The Early Alert Pilot

2009-2010

Backgroundhttp://ccctitle3.wordpress.com/early-alert-task-force/the-pilot-project/

Background

http://ccctitle3.wordpress.com/early-alert-task-force/early-alert-implementation/

• EA Task Force - Diane Alexander, Don Staub, Doree Evans, Laurie Freshwater

• Looked at Proprietary & In-House models

• South Piedmont CC has an interesting model

• In the end, designed it ourselves & developed by Sam

The Pilot Group

http://ccctitle3.wordpress.com/early-alert-task-force/early-alert-implementation/

ACA 115 ENG 075 MAT 050 BIO 163 MED 121ACA 118 ENG 085 MAT 060 BIO 168 CHM 131

ENG 095 MAT 070 CIS 110ENG 111 MAT 080 PSY 150

MAT 140

• GOT-D students

• Enrolled in 2+ of the following courses (in their 1st semester)

• Why? Because of high (30%) attrition rates, or because they are critical (gateway) courses for Allied Health

• At last count ~ 40 students in pilot group

The Process1. Pilot group is identified

2. Instructors are notified who have students within the pilot group (professional development is provided)

3. During weeks 1-3 of Fall Semester, instructors submit reports on any pilot students exhibiting at-risk academic behavior

4. On the fourth Monday of the semester, instructors will be required to submit a report on all pilot students. The form will be generated by the EA software.

5. The report is automatically sent to CAPS (for pilot, this would be Bobbe Rouse, GOT advisor)

The Process (cont’)6. If a student is flagged (i.e. if there is a concern), the GOT advisor proposes intervention and notifies at least one of the following for implementation:

•SER(e.g. financial aid)•Academic Support (if there are learning issues)•The ACA instructor•Any other faculty members the student may haveAny other individual that may assist

7. The GOT advisor contacts student and discusses proposed intervention.

8. The GOT advisor remains in contact with the student and the relevant faculty/staff member(s) until the issue is resolved.

9. At week-12, instructors submit follow-up reports on all pilot students.

Instructor submits alert

Received by CAPS advisor

Intervention proposed

Student contacted by

CAPS advisorSER

Academic Support

CAPS

TRiO

Other

Intervention im

plemented

The Time LineSoftware developed and implemented by August 15Training provided on August 19 & 20; Sept 1 & 3

Week 1: You are notified of pilot students in your classes

Weeks 1-3: Reports on students exhibiting immediate issues

Week 4: Monday - Reports on ALL pilot students Weeks 5-7: interventionsWeek 8: mid-term evaluation of project written by Title IIIWeek 12: follow-up reports submittedWeek 16: End of semester report on students submitted by GOT

advisor; end-of-semester evaluation of project submitted by Title III

What’s my role

http://ccctitle3.wordpress.com/early-alert-task-force/early-alert-implementation/

• Be aware that you have pilot students

• Submit reports on any pilot students exhibiting at-risk academic behavior

• Submit reports (4th Monday) on all pilot students

• Provide support when requested

• Submit 12th-week reports on all pilot students

• Give us feedback on the product and process

Contacts

Pilot Student Issues: Bobbe Rouse

Technical Issues: Chris Capoccia

Process Issues: Don Staub

The Early Alert Software