Thank you for turning OFF Cell Phones White Light Also a A Weapon!
Thank you for turning cell phones to off/silent
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Transcript of Thank you for turning cell phones to off/silent
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Thank you for turning cell phones to off/silent
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Meetings of Success> 2005 TMG Leadership Conference> Joseph L. Donaldson
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3Picture perfect meetings only exist in pictures…Strive for success, not perfection
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Success>Every member has their
say>Purposes of organization
furthered>Majority rules>Rights of minority opinion
and absent members protected
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Meetings I Dislike>One person does all the
talking>Don’t know the purpose>Nothing accomplished>Sitting for more than one
hour>A buttercup becomes a
briar
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Business Meetings>Part of democracy>Consider what meetings
have accomplished>Celebrate not dread
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Opportunities >Varied experience: church,
business, etc.>Varied viewpoints: social,
business, etc. >Transfer meeting skills to
other groups
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The TP
>Tidy & Punctual > “A place for everything
and everything in its place”
> Details> Have only socks in their
sock drawers
Cook, M.J. (1998)
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The CL
>Cluttered & Late> Tolerance for chaos> Ability to accept failure> High energy, flair for
innovation
Cook, M.J. (1998)
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Our Agenda>Understand the business
of a business meeting>Discover uses and misuses
of Robert’s Rules>Manage meetings of
success
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Understand the business of a business meeting
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Effective Meetings Have
>An agenda>A purpose>A start and end time>A presiding officer>Involved members
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Agenda>Call to Order>Roll call>Minutes>Reports of officers and
committees>Special orders>Unfinished business>New business>Announcements>Adjourn
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Form Agenda >Presiding officer and
secretary>Unfinished business from
last meeting>Let the members suggest
agenda items
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The Presiding Officer>Stay Neutral>Facilitate>Gain participation of all
members>“What is the pleasure of the
group?”>“Are you asking the group to
take action?”
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Discover use and misuse of Robert’s Rules
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Robert’s Rules>Take up business one item
at a time>Have courtesy, fairness,
impartiality and equality>Majority rules, but rights of
individual, minority and absent members protected
From Robert McConnell Productions (2001). Robert’s Rules of Order: Simplified and Amplified, 2nd Ed., Indianapolis: Wiley.
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Misuse of Robert’s Rules>Using rules to intimidate
or dominate>Majoring in the minors
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Managing Big Talkers>Everyone speaks once on an
issue>Seat them to the immediate
left or right of presiding officer >“Thank you. Now that I know
how you feel, I would like to hear from _________.”
>“Everybody talks once before anybody talks twice.”
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Managing Chit-Chatters>Ask them to stop>“Cross-talk makes it difficult
for the secretary to keep accurate minutes…”
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Meeting Quiz
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Question 1>What should the president
do if he/she wants to give an opinion of a topic?
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Don’t Do It!>But, there’s another
possibility – >Ask another officer to
preside, so you can give opinions and vote
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Question 2
What is an example of a special order?
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Special Orders are:>Stuff that’s done on an
annual basis>Election or a nominating
committee report>Business designated for
the meeting as a special order
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Question 3>A motion was discussed
and approved by the membership. Yet, the motion never received a second.
>Is the motion void?
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No>If the issue was voted on
and discussed, then the second has no bearing
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What does “second” mean?
>Another member wants the issue discussed
>Members may call out “second” or “I second the motion”
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How does it work>If no one seconds, the
President may ask: “Is there a second?”
>“Without a second, the motion will not be considered. Next item.”
>It is moved and seconded that…Is there any discussion?”
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Question 4>Is it a good idea to
memorize anything for a meeting?
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Absolutely>“I move that…”>“A motion has been made
and seconded to…..Is there any discussion?”
>“I speak in favor of the motion.”
>“I oppose the motion.”
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Question 5>What are some of Robert’s
Rules that are often ignored that would help our meetings?
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Consider >Write down motions and
hand to President>President stays neutral>State the item of new
business and “What are the members’ wishes?”
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Question 6>Does the Treasurer’s
Report have to be approved by the membership?
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No>Treasurer states their
report>President: “Are there any
questions?” >President: “The
Treasurer’s Report is filed.”
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Reminder: Success means>Every member has their
say>Purposes of organization
furthered>Majority rules>Rights of minority opinion
and absent members protected
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Thank you
> Enjoy your conference!
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References> Robert McConnell Productions (2001).
Robert’s Rules of Order: Simplified and Amplified, 2nd Ed., Indianapolis: Wiley.
> Cook, M.J. (1998). Time management: Proven techniques for making the most of your valuable time. Holbrook, MA: Adams Media Corp.