THE EVENT FUNDING BOARD

HOW TO GET FUNDING

Register with the Office of Student Leadership & Involvement located on the 2nd Floor of the New University Center

Submit the proper request form Event Funding Request Form Club Contingency Request Form Conference Funding Request Form

Present budget before the Event Funding Board or ASuop Senate

THE EVENT FUNDING PROCESS

Complete and turn in a TYPED Event Funding Request Form with an attached Line Item Justification to the Office of Student Leadership & Involvement by October 24th

Sign up for a hearing time Present budget before the Event

Funding Board Receive budget allocation

EVENT FUNDING REQUEST FORM

Request is complete and TYPED Organizations name, officer name,

phone number, e-mail, and signatures are complete

Advisors name, phone, and signature are complete

Attached is a Line Item Justification for EACH event/line item

EVENT FUNDING REQUEST FORM

List sources in income for the events in the “Income” section

List all projected expenses for the events in the “Expense” section

Subtract Total Income from Total Expenses and the end number will be the Total Request amount

For Official Use:

 Date Received

students serving students  

Event Funding Request Form ASUOP Treasurer

Community Service Club

INCOME Line Item Description

This Semester Budget

Next Semester Budget Allocated

In Whole Dollars  

A. COP Deans Office  $ 50.00

 Organizations Name B.  

  C.  Club Code D.        

 Tony Madrigal E.        Officer's Name (type) EXPENSES Line Item Description  

Tony Madrigal 1.  Movie Night   $ 145.00  Officer's Signature* 2.  Pizza Party   $ 180.00  

555-5555  3.  Officers Phone 4.  

a_madrigal@pacific.e  5.        Email 6.        

 9/27/2008 7.        Date 8.        

9.        10.        

 Jason Velo 11.        Advisor's Name (type) 12.        

Jason Velo  13.        Advisor's Signature* 14.        

555-5556  15.        Advisor's Phone 16.        

 9/27/2008 17.        Date 18.        

19.        20.        Total Expense Add expense figures here $ - $ 325.00 $ - Total Income Add income figures here $ - $ 50.00 $ - Total Request Subtract expense from income $ - $ 275.00 $ -

LINE ITEM JUSTIFICATION

Brief description of the club Brief description of the events

History of the event Admission charge. If yes, the amount Estimated student attendance

Event budget break down How you arrived at the figures listed

Community Service Club

Our club is a community service organization who does charitable acts within the community. We want to provide to the student a more enjoyable experience by presenting new and exciting activities.

Line Item Justification

Income:COP Dean's Office - Donation $50.00

Total Income $50.00

Expenses:Movie NightWe will be holding a movie night where we will show a movie about our community. All students are welcome to attend and we anticipate 60 students will show up. Our goal is to increase awareness of our community.

Flyers (200 @ $0.05 each) $10.00Refreshments

Soft drinks (10 2-liter bottles @ $2.00 each) $20.00Pizza (10 large @ $10.00 each) $100.00

UtensilsPlates (4 packages of 50 @ $3.00 each) $12.00Napkins (1 package @ $3.00) $3.00

Total Movie Night Expense$145.00

Pizza PartyWe will be holding a pizza party. All students are welcome to attend and we anticipate 30 students will show up. Out goal is to increase awareness of our club on campus and try to attract new members.

Flyers (100 @ $0.05 each) $5.00Entertainment (D.J. with standard agreement for two (2) hours of work) $75.00Pizza (10 large @ $10.00 each) $100.00Total Pizza Party Expense

$180.00Total Expenses $325.00Total Amount Requesting $275.00

CONTINGENCY REQUEST FORM

Who are Contingency Request for? New clubs or clubs that are seeking additional

funding for an event Limited amount of funds available Complete form the same way as the Event

Funding Request Form with an attached Line Item Justification

Event Funding Board reviews request and make an allocation based on how well the events will impact the Pacific community

CONFERENCE FUNDING

For groups or individuals who need assistance in going to a conference

What are we looking for? Extension of experiential learning What can be learned and brought back to

Pacific Limited amount of funds available Must be filled out and submitted no

later than 30 days prior to the date of the event

CONFERENCE FUNDING PROCESS

Complete the Conference Request Form and attach a Line Item Justification Detailed description of the conference How the conference will benefit you and how you

are going to apply what you learned to improve the pacific community

Present request before the ASuop Senate Post Conference Presentation

Article in the Pacifican Presentation before the Senate Presentation at an on campus leadership

conference

HOW TO MAXIMIZE FUNDS

Events that engage a wide variety of students

Events that are open to campus community

Events that have a programming to them i.e. speakers, cultural food/heritage, etc.

Follow the rules and regulations in the Money Management Book

BUDGET ALLOCATIONS DO’S AND DON’TS Funds may not be spent on alcohol or any

illegal substance(s). EFB will not fund events held by invitation only EFB will only provide funds for small vehicle

travel in accordance with University Rules ($0.485/mile)

EFB will not provide funds for faculty appreciation i.e. dinner, gifts or refreshments

Funds for politically motivated events must remain viewpoint neutral

BUDGET ALLOCATIONS DO’S AND DON’TS EFB will provide funds for club meetings for

one meeting per month EFB will pay up to $5 per item or up to $100

for clothing items that are club oriented EFB will provide funding for office supplies

with a limit of $30 per semester EFB will not purchase Capital Equipment that

has a working lifespan of more than one year EFB will not provide funds for donations or

fundraisers

COSTCO CLUB CARD

Once budget approved come to OSL&I to get authorization form signed

Go to purchasing office for card MUST return card to purchasing by end

of day Must bring check request form to OSL&I

within 24 hours of purchase Failure to meet any one of these

stipulations will result in the loss of the Costco Club Card

IMPORTANT INFORMATION

Event Funding Request Form Budgets for Spring 2009 Funding Due on 10/24 Sign up for a hearing time

ALL forms can be found on the ASUOP website http://asuop.pacific.edu/clubs/download.asp

CONTACT INFORMATION

Tony MadrigalASUOP Treasurera_madrigal@pacific.edu Open Hours: Monday/Wednesday: 11am to 1pmTuesday/Thursday: 1pm to 4pmFriday: 11am to 4pm