THANKS TO OUR SPONSORS!€¦ · Fairfax County Government ... new ways of doing business . Change ....
Transcript of THANKS TO OUR SPONSORS!€¦ · Fairfax County Government ... new ways of doing business . Change ....
Hill International Consulting, Inc.
THANKS TO OUR SPONSORS!
“CMAA has met the standards and requirements of the
Registered Continuing Education Program. Credit earned
on completion of this program will be reported to RCEP at
RCEP.net. A certificate of completion will be issued to each
participant. As such, it does not include content that may
be deemed or construed to be an approval or endorsement
by the RCEP.”
Benefits of Project Management Information Systems.
Learning Objectives:
Owners’ Procurement and Selection Process
Examples of Owner Use of PMIS
• e-Builder
• Newforma
A Fairfax County, VA, publication
Department of Public Works and Environmental Services Working for You!
Fairfax County Government – Capital Project
Management Information Systems (CPMIS)
Presented for: CMAA - Owner’s Committee
Presented by: Brad S. Melton, Director, Utilities Design and Construction /
Wastewater Design and Construction
January, 2017
Capital Project Management Information System
Presentation Goal: To share information about moving towards a CPMiS if an organization is considering a system.
Overview: 1. Overview of Fairfax County Capital Projects Program
2. Snapshot of Current Project Management Systems
3. Reasons to Implement New CPMiS
4. Review the Development of the RFP
5. Discuss Vendor Selection Process
6. Current Status / Plan For Implementation
Definition of CPMIS
A Capital project management information system (CPMIS) is the coherent organization of the information required to execute projects successfully. A CPMIS is typically one or more software applications and a methodical process for collecting and using project information.
Overview of Fairfax County
• Approximately 1.1 million residents
• About 400 square miles
• Current Operating Budget $4 Billion (larger than 4 States)
Department of Public Works and Environmental Services
DPWES
Stormwater Management
Solid Waste Capital Facilities
Building Design and Construction
Utilities Design and Construction
Wastewater Design and
Construction
Wastewater Management
Building Design and Construction Division
Buildings • 48 active projects • Project Types:
– Libraries, Fire Stations, Police Stations – Jails, Courthouses – Vehicle Maintenance Garages – Human Services – Government Centers – Public Private Partnerships
• Project range: $2 to $110 million • Total Project Estimates: $1 Billion
Utilities Design and Construction Division
Transportation Improvement Projects • Designs by FCDOT, Construction by DPWES • Over 140 active projects • Types of Projects
– Roadway, Intersection Improvements – Sidewalks, Trails, Bus Shelters – Commercial Revitalization
• Projects range: $200k- $30 million • Total Project Estimates: $140 Million
Utilities Design and Construction Division
Stormwater Projects • 37 Active Projects • Types of Projects
– Stream Restoration – Lake Dredging, Dam Rehabilitation – Pond Improvements
• Projects range from $200k- $10million • Total Project Estimates: $100 Million
Wastewater Design and Construction Division
Wastewater Projects • 32 Active Projects • Types of Projects
– Noman Cole Wastewater Treatment Plant – Sanitary Sewer Pipe Replacement/Lining/Rehab – Pump Station Rehab
• Project range: $1 million - $250 million
• Total Project Estimates: $1 Billion
Current Project Reporting System
Current Project Management Processes
• Spreadsheets: Payment tracking,
Change Order tracking, Project Logs, etc • Sign-offs for documents - routed from
one in-box to the next • Inconsistent Document Storage, each
Division, each Project • Limited file search capability • File Transfer with vendors limited by
firewalls, file size • Difficult for Managers and Project
Managers to extract information • Fairfax County has used software for
construction management on large projects; Constructware, E-Builder for example (Project Level)
Reasons for a New System
$0
$50,000,000
$100,000,000
$150,000,000
$200,000,000
$250,000,000
$300,000,000
FY13 FY14 FY15 FY16 FY17
Total Annual Contract Expenditures
• Capital Program Growth
Reasons for a New System
• Capital Program Growth • Access to dashboard information,
at Project level and Program level
Project Level Dashboard
Program Level Dashboard
Reasons for a New System
• Capital Program Growth • Access to dashboard information • Cloud based storage, greatly
improves file transfer and collaboration with vendors
• Increases access to files from smartphones, tablets, laptops
Reasons for a New System
• Capital Program Growth • Access to dashboard information • Cloud based storage, greatly
improves file transfer and collaboration with vendors
• Increases access to files from smartphones, tablets, laptops
• Document storage 100% consistent across entire department
• Powerful file search capability • Eliminates double or triple entry
of data and errors that occur • Electronic routing and sign-offs
Reasons for a New System
• Attract the next generation of staff (tech savvy engineers)
• Transition of Staff (Work Flow processes well documented)
• Move to paperless system (sustainability)
• Ability to leverage new technology for Electronic Plan Review, Virtual 3D Models, Augmented Reality Halographic Models.
Request For Proposal Development
• Internal Needs Assessment, scope of system grew, agencies grew • Decided to hire Gartner to Develop RFP:
Conducted formal Needs Assessments, all stakeholders Market scan to possible product solutions Reviewed the current reporting system
• Identify Functional Requirements, 6 categories General Program Project Management Contract Management Financial Management Document Management Reporting
• Identify Technical Requirements (93 items) NFR1 - Supports 300 users (internal and external) NFR8 – Control access based upon roles, groups, individuals NFR52 – Integration with e-mail and other Office 365 functions
• Prepare Process Flow Maps for Each Project Type
Building Project Phases
Transportation Project Phases
2.
TPP
Development
3.
Study/
Feasibility/
Corridor Study 4.
Scoping/
Preliminary
Design (30%)
4a.
Environmental
/NEPA
4b.
Survey/
Mapping
5a.
Value
Engineering
5b.
Intermediate
Design (50-
60%)
5c.
Pre-Final
Plans (90-
95%)
5d.
Final Design
(100%)
6.
Land
Acquisition
(Right of
Way)
7.
Utility
Relocation
FCDOT & DPWES – CAP Utilities Design & Construction
8.
Permitting
1.
Planning/
Comp Plan/
CLRP
Transportation Project Phases FCDOT & DPWES – CAP Utilities Design & Construction
9b.
Construction
12.
Admin/
Finance
13.
Traffic
Calming
11.
Final
Acceptance
& Closeout
9a.
Pre-
Construction
10.
Warranty
Request For Proposal Development
• Started with Internal Needs Assessment, the scope of system grew, number of agencies grew
• Decided to hire Gartner to Develop RFP: Conducted formal Needs Assessments, all stakeholders Market scan to possible product solutions Reviewed the current reporting system
• Identify Functional Requirements, 6 categories • Identify Technical Requirements (93 items)
NFR1 - Supports 300 users (internal and external) NFR8 – Control access based upon roles, groups, individuals NFR52 – Integrates with e-mail and other Office 365 functions
• Prepare Process Flow Maps for Each Project Type • Prepare Detailed Work Flow Diagrams for Each Gear of Each
Project Type
Process Flow Diagrams
Vendor Selection Process
• Competitive Negotiation, Best Value determination
• Initial Vendor Submission includes Technical Proposal / Sealed Cost Proposal
• SAC reviews Technical Proposals, selects highest rated vendors for Product Demonstrations
• Conduct Product Demonstrations
• Open Sealed Cost Proposals and Conduct competitive negotiations with top rated vendors
• Final Selection
Current Status
Phased Implementation
Other Agencies
Park Authority Department of
Housing Facilities
Management
Transportation
2 Divisions 140 active projects
TPE = $140 million
Stormwater
3 Divisions 37 active capital projects / Maint.
TPE = $100 million
Buildings
Division of 57 People
48 active projects
TPE = $1 billion
Wastewater
Division of 20 People
32 active projects
TPE = $1 billion
?
Challenges
• Size / Scope of the System, number of agencies, wide variety of
project types
• Commitment of resources to implement
• Old and New processes running concurrently until system established
• New system great for typical projects; concern for smaller or unique projects, PPP, alternative delivery approaches
• Work Flows need to be flexible / easily changeable to adapt to new ways of doing business
Change
Fairfax County - CPMIS
Questions?
Questions?
Brad Melton, Director, Utilities Design and Construction Division, Fairfax County
Kassa Seyoum, Section Chief, Studio #5, Division of Building Design & Construction, DGS
Keith W. Tyson, Group Leader, Technical Services Group, Washington Suburban Sanitary Commission