The Conference Presentation Lynda Gagne University of Victoria October 2004.
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Transcript of The Conference Presentation Lynda Gagne University of Victoria October 2004.
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The Conference Presentation
Lynda GagneUniversity of Victoria
October 2004
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Overview Preparing for your presentation Giving your presentation Chairing a session Discussing a paper Concluding comments
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Preparing for your presentation Knowing your audience Knowing yourself Knowing your subject Selling your research question Selling your methodology Choosing the right media What to include in your presentation Practicing for your presentation
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Knowing your audience Are the participants experts in your field
of study, are they peripherally related to the field, or can you expect some of both groups?
How much do you expect participants to know about your research methodology?
How much do you expect participants about the policy relevance of your research question?
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Knowing yourself How often have you presented and
how much confidence do you have in presenting?
What are your weaknesses? How much preparation do you
need?
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Knowing your subject What have other people done in
your field of study? Do you have a good handle on the
literature? What specifically did you do? What data did you use (if any) and
what’s the story behind this data?
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Selling your research question Why is your research question
interesting? What policy relevance (if any) does
it have?
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Selling your methodology What’s innovative about your
methodology or your research? Are you using a new method? Are you using a well-accepted method
with new data? What differentiates what you have
done from what all the other work that has been done in the area?
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Choosing the right media Power Point slides have become a
standard in many conference presentations
However, in some disciplines, simple transparencies are still the norm
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What to include in your presentation The chair should introduce you Start with a “front” page that includes
Title of your presentation Your name and affiliation [Date, name of conference, paper prepared
for…] [Your next page should include]
Acknowledgement to granters, assistants, etc. [Any required disclaimers]
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What to include in your presentation Introduction
Tell the audience what issues you are addressing
Place your work in the context of the existing literature
Identify your specific research questions
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What to include in your presentation Methods
Describe your data (if applicable) In an academic conference, describe
your methods in moderate but sufficient detail that listeners would be in a position to criticize your methods (if needed)
In a policy conference, use heuristic devices to convey complex methodology
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What to include in your presentation Findings
Summarize the key aspects of your findings
Use graphs and charts whenever possible or applicable
Graphs and charts should be adequately labeled – you may want to test them on others before your conference
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What to include in your presentation Discussion/conclusion
Discuss the (policy) implications of your findings
Point out the limitations of your research
[Make suggestions for further studies]
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Practicing for your presentation Practice giving your presentation
to insure that it is the right length – adjust accordingly
Practice voice control Learn your materials to remember
the order in which they are
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Giving your presentation The presentation Question period
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The presentation Engage your audience
Make eye contact Use voice projection Show confidence – the people who took
the time to come to your presentation are interested in your work
Smile and try to build rapport with light humour (if you’re comfortable with that)
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The presentation The chair will usually defer questions
to the end of the presentation If someone interrupts, be friendly and
do answer clarification questions Postpone responding to substantive
question until the question period
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Question period Thank the people who ask
questions (oh yes, very good point, I’ll check into it; oh yes, I did address this, but …)
Disarm the obnoxious (active listening, as above)
Avoid protracted debates Take notes
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Chairing a Session Chairing a session is often
expected of presenters Carefully review the terms of your
engagement Contact participants shortly after
you receive your assignment to agree on process (or to inform them of the process)
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Chairing a Session Decide on order (presentations,
discussants, question periods) Begin the session by describing
the process (unless the process is standard)
Introduce each section/speaker You are the time and order keeper
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Discussing a paper Often required of conference presenters, or
others – usually allotted around five minutes
Junior people should accept these assignments, although they are time-consuming, because of the exposure
You will need to become sufficiently familiar with the related literature and the paper (ideally you should discuss a paper in your area of research)
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Discussing a paper You enjoyed reading the paper, or
you found the paper interesting Brief summary / key points Paper’s contribution to the existing
body of knowledge Ideas for extensions or revisions
(constructive criticism)
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Concluding comments Attending a conference is an ideal way
for academics and students to make useful connections and to communicate their research findings
Students will get the opportunity to suitably impress potential employers with their work and presentation skills
Don’t forget to bring your business cards!