The Council of the SHIRE OF BREWARRINA...the council of the the brewarrina shire is situated in the...

The Council of the

THE BREWARRINA SHIRE IS SITUATED IN THE LIVING OUTBACK OF NEW SOUTH WALES WITHIN THE MURRAY DARLING BASIN, ON AUSTRALIA’S LONGEST RIVER SYSTEM.

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SHIRE OF BREWARRINA

OUR REF: C13-1 sp/jm 30 January 2007

NOTICE OF ORDINARY MEETING NOTICE is hereby given that an ORDINARY MEETING of the Council of Brewarrina will be held on Friday 23rd February 2007 commencing at 10.00 am at the Brewarrina Shire Council Chambers for the transaction of the following business. AGENDA ORDINARY MEETING OF COUNCIL 1. Opening Prayer 2. Present 3. Apologies 4. Declaration of pecuniary interest on item 5. Confirmation of Minutes: - Ordinary Meeting of Friday 19 January 2007 6. Reports from Internal Committees - (tabled at Council meeting) - Minutes of the Technical Services Committee Meeting held on Tuesday 13 February 2007 - Minutes of the Tourism, Development & Heritage Committee Meeting held on Tuesday 13 February 2007 - Minutes of the Finance Committee Meeting held on Wednesday 14 February 2007 - Minutes of the Youth Sport & Recreation Committee held on Wednesday 14 February 2007 7. Reports from other committees - Minutes of the Local Rescue Committee Meeting held on Tuesday 6 February 2007 - Minutes of the Local Emergency Management Committee Meeting held on Tuesday 6 February 2007 8. Petition if tabled 9. Mayoral Minute 10. Motions for which due notice has been given 11. Reports:

• General Manager Items

1. Change of Council Meeting Date 2. Draft Aboriginal Community Consultative Committee Charter 3. General Manager’s monthly schedule 4. Filtered water charges – John Usher

• Manager Finance

Items 1. Stocktake 2. Financial Reports

• Director Technical Services Item 1. Information Report

• Manager Health & Building Items 1. Dog Control

2. Development Approvals

All communications to be addressed to the General Manager SHIRE OFFICE 57 Bathurst Street BREWARRINA NSW 2839PO Box 125 BREWARRINA NSW 2839Telephone: (02) 6839 2106Fax: (02) 6839 2100Email: [email protected]

THE BREWARRINA SHIRE IS SITUATED IN THE LIVING OUTBACK OF NEW SOUTH WALES WITHIN THE MURRAY DARLING BASIN, ON AUSTRALIA’S LONGEST RIVER SYSTEM.

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• Manager Administration and Community Services Item 1. Delivery of Youth Services in Brewarrina

2. Consideration of Council fees for hire of Community Centre – Department of Sport & Recreation

3. Information Report

• Manager Tourism & Economic Development Item 1. Information Report

12. Delegations: 11.45 Brett Stevenson - CEO Brewarrina Business Centre 12.00 Bill Palmer – Brewarrina Murdi Paaki Reference Group 12.30 Brewarrina Police 12.45 Meryl Dillon – Country Labor for Barwon Yours faithfully Sunil Prakash General Manager

MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF BREWARRINA HELD AT BREWARRINA ON FRIDAY 19 JANUARY 2007

Page 1 / 6 OF THE MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF BREWARRINA HELD AT BREWARRINA ON FRIDAY 19 JANUARY 2007

.................................................. .................................................. GENERAL MANAGER MAYOR

10.21am Present Mayor Ted Simpson, Councillors Wulf Reichler, Mark Brown, Angus Geddes, Stephen Gordon, John Burke, Wayne Neale, General Manager Sunil Prakash, Finance Manager Linda Hutchinson and Executive Assistant Janine Mitchell. Mayor Simpson opened the meeting with a prayer. Apologies Councillors Jenny McLellan, Matthew Slacksmith, Clare Kesby, Ron Mason and Stan Kirby. Resolved: 01/07 Moved: by Councillors Mark Brown and Angus Geddes: That the apologies be accepted and a leave of absence from the Council Meeting on Friday 19 January 2007, be granted. A discussion and concerns were raised regarding the issue of the continuation of granting leave of absence for Councillors. The General Manager stated that as long as the Councillor continued to notify Council and request the leave of absence and Council continued to grant the leave of absence then there would not be an issue. Councillor Burke stated that he felt that the Councillors no longer had their say in the Council meetings and that satisfactory results were not being achieved. Delegates Michael McCosker, the Director Administrative Services for DOCS and Ivan Blazevic, the Managing Director In Vogue Projects Group, were welcomed by the Mayor to the Brewarrina Shire Council meeting. They gave a general overview of their plans for the relocation of the existing office and the building of a new DOCS Office in the business precinct. It was stated that DOCS had been given funding to revamp the Community Services Network. Brewarrina is a unique challenge and faces the problem of attracting qualified staff and keeping staff in the town. An Outreach approach has been set up to all towns in this area. Currently staff are commuting from Walgett with the office being based at Brewarrina. The plan is to build an office that will last the next 30 years. The reasons for the relocation of the current office are, the staff feeling insecure at the existing location. The location of the office has been investigated and the options are open and Michael McCosker is willing to investigate any sites suggested by the Council. The building would include safe parking with a playground for the visiting children or even the possibility of building a library or include other businesses within the building. In the building of the new DOCS office local trade, products and personnel would be used with the possibility of setting up apprenticeships. The aim is to attract staff with various packages including quality accommodation provided with the building of units with security, BBQ’s landscaping etc. Councillor Mark Brown stated that Council and the community felt that DOCS was inactive and ineffective in Brewarrina and that Early Intervention Officers were required. He stated that the DOCS




Officers should be based in Brewarrina and should have the full support of the Council and the community to carry out their duties. The Mayor thanked Michael McCosker and Ivan Blazevic for attending the Council meeting and invited them to join Council for lunch.

Declaration of pecuniary interest on item Nil Minutes of the Ordinary Meeting of Friday 15 December 2006 Resolved: 02/07 Moved: by Councillors Wulf Reichler and Stephen Gordon: That the Minutes of the Ordinary Meeting of 15 December 2006 covered by resolutions 295/06 to 307/06 be adopted. Minutes of the Extraordinary Meeting of Monday 18 December 2006 Resolved: 03/07 Moved: by Councillors Wulf Reichler and Stephen Gordon: That the Minutes of the Extraordinary Meeting of 18 December 2006 covered by resolutions 308/06 to 309/06 be adopted. Business Arising Nil Reports from Other Committees Minutes of the Outback Arts Executive General Meeting of Wednesday 16 August 2006 Resolved: 04/07 Moved: by Councillors John Burke and Angus Geddes: That the Outback Arts Executive General Meeting of Wednesday 16 August 2006 be received as information. Minutes of the Barwon Darling Alliance Annual General Meeting of Thursday 9 November 2006 Resolved: 05/07 Moved: by Councillors John Burke and Angus Geddes: That the Barwon Darling Alliance Annual General Meeting of Thursday 9 November 2006 be received as information. Minutes of the Barwon Darling Alliance Meeting of Thursday 9 November 2006 Resolved: 06/07 Moved: by Councillors John Burke and Angus Geddes: That the Barwon Darling Alliance Annual General Meeting of Thursday 9 November 2006 be received as information. Minutes of the Award Consultative Committee Meeting of Wednesday 6 December 2006 Resolved: 07/07 Moved: by Councillors John Burke and Angus Geddes: That the minutes of the Award Consultative Committee Meeting of Wednesday 6 December 2006 be received as information.




Minutes of the Youth Sport & Recreation Committee Meeting of Wednesday 13 December 2006 Resolved: 08/07 Moved: by Councillors John Burke and Angus Geddes: That the minutes of the Youth Sport & Recreation Committee Meeting of Wednesday 13 December 2006 be received as information. Petition if tabled Nil

Mayoral Minute Nil 11.15am Adjourn for Morning Tea. 11.39am Resume Motions for which due notice has been given L3-2 Levee Bank Appeal – Recision Motion Resolved: 09/07 Moved: by Councillors Angus Geddes and Wayne Neale: That Council close the meeting to the public under section (10A(2)(g)) to discuss the legal proceedings of the Levee Bank Appeal to the High Court in the case of Beckhaus Civil Pty Ltd & Anor (2006) NSWCA 361 v Brewarrina Shire Council, due to advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege. 11.40am Council Meeting Closed to Public The General Manager tabled the report regarding the Levee Bank Appeal and the motion to rescind the motion 309/06. Resolved: 010/07 Moved: by Councillors Mark Brown and Angus Geddes: That Council support the motion to rescind resolution 309/06 moved at the Extraordinary Meeting of the Council held on Monday 18th December 2006 and adopt an alternative motion as stated in the “Notice for which due notice has been given”. Resolution 309/06 Moved: by Councillors Wulf Reichler and Angus Geddes: That Council instruct Council’s legal representatives to seek a further stay on the Judgement made by the Court of Appeal on Friday 15 December 2006, and to prepare and file an application for special leave to appeal against that Judgement in the High Court. COUNCILLOR WULF REICHLER REQUESTED THAT HIS VOTE AGAINST THE RECISION MOTION BE NOTED.




Resolved: 011/07 Moved: by Councillors Mark Brown and Angus Geddes: That Council although not pleased with the New South Wales State Supreme Court Appeal Judgement in the case of Brewarrina Shire Council v Beckhaus Civil Pty Ltd & Anor (2006) NSWCA 361 on 15 December 2006 Brewarrina Shire Council does not wish to instigate proceedings in the High Court. COUNCILLOR WULF REICHLER REQUESTED THAT HIS VOTE AGAINST THE MOTION BE NOTED. Resolved: 012/07 Moved: By Councillors Wulf Reichler and John Burke: That the General Manager informs the State Department of Local Government of the Court judgment and seeks their assistance to carryout rectifying works on the Brewarrina Levee. 12.39pm Resolved: 013/07 Moved: by Councillors John Burke and Wulf Reichler: That Council return to Open Council. Report of the General Manager – Sunil Prakash A11-11/ 1. Department of Sport & Recreation reduction of fees P1-6 For Council’s information D3-8-1 2. Brewarrina Enterprises Alliance For Council’s information Resolved: 014/07 Moved: by Councillors Angus Geddes and Wulf Reichler: That item 1 (one) and 2 (two) of the General Manager’s information report be received as information.

Report of the Manager Finance – Linda Hutchinson

Finance Manager’s Information Report – Linda Hutchinson F1-7 1. Financial Reports For Council’s information Resolved: 015/07 Moved: by Councillors Wayne Neale and Mark Brown: That item 1 (one) of the Finance Manager’s Information Report be received as information.




Report of the Manager Environmental Health and Building – Francois Van der Berg Manager Environmental Health & Building Information Report A8-2 1. Dog Control For Council’s information E6-13 2. Development Approvals For Council’s information Resolved: 016/07 Moved: by Councillors Stephen Gordon and Wayne Neale: That items 1 (one) and 2 (two) of the Manager Environmental Health & Building Information Report be received as information. Report of the Manager Tourism & Economic Development 12.45pm Fran Carter Manager Tourism & Economic Development gave a verbal report regarding the Phoenix Project. Fran is currently working on the Master Plan and the aim is to provide service infrastructure which will provide employment for the town. The General Manager thanked Fran for the effort and hard work that she has contributed to this project so far. Delegates Senior Sergeant Brett Marshall - Brewarrina Police Gave apologies. 12.51pm Bill Palmer The Mayor welcomed Bill Palmer to the Council meeting. Bill informed Council that the Tamaki Consultants will be visiting Brewarrina from 21st – 25th January 2007 and enquired as to whether Council would be available to meet with them some time through the week. It was agreed that a light lunch would be provided to meet with the consultants at the Council Chambers between 12 – 2pm on the Wednesday 24th January 2007 and that all of the Councillors were invited to attend. Bill stated that a mediation meeting, regarding the relationship between the Council and the Ngemba Community Working Party, had been organised on 31st January 2007 at the Senior Citizen’s Room between10am – 2pm.




Bill also stated that Brewarrina had a youth crisis, as the Senior Youth Worker had ceased working with the Shire Council and also the Sport and Recreation Officer James Buckley had resigned and has given 6 weeks notice. Centacare will be providing a Youth Worker for three days per week on a temporary basis. The final application of the Phoenix Project is in the process of being completed. The closing date is 5th February 2007. CCMART which was for families or children at risk has been dropped, and replaced by an Antisocial Behaviour Pilot Project in Bourke. It is overseen by the NSW Premier and chaired by Jane Cavanaugh. Des Organ, Juvenile Justice, Health, the Department of Education, Probation and Parole are all involved in the program and Brewarrina will be specifically targeted. After community consultation the Weilmoringle Draft Plan of Management for the Swimming Pool is completed and the funding is secured. There will be a meeting in Weilmoringle with OEC and DEUR regarding employment opportunities to be held in the second week of February. The Mayor thanked Bill Palmer for attending the Council meeting. Meeting closed 1.20pm …………………………… CHAIRMAN

MINUTES OF THE TECHNICAL SERVICES COMMITTEE MEETING OF THE COUNCIL OF THE SHIRE OF BREWARRINA HELD ON

TUESDAY 13 FEBRUARY 2007 AT 10.00AM

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.................................................. ................................................... GENERAL MANAGER MAYOR

Present Councillor Wulf Reichler, Councillor Angus Geddes, Councillor Mark Brown, Councillor John Burke, Councillor Matthew Slacksmith, Group Manager Engineering Operations Suneil Adhikari, Works Manager Ray Taylor and Technical Officer Siew Neale. The meeting was opened at 10:03am

mble Apologies

Councillor Jenny McLellan, Councillor Wayne Neale, General Manager Sunil Prakash Moved by Angus Geddes Seconded by John Burke Motion Carried.

Acceptance of minutes of previous meetingpologies Acceptance of minutes of previous meeting

The minutes of the previous meeting were accepted as a true record of accounts. Moved by Angus Geddes Seconded by Mark Brown Motion Carried.

Business Arising

• Further information is requested from the General Manager regarding the Mainstreet Beautification Project and how this is incorporated into the Sustainable Regions Partnership Program.

• Concerns were raised in terms of legal costs for the levee bank case and how these will be met and whether this will impact on the maintenance budget of our local roads and if so should Council spend Roads to Recovery funds on the Mainstreet Project?

• Scours on the Collerina Road need attention, councillors were informed that some work had been completed however council is experiencing shortages in heavy plant operators.

Fleet Financial Performance Report The Fleet Financial Performance Report was tabled and discussed with a year to date profit/loss figure of $396,702 for the period ending 4th February 2007. Concerns were raised regarding the small amount of work the 16G grader has completed this year and a discussion took place which made note of the continuing drought, the shortage in plant operators and performance of some operators. These concerns were noted by the staff members present. The primemover plant no. 105 was discussed and it was reported that the current workshop staff member considers the primemover to be in a reasonable condition. Previously, staff were directed to stand down this plant item if council had any more trouble with its





performance. It was suggested that oil samples from the engine, gearbox and differential should be taken from all heavy machinery and primemovers and analysed on a routine basis.

Roads Update Jobs Gate Road Construction has re-commenced after the Christmas break with 2km of gravel spread and compacted and the majority of the remaining 3.4km of gravel carted waiting to be spread and compacted. Staff expect works will near completion in about two months. Brenda Road Construction survey is complete and Council’s sub-contractor shall complete the design and pegging out within the next month. Council is waiting on the outcome of an application to RTA for $350,000 from the REPAIR Program for rehabilitation of 5km of damaged shoulders on the Jobs Gate Road. This money is matched by Council usually from its Block Grant funds. Bangate Road ramps were raised and staff informed councillors that a program to replace one ramp and to complete surface correction of the approaches of the remaining seven has been adopted. The Hebel Road ramps were raised and councillors enquired whether the preparation and sealing of the approaches to the ramps has been considered. Maintenance grading of the Hebel, Collerina, Brenda and Goodooga Road has been completed. Scours on local roads generally was discussed and alternative methods suggested.

Vehicle Replacement Technical Services Charter

Councillors were informed that the replacement of five cars and one utility have been ordered and that all these vehicles will be supplied by Heyer Ford. Councillor Reichler informed the committee that servicing of the previous round of vehicle changeovers had not been taken into consideration. This issue has been resolved since however, more care should be taken in the evaluation process. Further, presentation of the five cars and one utility in the current round of changeovers was reported to be unacceptable. It is claimed that the state of presentation may have reduced the trade-in price. It is expected of those personnel driving council vehicles that they are kept clean and maintained regularly and in particular, the service requirements met otherwise council my forfeit their warranty. The issue with delivery of drums to the depot was raised and concerns in relation to OH&S. The current arrangements were discussed in terms of fork lift hire and manual handling. It was suggested we investigate the purchase of a forklift and the Works Manager asked that a motion be put in place.





That council resolve to investigate the purchase of either a new or secondhand forklift and report back to the committee. Moved by Mark Brown Seconded by Angus Geddes Motion Carried.

General Business An enquiry regarding the testing facilities for the detection of drugs or alcohol was raised. Council had in the past had discussions within the Occupation and Health Safety Committee regarding a drug and alcohol policy. Staff to search for this document and present to next meeting. Four Goodooga laneways have mounds of dirt blocking passage, staff to investigate. Hammond Street in Goodooga appears to have a water seepage problem in the centre of the road, staff to investigate. The Goodooga treated town water supply has been very hot, an issue that may be contributing to this problem is that residents are watering lawns and gardens with treated water due to the disruption to the river water supply, staff to investigate. A resident of Goodooga, Mr Clem Orcher, allegedly is running town water supply into a paddock to create pasture for cattle, staff to investigate. An issue with a Goodooga staff member using a council owned generator to supply power to their residence was raised and it was reported that the generator has since been returned to the Brewarrina Depot.

Next Meeting Next meeting of Technical Services Committee will be held in Council Chambers on Tuesday 13 March 2007 at 10:00am. There being no further business the Chairman declared the meeting closed at 10:20am. .................................... CHAIRPERSON

MINUTES OF THE MEETING OF THE COUNCIL OF THE SHIRE OF BREWARRINA’s TOURISM, DEVELOPMENT & HERITAGE COMMITTEE HELD

TUESDAY 13th FEBRUARY 2007 COMMENCING at 11.30am

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11.40am Present Deputy Mayor Matthew Slack-smith, Councillors Wulf Reichler, Clare Kesby, Ron Mason, Manager Tourism and Economic Development Fran Carter, Graham Finlayson and Janine Mitchell, Executive Assistant. Apologies Mayor Ted Simpson, Councillor Wayne Neale (due to attendance at the Working Party Meeting) and General Manager Sunil Prakash. Recommended: by Councillors Ron Mason and Clare Kesby: That the apologies be accepted. Declaration of Pecuniary Interest

Nil Confirmation of Minutes Recommended: by Deputy Mayor Matthew Slack-Smith and Councillor Ron Mason: That the minutes of the Tourism, Development & Heritage Committee Meeting held on 10th October 2006 be received as information.

Business Arising Councillor Ron Mason stated that a mud map of Goodooga and Brewarrina needed to be produced and that the help of the Community Facilitator could be utilised to produce it. A query was made regarding a dentist for Brewarrina, Fran stated they have been contacted but she has had no response as yet. Report of Manager Tourism and Economic Development Recommended: by Deputy Mayor Matthew Slack-smith and Councillor Clare Kesby: That in lieu of no written report being received that the Report of the Manager Tourism & Economic Development be received as a verbal report. Recommended: by Deputy Mayor Matthew Slack-Smith and Councillor Wulf Reichler: That the Committee Suspend Standing Orders to hold discussions, including the public observers, regarding the report of the Manager Tourism & Economic Development. The Manager Tourism & Economic Development gave a general overview on the progress of the Sustainable Regions project. She raised concerns as to how the project would be managed. It was suggested that a Project Overseer would be required to oversee the project for Brewarrina Shire Council’s part in the application. General discussions were held regarding the application. Graham Finlayson mentioned the negative story that was published in the Sunday Telegraph newspaper regarding the town of Brewarrina and felt that a letter should be written to the newspaper regarding the author’s negative aspects in the article.




Councillor Ron Mason stated that in processing and developing the application the Community Facilitator should be involved if help is needed. Recommended: by Deputy Mayor Matthew Slacksmith and Councillor Wulf Reichler: That the Committee remove Standing Orders and return to open committee. Recommended: by Deputy Mayor Matthew Slacksmith and Councillor Wulf Reichler: That Brett Stevenson from the Brewarrina Business Centre be invited to attend the Council meeting as a standing invitation. Signage The Kamilaroi Highway Committee have come out to Brewarrina and made note of the locations for the entrance signs, which are to be installed in the near future. Plans are underway for the installation of attraction and historical signage for Brewarrina, including the large green signage for “alternative routes” to be placed at the Coolabah turnoff. Brewarrina News The next issue for the Brewarrina News will come out on 15 February 2007. Variety Bash On the 6 August 2007 the Variety Bash will be staying overnight in Brewarrina, which will include 180 people who will need to be billeted out. The Brewarrina businesses will be doing the catering. The bar will tendered out and there will be musical entertainment on the night. On 24 August 2007 there will also be a group passing through Brewarrina and they will stay for lunch. Farmer’s Market The Farmer’s Market is to be held once a month at the Tourist Information Centre with different stalls, a BBQ and items on display. The next one is to be held on Friday 23 February 2007 at 6.00pm. Internet Centre The Internet Centre will soon be installed at the Tourist Information Centre. A machine worth $2000 will be purchased which prints out receipts with details of who is using the internet and how long for. Trade Display The Western Division Conference will be holding a trade display at Wentworth which will give Brewarrina a chance to display the attractions for this area. Genealogy Service




The Tourist Information Centre receives many enquiries regarding genealogy and tracking down family history in this area. General Business Deputy Mayor would like to thank Elwood Clarke, on behalf of the Australia Day Ambassador Peter Hadfield, for his tour around the town. Peter Hadfield enjoyed his stay in Brewarrina. There being no further business the meeting closed at 1.00pm

____________________ CHAIRPERSON

MINUTES OF THE MEETING OF BREWARRINA SHIRE FINANCE COMMITTEE HELD ON WEDNESDAY 14 FEBRUARY 2007

COMMENCING at 10.00AM

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10.25am Present Deputy Mayor Matthew Slacksmith, Councillors Angus Geddes, Wulf Reichler, General Manager Sunil Prakash, Finance Manager Linda Hutchinson and Executive Assistant Janine Mitchell. Apologies Councillor Jenny McLellan. Recommended: by Deputy Mayor Matthew Slacksmith and seconded by Councillor Angus Geddes: That the apologies be accepted. Declaration of Pecuniary Interest on Item

Nil Minutes Recommended: by Councillor Angus Geddes and seconded by Deputy Mayor Matthew Slacksmith: That the minutes of the meeting of 8 November 2006 be adopted. Business Arising from the Minutes Nil Report of the Finance Manager

1. Quarterly Budget Review for period ending 31 December 2006

General discussions took place on various items in the budget review. 10.45am Sunil Prakash leaves Council Chambers. Recommended: by Deputy Mayor Matthew Slackmsith and seconded by Councillor Angus Geddes: That the quarterly budget review for the period ending 31 December 2006 be received and accepted and authorisation be given for the adjustments indicated. 11.25am Sunil Prakash returns to Council Chambers. 11.27am Councillor Angus Geddes leaves Council Chambers. 11.29am Councillor Angus Geddes returns to Council Chambers.

MINUTES OF THE MEETING OF BREWARRINA SHIRE FINANCE COMMITTEE HELD ON WEDNESDAY 14 FEBRUARY 2007

COMMENCING at 10.00AM

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2. Farmland Rating Structure Recommended: by Deputy Mayor Matthew Slacksmith and seconded by Councillor Angus Geddes: That Option 4 be developed with modification to the percentage increases which limits the differential to no more than 10%. Recommended: by Deputy Mayor Matthew Slacksmith and seconded by Councillor Angus Geddes: That the Committee Meeting be closed and exclude the public from the meeting to discuss a personal matter concerning an individual other than Councillors under section (10A(2)(a)). 11.43am Committee Meeting Closed to Public 3. Rates – Indigenous Land Corporation

Recommended: by Deputy Matthew Slacksmith and seconded by Councillor Angus Geddes: That Council abandon all general rates and extra charges on Assessment 1002.01 and 1003 and that the assessments be made exempt from rates until the property is transferred to the traditional owners And Council write to the Indigenous Lands Council and request an ex-gratia payment of rates. 11.49am Recommended: by Deputy Mayor Matthew Slacksmith and Councillor Angus Geddes: That the Committee return to open Committee. Next Meeting There being no further business the meeting closed at 11.50am

____________________ CHAIRPERSON

MINUTES OF THE YOUTH SPORT & RECREATION COMMITTEE MEETING OF THE SHIRE OF BREWARRINA HELD AT THE BREWARRINA COUNCIL CHAMBERS

ON WEDNESDAY 14 FEBRUARY 2007.

The meeting commenced at 11.53am PRESENT: Deputy Mayor Matthew Slacksmith, Councillors Clare Kesby, Stan Kirby, Simone Leonard (Youth Liaison Officer), John Keenan (Manager Administration and Community Services), James Buckley (Development Officer for Sport and Recreation) and Janine Mitchell (Executive Assistant). APOLOGIES: Mayor Ted Simpson Mark Shervashidze from DOCS and Mark Horton from Department of Sport and Recreation will be attending but are running late. Recommended: by Councillor Stan Kirby and seconded by Deputy Mayor Matthew Slacksmith that the apologies be accepted. DECLARATION OF PECUNIARY INTEREST ON ITEM: Nil CONFIRMATION OF PREVIOUS MINUTES: 13 December 2006 Recommended: by Deputy Mayor Matthew Slacksmith and Councillor Stan Kirby that the minutes of 13 December 2006 be received and accepted as a true an accurate record. Business Arising A query was made regarding the conversion of the tennis courts. John Keenan stated the tennis courts had been approved subject to funding. 12.05am Mark Shervashidze DOCS enters Council Chambers. Report of the Manager Administration and Community Services A report was tabled by John Keenan, Manager Administration and Community Services as attached. Australia Day Deputy Mayor Matthew Slacksmith stated that Peter Hadfield the Australia Day Ambassador had enjoyed his stay in Brewarrina and wanted to thank Elwood Clarke for giving him a tour around the town. The committee would like to thank all of the helpers for their assistance on and prior to the day including James Buckley, Kimmy Hardy and Brenda Hardy. 12.15pm Sunil Prakash enters Council Chambers.

THIS IS PAGE 1 OF 2 THE MINUTES OF THE YOUTH, SPORT AND RECREATION COMMITTEE MEETING OF THE COUNCIL OF THE SHIRE OF BREWARRINA HELD AT THE BREWARRING COUNCIL

CHAMBERS ON WEDNESDAY 14 FEBRUARY 2007

MINUTES OF THE YOUTH SPORT & RECREATION COMMITTEE MEETING OF THE SHIRE OF BREWARRINA HELD AT THE BREWARRINA COUNCIL CHAMBERS

ON WEDNESDAY 14 FEBRUARY 2007.

Simone Leonard who is currently the Youth Liaison Officer stated that the PCYC Van has been organised to visit Brewarrina on a month basis pending the availability of a driver. The van will be set up at the Pool on a Sunday, providing a variety of equipment and activities for the local children to use. Mark Shervashidze – DOCS Currently DOCS are trying to secure the way Youth Services operate in Brewarrina. In 2005 Streetalk was attended by a number of youth from Brewarrina and they requested the type of youth service they required for Brewarrina. At a meeting in June 2005 a decision was made by FASCIA (Department of Families, Community Services and Indigenous Affairs) to release funding for Brewarrina. FASCIA and DOCS decided to consolidate who they provide the funding to for the services in Brewarrina. Centacare were awarded the funding. This funding will enable them to provide a Youth Worker for 22 hours per week or 3 days per week in Brewarrina. Mark Shervashidze gave a general overview of the aim of DOCS in providing an adequate youth service for Brewarrina. Report on Youth Services Crisis Roundtable A report was tabled by John Keenan, Manager Administration and Community Services as attached and general discissions were held regarding the report. A detailed report will be received at the end of the week from the community Facilitator Bill Palmer. 12.45pm Deputy Mayor Matthew Slacksmith leaves Council Chambers. 12.59pm Sunil Prakash leaves Council Chambers. 1.05pm Sunil Prakash returns to Council Chambers. 1.12pm Councillor Clare Kesby leaves Council Chambers. 1.16pm Councillor Clare Kesby returns to Council Chambers. 1.30pm Councillor Stan Kirby, Simone Leonard and Sunil Prakash leave Council Chambers. General Business Nil Closure There being no further business the meeting closed at 1.34pm …………………………….. CHAIRPERSON

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CHAMBERS ON WEDNESDAY 14 FEBRUARY 2007

REPORT BY ADMINISTRATION AND COMMUNITY SERVICES MANAGER TO THE YOUTH SPORTS AND RECREATION COMMITTEE MEETING

ON 14TH FEBRUARY 2007. Youth Centre The Youth Centre is currently being run by casual staff and the hours of operation are from 3pm – 7pm.

Yetta Dhinnakkal BBQ

Yetta Dhinnakkal provides all the supplies (sausages, bread and fruit) to the Youth Centre for a BBQ which is held every second Tuesday at 6pm.

Australia Day

The Australia Day Celebrations were held at the Swimming Pool on 26th January 2007 with activities for the youth, which was very well attended and successful day.

The Ambassador for the Australia Day was Peter Hadfield (former champion athlete) and his wife Marilyn. He presented the Australia Day awards to 16 persons with the CITIZEN OF THE YEAR, Kerry-Anne Andrews, for her services to Health and other services in the community. Bourke PCYC Mobile Van The Bourke PCYC Mobile Van visited Brewarrina for one afternoon, providing Computer games and other programs for the Youth Centre kids. The van was well received and it is hoped that this van can be here on a regular basis in the future. We will keep in contact with Bourke PCYC to see if we can set a regular time table for the Van to come to Brewarrina in the future. Youth Services A Youth Services Crisis Roundtable, initiated by Bill Palmer, attended by Community Youth Workers, community groups, service providers, Police and other interested parties was held at the Brewarrina Business Centre on 7th February 2007 to discuss current problems arising from the loss of the Senior Youth Worker at the Council, and the Sports and Recreation Officer, who has recently resigned, and the peak in crime over the recent school holiday period. A report on this meeting ( in summary) is attached, with a more detailed report from Bill Palmer due at the end of the week. Meeting of Dept. of Community Services regional Manager( Mark Shervashidza) On 7th February 2007-2.00 pm In attendance: Sunil Prakash John Keenan. Mark Shervashidza. Bill Palmer Discussed the various issues in Brewarrina in respect to the provision of youth services, the current problems in regard to juvenile crime in the community, activities for young people, and the current and future involvement of the Dept. Community Services. Mark agreed to attend the meeting with Centrecare on 8th February 2007 at the Council Chambers to discuss further the proposal for Centrecare to manage the youth activities

THIS IS PAGE 1 of 2 OF THE REPORT BY ADMINISTRATION AND COMMUNITY SERVICES MANAGER

TO THE YOUTH SPORTS AND RECREATION COMMITTEE MEETING ON 14TH FEBRUARY 2007.

...................................... ....................................... GENERAL MANAGER MAYOR

REPORT BY ADMINISTRATION AND COMMUNITY SERVICES MANAGER TO THE YOUTH SPORTS AND RECREATION COMMITTEE MEETING

ON 14TH FEBRUARY 2007. operated through the Youth Centre, in conjunction with the Council, and how this arrangement effects the current funding provided by DOCS for Youth Services. Meeting with CENTRECARE on 8th February 2007 In attendance, Mel Milgate- Manager Bourke Centrecare Margaret Flynn- CEO Centrecare MARK Shervashidza- Regional Manager DOCS. John Keenan ( Sunil Prakash joined the meeting temporarily late in proceedings) Discussed a proposal by Centrecare to assume responsibilities for the delivery of youth services through the Youth Centre in Brewarrina. In summary, this would entail : 1.Centrecare to subcontract the delivery of youth services in Brewarrina from the Council. 2. In the short term, Centrcare proposes to obtain a short term lease on a section of the premises for 3 months, and to operate it’s Links for Learning and JPET programs from these facilities. This would entail a lock up room for both these programs ( which is available-the current internet room, which can be relocated to the area off the office).

At the same time, it would make available a youth worker which they currently employ for 22 hours week to assist at the Youth Centre, on community programs as a Youth Week which the Council normally is involved in and assistance in manning Youth Centre when it is open, where required. The rent for the space at the Youth Centre, to be applied against the cost of the youth worker This would largely eliminate to existing staff problems at the Youth Centre, by ensuring it remains open for the specified hours, and have staff to assist in programs such as Youth Week etc. During this time our existing staff will employed in similar hours( 3-7 PM, Mon.-Fri) This arrangement is to be reviewed at the end of the 3 month period, to determine if it is to become a long term agreement. 1.In the long term, Centrecare to lease the Youth Centre in which to operate their Youth services. The lease agreement to provide reasonable access to the Centre by Council, and community groups, as exists at the moment. The Council however remains responsible for all maintenance, utilities. The amount of the lease to be agreed by both parties, but to be adequate to meet the running costs of the Centre . A long term lease to be agreed to after completion of a mutually satisfactory initial operating period. The services to be delivered by Centrecare:

1. Centrecare to provide all existing youth services currently provided by Council .in consultation with and by agreement with the Council.

2. Centrecare to also utilize the youth centre for it’s own youth programs which include: 1. Youth Worker -3 days week 2. Links for Learning( previously operated by the Council) 3. JPET-Job Placement Employment Training Program For 15-21 yrs- 1 day F/N .Under this proposal, DOCS would continue to fund the Council for various administration costs in conjunction with youth services.

NOTE: Subsequent to this meeting, Centrecare inspected the Youth Centre on 13th February, to assess it’s facilities, prior to further discussions on this proposal, and will make available their preliminary proposal this week. …………………………. Manager Administration and Community Services

THIS IS PAGE 2 of 2 OF THE REPORT BY ADMINISTRATION AND COMMUNITY SERVICES MANAGER

TO THE YOUTH SPORTS AND RECREATION COMMITTEE MEETING ON 14TH FEBRUARY 2007.

...................................... ....................................... GENERAL MANAGER MAYOR

REPORT ON YOUTH CRISIS ROUNDTABLE MEETING AT BREWARRINA BUSINESS CENTRE

ON 1ST FEBRUARY 2007

1

AGENDA: To discuss the various issues in Brewarrina in regards to the provision of youth services, and the peak in crime incidents over the past 1-2 months. INVITED PARTICIPANTS: Bill Palmer Facilitator-Brewarrina and Weilmoringle Jo Lawrence Premiers Dept (by phone) Gargi Ganguly Office of Communities Mark Shervaschidze Dept. of Community Services Barbie Frail Attorney Generals Dept Peter Gordon Aboriginal Community Justice Group (Brewarrina) Brett Greentree Crime Manager Darling LAC Mel Milgate Centacare James McCormack ICC Manager, Dubbo John Keenan Brewarrina Shire Council Barbara Brown Dept of Community Services Mark Horton Dept. of Sports and Recreation A number of other persons involved in youth services were also in attendance. SUMMARY:

1. Bill Palmer gave a summary of the purpose of the meeting and asked for all present to comment on how they see any achievable solutions.

2. Most participants gave their comments on the issues as they saw it, and opinions on

how the various programs can be addressed. 3. The main outcome of the meeting was that most in attendance believed that a

coordinated system for delivery of youth services was required. 4. There were a number of criticisms of the current youth program through the Youth

Centre, of which most were based on ill informed information, such as hours of operation, staff required, funding, etc., which I largely clarified.

5. Mark Horton from Department of Sports & Recreation illustrated how he planned to

approach the replacement of the Sports & Recreation Officer, in the short term, and over a longer period. In summary, he will be replacing the existing officer with a more activity orientated officer. He agreed that greater coordination of the youth programs through the Youth Centre and Sports & Recreation was both desirable and achievable.

6. Crime Issues

Sgt Marshall commented on the current crime peak in Brewarrina and the police reaction to it, highlighting that most crimes in this period can be identified to a small group of repeat offenders (as in rest of the year). He replied to comments for a 24 hour police presence in the streets, stating it was not his decision but was unlikely to eventuate.

REPORT ON YOUTH CRISIS ROUNDTABLE MEETING AT BREWARRINA BUSINESS CENTRE

ON 1ST FEBRUARY 2007

2

Brett Greentree, Crime Manager, Darling LAC, supports Sgt Marshall and insured the Brewarrina Police force had his full support and were doing an excellent job. The Police Youth Liaison Officer, spoke of her role in the community, and her availability to assist in any youth or similar issues given her time availability.

7. Doc’s (Mark Shervaschidze) Mark summarised his Department’s position on Brewarrina, and the services it funds, and agreed that there need to be greater cooperation in the community to the delivery of youth services, and clarification from the community as to what youth programs it wants.

8. Centrecare (Mel Milgate) Mel introduced Centrecare to the meeting and explained it’s role in communities in Regional NSW. She explained their current position in Brewarrina, and plans of Centrecare for Brewarrina.

There were other comments and inputs made during the meeting. A full report on the meeting by Bill Palmer in the next few days will provide detailed analysis of the meeting.

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MINUTES OF THE BREWARRINA LOCAL RESCUE COMMITTEE MEETING

Minutes of the Brewarrina Local Rescue Committee Meeting held on 6 February 2007 at the Brewarrina Shire Chambers. Chairman Brett Marshall opened the meeting at 9.50am.

1. PRESENT MEMBERS:

AGENCY NAME NSW Police/Brewarrina Police(Chairperson) Brett Marshall (LEOCON) NSW Rural Fire Service Ross West NSW Rural Fire Service David Hagarty NSW Rural Fire Service Jan Andrews Ambulance Service NSW Matt Job Ambulance Service NSW John Murray NSW Fire Brigade Neil Harris Uniting Church John Hooper Yetta Dhinnakkal Correctional Centre Peter Dawson Brewarrina Shire Council Ray Taylor Brewarrina Shire Council Suneil Adhikari Brewarrina Shire Council Janine Mitchell Tara Walker Brewarrina Hospital OBSERVERS:

AGENCY NAME NSW Police Kel Wise (DEMO) 2. APOLOGIES

AGENCY NAME State Emergency Service Paul Marett Brewarrina Shire Council Wulf Reichler NSW Fire Brigade Greg Lewis Ambulance Service NSW Lucille Carniato Department of Environment & Conservation Nerida Green Department of Primary Industries Gemma Junk MOVED David Hagarty SECOND Brett Marshall that the apologies be accepted. 3. ADOPTION OF MINUTES

The Minutes of the Brewarrina Local Rescue Committee held 7 November 2006 were distributed to all members

MOTION That the Minutes, as distributed, tabled and amended be confirmed as an accurate record of the meeting proceedings.

MOVED: David Hagarty SECOND: Ray Taylor


4. BUSINESS ARISING Ray Taylor spoke to the staff at the Post Office regarding the house numbering on the map for the Emergency Services. There is an issue with the corner blocks as to which address the house falls under. The map will be completed and made more comprehensive and brought back to the next meeting on 8th May 2007. It was suggested that a Telstra map be requested which will give some indication of numbers or lot numbers. All agencies are to be issued a copy of the map once it is complete. The numbering at Barwon Four is still in the process of being completed. ACTION: It is requested that a map be completed with numbers listed as the number that the occupier perceives to be their house number. Jan Andrews from the NSW Rural Fire Service was unable to attend the November Ngemba Community Working Party Meeting as was called to attend to a fire call-out. Not enough notice was received for the December meeting and a meeting is not held in January. So Jan Andrews will attend the February meeting scheduled for 28 February 2007. The issue of no water pressure from the fire hydrants at Barwon Four and West Brewarrina was discussed. At this stage tenders have been released for the installation of tanks at Barwon Four. Discussions will be held regarding this matter at the next Ngemba Community Working Party Meeting to be held on 28 February 2007. Jan Andrews stated she had been in contact with Country Energy regarding the disconnection of mains power to properties that have been burnt down and as yet has had no response. It was agreed by the committee that the article regarding house numbering for residents be re-run in the February issue of the Brewarrina News. 5. GENERAL BUSINESS 5.1 ACCREDITED RESCUE UNITS: Number of accredited Rescue Operators within all

PRIMARY Rescue Units

RESCUE UNITS PRIMARY

NUMBER OF SRB

ACCREDITED OPERATORS

NUMBER OF OPERATORS

UNDERTAKING TRAINING

COMBINED TOTAL OF RESCUE OPERATORS WITHIN RESCUE UNIT

State Emergency Service

7 3 10

5.2 ACCREDITED RESCUE UNITS: Number of accredited Rescue Operators within all

SECONDARY Rescue Units

RESCUE UNITS

NUMBER OF SRB

NUMBER OF

COMBINED TOTAL OF


SECONDARY ACCREDITED OPERATORS

OPERATORS UNDERTAKING

TRAINING

RESCUE OPERATORS WITHIN RESCUE UNIT

Nil Nil Nil 0

5.3 SUPPORT AGENCY: NUMBER OF

ACCREDITED OPERATORS

NUMBER OF OPERATORS

UNDERTAKING TRAINING

COMBINED TOTAL OF OPERATORS WITHIN STATION

NSW Fire Brigade 4 Currently recruiting 4 NSW Ambulance

Brewarrina 5 5

Rural Fire Service Barwon Darling Zone

Basic Firefighters – 127

Village Firefighters – 28

Advanced Firefighters – 11

Crew Leaders – 2

Group Leaders – 1

First Aid Officers – 28

CABA Operators – 4

Chainsaw Operators – 14

Rural Fire Drivers – 18

Prescribed Burning Supervisor - 1

This Years Training

Basic Firefighters – 26

Senior First Aid – 13

RFD Training – 6

Village Firefighter - 9

Total Non-Active161 Total-Active 162

Total Volunteers 323

5.4 a RESCUE INCIDENTS / CALL-OUTS: Rescue Operations (since date of last meeting): Incident Type / Date

Response Agencies

Any Issues

NIL Rescue Callouts

RFS SES

Nil Stranded motorist

5.4 b Agency Operations (since date of last meeting): Incident Type / Date

Response Agencies

Any Issues

NIL

5.4 c CALL-OUT SYSTEMS:

Callout System: Type Details DATE last

tested Any Issues

Primary

Pager & Telephone

1800 call out system Wollongong and Phone via

Daily

Nil


VKG Tamworth The 24/7 Communication Centre is fully operational

6.30 pm

Secondary

N/A

5.5 TRAINING:

Rescue Training: AGENCY SPECIFIC

Undertaken Planned

SES Nil Training for 2007 as per the Far West Training Plan

NSWFB Drills 1st and 3rd Wednesdays of the month. Fire protection, Communications, Equipment maintenance and Hazmat.

Attending training in the Wellington Centre

Ambulance Two members of the NSW Ambulance will be leaving in March being replaced by two members which will mean 3 out of the 5 members will have completed new pain relief training

1 member to do New pain relief And 4 x 4 vehicle training course in

Oberon 2 members to complete ASNSW Rural

Orientation Course in Gilgandra RFS Nil Barwon Darling 2007 Training

Programme in the process of being approved

JOINT AGENCY

All agencies

Airport tabletop exercise 15 June 2007

MULTI AGENCY

Nil

5.6 EXERCISES:

Exercises (planned / conducted – since date of last meeting): Type Outcome

Tabletop Exercise planned for 15 June 2007.

To test operational capacity and identify any issues in multi-agency response

5.7 CHANGES TO ACCREDITATION / AUDITS UNDERTAKEN – RESCUE UNITS:

Accreditation: (details of audits, changes to status etc): PRIMARY: Nil SECONDARY: N/A 5.8 EQUIPMENT / SPECIALISED RESOURCES – RESCUE UNITS:

Equipment – Current Major resources / New resources: PRIMARY SES

e.g. 1 Rescue Truck - Crewcab; 1 4x4 Nissan Patrol; 1 Rescue Trailer / canopy 1 – Troop Carrier, 1 Rescue Trailer and 3 Boats

SECONDARY NSWFB 1 Fire Pumper, Hazmat and some Rescue Equipment


NSW Ambulance 1 Toyota Landcruiser and 2 VW Ambulances RFS 7-Category 1, 4-Category 7, 9- Tanker Trailer, 1 Group Vehicle 5.9 POLICE RADIOS – INSTALLED WITHIN RESCUE VEHICLES:

PRIMARY SECONDARY NAME OF UNIT: {insert name and number of vehicles that have radios installed and Police allocated CALL-SIGN) SES have a new radio installed. Note: Call-Sign Brewarrina SES 151

5.10 ANY OTHER SPECIFIC ISSUES RELATED TO RESCUE UNITS: Template Comment: Please feel free to recommend permanent agenda items here In particular: Explore the following issues: 6 DEMO REPORT (Issues discussed at District Rescue Committee) The DEMO stated that for reporting arrangements from Local to State that there was a change of contact, the new contact is Heinz Muller. 7 OTHER ISSUES RAISED BY LEOCON or AGENCIES: Nil 8 NEXT MEETING The next meeting of the Local Rescue Committee Meeting will be held at Brewarrina Council Chambers on the 8 May 2007 at 9.30pm before the scheduled LEMC. 9 MEETING CLOSED Brett Marshall closed the meeting at 10.50am SIGNED: …………………………………………

Chairperson Brewarrina Local Rescue Committee

Date:

MINUTES OF THE BREWARRINA LOCAL EMERGENCY MANAGEMENT COMMITTEE MEETING HELD AT THE BREWARRINA SHIRE COUNCIL ON TUESDAY 6th FEBRUARY 2007

1. Meeting Opened 11.20am Present Ray Taylor Brewarrina Shire Council Janine Mitchell Brewarrina Shire Council Suneil Adhikari Brewarrina Shire Council

Matthew Job Ambulance Service NSW John Murray Ambulance Service NSW Brett Marshall NSW Police David Hagarty NSW Rural Fire Service Jan Andrews NSW Rural Fire Service Ross West NSW Rural Fire Service

Peter Dawson Yetta Dhinnakkal Kel Wise DEMO Neil Harris NSW Fire Brigade John Hooper Uniting Church Tara Walker Brewarrina Hospital

2. Apologies Wulf Reichler Brewarrina Shire Council (Chairman) Paul Marett Brewarrina SES Kath Cain NSW SES

Nerida Green Department of Environment and Conservation (NSW) Gemma Junk Department of Primary Industries Lucille Carniato Ambulance Service NSW

David Hagarty and Jan Andrews moved that the apologies be accepted. 3. Minutes of Meeting of 7th November 2006

Brett Marshall and John Murray moved that the minutes be confirmed as a true and accurate record.

Business Arising

Jan Andrews from the NSW Rural Fire Service was unable to attend the November Ngemba Community Working Party Meeting as was called to attend to a fire call-out. Not enough notice was received for the December meeting and a meeting is not held in January. So Jan Andrews will attend the February meeting scheduled for 28 February 2007. The piles of tyres at the Shire Depot have been reduced to smaller piles to reduce the risk in case of fire. Ray Taylor will follow up the removal of the tyres.

Jan Andrews stated she had been in contact with Country Energy by letter regarding the disconnection of mains power to properties that have been burnt down and as yet has had no response.

PAGE 1 OF 4 OF THE MINUTES OF THE LOCAL EMERGENCY MANAGEMENT COMMITTEE MEETING OF BREWARRINA HELD ON 6th FEBRUARY 2007


ACTION: Jan Andrews of the NSW Rural Fire Service will follow up the letter sent to Country Energy and if no response is given then a follow up letter will be drafted.

Correspondence

A letter was tabled from Margaret Gilligan regarding house numbering. A resident had a heart attack and the Ambulance Service had trouble finding the residence. Kel Wise stated that the progress of the House numbering system is paramount, the reasons depicted by the letter from Mrs Gilligan. This issue SHOULD BE A PRIORITY 1 for the Brewarrina Shire Council before another serious incident where Emergency Services response is compromised because of the lack of Town Mapping and a suitable House Numbering system within the Shire including the Rural Addressing Scheme. The letter from Mrs Gilligan should be seen as a dire warning for this Council because under different circumstances and a person dies the Council could be under investigation from the State Coroner.

Brett Marshall mentioned the Emergency Management Community Grants scheme of $2m in funding to be applied for. The closing date for applications is 2 March 2007.

The closing date for the Natural Disaster Mitigation Programme is 23 February 2007. 4. Reports from Agencies

NSW Rural Fire Service Report

Agency Report has been submitted and noted (Attached).

Brewarrina Ambulance A report has been submitted to Council and noted (Attached).

Brewarrina Police

Currently there are 11 staff members but there will be a replacement officer arriving with his partner who is also a Police Officer which will bring the force up to 13.

Yetta Dhinnakkal

Yetta Dhinnakkal are still keen to help with any exercises or training that is provided, and would be available for the tabletop exercise scheduled for 15 June 2007.

NSW Fire Brigade The Brewarrina Fire Brigade is still being staffed by Officers from other towns. Recruitment has been difficult. Two Aboriginal Officers will be coming to Brewarrina, a Station Officer and Senior Fire Fighter to try and recruit local people in Brewarrina.

Brewarrina Health Service Staffing levels are currently good. The Hospital will be undertaking their OHS Audit on 7 February 2007.



Uniting Church John Hooper stated that he had tried to contact DOCS and that letters have been sent at District level regarding their involvement in Emergency Management, but no response has been received.

Recommendation by Dave Hagarty and John Hooper ACTION: That a letter is to be sent to DOCS requesting their attendance at the LEMC meetings and also requesting they provide their Emergency Management Plan and Emergency Evacuation Plan for the Brewarrina Shire, which would be a sub-plan to the Brewarrina Local Disaster Plan.

It is stated that DOCS representatives from Walgett and Bourke should attend the LEMC meeting. Recommendation

ACTION: That the Brewarrina Shire Council ratify the Brewarrina Local Emergency Management Committee membership in accordance with Section 28 of the State Emergency and Rescue Management Act 1989, and request the attendance of the listed members with details given of their contact member or a replacement contact if they are unable to attend. Section 2(a) A senior representative of the Brewarrina Shire Council who is to be the Chair of the Committee. Section 2(b) A senior representative of each emergency service organisation operating in the Brewarrina Shire Council area, these being Ambulance Service of NSW NSW Fire Brigade NSW Rural Fire Service NSW State Emergency Service NSW Police Service Section 2(c) representatives of such organisations providing services in functional areas in the Brewarrina Shire Council area as Brewarrina Shire Council may from time to time determine, these being NSW Agriculture Brewarrina Rural Lands Protection Board Brewarrina NSW Farmer’s Association Department of Natural Resources Department of Planning Brewarrina Shire Council, Technical Services and Environmental Officer Telstra Australia National Parks and Wildlife Services Far Western Area Health Service Department of Community Services and community partners Country Energy Goodooga Aboriginal Working Party Brewarrina Ngemba Community Working Party Yetta Dhinnakkal Correctional Centre Land Council



DEMO Report Kel Wise stated that Rick Stone from the State Emergency Management Committee has provided clear direction for all Local Emergency Management Committee’s regarding the involvement of DPI and Rescue incidents involving stock. Mr Stone

When the event is an incident, such as a crashed semi-trailer or B-double carrying stock, it is handled locally by the Police. The only role for the Agriculture and Animal Services Functional Area representative might be to advise the responding Police of the name of a local vet who can assess stock injuries and help euthanize animals if needed. There is no provision in either the State Displan (part 4) or the Agriculture and Animal Services Supporting Plan for DPI support during incidents. During an emergency, such as an emergency disease outbreak, or an extensive and protracted flood or bushfire operation, the provisions of Displan, the Agriculture and Animal Services Supporting Plan and possibly the Animal Health Emergency Sub-plan come into play.

Rick Stone, Principal Planning and Operations Officer State Emergency Management Committee L12, 52 Phillip Street, Sydney, NSW 2000

Kel also advised the committee of the closing dates of the NDMP & Local Grants Schemes 5. General Business

David Hagarty tabled a map with the location of the water tank at Barwon Four, which is information from GHD Pty Ltd. Kel Wise stated that the implementation of Emergency Risk Management training in Bourke will be on 15 March 2007 for any who wish to attend and Nomination Forms will be sent out.

6. Next meeting is scheduled for 8 May 2007 at Brewarrina Shire Chambers, at 10.00am

7. Meeting closed at 12.45pm


BREWARRINA SHIRE COUNCIL

Agenda Submission for Ordinary Meeting held 23rd February 2007 TITLE:

Change of Council meeting date

DOC REF: C13-1 Item 1

REPORT BY:

Sunil Prakash – General Manager

DATE: 8/02/07

ATTACHMENTS:

Nil EXECUTIVE SUMMARY: Council needs to consider and adopt the Management Plan which includes the budget and rate charges before the 30th June 2007. This will require Council to consider and adopt the Draft Management Plan at its meeting to be held on 25th May 2007 so that 28 days Public Notice can be given for submissions to be made. At present the published date of the Council Meeting to be held on 22nd June 2007 does not provide a clear 28 day period. This requires that the Council meeting be changed from Friday 22nd June 2007 to Friday 29th June 2007. FINANCIAL IMPLICATIONS: Nil LEGAL IMPLICATIONS: Nil RECOMMENDATION: That Council change the Council Meeting date of Friday 22nd June 2007 to Friday 29th June 2007 due to requiring to meet the budget timeline to allow 28 days notice for the budget in the Management Plan.

______________________ General Manager

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Agenda Submission for Ordinary Meeting held 23rd February 2007

TITLE:

Draft Charter Aboriginal Community Consultative Committee.

DOC REF: C16 - 1 Item 2

REPORT BY:

Sunil Prakash – General Manager

DATE: 12/02/07

ATTACHMENTS:

Copy of the charter.

EXECUTIVE SUMMARY: BACKGROUND. Council at it meeting held on 24th November 2006 resolved that. Resolved: 279/06 Moved: by Councillors Matthew Slacksmith and Wulf Reichler: That

1. Council investigate the possibility of establishing four Committees under Section 355 of the Local Government Act 1993 to advise Council on matters of special interest in the areas of Brewarrina Township, Brewarrina Rural Area, Aboriginal Community and the Business Community.

2. The General Manager to provide a report to the January 2007 Council meeting with possible Charters for these Committees.

PROGRESS. The Brewarrina Business Community has conducted public meetings to consider the formation of the group which is registered as the Brewarrina Business Alliance, but as yet is to decide what format they wish to adopt. A Draft Charter for the Aboriginal Community Consultative Committee has been circulated to all Councillors for review. Council is also carrying out some discussions with the Brewarrina Working Party with regard to the Working Party improving and widening its consultative process. CONCLUSION. Council seeks advice from the Brewarrina Business Alliance with regard to their preference to be a cooperated body in itself or seek Council’s charter to form a Committee under Section 355 of the Local Government Act 1993. Council awaits the Ngemba Community Working Party’s response to Council’s request for the Working Party to improve and widen its consultative process. Council will need to develop a methodology to achieve this in partnership with the Existing Working Party. FINANCIAL IMPLICATIONS: Nil LEGAL IMPLICATIONS: Nil RECOMMENDATION:


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That the Mayor advise the Chairperson of the Ngemba Community Working Party, of Council’s willingness to develop strategies to improve and widen community participation in the Working Party’s consultative process.

______________________ General Manager

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of 5 Aboriginal Community Advisory Committee Charter.doc

ABORIGINAL COMMUNITY CONSULTATIVE COMMITTEE

CHARTER

1. NAME Aboriginal Community Consultative Committee

2. STATUS

The Committee shall be a Committee of Council in accordance with Chapter 12 Part 1 Section 355 of the Local Government Act 1993. The Committee will be bound by the Local Government Act 1993 and the Local Government (General) Regulation 2005 in particular and other laws and legislation in general.

3. ESTABLISHMENT

The Council will consider the adoption of a Committee Charter at its meeting to be held on Friday 23th February, 2007.

4. Functions a. To provide an opportunity to Aboriginal community representatives, Aboriginal

community controlled organisations and other interested parties to control and coordinate the overall input into Local Government Functions.

b. The Committee has a managerial role in partnership with Council to help implement projects which are in the interest of the Aboriginal Community in particular and the whole community in general.

5. TERMS OF REFERENCE:

1. The Aboriginal Community Consultative Committee is an independent body representing the Aboriginal community within the Brewarrina Shire.

2. The role and responsibility of the Committee is to provide the overall strategic direction of the community through the jurisdiction of community governance.


3. The Committee performs an advisory role to advise Council and other Government Agencies.

4. In its Managerial role the Aboriginal Community Consultative Committee is directly responsible and accountable for issues such as:

i. In partnership with Council to help implement projects which are in the interest of the Aboriginal Community in particular and the whole community in general.

ii. Advocating and executing a Representative role in the interests of the Aboriginal community.

iii. Providing the Aboriginal community’s prospective and input in the development of the Brewarrina community’s strategic direction with priorities and goal setting through the development of a community social plan.

iv. Carry out consultation within the Aboriginal community and liaise with other interested groups within the Brewarrina Community.

v. Provide advocacy on the community’s behalf. vi. Development direction which is focused on community well being.

6. MEMBERSHIP

COUNCILLORS:

The Mayor and all Councillors will be non voting members of the Committee.

COMMUNITY REPRESENTATION: Nil

1. Council will ensure that a cross-section of Aboriginal community interests is represented on the Committee.

2. Council will ensure that the following interested groups are represented on the Committee:

3. A member of each local Aboriginal community of Brewarrina (Two), Barwon-4 (1), Brewarrina West (1), Goodooga (1) and Weilmoringle (1).

4. Member of each local Aboriginal community organisation; a. Land Council b. Northern Star c. Ngemba Housing d. Orana Haven e. Gainmara-Birrilee Preschool f. Bulgan Place g. Yamagurra

5. Local Aboriginal community representatives; a. Youth; b. Elders; and c. Women.


d. Men There is no maximum or minimum numbers for the Committee; however they are usually between 10 and 20 depending on the size of the community.

STAFF: (ADVISORY AND SERVICE CAPACITY ONLY I.E. NON VOTING) The Committee can bring in relevant ex-officio members from relevant Government agencies to assist with advice and direction on relevant issues.

Brewarrina Shire General Manager. Officer in charge Brewarrina Police Station Principal Public School Principal Catholic School. Manager Hospital State Department Officers Federal Department Officers

7. TERM OF THE COMMITTEE

Members of the Committee shall be nominated and recommended by the interested group to the Council.

The Committee shall serve for a twelve month period from the date of appointment. The Committee may be dissolved at any time by a resolution of Council.

8. THE CHAIRMAN

The Chairman shall be a member elected at the first meeting of the Committee each year following the establishment of the committee in accordance with clause 7 above.

9. MEETING PRACTICES

The Provisions of Council’s adopted Code of Meeting Practice shall apply to the conduct of meetings of the Committee.


10. POWERS

• The Committee shall not have the power to incur expenditure, unless being given specific delegated authority to do so under the provisions of Section 377 of the Local Government Act 1993.

• The Committee shall not have the power to bind the Council unless being given

specific delegated authority to do so by resolution of Council.

11. DELEGATIONS As delegated by Council from time to time.

12. MEETINGS

All Meetings of the Committee shall be opened to the public; however, the Chairman shall have the power to exclude members of the Press and public from Committee Meetings in accordance with provisions – 10D of the Local Government Act 1993.

13. TIMETABLE OF MEETINGS Meetings will be called on an as needed basis and will be convened by the General Manager in consultation with the Chairman of the Committee. The General Manager must send to each Committee Member at least 7 days prior to each meeting a notice specifying:

• The time and place at which the meeting is to be held

• The business proposed to be transacted at the meeting

• In the case of a meeting called in an emergency less than three days notice may be given

14. RECOMMENDATIONS

i. Any recommendation of the Committee, or any portions thereof, may be amended by the Council or may be referred back to the Committee for further consideration.


ii. The recommendations of the Committee, shall if adopted by Council, be by

resolution of Council, provided that recommendations of the Committee shall not take effect until adopted by Council.

iii. The minutes and recommendations of the meeting and shall be submitted to the

next meeting of Council for adoption.

15. CODE OF CONDUCT

The Code of Conduct of Brewarrina Shire Council shall apply.

16. QUORUM A quorum shall be 10 members.

17. VENUE

Unless otherwise specified in the meeting notice the venue for all meetings of the Committee shall be at the Council Chambers Bathurst Street Brewarrina.

REPORT OF THE GENERAL MANAGER AS SUBMITTED TO THE ORDINARY MEETING OF THE SHIRE OF BREWARRINA HELD IN BREWARRINA ON FRIDAY

23 FEBRUARY 2007

THIS IS PAGE 1 of 1 OF THE REPORT OF THE GENERAL MANAGER AS SUBMITTED TO THE ORDINARY MEETING OF THE SHIRE OF BREWARRINA HELD IN BREWARRINA ON FRIDAY 23 FEBRUARY 2007

........................................... ………………………. GENERAL MANAGER MAYOR

G1-1 3. General Manager’s Monthly Schedule

Attached is a copy of the General Manager’s schedule for the month of January 2007. (Attachment 1)

For Council’s information W2-2-1 4. Filtered Water Charge – John Usher

Notification has been received from John Usher with a protest regarding the surcharge per load of $100.00 for filtered water. He states that a local land holder received a large amount of the raw water at no cost and feels the same courtesy should be afforded to him. (Attachment 2) No action is required as the above position is within Council’s existing Policy and Council is not considering any change in this policy direction. (Attachment 3) For Council’s information

Sunil Prakash General Manager

Raw Water Standpipe __________________________________________________________________ Policy That no charge be made for water taken from the raw water standpipe.

File No.: W-2 Policy No.: 2/2.6/4 Resolution No.: 108/83 Version No.: 1 No of Pages: 1 of 1 Council Meeting: 25/2/83


Agenda Submission for Ordinary Meeting held in Brewarrina on Friday 23 February 2007

TITLE:

Stocktake

DOC REF: Item 1 – S11-1

REPORT BY:

L. Hutchinson, Finance Manager

DATE: 16.01.07

ATTACHMENTS:

• Stocktake Variations Report EXECUTIVE SUMMARY:

Council staff conducted the half-yearly stocktake of stores and materials on 2 December 2006 and the variations report is hereby submitted to Council. There were a total of 21 stock items that required adjustment as per the attached listing. $1792.47 is required to be written off the stores ledger and Council’s confirmation is now sought.

FINANCIAL IMPLICATIONS:

Debit of $1792.47 to Job No. 12410-600 (Stores Unallocable).

LEGAL IMPLICATIONS:

Nil

RECOMMENDATION: That Council confirm the amount of $792.47 be written off the stores ledger as per the

Stocktake Variations Report.

______________________ Finance Manager

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REPORT OF THE MANAGER FINANCE AS SUBMITTED TO THE ORDINARY MEETING OF THE SHIRE OF BREWARRINA HELD IN BREWARRINA ON FRIDAY 23

FEBRUARY 2007

THIS IS PAGE 1 OF THE REPORT OF THE MANAGER FINANCE AS SUBMITTED TO THE ORDINARY MEETING OF THE SHIRE OF BREWARRINA HELD IN BREWARRINA ON FRIDAY 23

FEBRUARY 2007

..................................... .................................... GENERAL MANAGER MAYOR

F1-7 2. Financial Reports

The following financial reports for the month of January 2007 are attached for Council’s information.

• Bank Reconciliation • Statement of Investments • Rate Collections • Income Received • Expenditure For Council’s information.

.................................... L J Hutchinson MANAGER FINANCE

BANK RECONCILIATION - 31 JANUARY 2007

GENERAL ACCOUNT TRUST FUND ACCOUNT2512 10010270 2512 10010289

Cash A/c Balance 31.12.06 (23,971.83)$ 15,637.00

Add Receipts to 31.01.07 720,114.30 421.20

Deduct Payments to 31.01.07 462,135.62 0.00

BALANCE AS AT 31.01.07 234,006.85$ 16,058.20

Balance as per Bank Statement 380,113.29 16,058.20

Add: Outstanding Deposits 400.25Less: Unpresented Cheques 146,506.69

BALANCE AS AT 31.01.07 234,006.85$ 16,058.20

Overdraft - Bank 200,000

In accordance with the requirements of the Local Government Act, 1993, I hereby certify that the Cash Book has been reconciled with the appropriate Bank Statement for the month ofJanuary 2007 and that the reconciliation has been recorded.

__________________________ FINANCE MANAGER

THIS IS PAGE 1 OF THE FINANCIAL REPORTS AS SUBMITTED TO THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF BREWARRINA HELD IN BREWARRINA ON FRIDAY 23 FEBRUARY 2007

_____________________________ _________________________________ GENERAL MANAGER MAYOR

INVESTMENTS AS AT 31 JANUARY 2007Amount

LG Financial Services

456 90 days @ 6.46% due on 3.04.07 2,009,237.39$ 461 120 days @ 6.45% due on 22.03.07 412,093.27$ 462 90 days @ 6.39% due on 13.02.07 507,668.49$

At call @ 6.15% 113,882.21$ Commonwealth Bank471 126 days @ 6.16% due on 07.02.07 939,808.39$

3,982,689.75$

I hereby certify that the above Investments have been made in accordance with Section 625of the Local Government Act 1999, clause 19 (3)(b) of Regulation 3 of the Local Government(Financial Management) Regulations 1999, and the Council's Investment policies.

RATE COLLECTIONS TO 31 JANUARY 2007 2005/2006 2006/2007

Arrears as at commencement of year - 1 July 328,217.82 385,759.32

Levy 1,642,794.17 1,756,700.78

Pensioner Reductions 16,107.02 16,512.67

Abandonments 771.75 6,090.92

Doubtful Debts 88,597.74 107,084.14

Total Collectable 1,865,535.48 2,012,772.37

Collections to 31 January 1,036,972.00 1,129,269.52

Refunds

% of total 55.59 56.11

_____________________ GENERAL MANAGER ________________________

THIS IS PAGE 2 OF THE FINANCIAL REPORTS AS SUBMITTED TO THE ORDINARY MCOUNCIL OF THE SHIRE OF BREWARRINA HELD IN BREWARRINA ON FRIDAY 23 FE

RECEIPTS - January 2007 (GST inclusive)

GENERAL Rates 15,777.96Debtors 19,021.55RTA Agency Commission 1,653.26Rent-Community Centres/Ovals 148.00 Aged Units 853.60 Caravan ParkCouncil Facility Deposits/bondsCemetery Fees 2,677.85Dogs - Pound/RegistrationsHealth/Building Dept Fees 140.00Sec 603 CertificatesYouth Cinema/Discos - Takings 284.00Interest 1,424.01Sundries 100.30Workers Compensation 12,041.66Statecover - performance rebate 25,766.34TIC Sales & fees 110.00Backhoe 11,000.00

Grants:SIMC 285,611.40Regional Roads 221,375.003x3 RTA Funds 25,300.00Repair Program 55,000.00Centrelink 6,225.57Library Subsidy/Grants 22,273.00

WATER: Rates 9,116.79Sundries

SEWER: Rates 4,214.01Sundries

INVESTMENT: Investment Returned

720,114.30TRUST FUND:

Long Service Levy 210.00Planning First Fee 211.20

421.20


___________________ GENERAL MANAGER _____________________ MAYOR

EXPENDITURE - January 2007 (GST inclusive)

GENERAL ACCOUNT:EMPLOYEE COSTS:

Salaries and wages 134,694.49Contract staff 6,427.80Superannuation 15,087.45Workers Compensation Insurance 65,614.67PAYG taxStaff Expenses 1,577.39Staff training

BORROWING COSTS:Interest on Loans 10,585.89Principal 25,601.52

MATERIALS & CONTRACTS:Plant - repairs/parts 19,274.87Plant - purchasesRoadworks 24,507.60Buildings mtce 23,416.89Materials - other 34,144.98Freight 1,277.83Contract payments 25,598.43

OTHER EXPENSES:InsurancesLegal Expenses - LeveeLegal Expenses - Debt CollectionsLegal Expenses - Other 1,008.70Light, Power & Heating 39,113.40Telephone & Communications 13455.33Mayoral Allowance 562.50Councillors' Fees & Expenses 7,940.20Street LightingTourist Centre 3,101.15Advertising 94.25Postage 730.65Office costs 6,329.05Youth Centre 484.00Sister Cities 1,316.00Sundries 190.58

INVESTMENTS:

TOTAL OF WARRANT 462,135.62$

TRUST ACCOUNT:Long Service Levy/Plan First

TOTAL OF WARRANT -$


___________________ GENERAL MANAGER _____________________ MAYOR

REPORT OF THE GROUP MANAGER ENGINEERING OPERATIONS AS SUBMITTED TO THE ORDINARY MEETING OF THE SHIRE OF BREWARRINA HELD IN BREWARRINA

ON FRIDAY 23 FEBRUARY 2007.

E5-1 1. WORKS REPORT

A. ROAD CONSTRUCTION

1. State Roads

Council staff are preparing work proposals for RTA for the rehabilitation of sections of SH29 East (Ropers Gully) and sections of MR70 South.

2. Regional Roads

Construction of the Jobs Gate Road has recommenced after the Christmas break with 2km of gravel having been spread and compacted and 2.5km of gravel has been stockpiled on the roadside.

3. Local Roads

Duncan Priestley has completed the survey on the Brenda Road Construction and shall submit the design and peg the alignment by the end of February.

B. ROAD MAINTENANCE

1. State Roads

Edge break repairs on MR70 are complete with the resealing 19km of MR70 South and 12.5km of SH29 as well as the intersections of Bathurst/Belmore and Bourke/Belmore Streets programmed to commence 26 February 2007. 2. Regional Roads Maintenance grading of the Goodooga/Hebel Road has been completed. Edge repairs of 4km of the Bangate Road and 2.5km of the Goodooga Road have been completed in preparation for next financial year’s reseal program. One new grid has been purchased to replace the Glendon/Willoring boundary grid on the Bangate Road for installation in the next financial year. Cleaning debris out of various grids on the Goodooga Road is complete. 3. Local Roads

Maintenance grading of sections of the Brenda and Collerina Roads is complete. Pothole repairs have been completed in the town streets of Brewarrina.

THIS IS PAGE 1 of 2 OF THE REPORT OF THE GROUP MANAGER ENGINEERING OPERATIONS AS SUBMITTED

TO THE ORDINARY MEETING OF THE SHIRE OF BREWARRINA HELD IN BREWARRINA ON FRIDAY 23 FEBRUARY 2007.

...................................... ...................................... GENERAL MANAGER MAYOR

REPORT OF THE GROUP MANAGER ENGINEERING OPERATIONS AS SUBMITTED TO THE ORDINARY MEETING OF THE SHIRE OF BREWARRINA HELD IN BREWARRINA

ON FRIDAY 23 FEBRUARY 2007.

4. Shire Bridges RTA are repainting the steelwork on the Old Barwon Bridge and expect to commence work in mid April.

C. TOWN MAINTENANCE TASKS

Parks and Gardens routine maintenance.

D. VANDALISM REPAIRS

Replacement of window glass has been carried out at the shire office, the General Manager’s residence and Brewarrina Medical Centre. The alarm system at the Brewarrina Medical Centre had also required repairs due to vandalism. There have been a further two windows broken at the shire office awaiting repair. The Brewarrina Weir silt gate required further repairs due to vandalism and removal of graffiti from the Brewarrina public toilets was carried out.

E. PRIVATE WORKS Supply and deliver materials. Installation of a sleeve at a road crossing on the Jobs Gate Road for the Orana Bore approximately 3km east of Weilmoringle is complete.

F. WATER AND SEWERAGE Weir levels are being monitored and on 14 February 2007 the water was 157mm below the crest.

Blue Green Algae samples are now being taken fortnightly. The sample of 29 January 2007 tested low (at almost 3,000 counts). Routine maintenance functions.

G. AERODROMES

Routine inspections carried out. The Brewarrina and Goodooga aerodromes have been slashed. Carpentry work on the terminal has been carried out and painting of the building is programmed for the near future.

H. OTHERS

FOR COUNCIL’S INFORMATION.

Suneil Adhikari Group Manager Engineering Operations

THIS IS PAGE 2 of 2 OF THE REPORT OF THE GROUP MANAGER ENGINEERING OPERATIONS AS SUBMITTED

TO THE ORDINARY MEETING OF THE SHIRE OF BREWARRINA HELD IN BREWARRINA ON FRIDAY 23 FEBRUARY 2007.

...................................... ...................................... GENERAL MANAGER MAYOR

ENVIRONMENTAL HEALTH & BUILDING REPORT AS SUBMITTED TO THE ORDINARY MEETING OF THE SHIRE OF BREWARRINA HELD IN BREWARRINA ON

FRIDAY 23 FEBRUARY 2007

THIS IS PAGE 1 OF 1 THE ENVIRONMENTAL HEALTH & BUILDING REPORT AS SUBMITTED TO THE ORDINARY MEETING OF THE SHIRE OF BREWARRINA HELD IN BREWARRINA ON


..................................... .................................... GENERAL MANAGER MAYOR

A8-2 1. Dog Control

There were 12 dogs captured from 3 January 2007 – 6 February 2007.

For Council’s information

E6-13 2. Development Approvals

Development Approvals 9-1-2006 to 12-2-2007

DA Number Type of Development Approval Date Estimate Cost Nil For Council’s information B2-2 3. Cleanup Australia Day

Brewarrina is registered on the website of Cleanup Australia to take part in this year’s Cleanup Australia Day of 4 March 2007.

Everybody is welcome to join in and can help the environment by volunteering on 4 March 2007. Watch the local news paper for more details.

For Council’s information

.................................... Environmental Health & Building Report


Agenda Submission for Ordinary Meeting held on 23 February 2007 TITLE:

Provision of Youth Services in Brewarrina

DOC REF: Item 1 C8-7

REPORT BY:

John Keenan, Administration & Community Services Manager

DATE: 15.02.07

ATTACHMENTS:

1. Summary of Youth Crisis Roundtable on 7th February by John Keenan (as tabled) at Youth, Sports and Recreation Committee Meeting on 14th February.

EXECUTIVE SUMMARY: A youth crisis meeting was held on 7th February, organised by Bill Palmer, Facilitator of Brewarrina and Weilmoringle Communities. This meeting was attended by representatives of youth services, community groups, services providers, police and other people interested in youth services in Brewarrina. (see attached report) Arising from this meeting, was the proposal by Centrecare that it was interested in negotiating with the Council on participating the operation of youth services, currently provided by the Council, at the Youth Centre, with DOC’s funding. Centrecare initially is interested in an interim arrangement for 3 months, with them providing a Youth Worker for 22 hours a week, and obtaining the use of a lock up room at the centre for their Links for Learning and PJET Programs. This arrangement will be clarified in a separate proposal from Centrecare prior to this meeting. A long term arrangement may be negotiated at the end of the 3 month period, involving Centrecare assuming the role of principal supplier of youth services in Brewarrina in conjunction with Council. Centrecare is expected to present their proposal within 3-4 days. FINANCIAL IMPLICATIONS: In the short term, it is expected that the overall financial input of the Council into youth services in Brewarrina will not change significantly, with the fee for the use by Centrecare, of the Youth Centre, largely being offset by the cost of the Centrecare Youth Worker working at the centre. In the long term, the Centrecare will be responsible for all youth services currently operated through the Youth Centre, in agreement with Brewarrina Shire Council and DOC’s. Current funding for youth services from DOC’s will largely paid to Centrecare (wages and other youth costs) with Brewarrina Shire Council receiving a reduced funding to meet administration and other expenses associated with youth services in Brewarrina. Overall financial implications on this arrangement is uncertain, but the Brewarrina Shire Council is not expected to provide additional funding for the provision of youth services in Brewarrina. LEGAL IMPLICATIONS: RECOMMENDATION: That the Council consider for approval the proposal submitted by Centrecare subject to satisfactory terms and conditions being agreed between the Council and Centrecare.

______________________ Manager Administration and Community Services

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Agenda Submission for Ordinary Meeting held on 23 February 2007

TITLE:

Department of Sports and Recreation – Reduction of Fees

DOC REF: Item 2 S5-1

REPORT BY:

John Keenan, Administration & Community Services Manager

DATE: 15.02.07

ATTACHMENTS: Letter from James Buckley, Sports & Recreation Officer, requesting reduction in fees on behalf of Department of Sports and Recreation. EXECUTIVE SUMMARY: Background- A submission was received from James Buckley, Sports & Recreation, on behalf of the NSW Department of Sports & Recreation, requesting that the Council reconsider its pricing for the Geoff New Oval and Brewarrina Community Centre, in regards to sports activities conducted by Department of Sport & Recreation. Currently the Department of Sport & Recreation pays a per use fee for each of these facilities. In the case of the Geoff New Oval, in 2007, Department of Sport & Recreation used the oval on 10 occasions at a total cost of $729.10. It did not use the oval during the January 2006 school holidays die to lack of staffing. In January 2007, Department of Sport & Recreation has used the oval for 5 days for a fee of $232.50. It is likely this holiday season usage would have occurred in 2006 with available staff and will be an annual usage. As a comparison, the current annual fee for the use of the oval by cricket and football clubs is $470.00. In the case of the Community Centre, Department of Sport & Recreation usage in 2006 was limited to 3 days for a total of 6 hours at $37.00 per hour, a total of $222.00. As with the oval, no use of the centre was utilised during school holidays in 2006. In January 2007, this use was 6 days (18 hours) at $37.00, at total of $666.00. Purpose- The purpose of this submission will make more funds available in providing increased sports opportunities, activities and rewards, for the young people of Brewarrina, through the current fees charged for the use of the hall by Department of Sport & Recreation being reduced. The Department of Sport & Recreation trough it’s Sports & Recreation Officer, believes that as a result of this reduction of fees, considerable greater use could be made of the facilities. This would enable more activities to be operated at the oval than is currently occurring. Required- The Department of Sport & Recreation has requested the Council charge an annual fee for the use of both these facilities by the Department of Sport & Recreation instead of a usage fee. FINANCIAL IMPLICATIONS: Geoff New Oval- Fees charged in 2006 m to Department of Sport & Recreation for use of oval $ 729.10 Annual Fee proposed $ 300.00 Total Budget for Hire of Geoff New Oval $2000.00 Community Centre- No change in pricing policy recommended at this time.

LEGAL IMPLICATIONS: RECOMMENDATION: That Council change its current policy for the hire of Geoff New Oval, in regards to it’s use by


G:\AA ELECTRONIC FILING\G\General Manager (1)\General (G1-1)\Business Papers\2007\FEBRUARY\MACS\Dept. of Sports and Recreation.doc ………………………………………… ……………………………………… GENERAL MANAGER MAYOR

G:\AA ELECTRONIC FILING\G\General Manager (1)\General (G1-1)\Business Papers\2007\FEBRUARY\MACS\Dept. of Sports and Recreation.doc ………………………………………… ……………………………………… GENERAL MANAGER MAYOR

Department of Sport & Recreation to an annual fee of $300.00. That Council, in the case of the hire of the Community Centre, by Department of Sport & Recreation, in the absence of a specific recommendation by Department of Sport & Recreation, not make any change in existing policy, until the future use of the centre is clarified by Department of Sport & Recreation following the departure of the current Sports & Recreation Officer, and the Department of Sport & Recreation advise the Council of it’s proposal for Sports & Recreation staffing and activities in Brewarrina.

______________________ Manager Administration and Community Services

INFORMATION REPORT OF THE MANAGER ADMINISTRATION AND COMMUNITY SERVICES AS SUBMITTED TO THE ORDINARY MEETING OF THE SHIRE OF

BREWARRINA HELD IN BREWARRINA ON FRIDAY 23 FEBRUARY 2007

THIS IS PAGE 1 of 1 OF THE INFORMATION REPORT OF THE MANAGER ADMINISTRATION AND COMMUNITY SERVICES AS SUBMITTED TO THE ORDINARY MEETING OF THE SHIRE OF BREWARRINA HELD IN BREWARRINA ON


........................................... ………………………. GENERAL MANAGER MAYOR

D3-8-1 3. Brewarrina Enterprise Alliance The Brewarrina Enterprise Alliance representing the businesses of Brewarrina was incorporated on 1st February 2007 after a number of meetings of business people and other interested persons over the past two months. The first meeting of the Incorporated Alliance was held on 7th February at which approximately 18 businesses were represented. A management committee and officers of the Alliance were elected, and rules and objectives approved. Mark Brown was elected president. At the subsequent management committee a strategy was approved for the Alliance to achieve it ‘s goals in giving the Brewarrina businesses a strong united voice in representation to Government and other organizations to achieve greater support in the current difficult trading conditions. For Council’s information

John Keenan Manager Administration and Community Services

Council Meeting Support Papers

The attached reports are for information only and will not be discussed at the Council Meeting unless a Councillor wishes to raise a particular report in General Business

Correspondence and Committee of the whole reports, if included, are confidential.

The Following reports/ information are attached

1. Status Report 2. Information Reports 3. Correspondence from 9 January 2007 to12 February 2007 4. Committee of the Whole Reports.

AS SUBMITTED TO THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF BREWARRINA HELD ON FRIDAY 23 FEBRUARY 2007

Resolution No:

File Officer to Action

Info

455/02 DTS Water Supply and Sewerage Utilities - Strategic Business Plan.Action of Minutes of meeting held 27 May 2005

380/05 DTS Councillors Reichler & Burke requested Council receive the report as information and confirm support wherepossible, for Best practice Management of its Water & Sewerage System and business.(Deferred until nextmeeting to clarify funding)

Review scope of works

381/05 DTS Effluent Reuse Policy 1. Receive the report as draft information, 2. Make copies available and invite public comment through written submissions on the Discussion Paper &Project Definition Report concerning sewage effluent reuse. 3. Reconsider this matter at its next Council meeting.(Item 2. will only take place after further consideration by Council)

Sort out land, review scope of works

Action of Minutes of meeting held 26 August 200526-Aug-05 GB DTS Requested a Flood Management Plan be done for Brewarrina and Goodooga. DTS to follow up

Action of Minutes of meeting held 23 September 2005BA HR Code of Conduct Training for Staff To be organised once staffing levels

increase.Action of Minutes of meeting held 28 October 2005

GB DTS Councillor Geddes enquired if there was any public comment on paper on the sewerage effluent. Have not asked and have not receivedany comments

Action of Minutes of meeting held 25 November 2005574/05 DTS That Council investigate the Brenda Road, a plan for the road drainage, bitumen via the Langboyd Road or via

Goodooga.DTS to follow up

Action of Minutes of meeting held 27 January 2006

GBDTS/WM Councillor Geddes requested all of the grids on the Goodooga Road be completed. DTS to follow up

GBDTS/WM Councillor Geddes requested the Brenda Road be assessed. The road needs widening and gravelling. In works program to be completed this

year

GBDTS Councillor Kirby stated the issue of more lighting in the township of Brewarrina was still to be addressed, there

being many dark laneways and areas around the town.Survey done, negotiations to be donewith lighting company

Action of Minutes of meeting held 24 February 200624/02/2006 GB DTS It was requested that the grid policy be reviewed and should include that whether a grid gets pulled out or not

that a subsidy should be offered for fencing.DTS to follow up

24/02/2006 GB DTS It was suggested that Council take a serious look at sealing the roads between Weilmoringle and Goodooga up

to the QLD border to set a trail for tourists to follow.

DTS to follow up

24/02/2006 GB DTS Costings are to be done for poles for the back lane behind the Royal Hotel.

24/02/2006 GB DTS It was requested the guttering issue be addressed for around town, as many gutters hold water.

Action of Minutes of meeting held 24 March 200624/03/2006 GM GB Councillor McLellan stated the Cancer Council has requested to have a partnership with Council, which needs to

be looked into.John Keenan to follow up

Action of Minutes of meeting held 28 April 200628/04/2006 GB Councillor Geddes enquired about the current situation regarding the Water & Sewerage Utilities – Strategic

Business Plan. The Acting General Manager stated that the plan needs revising and updating, which will be done in the near future.

Action of Minutes of meeting held 30 June 2006142/06 GM 2. Council Officers be authorised to commence the process to seek Expressions of Interest for the use of the vacant land

and effluent reuse.

Letter sent Bre Lucerne

Action of Minutes of meeting held 28 July 2006186/06 MEH&B

Dangerous dogs in Goodooga. That a report be brought back to the next Council Meeting regarding this matter.MEH&B to follow up

Action of Minutes of meeting held 25 August 200625/08/2006 MEH&B Councillor Ron Mason enquired about the Old Bakehouse at Goodooga and what the progress was with regard to

demolition. The Manager of Environmental Health & Building stated that a notice had been served regarding this matter and if no response was given then it would be brought back to the next Council Meeting for approval for demolition by Council.

MEH&B to follow up

Action of Minutes of meeting held 22 September 2006241/06 GM That the following Companies should be invited to provide a detailed design and installation costs for the project.

1. Simtec, (Simmons Electronic Consultancy) Dubbo2. New England Security, Armidale.3. Telstra, Sydney.4. AIC Solutions, Sydney (Office in Dubbo)5. Security Network, Dubbo.6. Macquarie Alarm, Orange.

GM to follow up

242/06 GM That the Development Application No. 5/2006 be approved subject to the standard conditions of Approval 1, 2, 5, 6, 13, 14, 16 and to add the following conditions;• That the use of blasting material shall not be allowed under any circumstances due to the sensitive nature of the Heritage listed Brewarrina Fishtraps, which are in close proximity.• That the existing opening in the concrete weir remain so as to allow Council the right to allow water to flow past the weir in times of low storage for the use of properties below the weir.

GM to follow up

Action of Minutes of meeting held 27 October 2006258/06 ROSS

1. Council Amend the plans of management including the recommendations as suggested by Mathew Goodwin, the changes in terminology requested by Mr. Hagarty and the clear identification of appendices as recommended by Mr. Palmer.2. The Amended plans be formally adopted by Council.3. That Council advertise the adoption and the terms of the amendments as per Section 40(2A) of the Local Government Act 1993.4. That Council write to each of the Chairpersons thanking them for their assistance.

ROSS TO FOLLOW UP

Action of Minutes of meeting held 24 November 2006276/06 DTS

• That Council resolve to commence work on the Brenda Road construction once construction on the Jobs Gate Road is complete.• That Council resolve to accept WesTrac’s tender for the supply of a Caterpillar 428D backhoe and buckets for $110,750.00(excluding GST) nett after the trade of Council’s Case 580D Plant No. 646.• That Council resolve that council officers investigate the replacement of the primemover and/or trailer.

That Council resolve to support the submission made by G.J. & C.L. Finlayson of “Bokhara Plains” to Darling Matilda WaySustainable Regions program for funding but is not in a position to fund or provide a subsidy for the construction of approximately 4.5km of unsealed access road into “Bokhara Hutz – Outback Accommodation.”

DTS TO FOLLOW UP

Actions of Minutes of meeting held 27 September 2002

1Status Report.xls

Resolution No:

File Officer to Action

Info

279/06 MACS 1.Council investigate the possibility of establishing four Committees under Section 355 of the Local Government Act 1993 to advise Council on matters of special interest in the areas of Brewarrina Township, Brewarrina Rural Area, Aboriginal Community and the Business Community.2. The General Manager provide a report to the January 2007 Council meeting with possible Charters for these Committees.

MACS TO FOLLOW UP

280/06 MACS1. The land included in the schedule be reclassified as operational2. Council not proceed with the development of further Draft Plans of Management for land that it is intended to become operational3. Council not lease any of the land not covered by a plan of management4. No change be made to the current use of each parcel of land pending the finalisation ofthe reclassification process

MACS TO FOLLOW UP

281/06 MACS That a draft Local Environmental Plan (draft LEP) be prepared to amend the Brewarrina Local Environmental Plan 2000 for the purpose of reclassifying certain public lands. 2. That the Director – General of the Department of Planning be formally notified pursuant to section 54 of the Environmental Planning and Assessment Act, 1979 that:-• Brewarrina Shire Council has resolved to prepare a draft LEP to reclassify public lands as detailed in the attached table, but also to include the parcel of land (part of the Sewerage Treatment Works, Lots 1 & 2 DP 545076)• The LEP is being prepared to apply the correct classification to the parcel of land in accordance with sections 25 and 26 of the Local Government Act 1993• The LEP will be known as Brewarrina LEP 2000- Amendment No.1• The draft LEP will not affect matters of State and Regional significance• A Local Environmental Study is not required in this case as the purpose of the Draft LEP is to reclassify public land.• That the draft LEP be prepared in accordance with the requirements of:- The Environmental Planning and Assessment Act 1979; andThe Department of Local Government Practice Note 1 – Public Land Management dated May 2000; andThe Department of Urban Affairs and Planning - Best Practice Guideline – LEP’s and Council Land dated January 1997

MACS TO FOLLOW UP

282/06 MACSp y y p p

requirements of the Local Government Act 1993 and Council Policy. 2. That a Social Plan Consultative Review Committee be established in early 2007, representing the Council and a broad cross section of the community, but limited to no more than 8 persons, regularly review the Plan and provide support and advice on the implementation of actions to satisfy the ongoing needs of the Shire.

MACS TO FOLLOW UP

Action of Minutes of meeting held 15 December 2006301/06 MACS

That the Council accept the quote from the Council’s Engineering Department, of $10,096.45 plus the cost of side fencing at approx.$1,500, which is a total cost of $11596.45, providing suitable funding is available to complete this project.

MACS TO FOLLOW UP

302/06 MACS That the Council approve a review of the fees charged to the NSW Department of Sports and Recreation, for the use of Councilfacilities, namely the Geoff New Oval and the Brewarrina Community Centre, with recommendations submitted to the next Councilmeeting for consideration.

MACS TO FOLLOW UP

Action of Minutes of meeting held 19 January 2007010/07 GM

That Council support the motion to rescind resolution 309/06 moved at the Extraordinary Meeting of the Council held on Monday 18th December 2006 and adopt an alternative motion as stated in the “Notice for which due notice has been given”.

GM to follow up

011/07 GMThat Council although not pleased with the New South Wales State Supreme Court Appeal Judgement in the case of Brewarrina Shire Council v Beckhaus Civil Pty Ltd & Anor (2006) NSWCA 361 on 15 December 2006 Brewarrina Shire Council does not wish to instigate proceedings in the High Court.

GM to follow up

012/07 GMThat the General Manager informs the State Department of Local Government of the Court judgment and seeks their assistance to carryout rectifying works on the Brewarrina Levee.

GM to follow up

2Status Report.xls

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