The CCI Project Report & The Composing Process BNL, CCI, Summer ’13 Week 3 Mike Stegman.

The CCI Project Report &

The Composing Process

BNL, CCI, Summer ’13Week 3

Mike Stegman

General Outline for a Project Report Paper

Title Page – Abstract – Body – References – Appendix

Title Page: 1 pageAbstract: 1 pageBody: 6 pagesReferences: As neededAppendix: As needed



You: Your Department, Your College, City, State ZIP

Your mentor: Department, Brookhaven National Laboratory, Upton NY 11973

Project Report Paper(2013 DOE guidelines)

• All CCI participants are required to submit a project report for their internship activities. This report should be a summary of the project’s technical goals; progress made to achieve these goals, and specific accomplishments made by the intern including their impact. The report should include any project relevant technical writing, drawings, schematics, designs, or diagrams, contributed to by the intern. Submission must be made prior to the end of your appointment and as directed by your host laboratory.



• Format– Begin the abstract on a new line. – Use wider side margins for the abstract than for the rest of the

manuscript, so that it will be clear where the abstract ends and the main text begins.

– Type or print the abstract double spaced, preferably as one paragraph of continuous text. Avoid displayed mathematical expressions, figures, and tables.

– If a reference to the literature is needed, write it out within square brackets in the text of the abstract rather than referring to the list at the end of the paper. For example: The measurement of hydrogen permeation into iron reported by W. R. Wampler [J. Appl. Phys. 65, 4040 (1989)], who used a new method based on ion beam analysis,...

– Define all nonstandard symbols, abbreviations, and acronyms.



• Content– Define the project and its relevance to DOE mission

• Find DOE mission topics at www.energy.gov/mission

– Summarize the project’s technical goals – Outline the approach and progress made to achieve these goals – Include specific accomplishments and their impact; e. g., changes of

direction to existing project and/or new work or capabilities resulting from this project

– Mention any future work this project may lead to

• Brief (150—300 words), ONE paragraph


Title Page – Abstract – Body – References – Appendix• Introduction

– Define the project• The issue or problem • Its history

– Define its relevance to DOE or BNL mission– Define the technical goals

• Progress – Technical Approach– Accomplishments– Impacts

• Future Work / ConclusionLIMIT: 6 pages


Title Page – Abstract – Body – References – Appendix• Articles in periodicals. Articles listed shall include the following

information in the order shown: • Last name of author or authors and first name or initials, or name

of organization. Initials precede the last name. Use a space between initials.

• Title of article in quotation marks • Title of periodical in italics • Volume, number, and, if available, part • First and last pages of article • Month, year of issue (Do not abbreviate May, June and July.)


Title Page – Abstract – Body – References – Appendix• Basic format, periodicals:

[1] J. K. Author, “Name of paper,” Title of Periodical, vol. x, no. x, pp. xxx-xxx, Month, year.

• Examples [1] R. E. Kalman, “New results in linear filtering and prediction theory,”

Journal of Basic Engineering, ser. D, vol. 83, pp. 95-108, Mar. 1961.

[2] J. U. Buncombe, “Infrared navigation — Part I: Theory,” IEEE Trans. Aerosp. Electron. Syst., vol. AES-4, pp. 352–377, Sept. 1944.

[3] H. Eriksson and P. E. Danielsson, “Two problems on Boolean memories,” IEEE Trans. Electron. Devices, vol. ED-11, pp. 32–33,

Jan. 1959.


Title Page – Abstract – Body – References – Appendix• Books.

Books listed shall include the following information in the order shown:

– Last name of author or authors and first name or initials, or name of organization – Title of chapter (in quotes) – Title of book (in italics) – Edition number (if applicable) – Place of publication (city) – Name of publisher – Year of publication – First and last page of reference


Title Page – Abstract – Body – References – Appendix• Basic format

[1] J. K. Author, “Title of chapter in the book,” in Title of His Published Book, xth ed. City of Publisher, Country if not USA: Publisher, year, ch. x, sec. x, pp. xxx–xxx.

• Examples: [1] B. Klaus and P. Horn, Robot Vision. Cambridge, MA: MIT Press, 1986. [2] L. Stein, “Random patterns,” in Computers and You, J. S. Brake, Ed. New York: Wiley, 1994, pp. 55–70. [3] R. L. Myer, “Parametric oscillators and nonlinear materials,” in Nonlinear Optics, vol. 4, P. G. Harper and B. S. Wherret, Eds. San Francisco, CA: Academic, 1977, pp. 47–160. [4] M. Abramowitz and I. A. Stegun, Eds., Handbook of Mathematical Functions (Applied Mathematics Series 55). Washington, DC: NBS, 1964, pp. 32–33.


Title Page – Abstract – Body – References – Appendix• Internet Sources.

[1] Computational, Optical, and Discharge Physics Group, University of Illinois at Urbana, “Hybrid plasma equipment model,” December 1995, http://uigelz.ece.uiuc.edu/Project/HPEM-ICP/index.html.

[2] D. Poelman ([email protected]), “Re: questions on transformations,” July 5, 1999.

• Other types of publications. For instructions on citing sources other than those listed above, refer to The Chicago Manual of Style.


Title Page – Abstract – Body – References – AppendixPlease provide the additional information requested below. The Appendix is in addition to the report Body above, and this content is not counted towards the six-page report limitation.

• Participants In a table, list the names, institutions, and roles of each person who participated in the project, including host lab personnel, CCI or SULI students, or other students, as appropriate. Include a brief statement of each participant’s project team role.

• Acknowledgements– Include this statement:

• “This project was supported in part by the U.S. Department of Energy, Office of Science, Office of Workforce Development for Teachers and Scientists (WDTS) under the Community College Internships Program (CCI).”

• Scientific FacilitiesBriefly state if any scientific user facilities were part of your project activities, including identification of the facility.

• Notable Outcomes Publications, Reports, Manuals, Drawings/Schematics, Patents, or Presentations. List any articles, patent disclosures, laboratory technical reports, invited/contributed conference/workshop presentations, technical documents, and/or internal presentations resulting from activities performed under this appointment. Please include full bibliographical citations, co-authors, affiliations, titles, and/or venues, as appropriate.

Additional Guidelines• Abstract

– The Abstract should be on a separate page preceding the report’s Body.

• Body – The entire section may not exceed 6 pages.

• References – Publications listed in the References section of your report should be cited in the report body in brackets by number.

• Example: As illustrated in Figure 3, we used a newly reported optical measurement for the ultrafast dynamic response of shocked photonic crystals [1].

• Appendix , including acknowledgements– The Appendix should follow the report’s Body.

• Figures – The Body of your report may not include more than three figures, and extensive technical drawings or materials should appear in the

Appendix. Please ensure that your figures are high resolution and that all text included in the figures is legible. It is helpful to include figures that illustrate concepts and approaches as well as scientific and technical results. Each figure must have a caption. When referencing figures in your report, please spell out and capitalize the word Figure and follow it with the number of the figure to which you are referring.

– Examples: • An example of our work is shown in Figure 1. • Schematic diagrams of ultrafast electrical current and terahertz-harmonic generation in (a) centrosymmetric media with

four-wave mixing, (b) symmetry broken boundaries, and (c) centrosymmetric media in a biased DC electric field. (Figure 2).

• Equations – Equations should not be included in your report unless they are absolutely necessary to communicate an important concept. Equations must

be embedded such that no special characters or symbols are lost when converting and uploading files.

• Acronyms – Spell out all acronyms the first time they are used. Do not assume the reader knows your terminology.

The 4 Stages of Composing

• Stage 1– Responding– Looking– Establishing a Perspective– Seeing in Context


• Stage 2– Paraphrasing– Stating– Substantiating– Making the Opposite Case


• Stage 3– Classifying– Renaming– Generalizing– Articulating


• Stage 4– Paragraphing– Reviewing– Concluding– Introducing

A briefer way• Pre-writing

– Searching– Researching– Narrowing

• Drafting/Writing – Rehearsing– Grounding

||:• Sharing/Questioning• Re-Writing or Polishing ( quasi E’ as a suggested guide):|| ad libitum

• Proofing• Sharing• Publishing

Yet another way: IMRaD—C

• Introduction• Methods• Results• Discussion• Conclusion

IMRaD(Introduction, Methods, Results, and Discussion)

• Introduction– Call attention to the specific subject or

hypothesis– Provide background and justify a study – Discuss results of similar studies (review of

the literature)– List objects of research

Methods

• Recipe of how you acquired your data• Usually step-by-step process• List materials used, conditions present,

design of project

Results

• Organize logically• Tables, figures, etc.• Text relates figures, etc.• Text draws attention to specific points

you want to reinforce

Discussion

• May be interwoven with results• Show how results fit with earlier

studies (or don’t)

Conclusion

• Enumerate conclusions succinctly

The CCI Project Report & The Composing Process BNL, CCI, Summer ’13 Week 3 Mike Stegman.

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