The American Legion Boys State of Missouri 2010 National Directors Conference September 25, 2010...
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Transcript of The American Legion Boys State of Missouri 2010 National Directors Conference September 25, 2010...
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The American Legion Boys State of Missouri
2010 National Directors’ ConferenceSeptember 25, 2010 Indianapolis, IN
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Agenda• Welcome & Introductions• Information Management
• Recruiting• Fundraising• Orientation Meetings• Citizen Registration• Office Communications• Staff Registration & Check-In• Facility Issues• Voting• Reporting
• Discussion
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Information Management
Database
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Recruiting• 560+ High Schools in Missouri
• Communicate• Visit in person
• 30-45 min. presentation• To Juniors AND Sophomores
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Recruiting• Staff Coordination• Search by
• Location• Non-participating• Enrollment• Top 100
• View participation history
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Recruiting• Staff Coordination
• View assignments• Update visit notes
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Recruiting• Log Visit
• Make notes• Confirm Info
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Fundraising• Suggest a Sponsor
• How do you know them?• From church?• Parent’s company?• Friends?
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Fundraising• HQ Tracking
• Contact Information• Participation• Previous Donations• Staff Assignments• Relationships
• Generate Reports & Mailings
• Balance Sheet
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Orientation Meetings• Several Meetings are
held across the state
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• MBS Staff can sign up to present at a meeting
Orientation Meetings
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Orientation Meetings
NO SHOWS
50%
• Benefits• Reduces No-Shows• Reduces Cancellations• Citizens are better informed before session
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The “Master Sort”• Sorting into cities• Sorting into parties• Room assignments
• Print Bed Tags
16 Cities of MBS
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Citizen Registration• Citizen Arrivals
• Check-In• Photo for IDs
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Keeping tabs on our staff…
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• Maintaining consistent contact info
• Email Addresses• Email Groups
• City Counselors• Assistant City Counselors• Senior Staff
Office Communications
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• Must check-in upon arrival• Confirm Contact Information
• Text casting• Mass text groups of staff• Important Schedule Updates• Severe Storm Warnings• Other campus emergencies
Staff Registration & Check-in
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• Allows Staff to report issues• Reports managed by Operations Staff
• Process documentation• Easy to track and coordinate with university staff
Facility Issues
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• Simple ballot creation & printing
• Error checking • No citizen appears more
than once per ballot • Votes tallied by citizens• Staff enters votes into the
system• Updates citizen
participation records• Results are published
automatically to our public website
Voting
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Citizen Reports• Track Citizen’s status throughout the week
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Citizen Reports• Extra curricular activities
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Citizen Alumni Information• Alumni can update their
information at anytime via our website
• Used for mailings, fundraising, etc.
• Alumni Association
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Conclusion• Save time• Reduce errors• Meet deadlines• Improve communication• More interaction with citizens
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Questions?
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THANK YOU!