The Defense Travel System (DTS)

David FuquaHeadquarters, U.S. Marine Corps

Programs & Resources DepartmentFiscal Division

Finance Branch

15 August 2011

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Topics for Discussion Functional Advocates

Impact on Financial Community

Debt Management

Background

Responsibility

Process

Concerns

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Functional Advocates

Manpower & Reserve Affairs - Program Lead and Functional Advocate

Programs & Resources Department - Functional Advocate

Installation & Logistics - Functional Advocate

Marine Corps Systems Command - Program Manager

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Finance Community Impact 95 % of all TDY travel currently done in DTS

(293K travel claims in FY ’10)

Automatically generates:

ObligationsAdjustments to obligationsLiquidationsAccounts Receivable (RRE)

High usage means lower costs per claim

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Debt Mgt. ProcessBackground

Basically a manual process

Debt Management Monitor (DMM) monitors debt using debt mgt reports

Process automated for Marines Nov. 2008

Email notification initiates payroll collection for other services

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Responsibility

Traveler

Each unit with authority to expend travel funds

Debt Management Monitor (DMM) appointed by commander

Monitored by comptrollers and Approving Officials (AO)

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Process Traveler notified by email

Traveler submits payment or waits for payroll collection (preferred method: traveler submits payment)

After 30 days, DMM requests payroll collection (civilians, other services members). Automated submission for Marines

Monitored by DMM

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Current DTS Initiatives Disbursing/Finance Office as Approving Official

Reserve Travel (Import/Export) implementation plan being developed by M&RA and MFR

DTS in a strategic pause; no additional functionality will be added, changes require senior leadership approval Permanent Duty Travel on holdDeployment/Group travel on hold

DTS MCO 4650.39 approved 9 June 2011

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Questions

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