition of the Trip Tracker to our existing Versa Trans Routing Software.
