Emily Sylvester, MCB Camp LejeuneEmily Sylvester, MCB Camp LejeuneRobyn Kreimborg, CH2MRobyn Kreimborg, CH2M HILLHILL

JSEM ConferenceJSEM Conference22 Mar 200622 Mar 2006

The Environmental Management Portal The Environmental Management Portal for the US Marine Corpsfor the US Marine Corps

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Headquarters Marine Corps (HQMC) EMS – 18 Elements

“A framework of five interrelated components [that] emphasize continual improvement through effective policy, planning, implementation, checking and preventative and corrective action, and management review.” USMC EMS Policy Letter

Implementation Implementation & Operation (Do)& Operation (Do)

•• Structure, Responsibilities, and ProgramsStructure, Responsibilities, and Programs•• Funding and ManpowerFunding and Manpower•• TrainingTraining•• Internal & External CommunicationInternal & External Communication•• Emergency Preparedness & ResponseEmergency Preparedness & Response•• Document and Record ControlDocument and Record Control•• EMPs and SOPsEMPs and SOPs•• EMS DocumentEMS Document

Management Management Review (Act)Review (Act)

Checking & Checking & Corrective Action Corrective Action

(Check)(Check)•• Monitoring & MeasurementMonitoring & Measurement•• Problem SolvingProblem Solving•• EMS ReviewEMS Review

Environmental Environmental PolicyPolicy

PlanningPlanning•• Practices, Aspects, ImpactsPractices, Aspects, Impacts•• Risk PrioritizationRisk Prioritization•• Requirements TrackingRequirements Tracking•• Objectives & TargetsObjectives & Targets•• Actions to Improve PerformanceActions to Improve Performance

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Inventory practices, aspects, impactsInventory practices, aspects, impacts

Prioritize inventory based on riskPrioritize inventory based on risk

Set objectives and targets and track performanceSet objectives and targets and track performance

Develop plans of actions and milestones (POA&Ms) to meet Develop plans of actions and milestones (POA&Ms) to meet objectivesobjectives

Provide and track trainingProvide and track training

Assist with auditingAssist with auditing

Control documentsControl documents

Solve problems (implement corrective actions)Solve problems (implement corrective actions)

Tasks in implementation

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Activity:Activity: A broad operational area with several practices.• Example: Vehicle Maintenance

Practice:Practice: Activities that have the potential to directly impact environmental resources.

• Example: Degreasing using solvents

Aspect:Aspect: A quality or outcome of a practice with potential toaffect the environment if not controlled.

• Example: Evaporation of solvents (air emissions)

Impact:Impact: Effects that aspects have upon resources.

• Example: Degradation of air quality

Practice Inventory

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HQMC held a series of EMS meetings to allow installations to HQMC held a series of EMS meetings to allow installations to share approaches on implementationshare approaches on implementation

Example:Example:

–– How were installations completing practice / aspect / How were installations completing practice / aspect / impact inventory?impact inventory?

•• Excel worksheetsExcel worksheets

••Access databasesAccess databases

••Various approaches in risk ranking Various approaches in risk ranking

••Use of different terms for practices, aspects, impactsUse of different terms for practices, aspects, impacts

Example of implementation challenges…

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How can technology help us with environmental management?

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HQMC EMS Meetings

EMS implementers agreed using an information EMS implementers agreed using an information solution (IS) tool would be beneficialsolution (IS) tool would be beneficial

Several commercial off the shelf (COTS) solutions Several commercial off the shelf (COTS) solutions were evaluatedwere evaluated

Final determination….Final determination….

–– No one COTS seems to do it allNo one COTS seems to do it all

–– A HQMCA HQMC--tailored approach that all Marine Corps tailored approach that all Marine Corps installations could use would be more beneficialinstallations could use would be more beneficial

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Designing and Building a Solution

Functional Requirements Document (FRD)Functional Requirements Document (FRD)

System Requirements Specifications (SRS)System Requirements Specifications (SRS)

Database Design Document (DBDD)Database Design Document (DBDD)

EM Portal Development & ImplementationEM Portal Development & Implementation

––Phase I Phase I

––Phase IIPhase II

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Designing a solution…

HQMC and Camp Lejeune hosted a workshop in Nov HQMC and Camp Lejeune hosted a workshop in Nov 2003 open to all Marine Corps installation participation 2003 open to all Marine Corps installation participation to gather information to prepare a to gather information to prepare a Functional Functional Requirements DocumentRequirements Document (FRD)(FRD)

–– FRD is the basis for future design and development of IS toolFRD is the basis for future design and development of IS tool

–– Held workshop and facilitated staff to identify what functional Held workshop and facilitated staff to identify what functional requirements would be desired to assist with environmental requirements would be desired to assist with environmental managementmanagement

–– Ranked these requirements to prioritize requirementsRanked these requirements to prioritize requirements

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Functional Requirements

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Functional Requirements

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SRS & DBDD maps software requirements and SRS & DBDD maps software requirements and required testing of the solutionrequired testing of the solution–– How system will incorporate / interface with legacy systems How system will incorporate / interface with legacy systems

such as Headquarters Marine Corps Environmental such as Headquarters Marine Corps Environmental Applications Portal (HEAP)Applications Portal (HEAP)

–– Required software products, user groups, privileges, views, Required software products, user groups, privileges, views, flow of events, user activities and system responsesflow of events, user activities and system responses

Why MS Share Point?Why MS Share Point?–– Portal of Choice across Operational Forces Portal of Choice across Operational Forces –– Helps bridge the “great digital divide” through familiarity Helps bridge the “great digital divide” through familiarity –– OutOut--ofof--thethe--box is robust and easy to deploy box is robust and easy to deploy –– Sustainable by MarinesSustainable by Marines

System Requirement Specifications (SRS) & Database Design Document (DBDD)

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Phase I & II: Building the EM Portal

Phase IPhase I–– Share Point Set UpShare Point Set Up–– User Profiles, User & Software Testing DocumentationUser Profiles, User & Software Testing Documentation–– Web PartsWeb Parts–– ModulesModules

•• Practices, Aspects, ImpactsPractices, Aspects, Impacts•• Document ManagementDocument Management•• Tasking / CalendarsTasking / Calendars

Phase II Phase II –– ModulesModules

•• Objectives and Targets and POA&MsObjectives and Targets and POA&Ms•• WorkflowWorkflow•• TrainingTraining•• AuditingAuditing

–– Make portal available to USMCMake portal available to USMC–– Develop procedures for USMCDevelop procedures for USMC--wide implementationwide implementation

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EM Portal Screen Shots

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Structure

The 2006 ECE will be held 06 through 24 March. HQMC staff and ECE contractor team will be on-site. Please be ready to support this effort…

Congratulations! Camp Lejeune is the FY2005 recipient of the SECNAV Environmental Award for Cultural Resources Management. Our NEPA…

Earth Day is April 22nd! EMD has many activities planned with the local community. Please see Pat Raper to sign up to help host and participate in activities. Sign up will be closed by April 14th. We will have a booth at Black Creek Elementary School and hands-on displays..

EMD DirectorAir ProgramWater Program Natural Resources ProgramSolid Waste ProgramHazardous Waste ManagementEMS Working Groups EMS Manager PageCompTRAKECC/ECO Page

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50% complete with Phase I development50% complete with Phase I development

Testing group at MCBCL setting up pages and Testing group at MCBCL setting up pages and loading contentloading content

April April –– conducting “over the shoulder” training conducting “over the shoulder” training sessions at MCBCLsessions at MCBCL

Phase II Phase II –– starts this summerstarts this summer–– Objectives, Targets, POA&MsObjectives, Targets, POA&Ms

–– WorkflowWorkflow

–– TrainingTraining

–– AuditingAuditing

Where we are now…

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Contact Information:Contact Information:Emily SylvesterEmily SylvesterMCB Camp LejeuneMCB Camp LejeuneEnvironmental Management DivisionEnvironmental Management DivisionEMS / P2 / CETEP Program ManagerEMS / P2 / CETEP Program ManagerPSC Box 20004 PSC Box 20004 MCB Camp Lejeune, NC 28542MCB Camp Lejeune, NC 28542--00040004910.451.9455910.451.9455emily.sylvester@usmc.milemily.sylvester@usmc.mil

Robyn KreimborgRobyn KreimborgCH2MCH2M HILLHILLClient Service ManagerClient Service Manager9428 Baymeadows Road, Suite 2009428 Baymeadows Road, Suite 200Jacksonville, FL 32256Jacksonville, FL 32256678.576.6891678.576.6891robyn.kreimborg@ch2m.comrobyn.kreimborg@ch2m.com

QuestionsQuestions

Emily SylvesterEmily SylvesterMCB Camp LejeuneMCB Camp LejeuneEnvironmental Management DivisionEnvironmental Management DivisionEMS / P2 / CETEP Program ManagerEMS / P2 / CETEP Program Manager910.451.9455910.451.9455emily.sylvester@usmc.milemily.sylvester@usmc.mil

Robyn Kreimborg, CH2MRobyn Kreimborg, CH2M HILLHILL