The constitution of the Students’ Union UCL FINTECH SOCIETY

1 Name1.1 The name of the society shall be the Students’ Union UCL FinTech

Society .1.2 The society shall be affiliated to Students’ Union UCL.

2 Statement of Intent2.1 The constitution, regulations, management and conduct of the

society shall abide by all Students’ Union UCL Policy, and shall be bound by the Students’ Union UCL Memorandum and Articles of Association and Byelaws, the Club and Society Regulations and the Club and Society Procedures and Guidance, laid out in “how to guides”.

2.2 The club/society stresses that it abides by Students’ Union UCL Equal Opportunities Policies, and that club/society regulations pertaining to membership of the club/society or election to management of the club/society shall not contravene this policy.

2.3 The Club and Society Regulations can be found at the following website: www.studentsunionucl.org

3 The Society Committee

President3.1 The President’s primary role is laid out in section 5.7 of the Club and

Society Regulations.3.2 The President is responsible for managing the society and ensuring

that all planned activities are organised and there is clear communication throughout the society, especially between the Vice Presidents and Executives

3.3 Further specific regulatory obligations/duties may be added in the future upon a majority approval from the committee. Such cases will occur during an annual general meeting or where a majority of 90% of the committee members are present during an off-cycle board meeting.

Treasurer

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3.4 The Treasurer’s primary role is laid out in section 5.8 of the Club and Society Regulations.

3.5 It is important to note the role of the Treasurer is not only limited to financial duties but is also advisory; seen in the form of providing assistance to and being the right-hand of the elected President. They are to act as the acting President in the event of absence of the current President. However, decisions of importance made by the Treasurer should be subject to approval by the President.

3.6 Further specific regulatory obligations/duties may be added in the future upon a majority approval from the committee. Such cases will occur during an annual general meeting or where a majority of 90% of the committee members are present during an off-cycle board meeting.

Chairman3.7 The Chairman/Madam Chairman is expected to be independent on

appointment and is expected to remain independent throughout his/her tenure.

3.8 To promote and oversee the highest standards of corporate governance within the committee and the society.

3.9 To lead the committee and in particular discussions on proposals put forward by the executive team.

3.10 To set an agenda for the committee which is: Focused on strategic matters; Forward looking; Evaluates and oversees current business.

3.11 To maintain a proper process to ensure compliance with committee policy on matters reserved to the committee for consideration.

3.12 To ensure that committee members receive accurate, timely and clear information to enable them to monitor performance, make sound decisions and give appropriate advice to promote the success of the Society.

3.13 To manage committee meetings so that sufficient time is allowed for the discussion of complex or contentious issues and that all members' contributions are encouraged and valued.

3.14 As well as being chairman of the board, he/she is expected to act as the society’s leading representative which will involve the presentation of the society’s aims and policies to the outside world.

3.15 To chair, serve on or attend committees of the Board.3.16 In emergency and in the absence of the President & Treasurer, the

Chairman is entitled to exercise their duties.3.17 The Chairman post cannot be vacant.3.18 The President’s vote and decision succeeds that of the Chairman

and Vice Chairman.3.19 Further specific regulatory obligations/duties may be added in the

future upon a majority approval from the committee. Such cases will

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occur during an annual general meeting or where a majority of 90% of the committee members are present during an off-cycle board meeting.

Vice Chairman3.20 The Vice Chairman and their duties are the same as those laid out

for the Chairman, seen above. They are expected to and are required to carry out these duties to the best of their abilities. In most cases, they will act in a secondary position to the Chairman and will provide assistance when necessary. Their services are to be provided to the rest of the committee in an advisory fashion.

3.21 Further specific regulatory obligations/duties may be added in the future upon a majority approval from the committee. Such cases will occur during an annual general meeting or where a majority of 90% of the committee members are present during an off-cycle board meeting.

Vice President of Client Relations 3.22 The VP of Client Relations is expected to lead the team to draw up

sponsorship proposals, contact existing and potential sponsors, and negotiate sponsorship agreements to ultimately obtain the maximal sponsorship revenues. After this, the role will adjust to maintaining these external relations and coming up with alternative ways to increase the society’s funding.

3.23 Due to the nature of this role, it is strongly desired that candidates are willing to commit their time over the summer holidays in addition to term times, and have previous experience holding a sponsorship role / public relations role within a student society. Their minimum duties are set below:

3.24 Build positive and productive relationships with clients for the society’s growth.

3.25 Schedule regular meetings, discussions, teleconferences and visit client offices to strengthen the relationships.

3.26 Understand client needs and customize existing business programs to meet their needs.

3.27 Provide client support and handle client communications effectively.

3.28 Manage and close client businesses to achieve profitability in relations to sponsorship.

3.29 Maintain existing clients and generate new clients to achieve sponsorship goals.

3.30 Address client concerns promptly and professionally.3.31 Inform clients about society products, services and promotions.3.32 Discuss sponsorship contracts and cost with clients.3.33 Ensure that client requests are handled timely and accurately.

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3.34 Develop new strategies to improve client satisfaction.3.35 Maintain up-to-date knowledge about the society’s products and

services.3.36 Further specific regulatory obligations/duties may be added in the

future upon a majority approval from the committee. Such cases will occur during an annual general meeting or where a majority of 90% of the committee members are present during an off-cycle board meeting.

3.37 Further specific regulatory obligations/duties may be added in the future upon a majority approval from the committee. Such cases will occur during an annual general meeting or where a majority of 90% of the committee members are present during an off-cycle board meeting.

3.38 There will be 2-3 executives each year to support with these tasks

Client Relations Executive3.39 The Executive and their duties are the same as those laid out for

the VP, seen above. They are expected to and are required to carry out these duties to the best of their abilities. In most cases, they will act in a secondary position to the VP and will provide assistance when necessary. Their services are to be provided to the VP and rest of the committee in an supportive fashion and are essential team members for the running of both the society and their respective departments.

3.40 Further specific regulatory obligations/duties may be added in the future upon a majority approval from the committee. Such cases will occur during an annual general meeting or where a majority of 90% of the committee members are present during an off-cycle board meeting.

Vice President of Events and Ventures3.41 The Vice President of Events is responsible for liaising with the

President and Treasurer to ensure there is a well organised plan for the year with relation to events and outreach

3.42 This division forms a key part of the FTS, as the VP of Events & Ventures is responsible for inviting a broad a range of high-profile speakers from ALL different industries - and not just financial technology. Leading this division will also mean that the VP is expected to maintain a line of communication with these speakers and help with the logistics of all the events.

3.43 The VP will be able to execute their vision, to shape some of the biggest events on campus, and build the society’s brand - whilst creating an impact on the experience of our member’s. Their minimum duties are set below:

3.44 Liaise with clients to find out their exact event requirements

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3.45 Produce detailed proposals for events (including timelines, venues, suppliers, legal obligations, staffing and budgets)

3.46 Research venues, suppliers and contractors, then negotiate prices and hire

3.47 Manage and coordinate suppliers and all event logistics (for example, venue, catering, travel)

3.48 Liaise with marketing & outreach team to publicise and promote the event

3.49 Manage all pre-event planning, organising guest speakers and delegate packs

3.50 Coordinate suppliers, handle client queries and troubleshoot on the day of the event to ensure that all runs smoothly and to budget

3.51 Manage a team of staff, giving full briefings3.52 Organise facilities for car parking, traffic control, security, first aid,

hospitality and the media3.53 Make sure that insurance, legal, health and safety obligations are

followed3.54 Oversee the dismantling and removal of the event and clear the

venue efficiently3.55 Produce post-event evaluation to inform future events3.56 Research opportunities for new clients and events.3.57 Further specific regulatory obligations/duties may be added in the

future upon a majority approval from the committee. Such cases will occur during an annual general meeting or where a majority of 90% of the committee members are present during an off-cycle board meeting.

This is a role which requires strong organisation, effective time-management and speaker liaison skills. For this division, we need a group of highly ambitious and hard- working individuals, who are excited by the thought of putting on the most interesting talks on campus.

3.58 There will be 2-4 executives each year to support with these tasks

Events & Ventures Executive3.59 The Executive and their duties are the same as those laid out for

the VP, seen above. They are expected to and are required to carry out these duties to the best of their abilities. In most cases, they will act in a secondary position to the VP and will provide assistance when necessary. Their services are to be provided to the VP and rest of the committee in an supportive fashion and are essential team members for the running of both the society and their respective departments.

3.60 Further specific regulatory obligations/duties may be added in the future upon a majority approval from the committee. Such cases will occur during an annual general meeting or where a majority of 90%

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of the committee members are present during an off-cycle board meeting.

Vice President of Marketing and Outreach3.61 As the largest FinTech society in Europe, FTS has one of the largest

reaches of any society. The main responsibility for the VP of Marketing & Outreach will be to increase the awareness of the society’s events, by designing all necessary marketing materials, creating, managing and promoting all the events online, both on Facebook, Eventbrite and other social media avenues.

3.62 The VP will also need to interact with our followers, encouraging active engagement through interesting campaigns. The VP’s work will have a direct impact on the image of the FTS and, therefore, they must use their creative talents to represent the society and its initiatives professionally.

3.63 They must also maintain efficient communication with the President and Treasurer to understand what ideas we want to communicate to students. Ideally, they should have prior experience with photography, photoshop, design or marketing. This division will also be responsible for organising socials for both the society committee and our members. Their minimum duties are set below:

3.64 Develop strategies and tactics to get the word out about our society and drive qualified traffic to our front door

3.65 Deploy successful marketing campaigns and own their implementation from ideation to execution

3.66 Experiment with a variety of organic and paid acquisition channels like content creation, content curation, pay per click campaigns, event management, publicity, social media, lead generation campaigns, copywriting, performance analysis

3.67 Produce valuable and engaging content for our website and blog (FTBR) that attracts and converts our target groups

3.68 Build strategic relationships and partner with key industry players, agencies and vendors

3.69 Prepare and monitor the marketing budget on a quarterly and annual basis and allocate funds wisely via approval from the Treasurer

3.70 Oversee and approve marketing material, from website banners to hard copy brochures and case studies

3.71 Measure and report on the performance of marketing campaigns, gain insight and assess against goals

3.72 Analyse consumer behaviour and adjust email and advertising campaigns accordingly

3.73 Further specific regulatory obligations/duties may be added in the future upon a majority approval from the committee. Such cases will occur during an annual general meeting or where a majority of 90%

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of the committee members are present during an off-cycle board meeting.

3.74 There will be 2-4 executives each year to support with these tasks 3.75 There will be an executive specifically dedicated to outreach

initiatives

Marketing & Outreach Executive3.76 The Executive and their duties are the same as those laid out for

the VP, seen above. They are expected to and are required to carry out these duties to the best of their abilities. In most cases, they will act in a secondary position to the VP and will provide assistance when necessary. Their services are to be provided to the VP and rest of the committee in an supportive fashion and are essential team members for the running of both the society and their respective departments.

3.77 Further specific regulatory obligations/duties may be added in the future upon a majority approval from the committee. Such cases will occur during an annual general meeting or where a majority of 90% of the committee members are present during an off-cycle board meeting.

Vice President of Research 3.78 The VP of Research will be the Chief Editor of our flagship project:

‘UCL fintech Business Review’ https://uclfintechbr.com 3.79 As Editor in Chief, they will be leading an editorial team to conduct

interviews with industry leaders, write, edit and publish articles related to fintech, entrepreneurship, VC and any other topics you are passionate about. This is a unique chance for them to have direct conversation with influential leaders and have your articles published and read by thousands of people across the globe. The VP must possess the entrepreneurial drive to treat this magazine as their own start-up. They are expected to have excellent communication skills and leadership skills to take this brand to the next level. Their minimum duties are set below:

3.80 Creating and enforcing parameters and policies regarding all publications and their contents, taking quality and originality as the most important aspects.

3.81 Preparing and controlling budgets for the department they oversee via approval from the Treasurer.

3.82 Overseeing the planning and conception of both written and visual contents to be featured in print and online media outlets:

Drafting the issue’s outline and curating mood boards; Assigning tasks and projects so as to ensure all objectives

meet the established deadlines and budgets; Leading meetings and discussions to debate and determine

what news to publish;

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Reading and approving manuscripts in a timely manner; Rejecting unappealing pieces or recommending ways to

improve them; Approving layouts and designs.

3.83 Ensuring all information is accurate before publishing it, whether it’s written or visual content, so as to prevent copyright infringements (e.g. Plagiarism and ghost-written content) and discard any misrepresentation or defamation:

3.84 Cross-checking quotes and examining references.3.85 Contributing editorial pieces.3.86 Using new technology and developing innovative ways to attract

readers:3.87 Implementing marketing campaigns and social metrics to ensure

loyal readership.3.88 Handling reader complaints and taking responsibility for issues that

may have arisen after publication.3.89 Hiring, sometimes training, and supervising new Editors and other

staff members: Delegating and assigning tasks to Execs; Promoting diligent and successful Execs; Motivating their Execs; Negotiating contracts with freelance Writers;

3.90 Liaising with Publishers, Authors, and other colleagues regarding issues with publications, including deadlines and content.

3.91 Attending social functions and media events as the publication or firm’s representative.

3.92 Further specific regulatory obligations/duties may be added in the future upon a majority approval from the committee. Such cases will occur during an annual general meeting or where a majority of 90% of the committee members are present during an off-cycle board meeting.

3.93 There will be 1-2 executives each year to support with these tasks

Research Executive3.94 The Executive and their duties are the same as those laid out for

the VP, seen above. They are expected to and are required to carry out these duties to the best of their abilities. In most cases, they will act in a secondary position to the VP and will provide assistance when necessary. Their services are to be provided to the VP and rest of the committee in an supportive fashion and are essential team members for the running of both the society and their respective departments.

3.95 Further specific regulatory obligations/duties may be added in the future upon a majority approval from the committee. Such cases will occur during an annual general meeting or where a majority of 90%

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of the committee members are present during an off-cycle board meeting.

All committee members

3.96 Management of the club/society shall be vested in the club/society committee which shall endeavour to meet regularly during term time (excluding college reading weeks) to organise and evaluate the club/society activities.

3.97 The committee members will perform the roles as described in section 5 of the Students’ Union UCL Club and Society Regulations.

3.98 Committee members are elected to represent the interests and well-being of club/society members and are able to be held to account. If club/society members are not satisfied by the performance of their representative officers they may call for a motion of no-confidence in line with the Students’ Union UCL Club and Society Regulations.

4 Terms, Aims and Objectives4.1 The club/society shall hold the following as its aims and objectives.4.2 The club/society shall strive to fulfil these aims and objectives in the

course of the academic year as its commitment to its membership.4.3 The core activities of the society shall be:

4.4 The mission for the FinTech Society at University College London is to provide opportunities for members to pursue their personal, professional and academic goals in student-led organizations.

4.5 To enhance their educational experience, members are encouraged to participate in group activities that allow them to develop personal and professional relationships, learn leadership and organizational skills, and serve the community.

4.6 From talks and networking events to insights via lucrative internships, we strive to provide our members with the tools to succeed in this everchanging industry.

4.7 We place diversity in the spotlight both within the society and the industry encouraging participation of all students, irrespective of background. This year, we aim to accentuate diversity as one of our core values by enhancing our strong relations with other societies at UCL and introducing our new Women in FinTech initiative.

4.8 We aspire to actively enhance the knowledge and resources of our members through our monthly UCL FinTech Business Review by indulging students into the latest news and movements within FinTech.

4.9 Our members have high levels of quantitative skills and financial knowledge - our work this year will ensure that we continue to

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attract an ever-more varied, aware, and interested group of students willing to break the norm.

4.10 Education – Expose our members to emerging technologies and concepts through exciting talks, workshops, information sessions, meetups, conferences and events.

4.11 Career Development – Build and grow relationships with FinTech companies to deliver internships and full-time employment for students. As well as this, provide the students with the opportunity to learn key skills that are required to work in this field.

4.12 Idea Generation - Establishing University College London as the European FinTech Industry Leaders for ideas, growth and opportunity.

4.13 We seek to continue educating students about FinTech and offering various opportunities via our frequent events, active industry engagement and global platform.

4.14 Members will have the opportunity to experience campus involvement through said club and organisations.

4.15 Members will have access to an array of diverse campus organisations to enhance their university experience.

4.16 Members will have a variety of out-of-classroom learning, recreational and social opportunities.

4.17 In addition, the club/society shall also strive to organise other activities for its members where possible:

4.18 Women In FinTech - We will increase social mobility and the number of women within FinTech by educating all bright young people about the possibilities out there from university to different career paths. Students will reach out to schools in more underdeveloped areas and host talks encouraging young women and their peers to consider a career path in this sector, offering support and mentorship to underprivileged students in the hope that they will be able to attend top institutions and corporations in their future lives. We hope to pair with partners who can provide us with extra advice and resources, mentors, and speakers to help us achieve this goal. We will create an atmosphere of excitement about this across UCL by inviting influential women in FinTech to come and talk about what they do and how they got there.

4.19 Mentorship Programme - We hope to continue our highly successful mentorship programme, designed to aid students to land jobs and internships in the FinTech Industry. The programme will also have organised workshops and seminars hoping to further the skills and knowledge of mentees in order to break into this highly competitive industry.

4.20 Accelerator Programme - Our new programme will allow entrants develop their own innovative FinTech start-up Ideas in the hope of reaching the Grand Finale. This competition will give an opportunity to keen young entrepreneurs to find an innovative new financial

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technology concept that could challenge the way banks and finance operates.

4.21 This constitution shall be binding on the club/society officers and shall only be altered by consent of two-thirds majority of the full members present at a society general meeting. Activities Network Executive shall approve any such alterations.

4.22 This constitution has been approved and accepted as the Constitution for the Students’ Union UCL FinTech Society. By signing this document, the President and Treasurer have declared that they have read and abide by the Students’ Union UCL Clubs and Societies Regulations.

President name __Olivia Wong__ Treasurer name __Junaid Nasir___

President signature Treasurer signature ___________

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