Terms of Reference (TOR)

DARFUR COMMUNITY BASED REINTEGRATION AND STABILIZATION PROGRAMME (DCBRSP)

CALL FOR PROPOSALS FOR IMPLEMENTATION OF LIVELIHOODS AND ECONOMIC REINTEGRATION COMPONENT OF THE DCBRSP

Project Locations: North, South and East Darfur States

1. BACKGROUND AND OBJECTIVES

1.1 Background and Context

The Darfur Community Based Reintegration and Stabilization Programme (hereinafter referred to as DCBRSP) is one of the key programmes enshrined in the Darfur Development Strategy as well as in the Doha Document for Peace in Darfur (DDPD) signed between the Government of Sudan and LJM in 2011. Both documents emphasized the primacy of socio-economic reintegration of demobilized combatants as a critical ingredient for long term security and stability in Darfur. The programme is key requirement of the security arrangement designed as part of confidence building measure to be delivered as immediate peace dividend that will encourage non-signatories to the DDDPD to join the peace process.

The Disarmament Demobilization and Reintegration (DDR) process is a continuum that involves three mutually complementary and reinforcing components designed to create the building blocks for long term security and stability in post conflict situation like Darfur. The disarmament of combatants from factions who are signatories to the DDPD commenced over one year ago. They disarmed former combatants that are eligible for reintegration into civilian life were verified by the DDPD Joint Ceasefire Commission (CFC) and handed over to the Sudan DDR Commission and UNAMID for demobilization. The later involves the formal discharge of disarmed combatants from military to civilian life. So far a substantial number of combatants have been demobilized in North and South Darfur while additional groups are being demobilized in West and Central Darfur for reintegration into civilian life.

Reintegration is the last but most critical stage in the DDR continuum. It is a long term process that involves the provision of social and economic support to demobilized combatants to enable them integrate into normal civilian life in host communities. However, most of the communities in which ex-combatants are expected to reintegrate in Darfur are characterized by weak absorptive capacities including lack of socio-economic infrastructure, high unemployment, and weak productive capacities in agriculture, pastoral system, small business etc. Majority of the demobilized combatants are illiterate, with limited entrepreneurial, income generation and vocational skills that makes them competitive in the labour market with the civilian population. Besides, they lack access to productive resources like land, microcredit, savings and business development services that enables them engage in self-employment or other forms of formal employment.1

1 DDS 2.1.3.1 page 20

1.2 Objective and Strategy

The DCBRSP aims to contribute to peace and security in Darfur through economic and social reintegration of demobilized combatants into civilian lives. The economic reintegration support will develop the financial self-sufficiency of demobilized combatants’ household through productive and gainful (self or paid) employment. Accordingly, the primary objective of this call for proposal (CfP) is to enhance the long term employment and income generating capacity of ex-combatants by improving their entrepreneurial and income generating skills and abilities for sustainable livelihoods as alternative to violence based sources. At the same time, it will help enhance community stabilization and security through the creation of short term labour intensive employment opportunities to other vulnerable groups such as youth at risk, women and other armed who pose serious security threat to the communities and ex-combatants. In summary, the Service Provider will provide or facilitate the achievement of the following activities and results:

job counseling and referral services skills development and training promotion of micro-enterprise support initiatives Self-employment promotion and Employment creation through labour intensive rehabilitation projects.

As a short term security and stabilization strategy the Service Provider will provide the ex-combatants with one-time reintegration packages of a similar value to individual or group of ex-combatants, in close collaboration with Government and other service providers. Packages will be tailored to participants’ skills and capabilities, choice of reintegration options, and match their aspirations and available opportunities to the maximum extent possible. The Service Provider will also work in partnership with existing cooperatives, associations and community based organisations (CBOs) involve in the promotion of value chains, micro enterprise development and build their capacity where necessary, including technical assistance in the areas of business planning and marketing. Moreover, the Service Provider will facilitate and work closely with relevant Government Ministries and other specialized service providers in the provision of trainings, extension and advisory services to groups or individual ex-combatants as part of sustainable services. Furthermore, the targeted economic support provided to ex-combatants will be complemented and linked with other early recovery projects and labor intensive infrastructure rehabilitation projects for short term employment creation for selected unemployed youth, armed groups and women in target communities. Additionally, it will also contribute to improved access to social services, promote social cohesion, reconciliation and local capacity building. At the same time, It will increase economic activities that will contribute to local economic revitalization and regeneration. Moreover, the on-the-job training and skills gained by the participant will benefit entire community and promote participation of women, thus contributing to capacity building of local community members and women empowerment.

2. SCOPE OF WORK AND EXPECTED OUTPUTS

2.1: Direct Economic Reintegration Support to Ex-combatants

2.1.1 Community Orientation and Sensitization

The Service Provider will work closely with local authorities, community leaders and civilians in selected target communities to sensitize them on the benefits of reintegrating ex-combatants so as not to perceive the support as a reward for participating in the conflict. It further involves enlisting community support and contribution to programme implementation.

2.1.2. Information, Counseling and Referral Services (ICRS):

The Darfur economy has limited employment and income generation opportunities because of many years of war, hence demobilized combatant swill have to plan for their economic re-integration. A range of choices will be available to them, which will include among others:

Returning to former employment in case of older former combatants Changing employment Where possible, accessing new job opportunities Skills upgrading to access higher level jobs Returning to the land in the case of farming and agriculture Returning to and regenerating previous business activities Starting new business ventures Adapting to a changed work environment due to disability Starting skills training such as vocational skills Continuing their uncompleted education in case of youth Starting higher education

Making the right choice could be difficult for the ex-combatants given the deplorable state of the current Darfur economy. Therefore it would be useful to provide them with information on available opportunities and professional counseling to enable them articulate their aspirations in a personal career development plan. In order to achieve that the Service Provider will need to facilitate and work in collaboration with relevant line Ministries and specialized NGOs with required expertise to provide the following services:

i) Information: To brief demobilized combatants on reintegration options, processes and opportunities based on the findings of the reintegration opportunities mapping and other studies on Darfur. (See annex)

ii) Counseling and Referral Services: Professional group counseling to be provided by

experts from line Ministries and other organizations, to the ex-combatants. This will include among others:

Profiling which information on experience, skills and future plans. Matching skills, aspirations, physical condition with available reintegration

opportunities. Assist vulnerable groups including PWDs and WAAF/G to choose

reintegration assistance options that are responsive to their needs. Use gathered information as baseline information and development of MIS

Data base for future monitoring and evaluation of impact.

iii) Referral Services: After counseling, ex-combatants are referred to access trainings, psychosocial, health and other professional support services provided by specialized partners.

iv) Medical and Psychosocial Counseling: Special need groups (SNG) including ex-

combatants with disabilities (PWD) and Women Associated with Armed Forces/Groups (WAAF/G) should be provided with further medical screening to identify those that will require additional support. The medical screening will be accompanied with counselling that will be undertaken separately by specialists from the Ministry of Health. Special arrangements will be made with the relevant line Ministries and organizations for the provision of these services (SNGS).

2.1.3 Livelihoods Sub Components and Project Options

2.1.3.1. Livelihoods Sub Components and Activities

During professional counselling, the ex-combatants are provided with the following livelihoods choice to select their preferred options. Base on the findings of the opportunities mapping, the following sub sectors are available to ex-combatants either are individual or group in the different states and locations in Darfur :

Agriculture and Crop Production: The agriculture sector is predominantly traditional and rain fed. Irrigated farming and mechanized farming is limited mainly in South Darfur. They main types of crops grown include but not limited: vegetables, sorghum, millet, groundnuts, sesame, hibiscus and gum Arabic as cash crops. Also fruits such as mangoes, oranges, watermelons and guavas are also grown in some parts. Additional areas of support include simple agro-processing and assets to increase productivity, e.g. irrigation, processing, cultivation etc. A ‘mixed’ package option is also available e.g. vegetables and goats.

Animal Husbandry and Livestock: Darfur accounts for more than 30% of Sudan’s livestock and more than 40% of its animal exports, so livestock provides another potential source of self-employment for ex-combatants. The main livestock species in Darfur include: camels, cattle, donkeys, goats, horses and sheep. Camel, sheep and goat are concentrated mainly in North Darfur while cattle pastoralism is common in South Darfur. In the case of West and Central Darfur the main forms of livestock are cattle, sheep, goats and camel. Increasingly, cattle pastoralists are also

cultivating crops such as millet, sorghum, groundnut and okra especially in South Darfur.

Fisheries: Darfur is rich in underground water but has very little surface water, the

only exceptions being areas in the south, south-west and west of Darfur. In the south there are branches of the Bahr el Arab river close to South Sudan; canals exist in Buram, Dufag and in the Um Dafoug area. Fish farming is practised in some areas such as Um Dafoug Lake where there is a permanent dam. The future seems promising for this activity. However, the long distances between production areas and markets are a challenge and the need for refrigeration is a priority. Some lakes suitable for fish farming are also found around Jebel Marra. There is a high demand for fish in the local markets of Darfur.

Small Businesses: They opportunities include, but are not limited to: handicrafts, leather tanning, handmade leather products, metalwork, carpentry, mechanics (vehicles and boats), plumbing, car electrics, small oil presses, peeling machines, wooden donkey carts, small shops, grain mills, trade in livestock and crops, coffee shops, restaurants, cheese production, honey production, motorbike/tire repair, air time vendor, juice bars, bakeries, minibus services, phone repair, commodity shops, tailoring, shoe making, soap making, brick production, tile making, henna/neem processing, and food processing.

Vocational and Skills Training, which may include, but are not limited to: carpentry,

plumbing, masonry/construction, welding and metalwork, auto mechanics, electrical/refrigeration, electronics (phone, radio repair etc), tailoring, food processing, hospitality services, computer/IT skills, and office management.

2.1.3.2 Livelihood Project Options The following project options are available to the demobilized combatants: Individual Livelihoods Business Project: Most of the ex-combatants will resettle in far remote isolated communities with little possibility of having contacts with other demobilized combatants, thus making it difficult for them to work as a group. As a consequence an individual ex-combatant may decide to start or restore individual business or enter into a partnership with other family members in the same community. Meanwhile studies revealed that agriculture is overwhelmingly traditional and family-oriented in Darfur. Collective or group farming rarely takes place outside of family groups, given the lack of agricultural associations or cooperatives. Unlike irrigated farming, which requires costly inputs such as fuel and pumps that make it more of a group activity, rain-fed farming – particularly of cash crops such as groundnuts, sesame and okra – allows individuals to own their own farms alongside the family-run farms. Similarly, in the small

business sector individual activity prevails over group enterprise.

Joint Ventures/Associations/Cooperatives: Although group initiatives are uncommon in Darfur, however studies revealed that group businesses might only be successful when the group members are very familiar with each other and have had some prior experience of working together in their group. Group enterprises would also be possible in the form of the family. Within the livestock sector, particularly with ex-combatants from pastoralist backgrounds, group projects are also possible. Meanwhile, as a priority, the Service Provider will facilitate and assist ex-combatants to join existing Associations or Cooperatives to enhance capacities. The following scenarios are envisaged in the formation of joint ventures:

Scenario 1 (Existing Groups): In cases where some ex-combatants are already members of an existing Association or Cooperative, The Service Provider should first undertake an assessment to ascertain whether the objectives and values of the organization are in conformity with DCBRSP principles. The Service Provider if needed should facilitate the membership of new ex-combatants who are interested in joining the Cooperative or Association and provide capacity building support base on the identified needs.

Scenario 2 (Mixed Group Formation): It is where civilians and ex-combatants decide to form a Group, Association or Cooperative. This initiative must be encouraged to enhance social cohesion and acceptance of ex-combatants in the communities. It will also contribute to experience and knowledge sharing among its members that could prove beneficial for group success and social cohesion.

Importantly, in the case of mixed group, only ex-combatants will be provided with direct in kind livelihood support by the programme, while civilian members will benefit only from trainings and other support such as access to micro credit, advisory services etc.

Scenario 3 (New Group Formation): In cases where there are no existing Self Help Groups/Cooperatives/Associations, ex-combatants should be encouraged to form their own new group.

In all three scenarios, the following principles should guide the group membership process:

Membership must be voluntary. Ethnically diverse to promote social harmony and reconciliation. Maximum number of members is 15 people Must have group bye laws or constitution and legally registered Must have a democratically elected management structure

2.1.4 Detailed Description of Reintegration Services

2.1.4.1. Training Sub Component A) Planning of Training Activities

i) Selection of Participants: The Service Provider should work in conjunction with the

Government and Specialist training providers in the screening and selection of training participants. Because of high level of illiteracy among the demobilized combatants in Darfur, participation in the trainings will be voluntary. Only those with some basic level of education and motivation will be encouraged to participate in the trainings.

ii) Training Logistics: The Service Provider will facilitate the provision of all logistical and organizational support for the successful delivery of all training activities. Among others the logistical support will include provision of training materials, accommodation/meals and/or stipends, plus travel arrangements, if any, to bring the XCs to the training location. The proposed approach to the training arrangements including logistical support to ex-combatants in close collaboration with Government and other Service Providers will form part of the basis for the technical evaluation of the proposals. The Service Provider must also indicate how they will support the beneficiaries during the training.

iii) Training Duration: The training duration for individual business ventures will be a maximum of three working days (Total 24 hours of course delivery). While those who engage in group or joint initiatives will receive trainings up to five working days (Total of 40 hours of direct course delivery).

B) Preparation of Traininng Courses and Delivery

The Service Provider will work collaboratively with Government and other training providers in conducting training needs assessment for use in the preparation of training courses. The training courses and modules should be in line with Government, FAO and ILO standards for Sudan (see section 2.2.2 below). At the same time, the courses must be customized to reflect local economic and market opportunities as define by the reintegration opportunities mapping and other studies on Darfur. (See annex) All training courses and modules will be vetted and approved by UNDP/SDDRC before they are administered to the participants. A key evaluation requirements in the proposal is the ability of the applicant to design innovative training approaches for semi -literate or illiterate ex-combatants. Electronic copies of training courses and modules should be submitted to UNDP/SDDRC Field Offices as a mandatory requirement for milestone achievement and payment.

Sectoral Training Courses: The following introductory courses should be provided to all participants irrespective of reintegration options: Women and Gender equality, Conflict Prevention and Reconciliation, Natural Resource Management, Civic Rights and Responsibilities, Life Skills including HIV/AIDS and Darfur Peace Agreement. 1) Skills for Agriculture and Crop Production: Darfur is renowned for its agricultural and horticultural products. Both requires certain skills, especially in technical aspects of agricultural operations such as straightening plants, nurseries, the use of fertilizers and pesticides as well as food processing. Such operations require skills that could be learnt in a short time. The training of a small number of ex-combatants in a locality may enable them to train others. At the same time, ex-combatants who resettle in the rain-fed areas, especially those who produce grain, need training in areas such as storage and increased production. Meanwhile, in order to increase agricultural production and diversification, the following skills training are recommended:

Plant and forest protection, including training in desertification control Fruit and forest fruit production, processing (i.e. peeling and pulping techniques, oil

extraction) and marketing Fish processing and marketing Milling Solar drying techniques Modern techniques for production Mechanical and electrical maintenance for modern equipment

In the case of crop production, the training curricula, should include, but not limited to the following:

cultivation cycles and operations such as tillage, sowing, planting the seedling, harvesting and other as appropriate for specific crop;

crop care instructions, such as watering, proper use of cultivation tools and irrigation implements;

proper use of legal herbicides, pesticides, fertilizers and crop nutrients; harvest conservation for own consumption or sale; construction and/or maintenance of crop storage space and other necessary basic

assets, e.g. dry or ‘live’ fences for vegetable gardens; methods for transition from food/feed to cash crops, and intensive use of land,

including crop rotation and intercropping post-harvest support, e.g. drying, and additional training to interested participants

on simple agro processing, e.g. seed multiplication, oil extraction, peanut butter production

Finally, Darfur suffers from bore-hole maintenance problems. Self-employment opportunities exist in the maintenance of water points for which short skills training is required. Skills training related to irrigation and the maintenance of water points would therefore be beneficial to the ex-combatants.

2) Livestock and Animal Husbandry: Skills required for this sector include poultry and dairy farming, as well as veterinary services. Veterinary services, although already available in some States in Darfur, however provide an important reintegration opportunity as the basis of small businesses. Skills in processing animal products are also among the most promising for reintegration, particularly if ex-combatants are also supplied with equipment. With respect to the animal sector, the following skills are in particular need:

Artificial insemination Dairy and meat processing Raising bees and collecting honey Product preservation Poultry (nutrition/diseases/marketing) Marketing Veterinary services Animal husbandry related health care instructions such as feeding, vaccination etc. Construction and/or maintenance of livestock shelter

More importantly, provide veterinary skills training to interested participants so they can operate as Community Animal Health Workers and/or run clinics in areas where there are no veterinary services

3) Micro Enterprise and Small Business Development: The training should be an appropriate mix of theoretical and practical training for participants on basic business and entrepreneurial skills where possible, to participants of a similar level of experience and education. The curricula of the common business training package is likely to include but not limited to:

introduction to entrepreneurship business idea generation for a viable enterprise preparation of business plan understanding basic business concepts, e.g. profit, loss, cash flow starting businesses improve enterprise profitability for growth and expansion, e.g. reinvestment,

identifying niche markets Ensure participants have the minimum skills necessary to conduct the business of

their choice (e.g. hairdressing, bakery) Identify requirements in licensing and taxation in the business of participants’

choice. Provide on-site technical advice on the start-up of that business, including advice

on licensing and legal requirements and taxation. Where possible and appropriate, the Service Provider might also consider methods of quickly upgrading participants’ technical skills, e.g. short placements in the business of their choice.

4) Vocational Skills Training for the Labour Market As a first step the following measures and consideration must be in place for the provision of vocational skills by the Service Provider will be required to:

Test participants baseline skills/competencies through a standardized skill test, where applicable and necessary.

Provide an appropriate mix of theoretical and practical training to participants on essential and marketable vocational skills through qualified trainers and/or apprenticeship opportunities.

Provide adequate training facilities and all necessary training supplies. Provide participants with a small monthly stipend for food, lodging etc whilst they

attend training. Provide, as much as possible, a referral and tracking system for completers

5) Trainings for Self Help Groups/Associations For ex-combatants who decide to form a Self Help Group or Associations following the identification of group economic activity, training will be given on how a Self-Help Group or Association should be formed, governed and managed. Associations will be governed by its member’s governance board, which will be voted by the members to include a chair, secretary and financial officer. Its board will act and hold responsibilities of a board and will be responsible for the day-to-day activities and progress of the board. By-laws will craft governance conducts. Association members will also be the managers of its day-to-day operation while carrying their own specific roles depending on the activity or production type of the association. All members will be supported through the capacity building component with technical assistance during the early phases of association’s life, through to business planning and managing day-to-day activities. The initial set of activities and supports will include:

(Training) Life skills, finance and cash management, know-how, governance practices.

(Set up) Association and enterprise set up and account management support. (Running) Banking practices, access to micro-credit, etc.

The Service Provider will also provide training on the financial management for each association which will be the reflection of the total capital allocation, which will assemble the creation of the association. In addition, all association will receive training and assistance in setting up forced group saving mechanism and savings reinvestment plan, which are crucial to ensure sustainability.

C) Preparation of Business Proposal The Service Provider in collaboration with the Government and other Training Providers will support trainees in the preparation of viable individual or group business plans by participants. It will be key requirement for the provision of reintegration packages/Kits. The proposal should meet the following minimum criteria before it is approved for reintegration support:

It must include sustainability requirements and should contribute to the local social, economic and ecological environment in the short and/or medium term;

Ensure economic activities will not negatively impact on the environment e.g. sheep rearing will not over graze the carrying capacity of the land.

Does not aggravate or incite tribal or community conflicts especially participant opting for livestock package and will contribute in enhancing the reception of ex-combatants.

It should have linkages to value chains such as those supported by UNDP DERLP. Economically viable and can attract funding from banks and other donors.

A simple format (maximum 2 pages) will be developed by UNDP/SDDRC which will be shared with The Service Provider. The format will include key elements such as business products, market opportunities, operating procedures, labor and materials costs required, a plan for the use of the start-up package, potential profits on a daily or monthly basis, expected impact on the environment, and a strategy for sustainability. The amount of package to be provided by the programme will be on the basis of the equivalent of package/kit entitlement per ex-combatant2.

2.1.4.2 Delivery of Reintegration Packages/Kits and Assets

A) General Requirements

Sectoral specific trainings and an approved business plan are the main perquisite for the provision of reintegration packages and assets for start-up. At the same time the following considerations and requirements should be noted:

Provide support on the basis of the chosen option and location(s) mentioned in this document, as per awarded contract by UNDP.

Packages provided should be of equal value to all eligible ex-combatants except in cases where ex-combatants are involved in group initiatives.

It is strictly prohibited to provide cash to ex-combatants in lieu of packages/kits, except in cases of daily stipend provided to participants undergoing lengthy training.

2 Each ex-combatants will receive the US$ 1350 equivalent in SDGs 8600 as UN exchange rate in January 2016 in

the form of in kind packages/kits. All proposals should have budget estimates within that amount. In case of groups,

the total number of members multiplied by SDG equivalent per ex-combatant.

Jointly agree with individual participant the exact package value they will receive (e.g. in small business whether the participant will set up a grocery shop, repair service etc.).

Ensure that training is provided to all selected participants before they are provided with reintegration package unless ex-combatant is not interested in training.

Ensure that individual or group business plans are prepared and submitted on the basis of packages provided for income generation activities.

Jointly agree with the ex-combatant on a timeline for distributing the kits/ package. Ensure the ex-combatants signs an ‘agreement’ demonstrating commitment to

successfully implement the package. Ensure packages/kits are gender and conflict sensitive and adapt them to meet the

specific needs of women and PWDs. Provide packages close to their area of residence as possible especially for those

opting for packages related to agriculture, livestock and animal husbandry packages.

B) Packages/Kits and Training Costs The Service Provider should calculate the package costs based on SDG 8 600 for each DDR participant3. The amount equivalent should be provided in the form of kits/packages is to be provided directly to individual or group of ex-combatants. Other costs such as training should be calculated separately. The overhead cost will will be based on the amount allocated for the purchase of kits/packages. The percentage proposed as overhead costs will also part of the evaluation of the proposal. Meanwhile, trainings cost should not be included in the proposal, a separate call for proposal for training by Government Service provider will prepared. All potential Service Provider are also required to submit a detailed proposal of the material component of the individual or group packages, including a breakdown of quantities. A technical proposal format is attached at Attachment II. The following sets out guidance on the type of material packages successful Service Provider will be required to deliver. Costs should be detailed separately in the price schedule (guidance attached at Attachment III). Incentive for Group Initiatives: The DCBRSP will provide an additional financial support to group initiatives or Associations. The amount to be provided will be proportional to the amount of group savings contribution. A separate guideline has been developed for the promotion and development of Group Livelihoods Initiatives or Associations.

The successful Service Provider must provide material packages which might include but not limited to those mentioned in the table below. Depending on location, the minimum quantity and combination of the types of items/packages to be provided to individual or group of ex-combatants will be used as key evaluation criteria of the proposal.

3 This is equivalent of US$ 1350 as per UN exchange rate as of January 2016.

C) Types of Packages/Kits and Delivery i) Agriculture and Crop Production: Agriculture is the predominant livelihood

activity of the population in all five States in Darfur. They main types of crops grown in Darfur include but not limited: vegetables, sorghum, millet, groundnuts, sesame, hibiscus and gum Arabic as cash crops. Also fruits such as mangoes, oranges, watermelons and guavas are also grown in some parts of Darfur. The following example of reintegration package could be provided to individual ex-combatants

Table 1: Vegetable CropProduction

Item Unit Quantity Unit Cost Total Cost SDG

SDG

Assorted vegetable seeds pack (up to 340g out of the types of vegetable seeds listed in this table) Package

Tomato (20g);

Okra (100g);

Egg Plant (20g);

Pepper (50g);

Cucumber (50g).

Onion (100g)

Hand tools package of 3 kinds each (digging hoe, weeding hoe & sickle) Package

Containers/baskets Pcs

Pesticides LS

Pesticide spray machine Pc

Motor pump and accessories Pc

Fuel lubricants LS

TOTAL Note:

1. Procurement and delivery of packages/kits should take into account seasonal implications. For example, if seeds are to be provided, effort should be made to deliver them as close to the beginning of the planting season as possible. Likewise, delivery of livestock should not take place at the height of the dry season when water is in very limited supply.

2. The minimum quantity and combination of the types of items/packages to be provided to individual or group of ex-combatants will be used as key evaluation criteria of the proposal.

Natural Resource Management: The exact nature and type of projects on natural resource management will be determined during the field assessments, however the following are examples of projects that may contribute in natural resource management while also contributing to sustainable income for ex-combatants:

Tree planting and nurseries Production of medical and aromatic herbs farming Production of organic fertilizers composting and train farmers how to use organic

manure. Bee Keeping etc.

Extension Services: All five states have ministries of agriculture and animal resources, which offer extension services. The programme will provide some incentives including capacity development support for the provision of extension services not only to ex-combatants but also to civilian population in the target communities as part efforts to enhance the social acceptance of the ex-combatants in those communities.

Agriculture Diversification: The Service Provider should promote diversification through the introduction of innovative farming activities, promoting the sustainability of land use practices, and expanding income-earning opportunities. Activities such as training, demonstration plots and farmer-to-farmer experience-sharing visits are expected to boost the production of diversified crops, while increasing local awareness about the market potential of and expected yields of new crops. The Service Provider should link the groups with research institutions and extension service providers for the production of new variety of crops. The initial provision of seeds for these crops, combined with agricultural training will lead to a wider variety of local crops that are more profitable and disease resistant.

ii) Livestock and Animal Husbandry initiatives: Darfur has a substantial potential for increasing production, improving quality and enhancing opportunities for marketing of goats, sheep, cattle, camels and poultry. Success could sharply increase the incomes of some of the ex-combatants who are nomadic and semi-nomadic pastoralists who rely on livestock for most of their food and income. The strategy is to raise the productivity of herds by enhancing rangeland and water resources management within the traditional pastoral system, promoting superior animal breeding systems, improving animal health and nutrition by expanding vaccination and other veterinary services and developing higher quality animal feed and fodder systems. In addition, the Service Provider should work closely with Ministry of Animal Resources in making efforts to improve marketing of livestock by providing technical advice to producers on management and marketing, helping to create market outlets, and encouraging widespread use of refrigerated transportation services for perishables. In the commercial sector and value chains, the strategy involves developing the dairy industry, by training small holder farmers in dairy husbandry, supporting dairy farmers’ associations, and establishing milk collection infrastructure.

Support to small holder livestock initiatives, focusing on husbandry of goats, bees and poultry. These types of activities when implemented as small-scale initiatives--shown good results from already existing projects carried out in some parts of Darfur. This success has, however, further

accentuated the already existing severe problem of feed for animal production prevailing throughout Darfur including for small livestock production. The issue of feed availability should be considered and addressed prior to embarking on small holder livestock initiatives. Training in simple small holder livestock raising practices and home economics is required and could be provided by Ministry of Livestock staff. For some ex-combatants more large-scaled livestock businesses may apply. In such cases business and marketing training is needed to these ex-combatants that intend to expand their business and they will need access to credit. Training required for this purpose could be carried out under the micro-enterprise development component. They activities are expected to be provided by the Service Provider will include purchase of animal inputs, initial provision of feed, shelter, advice and follow-up services.

Elements of Livestock Packages/Kits

Livestock goats/sheep/cows/poultry/rabbits basic veterinary kit – e.g. medicine, vaccination supplementary feed identifying tag/marker feeders and waterers shelter/construction materials

Goat Rearing Package/Kits

Item Unit Quantity Animals Head

Feeds Sack 25 Kg

Saltlick 5 Kg

Drugs/vaccines LS

Ear Tags Pair

Sorghum Sack 100 kg

Water Jericans PCs

Shelter Material Set

Total

Poultry Restocking Package

Item/Description Unit Quantity

Layers Head

Feeds Sack 50 Kg

Multivitamin Kg

Feeding Pots Pcs

Watering Pots Pcs

Shelter Material Set

iii) Small Business Development: In Darfur, small businesses include handicrafts, leather

tanning, handmade leather products, metalwork, carpentry, mechanics (vehicles and boats), plumbing, car electrics, small oil presses, peeling machines, wooden donkey carts, small shops, grain mills, trade in livestock and crops, coffee shops, restaurants, cheese production, honey production and telecommunications stores. These businesses need raw materials, a relatively low level of skills, capital and good marketing. The raw materials are readily available for most of these businesses, especially those that depend on agricultural and animal raw materials. The manpower and demand also exist. Demand is growing because of the gradual transformation of some villages into small towns as a result of migration patterns stirred by the conflict. However, the biggest challenge for the development of this sector is the lack of access to finance.

The Potential Service Provider is required to submit a detailed proposal of the material component of the small business package, including a breakdown of quantities. The following sets out guidance on the type of material packages successful Service Provider will be required to deliver. Costs should be detailed separately in the price schedule. The Service Provider should provide material packages, which might include but not limited to:

Example of items to be provided Minimum Quantity

Tea/Coffee Shop tea/coffee making equipment – e.g. heating equipment, glasses, tray, kettle, water jerrycan

start-up consumables – e.g. coffee, tea, sugar, milk powder

furniture – e.g. tables, chairs, tea/coffee stand

Air Time Vendor telephone equipment, e.g. table phones, chargers, charging board, air time scratch cards

furniture, e.g. chairs, tables electrical equipment, e.g. calculator

Brick Making tools – e.g. spades, hoes, axes, panga, brick moulding boxes

containers – e.g. wheelbarrow, jerrycans assorted materials – e.g. plastic sheets, wood

Grocery Shop furniture – e.g. chairs, tables, lamps start-up consumables – e.g. soft drinks, soda, water electrical equipment – e.g. wiring, generator materials for Shop construction

Restaurant cooking equipment – e.g. cooker, sauce pans, cooking pots, knives

serving equipment – e.g. cutlery, crockery, trays, condiments, toothpicks, napkins

furniture – e.g. tables, chairs, sink start-up consumables – e.g. meat, vegetables, spices electrical equipment – e.g. wiring, generator materials for restaurant construction

Note: 1. The Service Provider should be flexible in encouraging participants already with existing

businesses by supporting them to expand and improve further with their reintegration

package. 2. For small businesses with low-cost start up materials, the Service provider might also

consider providing initial coverage of rent, licensing etc. 3. The minimum quantity and combination of the types of items/packages to be provided to

individual or group of ex-combatants will be used as key evaluation criteria of the proposal.

iv) Vocational and Skills Training: Investment in skills and competencies could make a vast contribution to reducing both rural and urban unemployment, especially among youth. It is important to link curricula and educational and training policies to the needs of the labour market through detailed and regularly updated surveys and studies. This assessment has identified the skills listed below as being in high demand. Training in these sectors is therefore needed. Manufacturing: Vocational skills may be used for a range of human activity, from handicraft to high-tech, and is used both for micro businesses and industrial-scale production. Manufacturing is part of all types of economic systems. Darfur requires the introduction of more modern manufacturing systems. Therefore the following skills for this sector include but not limited to:

Food processing and technology New techniques for leather processing, craft and tanning Stone milling Manufacture of traditional cosmetics Welding Handicraft Metalwork Mechanics General maintenance Tailoring (in some regions)

Construction Sector: This sector is expanding significantly in Darfur. It is therefore important to improve skills and build the capacity to respond to demand in these sectors in support of the reintegration process. Training in the following types of expertise has been identified as being in particular demand:

Plumbing Electricity Carpentry (in some regions) Tile and ceramic fixation Sand brick manufacturing Painting and decoration (some)

Service Sector: In view of increased urbanization the sector is expanding. Therefore training in the following areas of expertise has been identified to be in particular demand in the services sector:

Hospitality Photography and video/TV production

Medicine/first aid Veterinary skills Business administration Social welfare services Food and beverage preservation and fruit processing Electrical maintenance Marketing Transport (driving licenses for cars, trucks etc.) Mechanics Midwifery and reproductive health

Potential Service Provider are also required to submit a detailed proposal of the toolkit that will be delivered at the end of training, including a breakdown of quantities, e.g. equipment, raw materials, supplies. A technical proposal format is attached at Attachment II. Costs should be detailed separately in the price schedule (guidance attached at Attachment III).

The Service Provider should ensure that the trainings are of national standards and that participants are provided with certificates that are in line with Government national Standards. The participants will use the certificates to search for future employment opportunities and could also be used to apply for business loans after completion of the training. Also the certificate could be used to build credibility of the training institution to encourage potential participants to attend.

v) Job Placement and Apprenticeship: Training and apprenticeships are ideally followed up with employment services aimed at introducing employees to job opportunities and providing career advice. This also involves matching the skills and training backgrounds of employees with available jobs or career paths. The job-placement services generally also serve to help employees acquaint themselves with related procedures for job applications. However Darfur recruitment method for new employees is through families or friends. That means finding employment depends on inter-personal relations far more than skills or experience.

The Service Provider should facilitate job placements for ex-combatants who have completed vocational and skills trainings with the private businesses, Government institutions, NGOs, CBOs and other establishments related to the newly acquired skills. At the same time ex-combatants could also use their reintegration package to start their own businesses to translate their newly acquired skills into practice. The Service Provider should identify local artisans and tradespersons in occupations with substantial market demand as outlined in the reintegration opportunities mapping findings and match the ex-combatants profile with the most appropriate apprenticeship mentor. The duration of apprenticeship should be agreed in advance between the ex-combatant and the mentor. For those who did not receive prior vocational training it is expected that the apprenticeship should be of long duration to enable them gain more hands on experience while those with prior vocational training should serve a shorter duration.

The programme will explore ways to provide incentives to businesses that provide apprenticeships to ex-combatants for example by supplying them with needed tools and equipment to facilitate employment and learning opportunities. The Service Provider should use the grant/package to provide the ex-combatants with the appropriate tools and equipment for the training or to start its business upon completion of the apprenticeship.

vi) Opportunities in Packaging and Secondary Agricultural Products: Hibiscus farming and production: Represents a viable and lucrative agricultural product that ex-combatants with farming backgrounds could be involved in. This activity would also be particularly suited to WAAFGs since the growing of hibiscus is seen as a women’s activity that brings little extra income to the household. The international market widely recognizes the Kordofani variety as the best hibiscus in the world, but the quantity produced is low and poor processing hampers quality. Animal husbandry, leather goods and products: Darfur accounts for more than 30% of Sudan’s livestock and more than 40% of its animal exports, so livestock provides another potential source of self-employment for ex-combatants. Activities include livestock rearing, environmentally sound small-scale leather tanning and the production of handmade leather goods and footwear such as the Geneina Markoob, a Darfur design known for its quality and comfort. Use of technology for Reintegration Support: The farming methods in Darfur are typically traditional, with very basic equipment such as animal-driven ploughs and hand tools that have been passed down from generation to generation. The lack of extension services in the majority of the rural areas has also contributed to this continuing trend. There is therefore a need for the introduction of modern technology. This could include new agricultural techniques, the introduction of modern irrigation systems (sprinkler and drip irrigation), greenhouses, environmentally friendly pesticides and seed-multiplication technology, as well as the introduction of organic farming systems and increased agricultural research. Similarly, suggested technologies that could be introduced to support the reintegration of ex-combatants to add value to agricultural products include: solar drying-to dry crops through the direct or indirect use of sun light; acidification-add vinegar and salt together with flavorings and spices to vegetables as preservatives; freezing use freezing techniques to preserve products; fruit packaging etc. Opportunities for Job Creation: There is also enormous scope to boost local economies through labour-based infrastructure projects. As well as providing a foundation for economic growth, such projects can create opportunities for DDR participants to work alongside local people, boost local businesses through the inflow of cash and, if properly planned, create a large number of lasting maintenance jobs. (See part 2 of this TOR for short term employment creation).

2.2.3 Linkages to Value Chains, Supplementary and Follow up Services

Linkages to Value Chains: The main objective of linking ex-combatant groups to value chain is to improve their competiveness to agricultural production, alleviate constraints to market access, identify new market channels, and establish linkages between farmers, intermediaries, producer organizations, agribusinesses and end markets. UNDP Darfur Recovery and Livelihoods Programme has undertaken studies on several value chains in Darfur, including gum Arabic, hibiscus, hides & skins, honey production, etc. in Darfur. Thus, ex-combatants with new or existing businesses who are interested in joining the value chains producers’ cooperatives should be encouraged and motivated to join. The Service Provider should also facilitate collaboration with other Programmes which have also developed or currently developing value chain integrated projects, and wish including DDR participants in these projects as active actors.

Meanwhile, the commercial potential of processing and preservation activities associated with the overproduced fruit and vegetables represents another potential source of income to assist the economic reintegration of ex-combatants, particularly WAAFGs. With the provision of basic machinery and some basic skills training, ex-combatants can commercially exploit this excess production. Other opportunities in the food, packaging and agricultural products industries can be summed up as follows: Small-scale factories for packaging/canning fruits and vegetables; Factories for producing dairy products; Feed mills; Vegetable and fruit-drying

Linkages to Micro Credit and Financial Services: The Service Provider should facilitate linking ex-combatants with locally available micro finance opportunities/ services. This will enhance livelihoods sustainability and strengthen self-reliance in the long period. Importantly, collaboration with Greater Darfur Microfinance Development Foundation (GDMDF) should be sought at an early stage to tap into GDMDF’s facilities and resources. The Service Provider should encourage and facilitate the identification and recruitment of competent and qualified ex-combatants to serve as micro credit agents and mediators as service providers outreach to rural areas.

Business Development Advisory Services (BDS): There is a severe lack of business development services in Darfur. The DCBRSP should consider linking up with other DDS FaST funded projects focused on business development in Darfur. In addition the programme will invest in creating a pool of ex-combatants as business counsellors to follow up on other participants, helping boost business growth and sustainability. Meanwhile, the Service Provider should work closely with existing BDS providers to explore the following services where possible to support the ex-combatant Groups/Associations: Provide market information, identify and facilitate possible marketing channels. Identifying microfinance opportunities and assist the groups to apply for loans. Providing information on training courses available at the State or locality level.

Facilitate, where possible, marketing of participants’ products, e.g. through trade fairs; link participants with business communities, self-help groups or cooperatives, where possible, to facilitate networking, information sharing etc.

Assist in resolving issues related to taxation and guide the ex-combatants register their businesses with the relevant Government Departments and links with private sector.

Extension Services: All five states have ministries of agriculture and animal resources, which offer extension services. However, the extension services departments are under-staffed, under-equipped and under-financed, so are barely able to provide any meaningful services beyond the urban centres. The DCBRSP can and should strengthen these services at local levels. The programme will provide some incentives including capacity development support for the provision of extension services not only to ex-combatants but also to civilian population in the target communities as part efforts to enhance the social acceptance of the ex-combatants in those communities.

2.2.4 Support Services for Persons with Disabilities: The Service Provider should facilitate partnership arrangements with the Ministry of Health, Disability Unions and other relevant institutions to undertake the rescreening and delivery of psychosocial and other support services to PWDs. MOUs and LOAs will be signed between SDDRC/UNDP with relevant institutions for the provision of the professional services to PWD. The Programme will also support their capacity enhancement for service delivery.

2.2.5 Partnerships with Relevant Institutions The most important strategic alliance should be with the State Line Ministries, Darfur Regional Authority (DRA), and Microfinance Institutions. These institutions will serve both as entry points and exit strategies for the Programme by building strategic linkages while providing them with capacity building support to deliver effective services. The Service Provider will facilitate linkages with other DDS and Government funded programmes to ensure more synergies and complementarities as well as sustainability of the livelihood support. It should facilitate linkages with national and regional government funded recovery and poverty reduction related programmes.

Meanwhile, the following support services are being provided by government institutions:

Ministry of Social Affairs: provides economic and social support to the population including demobilized ex-combatants.

The Ministry of Health: provides medical services to demobilized ex-combatants and training to midwives.

Chamber of Alms (Diwan al Zakat): normally offers support to demobilized ex-combatants in the form of cash and health insurance so they and their families can obtain free healthcare.

2.2.6 Establishment of MIS Database

The Service Provider should create a baseline MIS database to measure progress of the livelihoods activities. Each submitted business proposal should be entered into the database. At the same time all information related to the trainings, start up and packages should be entered and updated regularly in the MIS database so that each group/association proposal can be easily tracked.

2.2.7 Progress Monitoring and Reporting A standard monitoring form for economic reintegration process will be used as a basis for overall monitoring and reporting on project implementation. The standard monitoring format will capture main milestones of the project implementation such as provision of training, material kits and technical/advisory support if any. All this information will be integrated into a management information system. These monitoring reports are mandatory in addition to overall project financial and progress quarterly reports that will be stipulated in the Contract. The Service Provider is expected to verify general relevance and quality of the technical training provided, and optimal use of resources/material support package provided through the programme. It will also monitor a sample of at least 25% of beneficiaries (individuals or groups) once they have received their packages and returned to their resettlement locations. The Service Provider shall also regularly brief on the progress to State and Locality Technical Reintegration Committee (TRC), which is composed of DDR Commission, UNDP, State Ministries and other stakeholders of the project. Briefs to the TRC must include an update on the specific needs, challenges, and progress of female participants, participants with disability in the project. The Service Provider will contribute to any external evaluation, impact assessment required of the Project, including financial audits to be submitted to UNDP. Finally, The Service Provider should propose in the technical proposal an innovative participatory monitoring strategy at the individual and group level for joint monitoring with relevant service providers such as Government Training Providers. The strategy should include follow up actions after the provision of reintegration packages and return of the ex-combatants to their resettlements.

2.3 EXPECTED OUTPUTS, DELIVERY SCHEDULES AND REPORTING

2.3.1 Reporting Requirements and Documents

i) An inception report (maximum 15 pages): The report should contain the following: a) Detail information on sensitization and awareness raising activities, situation analysis of the community. b) Baseline studies including individual and community level information and assessments to identify community needs with measurable indicators at the individual and community level4. c) Project Implementation Plan: which include detailed service delivery design, work plan (including team and staffing plans for coverage of the various livelihood opportunities), d) M&E framework, costing, management cost, and portfolio management targeting all core areas of work.

ii) Group Formation and Development Report: The report should contain numbers, size and types of groups, business work plans, partnerships and linkages with governmental agencies, international organizations, NGOs etc.

iii) Trainings and Package Delivery Report: Information on trainings and packages delivered to individuals and group of ex-combatants as well as linkages to business support services and value change development. Additional supporting documents including i) Training attendance records, evaluation reports; copies of business plans and training summary.

iv) MOUs and Partnership Arrangements between the Self Help Group with micro finance institutions and business development services, UN Agencies and NGOs in the provision of specific activities within the framework of signed MOUs.

v) Progress and Financial Reports: including monthly reports on progress against targets, challenge, and recommendation; interim financial Report per Tranche.

vi) Final Report. Within a month before the end of the Project timeframe, The Service Provider will prepare a final report on the overall outcome of the project reflecting the effectiveness, relevance, quality and recommendations for the future.

2.3.2 Implementation Schedule and Timeline It is expected that the implementation of this contract will last for a minimum of nine months subject to an extension. In case an extension is required, it will be done with no cost extension for a maximum period of twelve months. 4 Community level information applies only for selected communities with high concentration of ex-combatants which have been designated for community based and small arms control interventions.

Table: Summary of Deliverables and Timelines

Sub Component 1: Preparatory Activities Task Deliverables Date How to verify Contracting, staffing and other formalities with UNDP/SDDRC

Recruitment of Field Staff and Field Office in place to start implementation

10/02/2016 Minutes of initial meeting to discuss Project with SDDRC/UNDP Field Office

Introductory meetings with SDDRC/UNDP and Participant information

15/02/ 2016 Minutes of preparatory meetings held with UNDP/SDDRC

Community orientation and sensitization

Sensitization and awareness campaign for local authorities and target communities

20/02 /2016 Reports of awareness and sensitization campaigns

Information, Counseling and Referral Services

Identification of professional Service Providers

10/02/2016 ICRS reports

Signing of MOUs/LOA with relevant Service Providers

15/02/2016 Copies of MOUs/LOAs

Conduction of ICRS activities (Briefings, Counselling and Referral Services)

20/02/2015 ICRS Reports

Selection of Reintegration approach (individual or group) as well as preferred option.

Selection of options, location and reintegration approach/modality

25/02/2016 MIS and Baseline Information Reports

Mobilization of Ex-combatants into Self Help Groups/ Associations / Cooperatives

28/02/2016 Registration Certificates and evidence of group bye laws

Preparation of Inception Report

Consolidation of report on preparatory activities

1/03/2016 Inception report submitted to UNDP/SDDRC as fist milestone

Sub-Component 2: Facilitation of Training Provision Task Deliverables Date How verify Facilitate Training Needs Assessment jointly with Government Training Providers

Training Need Assessments conducted

15/03/2016 Training Assessments and Progress Reports

Preparation of Training Courses and Manuals completed

1/04 / 2016 Copies of Training Materials and courses

Facilitate the provision of trainings by the Government Training Provider

Delivery of trainings to group participants on a voluntary basis

15/04/2016 Attendance records and Training evaluation reports

Facilitate the preparation and approval of individual or group business plans

Jointly review and approve business plans with Government Training Provider

30/04/2016 Progress Report and Copies of Business Plans

Sub-Component 3: Provision of Reintegration Support and Packages/Kits Task Deliverables Date How to verify Preparation of Preparation of procurement 1/05/2016 Submission of procurement

procurement plan plan including package estimates and delivery plans

plan

Provision of Agriculture and livestock packages to participants

Purchase of and delivery of packages and kits to participants

30/05/ 2016 Training materials

Linkages to value chains, BDS, extension services

1/07/2016 Progress Report and Final Report

Identify availability of vocational skills trainings, Job Placement and apprenticeships for reintegration opportunities for demobilized combatants

Match individual profiles with apprenticeships, job placements and vocational skills trainings Identify mentors, craftsmen, private business etc. that are interested in mentoring participants.

1/07/2016 Progress reports

Partnership and sustainability strategies

Linkages to Partners including State Ministries, NGOs, Micro Credit, Banks, UN Agencies etc.

1/08/2015 Progress reports

Sub-Component 4: Monitoring and Evaluation Task Deliverables Date How to very Monitoring and evaluation

Prepare and implement M&E framework to facilitate implementation

1/08/2016 M&E framework

Evaluating the effectiveness of group and individual income generation initiatives

30/10/2016 M&E reports

Submission of final Report 31/12/2016 Copy of report

2.3.3 Monitoring Progress and Reporting UNDP collaboratively with SDDRC will develop a detailed results and M&E framework and standard reporting format which will be provided to the Service Provider before the start of the implementation of the project. The Service Provider will provide monthly reports outlining activities achieved, impact of trainings, progress, and restraints. Additionally, the Service Provider will prepare and present a monthly budget of expenditures to date and funds required as per milestone plan.

2.3.4 Minimum Requirement from the Institution/Organization

Permanent field office in the applied location in the three states for at least the past three years is an advantage.

Previous experience working with UNDP and other UN Agencies Programmes in rural livelihoods related support in Darfur.

Demonstrated experience in working with State and security authorities at the State and locality level with good understanding of local conditions in Darfur.

Experience in training ex-combatants with a proven experience of partnership arrangements with Government, NGO and private sector service providers in Darfur.

Experience in rural livelihoods development in Darfur with linkages to value chain and business development services will be added advantage.

Experience in mobilizing local communities into self-help groups and linking them to micro credit institutions and business development services in Darfur.

Demonstrated ability to implement conflict-sensitive and gender-responsive approach.

Previous experience in the economic reintegration of ex-combatants and other groups in Darfur with proven experience in partnership arrangements;

Capacity to mobilize resources in order to be available for starting the implementation within a short time.

The Institution/organization shall have personnel with the following qualifications; - Rural Livelihoods background with substantial broad-based social development

experience particularly sustainable livelihoods in Darfur. - Strong experience in value chains and micro credit for the poor and vulnerable. - Peace Building and community based development background with hands on

experience in Darfur and more specifically North, South and East Darfur. - CVs of the key staff (project manager, field staff, finance officer, etc.) for this

project should be attached with the project proposal. - A list of previous projects the ORGANIZATION has implemented including total

budget donors/partners’ name for each project should be inserted in the project proposal

2.3.5 Eligibility of Applications This Call for Proposal is open to international and national NGOs and CBOs. • The applicants will share authorized copies of documentation pertaining to their legal

establishment, institutional capacity and permanent contact addresses in Sudan. • The applicants will also be required to show willingness and commitment to comply

with the UNDP basic standards and requirements for reporting, monitoring and evaluation as well as conflict-sensitive and gender-sensitive approach.

The applicant should have a permanent office and staff in Darfur for at least the past 3 years.

2.3.6 Distribution and Location of Work All potential Service Providers are required to bid for a maximum of 200 beneficiaries in each of the five States. However these numbers are expected to increase depending on the actual numbers of ex-combatants that will be provided officially by SDDRC in North, South and West Darfur states5. The final numbers will be determined and agreed with the potential service provider during the negotiations and finalization of the contractual arrangements. More importantly, a key requirement during the evaluation of the proposals is the ability of the potential service provider to deliver services in two or more states. In addition, the potential service provider should have the capacity to deliver services in small business, agriculture, livestock etc. in all five states base on the identified needs of the individual or group ex-combatants as outlined in the Terms of Reference.

Finally, the Service Provider will have to show high level of flexibility in the registration process and material package distribution, training and follow up since ex-combatants are sparsely distributed in the different localities in each State. The State Sudan DDR Commission will assist in locating the participants in close collaboration with local authorities. Additional measures will be undertaken such as radio broadcast to encourage participants to report for registration on a timely basis in the agreed location for example in the three main Urban centers namely, Elfahsir, Geneina and Nyalla. A final location for the distribution of the packages will be made during the negations and contracting stage.

5 These three States are considered as priority because of the potential of high concentration of

ex-combatants for reintegration support. Most ex-combatants are expected to be coming from

these states.

1) GUIDELINES FOR DEVELOPMENT OF PROPOSAL

The Proposals prepared by the Recipient and all correspondence and documents relating to the Proposal shall be written in English language.

The Recipient should submit proposal for all components of proposed types of projects which

it is capable of implementing.

The Recipient must include in their proposal details of how the Recipient will ensure quality

control (i.e. ensure the quality of the packages trainings, workshops, etc. and that the

timeline is being met) in the proposal.

The proposal must clearly indicate approaches and methodologies/strategies to be utilized in the implementation in the trainings and livelihood packages.

The Recipient must demonstrate experience in working with innovative group initiatives, value chains, women and gender-responsiveness of approach

The Recipient should demonstrate how these projects will utilize partnerships with Ministries, other UN DDS FaST projects, and other livelihoods projects in Darfur.

The Recipient must detail in their proposal how they will carry out project within required timeframe

The proposal must be attached with detail budget (financial proposal) and work plan.

The proposal should be prepared for 9 months of implementation and monitoring period.

Attach evidence that shows the ORGANIZATION is non-governmental organization/civilian society organization/non for profit organization, legally registered with responsible institutions in Sudan (i.e. provide HAC registration)

The attached Outline should be utilized to develop the proposal (see Annex 1)

2.4 MECHANISM FOR THE SUBMISSION OF PROPOSAL Proposal should be submitted by email to the following address (PLEASE INDICATE IN THE SUBJECT LINE THAT IT CONCERNS DARFUR COMMUNITY BASED REINTEGRATION AND STABILIZATION PROJECTS CALL FOR PROPOSAL FOR ONE OF THE FOLLOWING LOCATIONS IN DARFUR (CFP/DDR/KRT/): EACH LOCATION IS ONE PROPOSAL LOCATION 1: NORTH DARFUR LOCATION 2: SOUTH DARFUR LOCATION 3: WEST DARFUR Additional Locations: East and Central Darfur APPLICAANTS SHOULD CHOOSE ONE LOCATION AND SUBMIT ONE CALL FOR PROPOSAL and send to email Address: sudanddr.bids@undp.org (it is possible to send the proposal split in 2 or 3 emails, if the document is too big to send in one email).

Deadline for submission of Proposal is at 3.00 PM on 4th February 2016.

Pre Submission Meeting for addressing queries will be held at 11.00 am (UNDP Regional Office in Elfashir DARFUR) on the 24th January 2016

The initial screening of the proposal will be done by UNDP DDR project team with the SDDRC.

After the initial screening, the qualified proposals will be reviewed by the UNDP NGO Selection Committee for approval.

The payment will be made in two instalments.

As part of the monitoring mechanisms the Recipient’s must submit a work plan, monthly technical and financial progress reports and a project completion reports.

2.5 Criteria for Screening of Proposal

Selection will be made by the UNDP Grant Selection Committee.

The Committee will examine the Proposals to determine whether they are complete, whether any computational errors have been made, whether the documents have been properly signed and whether the Proposals are generally in order.

The technical proposal is evaluated on the basis of its responsiveness to the Terms of Reference (TOR) and technical quality of the proposal

Presence of a Permanent Field Office in each of the mentioned locations in Darfur

Organizational capacity and experience to implement livelihoods projects

Realistic project approach

Innovativeness, sustainability, replicability of the methodologies and approaches

The price schedule will be scored on the basis of overall project support costs for the delivery. Risk and other issues Please enumerate potential risks in the proposed approach and the Service Provider’s ability to provide the services as above, along with recommended mitigation measures.

Annexes Annex 1: Outline for Project Proposal I. Applicant Information

Name of organization

Contact information of organization: mailing address, telephone and fax numbers, email, websites.

Mandate and key objectives of organization

Name/s and contact information of partner-organizations in the proposed project

Brief description of experience and expertise of organization in the implementation of community based projects or any of similar projects.

II. Rationale. Provide a brief description of the background of the proposed project, the issues

that are proposed to be addressed, and potential linkages with other institutions, programmes and recovery projects. (1-4 paragraphs)

III. Objectives. Describe in detail the main goal and specific objectives of the project. (1-3 paragraphs).

IV. Strategy. Provide an overview of the proposed activities, expected outputs and deliverables, timelines, and involvement of community in various activities. (maximum five pages).

V. Partnerships and Sustainability. This will describe the partnerships and linkages among the other programmes and institutions (if any), the UNDP/DDR and SDDRC. (2-3 paragraphs)

VI. Risk Analysis. Identify and describe the main risks that may constrain the effective implementation of the project and the achievement of the desired outputs, and how such risks will be managed by project implementers (2 – 3 paragraphs)

VII. Results and Resources Framework (one-page matrix)

Project Title:

Desired outcomes/impacts:

Outputs Indicative activities

Performance indicators

Inputs Indicative timeframe

VIII. Monitoring and Evaluation Arrangements (2-3 paragraphs). This will include how

participatory mechanisms will be instituted in the project, the consultation and reporting procedures, and internal monitoring procedures to ensure effective and efficient project implementation.

IX. Detailed Budget Proposal Date: ____________ Project Title: ___________________________________________________ Name of the RECIPIENT INSTITUTION: ________________________________________________ Total Amount of budget in SDG: ____________ PERIOD COVERING FROM____________ TO_____

General Category of Expenditures

Tranche 1 Tranche 2 T o t a l

Personnel

Transportation

Premises

Training/Seminar/ Workshops, etc.

Contracts (Audit)

Equipment/Furniture (Specify)

Other [Specify]

Miscellaneous

TOTAL

* Please note that all budget Lines are for costs related only to project activities. ** These budget categories are suggested guidelines. The Recipient may choose alternates

which more accurately reflect their expense items and needs. *** Tranche1 should not exceed SDG and the Total should not exceed SDG for all Project

Activities including direct support to beneficiaries (ex-combatants, vulnerable groups and women)

Annex 2: Roles and Responsibilities of Key Stakeholder Partners The following roles and responsibilities of stakeholders are envisaged in the implementation of this Call for Proposal by the different stakeholders:

Expected Tasks and Responsibilities

NGO Service Provider

Organize community sensitization and awareness raising among local government, local communities and other stakeholders on programme objectives

Facilitate the provision of ICRS to all ex-combatants in close collaboration with relevant specialized service providers including Government

Facilitate the planning, design and delivery of trainings as well as logistical arrangements to ex-combatants in close collaboration with Government partners

Facilitate the provision of trainings by Government service providers to all ex-combatants individual ex-combatants and those joining or creating cooperatives training in banking, accessing micro-financing, project management and marketing;

Facilitate the planning and delivery of reintegration packages to individual or group ex-combatants and monitor implementation of the livelihoods projects.

Facilitate the provision to all interested ex-combatants (cooperative or individual) business advisory assistance to support the creation of sustainable businesses;

Facilitate the provision vocational trainings to all ex-combatants interested in further skills development.

Facilitate partnerships and linkages with recovery and livelihoods programmes in the states including UN (DDS FaST) and Government funded.

Monitoring of training activities and implementation of the livelihoods projects.

Ensure compliance with UNDP standards and principles, including gender equality.

Government Service Provider

Ensure delivery of services as enshrined in the LOA signed with UNDP

Planning, design and delivery of training activities as outlined in the LOA.

Provide venue for training and other activities as outlined in the LOA and RFP.

Facilitate the smooth operations of the NGO Service Provider at the state level

Facilitate the building of linkages, synergies and partnerships with other Government programmes being implemented in the State

Support all activities that will contribute to the successful implementation of the Community Based Reintegration Programme in Darfur.

SDDRC Facilitate the implementation of all programme activities particularly to ensure accessibility to project sites and target beneficiaries by Service Providers.

Facilitate partnerships arrangements with relevant Government Ministries that will directly or indirectly contribute to the implementation of activities.

Facilitate and chair Reintegration Coordination and Information meetings at the state and regional level.

UNDP Field Office

UNDP in collaboration with SDDRC will monitor and provide technical support on all reintegration activities.

List and profile of DDR participants will be provided in coordination with SDDRC Offices in all five states in Darfur.

UNDP shall make payments to the Service Provider in accordance with the payment schedule and milestones defined in the final contractual agreement

State/Regional Technical Reintegration Coordination Committee

Overall coordination of programme activities at the State and Regional Level.

Review and verification of reports provided by the Service Provider

Joint decision making body comprising of SDDRC, Government, UNDP and Representatives from civil society and ex-combatants

1. Closing Date is 4th February 2016 for all submissions 2. A Briefing meeting on proposal preparations and clarifications of all queries

related to the proposal submission will held on the 24th January at 11.00 am at the UNDP Regional Office in Elfashir, Darfur.

3. Only applicants with Field Offices in Darfur for locations in which they are submitting proposals are eligible to apply.