The Development of Flood Disaster Preparedness Indices

Katsuhito Miyake

ICHARM

TC Integrated WS in Macao. Sep. 2010)

Contents Nesessity and GOAL for establishing FDPI Present Situation and Schedule -Evolution of FDPI platform -Complete the first stage of 78 questions through cooperation and discussion -Summarize our discussion Localization is the main issue Future Planning -How to create a self evaluation system -How to proceed a social statistical analysis -How to make FDPI a platform to share our experience

In many local disaster cases, assistance from the central governments is often not timely and insufficient.

Raising disaster preparedness level of communities /local government is the key.

In order to assess properly flood disaster preparedness level of local governments and/or communities, it is necessary to use common set of indicators for evaluation.

However, there is no standardized

set of indicators that are applicable in

many countries and can be used for

periodical assessment in localities

Objectives; improvement of disaster preparedness level of local governments

• National Fire Protection Association (NFPA): NFPA 1600: Standard on Disaster/Emergency Management and Business 米国消防庁　

• Regional disaster management plan 地域防災計画（日本）　• State Capability Assessment for Readiness (USA/FEMA) • Disaster management capacity evaluation for prefectures in

Japan 自治省消防庁都道府県防災力調査etc.

(Problems) Many of items in those practices cannot be applied in developing

countries, due to; 1) too many required items,2) lack of data and resources for collecting data, 3) shortage of financial/technical resources for taking counter-measures, 4) difference in perception of social capital, 5) not prepared for periodic evaluation

Existing practices and problems

Disaster Preparedness level should be assessed;

According to disaster management cycle

MITIGATION

RESPONSE

PREPAREDNESSRECOVERY

1. Mitigation

2. Preparedness

3. Response

4. Recovery/reconstruction

In short, Using FDPI, local communities can recognize and eva

luate their situations on flood disaster preparedness and can take specific actions against future possible events.

International societies and aid organizations can know their situations, needs, etc., for providing assistance

Our experience and useful lessons for local disaster preparedness can be shared through FDPI platform.

What is the GOAL of FDPI ?

FDPI

FDPI

FDPI

FDPI

FDPI

ICHARM

Communities

JUST STARTED

Contents GOAL for establishing FDPI Present Situation and Schedule -Evolution of FDPI platform -Complete the first stage of 78 questions through cooperation and discussion -Summarize our discussion Localization is the main issue Future Planning -How to create a self evaluation system -How to proceed a social statistical analysis -How to make FDPI a platform to share our experience

1. Before the IWS at Macao; ICHARM, lead organization of this Flood Disaster Preparedness Indices (FDPI) project, had developed a set of disaster preparedness indices (a questionnaire survey including 78 points to be checked). At the same time, ICARM acquired the web site at http://www.fdpi.jp/fdpi/ where proposed questionnaire survey will be taken.

2. During Macao IWS; Japan will present in detail the configuration of questionnaire set together with introduction of the usage of newly-opened web-page from where questionnaire surveys will be taken. TC Members are then requested to cater this info. to disaster managers in many municipalities/communities in each territory.

3. By end-2010; Questionnaire survey will hopefully be participated by numerous number of municipalities/communities in TC members. Answers will be compiled and processed by ICHARM. Municipalities/communities will receive from ICHARM results of overall situation paper for flood preparedness level in TC region, as well as diagnosis report of flood preparedness level of each participating body.

Project Timeline for 2010

Open the FDPI site

Proceed the questionnaire

Evolution of FDPI platform

Sep.2010 Oct.2010 Nov.2010 Dec.2010 Jan.2011

Researching the recommendations

Collecting the

answers

Providing the evaluation results

To the next stage

We have just prepared the site

http://www.fdpi.jp/fdpi/

-Terms and Condition

-78 questions

- Confirmation and sending

Dear Madam/ Sir,Thank you for participating in the FDPI (Flood Disaster Preparedness Indices) survey. This survey is the first international effort for establishing FDPI by ICHARM (International Center for Water Hazard and Risk Management), PWRI (Public Works Research Institute). Your organization was selected, and success of this survey depends very much on your cooperation. We are very appreciative of your time.

Please know that everything you write will be completely confidential. The results of this survey will be reported only in aggregate form, and no one will be able to match your organization to the data.

This is a pilot survey for establishing FDPI, so we are keen to have your cooperation and comments to create a better FDPI. FDPI would be used for the communities’ self evaluation for flood disaster preparedness under the conditions that every community has each different situation. We hope FDPI could be useful and effective for a better flood preparedness for local communities.

If you have any questions about confidentiality or other aspects of this research, please feel free to contact us.

Sincerely yours,ICHARM members

Please select the one, agree or disagree, on these aim and conditions to proceed to answer the questionnaire.　　

agree Disagree

This is the explanation

of this survey

Terms and Conditions

FDPI website

This is face sheet Page

This is the category

This show the location

Respondents can write anything about each question

1 ． General questions <Q1-Q7(7)>

2. Recognizing and identifying needs and

challenges <Q8-Q11(4)>

3. Conceptualizing for future

<Q12(1)>

4. Coordination and detail planning

<Q13-Q30(18)>

5. Implementation, monitoring and

evaluation <Q31-Q78(48)>

THANK YOU FOR YOUR KIND COORERATION.YOU COMPLETED THE QUESTIONNAIRE.PLEASE CLICK THE FOLLOWING BUTTON TO SEND US YOUR RESULTS.WE APPRECIATE YOUR EFFORTS AND CONTRIBUTIONS.

SUBMISSION

FDPI

FDPI

FDPI

FDPI

FDPI

ICHARM

Community

JUST STARTED

- Evolution of FDPI platform- Complete the first stage of 78 questions

through cooperation and discussion

-Summarize our discussion ⇒Localization is the main issue ⇒How to localize? is the core of our discussions

Present Situation and Schedule

CORE of OUR DISCUSSIONS

-WHAT IS OUR TARGET GROUP?

-ADDING GENERAL QUESTIONS FOR

RESPONDANTS

- CHANGING EVALUATION CATEGORY

- ADDING SOCIAL CAPITAL QUESTIONS

-OMITTING INADEQUATE TERMS OR

QUESTIONS FOR LOCAL

COMMUNITIES IN DEVELOPING COUNTRIES

Our target group is a minimum administrative unit.for example, a Barangays in the Philippines

⇒ 　 Having own staffs, budget, are requirements

For example: Administrative divisions of the Philippines

For example: Networks of the DCC (Disaster Coordinating Council)

CORE of OUR DISCUSSIONS

-WHAT IS OUR TARGET GROUP?

-ADDING GENERAL QUESTIONS FOR

RESPONDANTS

- CHANGING EVALUATION CATEGORY

- ADDING SOCIAL CAPITAL QUESTIONS

-OMITTING INADEQUATE TERMS OR

QUESTIONS FOR LOCAL

COMMUNITIES IN DEVELOPING COUNTRIES

GENERAL QUESTION

１ . What do you think about the possibility that your community will suffer flood disasters?

①We have experienced flood disasters in the past 20 years,

and may also suffer them in the future.

②We have experienced flood disasters in the past 20 years;

however, it is unlikely that we will suffer them in the

future.

③We have not experienced flood disasters in the past 20

years, but may also suffer them in the future.

④We have experienced few flood disasters and it is unlikely

that we will suffer them in the future.

This part may impacts all other answers

GENERAL QUESTION

１ . What do you think about the possibility that your community will suffer flood disasters?

①We have experienced flood disasters in the past 20 years,

and may also suffer them in the future.

②We have experienced flood disasters in the past 20 years;

however, it is unlikely that we will suffer them in the

future.

③We have not experienced flood disasters in the past 20

years, but may also suffer them in the future.

④We have experienced few flood disasters and it is unlikely

that we will suffer them in the future.

This part may impacts other all

answers

GENERAL QUESTION

2. If you have any records or articles on past disasters, please provide those for us.

We can collect the information from

respondents

GENERAL QUESTION

3. Would you tell us about your community?

-Population

-Population growth rate or the population of 10 years

ago

-Age distribution, if possible, by decade Male-to-female

ratio

-Average income if available

-Number of the elementary schools

-Number of the hospitals

We can know their situations, but not 　 only that, we can let them notice their situati

ons

CORE of OUR DISCUSSIONS

-ADDING GENERAL QUESTIONS FOR

RESPONDANTS

-CHANGING EVALUATION CATEGORY FOR

RESPONDANTS

- ADDING SOCIAL CAPITAL QUESTIONS

- OMITTING INADEQUATE TERMS OR

QUESTIONS FOR LOCAL

COMMUNITIES IN DEVELOPING

COUNTRIES

Components of questionnaire

1.Basic Attitude

2.Disaster Prevention

3.Disaster Mitigation

4.Emergency Response

5.Reconstruction and Recovery

1. Hard Counter Measure

2. Water Disaster's Plan and

Implementation

3. Leadership and organizations’

Collaborations

4. Information and Education for

Local Residents

5. Community's Strength (Social

Capital etc.) This category is based on Disaster Management Cycle

00.20.40.60.8

1Ⅰ Hard countermeasures

Ⅱ Water Disaster Plan andImplementation

ⅢLeadership andorganizations'collaborations

ⅣInformation andEducation for Local

Residents

Ⅴ Community's Strength(Social Capital)

AVE

ComA

They can know their strength and

weakness more easily

CORE of OUR DISCUSSIONS

-ADDING GENERAL QUESTIONS FOR

RESPONDANTS

-CHANGING EVALUATION CATEGORY FOR

RESPONDANTS

- ADDING SOCIAL CAPITAL QUESTIONS

- OMITTING INADEQUATE TERMS OR

QUESTIONS FOR LOCAL

COMMUNITIES IN DEVELOPING

COUNTRIES

For questions 20-27, please ask them to a few area leaders in your community first before answering this questionnaire.  

They need to get cooperation from area leaders. This process itself may also important for leaders to confirm the communities’ social ties

Does your community have festivals, sports meets, and other activities in which many people participate?

① We often have such activities. ② We have such activities once a year. ③ We rarely have such activities.

Festivals or something like that may make community strong.

Are there any activities in your community in which people mutually help each other based on their religious faith?

① There are a lot of such activities. ② There are some activities of such kind. ③ There are few activities of such kind.

Churches, temples, and so on may play a key role during the disasters

Do you think people in your community will cooperate for each other’s safety in case of disaster?

① Almost all of them will cooperate. ② Some of them will cooperate. ③ Few of them will cooperate.

This is a estimation question to check the social ties, social capitals

CORE of OUR DISCUSSIONS

-ADDING GENERAL QUESTIONS FOR

RESPONDANTS

-CHANGING EVALUATION CATEGORY FOR

RESPONDANTS

- ADDING SOCIAL CAPITAL QUESTIONS

- OMITTING INADEQUATE TERMS OR

QUESTIONS FOR LOCAL

COMMUNITIES IN DEVELOPING

COUNTRIES

How could we localize the questionnaire?

<Inadequate questions for localizing>We omitted the questions which might be not fitted to local communities situation in developing countries.  For example,

- National Policy related questions Otherwise ICHARM will correct such information. -The special technical terms like cost benefit analysis, and so on.

- Facilities managed by upper governmental bodies. 

 

 How could we localize?

-How about the language? 1st stage, English, next step we will consider the local languages.

Contents GOAL for establishing FDPI Present Situation and Schedule -Complete the first stage of 78 questions through cooperation and discussion -Summarize our discussion Localization is the main issue Future Planning -How to create a self evaluation system -How to proceed a social statistical analysis -How to make FDPI a platform to share our experience

Expert knowledge will be employed for evaluation system improvement

　

※ We may consider the weight of each question

This is example, same weight calculation

Principal components analysis for each category to find the other elements to determine the local communities characteristics which we have not noticed for the next stage of the research.

If we need, we would modify the categories.

Not only that, we can analyze many ways to know the present local communities situation and utilize for the next stage of the questionnaire.

00.20.40.60.8

1Ⅰ Hard countermeasures

Ⅱ Water Disaster Plan andImplementation

ⅢLeadership andorganizations'collaborations

ⅣInformation andEducation for Local

Residents

Ⅴ Community's Strength(Social Capital)

AVE

ComA

They can know their strength and

weakness more easily

(specific name of method/practices,,,) could be useful for improving this situation. The system is the following ・・・・ (link)

 Although  the community can response properly and effectively in case of disaster, there are a few possibilities touse hardware resources smoothly.

They can refer the experience which we have shared depending on their situations

Matrix for FDPI

Contents GOAL for establishing FDPI Present Situation and Schedule -Complete the first stage of 78 questions through cooperation and discussion -Summarize our discussion Localization is the main issue Future Planning -How to create a self evaluation system -How to proceed a social statistical analysis -How to make FDPI a platform to share our experience

Contents GOAL for establishing FDPI Present Situation and Schedule -Complete the first stage of 78 questions through cooperation and discussion -Summarize our discussion Localization is the main issue Future Planning -How to create a self evaluation system -How to proceed a social statistical analysis -How to make FDPI a platform to share our experience

1. Before IWS in 2011 ICHARM will develop revised/improved set of FDPI, which will be informed to participating municipalities/communities and they will be encouraged to test again the revised set of FDPI, through the same website.

2. During IWS in 2011ICHARM will present to members final proposed set of FDPI together with self-diagnosis manual for flood preparedness level. Members will be consulted on these FDPI outputs.

3. By end-FY 2011 ICHARM will compile the final set of FDPI questionnaires, together with the self-diagnosis manual for flood preparedness level assessment. The final report for the project will also be prepared.

As TC project, this will finish in Year 2011, but the ICHARM activities will continue.

Project Timeline for 2011

Open the FDPI site

Proceed the questionnaire

Evolution of FDPI platform

Sep.2010 Oct.2010 Nov.2010 Dec.2010 Jan.2011

Researching the recommendations

Collecting the

answers

Providing the recommendations

2011

Proceed the questionnaire and return Interim results

Preparation of diagnostic /guidance materials according to various evaluation results

Provide results to International

societies

(specific name of method/practices,,,) could be useful for improving this situation. The system is the following ・・・・ (link)

 Although  the community can response properly and effectively in case of disaster, there are a few possibilities touse hardware resources smoothly.

They can refer the experience which we have shared depending on their situations

Matrix for FDPI

Image Map

We need your help, please encourage your local governments(minimum unit with own budget and staffs) to participate in this questionnaire survey. It could be done through on-line

basis and within a day.

Evaluation results will be provided.

The Development of Flood Disaster Preparedness Indices

Katsuhito Miyake

5 Sep. 2010

MANY THANKS!