The benefits of cross-institutional collaboration
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Transcript of The benefits of cross-institutional collaboration
The Benefits of Cross-
Institutional Collaboration Maria Rogers, DBS and Keith Brittle, NCI
DBS Annual Library Seminar
13 June 2014
Collaboration
Coordination
Cooperation
What is
Collaboration?
(Gadja, 2004 cited in Kaufman, 2012; Shepard, 2004)
A collaborative relationship…
shared commitment
clearly articulated goals, roles & responsibilities
workload balance
leadership – fair & equitably distributed
accountability
shared “resources and rewards”
open communication
(Shepard, 2004)
Selection & Benefits of Collaborations
Networking is the first step
building relationships
identifying common goals / specific areas of expertise
Meaningful collaborations take “time and energy, and money to establish
and sustain…” (Kaufman, 2012, p. 57).
Why bother?
“Benefits are not only economic; they are also related to the
information, education, cultural and social needs of the clientele.”
(Shepard, 2004) – University of Waterloo, Canada
“To make big improvements in productivity and customer service,
people in an organization must collaborate across corporate hierarchies,
functions, companies, and geographies” (Power, 2011).
Collaboration in
Higher Education
“Academic development has a history of meaningful, intentional collaboration and partnerships that reflect the values of the academic community.”
(O‟Farrell, 2014, pp. 244-245)
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International and National Networks & Projects
International ◦ International Consortium for Education Development (IECD)
◦ European Consortium of Innovative Universities (ECIU)
Ireland ◦ HEA 2013 Report on „system reconfiguration, inter-institutional
collaboration and system governance’
◦ All Ireland Society for Higher Education (AISHE) - society member
of IECD
◦ Educational Developers in Ireland Network (EDIN)
◦ National Forum for the Enhancement of Teaching and Learning
◦ TCD-UCD Innovation Alliance
◦ RIAN
Collaboration in Academic Libraries
Long tradition ◦ ILLs
◦ shared catalogues / catalogue records
◦ “consortia to leverage negotiating power”
◦ shared storage
◦ active participants and proponents of the open-access movement
◦ advocacy
◦ training and CPD
Dedicated Journal: Collaborative Librarianship http://www.collaborativelibrarianship.org/
“…the ways in which libraries work together must deepen, and the partners with whom they choose to work must broaden. Libraries and their partners must get cozier than they have ever been before.”
(Kaufman, 2012, p. 54)
Collaborative Initiatives & Networks
Copac
Collaboration in the Private College
Sector: from competitors to collaborators
Perceived Barriers to Collaboration
◦ Smaller scale
◦ No access to public funding
◦ Traditionally seen as competitors
Changes within in HE / Private Colleges
• Primarily QQI Accredited Programmes
• Private colleges now have access to public funds via Springboard and Momentum programmes
“Nearly 40% of Springboard provision and 25% of ICT conversion places are in private colleges.” (HEA, 2014, p. 85)
“The potential for developing the role of private providers, both through the allocation of public funding to private and public institutions alike and through their increasing competitiveness as student contributions in public institutions increase” – in maintaining and advancing diversity in the HE sector in Ireland. (HEA, 2014, p. 80)
Higher Education Colleges
Association Ireland (HECA)
◦ Formed in 1991.
◦ HECA members must currently deliver a Level 7 (upwards)
degree suitably aligned with the Irish National Framework of
Qualifications.
◦ Central voice for Private Colleges on a national level.
◦ Members include:
DBS
Griffith College
Hibernia College
IBAT
Institute of Physical Therapy & Applied Sciences
New Opportunities for DBS Library
Networking
◦ HECA, LAI, CILIP, NPD, etc.
„Open Source‟ software implementation
◦ Loughborough University: LORLS
Staff Exchange / Site Visits
◦ NCI
Annual DBS Library Seminar
Research & publishing opportunities?
DBS Library – innovations & aspirations Lone Rangers
RFID
Koha
Institutional Repository
Embedding IL
Collaborations
Reading List software
eSubmissions?
Staff Development / CPD?
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Alone we can do so little;
together we can do so much. - Helen Keller
http://www.therural.co.nz/country-living/win-the-original-lone-ranger-seasons-1-2
Why DBS & NCI?
Similarities
- student population numbers
- wide demographic of learners
- course delivery, holdings
- evolution
- programme development
- location
- subject areas
Beginnings & Staff Exchanges
Original contact – RFID Project
Since then….
Ongoing informal contact
Reciprocal staff visits – January 2014
Equivalent staff liaison
Ongoing contact – remote and on-site
Common Areas of Interest
The institutional repositories (principally
the issue of e-submissions)
The sharing and comparing of our
information literacy programmes
Library Management Systems (Koha in
DBS)
The sharing and comparing of our
respective desk & stock procedures
Institutional Repository (e-
submissions)
Tim Lawless (NCI) / Alex Kouker (DBS)
Objective – Establishment of a protocol for
self-submission to the repositories
- study of existing practice (WIT, NUIM, UCC)
- on site visit to UCC (June 2014)
Tagline - FINDING SOLUTIONS TO PROBLEMS THAT
COLLEAGUES FROM OTHER LIBRARIES ALSO EXPERIENCE
Information Literacy - Integration
Keith Brittle(NCI) / Maria Rogers(DBS)
On site visits -
- shadowing classes
- comparison of information skills tuition & guides
Benefits –
- class delivery, induction process
- shared experiences, diminished isolation
- key areas of future focus: online materials (creative
commons) & student engagement in induction
- greater collaboration in the future
LMS, Desk & Stock Procedures,
Copyright & Staffing Hierarchy
Maeve Byrne(NCI) / Peter Fleming(NCI) / David Hughes(DBS)
- transition process to a new LMS (Koha, in DBS)
- very informative & helpful
Maeve Byrne(NCI) / Colin O‟Keeffe(DBS)
- desk & stock procedures, rotas, staffing
- views & current practice, very helpful
Mary Buckley(NCI) / Tim Lawless(NCI) / Marie O‟Neill(DBS) / Jane Buggle(DBS)
- copyright, staffing hierarchy
Staff Exchange - Inspiration
Our inspiration
- Library Ireland Week, November 2012
- Swap jobs for a day
- Six library staff from NUI Maynooth
participated
- Bernie Gardiner visited the medical
library at Tallaght Hospital
Staff Exchange
International Staff Exchanges
International Library Staff Exchange Week 2-6 June 2014
- UK universities, staff exchanges since 1990s (Ayoubi and Al-Habaibeh, 2006)
- motivation and performance of staff improves, good for staff development (Kidd 1995)
- Why participate? “the need to avoid stagnation, the need to climb out of a professional rut” (p.9)
- Hannon (1997) - broadens experience & benefits career development
CILIP‟s International Job Exchange,
LIBEX Exchange jobs with library and information staff
around the world
Benefits
- staff development
- renewed enthusiasm
- fresh look at policies & procedures
LIBEX Exchange Reports
Katie Swann, Assistant Curator, National Art
Library, UK – “Do I consider the whole
experience worthwhile…? Yes, absolutely…..it is
the differences that…make the whole experience
more rewarding and challenging.”
LIBEX Exchange Reports
Cindy May, Head of Cataloguing, University of
Wisconsin – “I returned home with renewed
enthusiasm for my job and my library, and that‟s
got to benefit the library as well as me. I sincerely
hope that our two libraries will be able to
continue these short-term exchanges in the
future, and heartily recommend them to other
institutions.”
The Benefits of Staff Exchanges
See how others carry out their work
Helps to reflect on how and why you do things
the way you do
Can stimulate thinking about how to do tasks
differently
Reassurance
Networking
Collaboration
Coordination
Cooperation
Where are we now?
Opportunities for Future
Collaboration
Calling on each other for help and advice
Institutional repository e-submission
protocol
Sharing training and development costs
Possible future cross-institutional
publications
Sharing of information literacy initiatives &
resources
References (1) Ayoubi, R.M. & Al-Habaibeh, A. (2006),„An investigation into international business
collaboration in higher education organisations‟, International Journal of Educational
Management, 20,(5,): pp. 380-396. [Online] Available from:
http://www.emeraldinsight.com/journals.htm?articleid=1558962 [Accessed 11 June 2014]
CILIP (2013) „International Job Exchange, LIBEX‟ CILIP [Online] Available from:
http://www.cilip.org.uk/cilip/membership/membership-benefits/libex-international-job-
exchange
Gardiner, B. (2013) „Library Ireland Week Staff Exchange Scheme: Diary of an Exchange‟.
An Leabharlann. The Irish Library, 22 (1). pp. 23-24
Hannon, M.(1997) „Staff exchanges - new directions for academic libraries?‟, Librarian
Career Development, 5(4): pp.124 – 127
HEA (2013) „Report to the Minister for Education and Skills on system reconfiguration,
inter-institutional collaboration and system governance in Irish higher education.‟
Available at: http://www.hea.ie/sites/default/files/report_to_minister_-
_system_configuration_2_0.pdf (Accessed: 6 June 2014).
HEA (2014) „Higher Education System Performance First report 2014 -2016 First report
2014 -2016. Report of The Higher Education Authority to the Minister for Education
and Skills.‟ Available at: http://www.education.ie/en/Press-Events/Press-Releases/2014-
Press-Releases/Higher-Education-System-Performance-First-report-2014-2016.pdf
(Accessed: 11 June 2014).
References (2) Kaufman, P. (2012) 'Let's Get Cozy: Evolving Collaborations in the 21st Century', Journal
Of Library Administration, 52(1), pp. 53-69, Library & Information Science Source,
EBSCOhost. (Accessed: 8 May 2014).
Kidd, T. (1995) „International library staff exchanges: how do you organize them, and do
they do you any good?‟ Librarian Career Development, (3)1: pp.9 – 13
O‟Farrell, C. (2014) „ Challenges and opportunities for teaching and learning in Irish
Higher Education‟, in Loxley, A., Seery, A. and Walsh, J. (eds). Higher education in Ireland.
Houndmills, Basingstoke, Hampshire: Palgrave Macmillan, pp. 233-247.
Power, B. (2011) „New Ways to Collaborate for Process Improvement‟, Harvard Business
Review Blog Network. Available at: http://blogs.hbr.org/2011/05/new-ways-to-collaborate-
for-pr/ (Accessed: 8 May 2014).
Shepard, M. (2004) Library collaboration: What makes it work? Proceedings of the 25th
IATUL Conference. Available at:
http://www.iatul.org/doclibrary/public/conf_proceedings/2004/murray20sheperd.pdf
(Accessed: 7 May 2014).
Thanks & Questions