Terms of Reference (ToR) for

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Government of the people’s Republic Bangladesh Agro-Meteorological Information Systems Development Project (AMISDP)

Component –C of Bangladesh Weather and Climate Services Regional Project (BWCSRP) Department of Agricultural Extension (DAE)

Khamarbari, Farmgate, Dhaka-1215

Terms of Reference (ToR) for

Dissemination of Agrometeorological advisories and products to farming communities in different Upazilas and feedback from farmers (Package No: DAE-C11)

1. Background: Agriculture in Bangladesh occupies some three-quarters of the scarce land space of the country and supports

the livelihoods of the majority of the population as some 67 percent of the population live in rural areas and

over 43 percent of the country’s total labor force engaged in agriculture. Crops, livestock, forestry, and

fisheries contribute to 17 percent of the GDP. Despite the importance of the agriculture sector for the national

economy, the contribution of agriculture to the country’s economic output has declined over the past decade.

The country is regularly hit by natural disasters that severely impact the economy, disproportionally affecting

the infrastructure and agriculture sectors, as well as vulnerable groups.

Overall objective of this project is “to strengthen Government of Bangladesh’s capacity to deliver reliable

weather, water and climate information services and improve access to such services by priority sectors and

communities”.

Sub-Component C.3: Agricultural Disaster Risk Management through Agrometeorological information dissemination: This subcomponent will support the awareness building of and dissemination to farmers of a variety of

customized Agro-Meteorological products and tools that will help them to better manage weather and climate

risk in their planning and cope with agricultural disaster risk. The activities include: (1) assessment of farmer’s

needs for weather and climate services; (2) installation of automatic rain gauges and agrometeorological

display boards at the Union Parishad locations; (3) establishment of kiosks, (4) development of mobile apps;

(5) organization of roving seminars and (6) feedback from farmers.

2. Objectives:

i. To facilitate the dissemination of meteorological advisories and products to farming communities in

the 487 Upazilas and feedback from farmers through mobile phones and Internet based on an

interactive mobile and web software platform (14 thousand Extension Officials and 30 thousand

lead farmers). Farmers and field level extension officials would use mobile Apps which can give

them instant access to information and communication such as current weather, expected weather

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and the related impacts on crop growth and development and advice on controlling any emerging

crop management issues etc.

ii. To provide customization services in the deployed software particularly in mobile interfaces and information content based on farmer and AMISD project experts’ feedback.

iii. To provide maintenance services during the whole project period for the deployed dissemination software including its data security, version upgradation and troubleshooting to ensure that software hosted in the web is performing smoothly round the clock.

iv. To disseminate real time advisories and products and receive feedback and reports to and from Extension

Officials and farmers respectively connected with BAMIS portal and updating of the central database.

v. To provide service in generating automated SMS content based on available ‘logic’ coded in the software and through information from BAMIS portal.

3. Scope of Work: Important components for integrating the dissemination and maintenance services using deployed web-based dissemination software under the assignment are;

I. ICT enabled farmers advisory services (mobile SMS based) of Agro Meteorological advisories

and products to farming communities in 487 Upazillas and feedback from farmers

II. ICT enabled feedback services (mobile SMS based)

III. ICT enabled real-time weather and climate extremes events reporting services from fields.

(Android mobile technology based)

IV. ICT enabled training, awareness camping etc event monitoring and documentation services

(Android mobile technology based).

V. Voice and Text Based services

▪ Ensuring the advanced mobile communication approach to disseminate weather

forecasts and associated crop management advisories and or any other crop related

information including best Management Practices to the targeted audiences through

mobile on regular basis in the form of voice and SMS or email.

▪ The alert services in the system should exist to help farmers for taking necessary

remedial measures in their crop management.

▪ Automated SMS messages and email directly to the farmers and Extension Officials mobile respectively to be incorporated

VI. Feedback Services:

▪ Facility to farmers or Extension Officials for sharing the result generated as the impact of using advisory services they got, or any other information that the farmers want to share through a user-friendly process, which the service provider can provide.

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▪ Provision of 2-way communication with mobile users in both Android, IOS and non-Android mobiles.

VII. Reporting services on weather and climate extremes:

▪ Creation of service (Module) in the software that enable Extension Agents capturing and

reporting real-time physical impact/s as the result of weather and climate extreme events

that occur in the local area.

▪ Created service should have ability to capture pictures, audio, GPS with date and time

stamps through integrating smart phone built- in camera and GPS features.

▪ Different criteria searchable and development of filtration of information in the

database/mapping application.

▪ Provisioning of geo-fencing services in the software for demarcation of any area for spotting

and automated measuring of the area that may be affected by flash flood, pest/disease

infestation or tornado etc showing on the google map in the admin dashboard.

▪ Development of real time dashboard at admin.

VIII. Field event monitoring and documentation services:

▪ Creation of services (Module) in the software that enable Extension Agents capturing and

reporting real-time information about training, awareness or any other camping takes place

in the field using their Android mobiles.

▪ Created services should have ability to capture pictures, audio, GPS with date and time

stamps through integrating smart phone built- in camera and GPS features.

▪ Visualize information through the online map and ability to search & filter.

▪ Creation of systematic documentation of all reported events, information into database

with advanced analytics and filtering systems.

IX. Social and Multimedia Integration services

▪ Social networking modules that enable tight integration with social networking sites like

Flickr, Facebook, Twitter, LinkedIn, YouTube and others.

X. Data and Application Backups

▪ Full backups need to be implemented for collected data and application server (BAMIS).

4. Information flow framework: AMISD project experts will be generate mobile Agro Meteorological advisories SMS or email based on the

information collected from the Bangladesh Meteorological Department and the Bangladesh Water

Development Board either by using BAMIS web portal or the web portal of deployed dissemination software.

Automatic uploaded advisories or audio through backend admin device of the deployed mobile

application/software, will disseminate all advisories SMS, audio or emails to the categorized targeted

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audiences. The feedback or observation reports from field will be disseminated by mobile users using their

smart mobiles (Extension Agents) or non-smart mobiles (selected farmers). Whole of this information flow

will be facilitated, navigated and managed by the Android Solution/Software to be supplied by the bidder. It

is expected that the entire information flow will take place through a user-friendly process from both ends.

5. Targeted audiences:

30,000 + lead farmers and 14,000 + Extension Officials, located all over the country will be the audiences of

disseminated agro meteorological advisories and feedback providers. Among these mobile users’ groups

30,000 + farmers are to be communicated through mobile SMS or audio approach for allowing them to use

any kind of mobiles regardless of smart phone or not. While communication to 11,000 + Extension Officials

will be facilitated through SMS, audio and email using the mobile application since they are equipped with

Android smart mobiles (Android Tabs). Apart of the Extension Officials and the farmers, different regional,

district and Upazila offices of DAE will also be the audiences for email disseminated using the dissemination

software.

6. Deliverable

a. Inception report

b. First quarterly progress report

c. Second quarterly progress report through meeting

d. Third quarterly progress report

e. Fourth quarterly progress report through meeting

f. Fifth quarterly progress report

g. Sixth quarterly progress report through meeting

h. Seventh quarterly progress report

i. Draft final report through workshop

j. Final report

7. Duration of Services and Reporting

Total Study period will be considered 24 months. The tentative reporting schedule for the consultant’s

assignment is given below:

Reports Planned Time

Inception Report: 05 copies At the end of 1st month of contract signing

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First quarterly progress report: 03 copies During third month

Second quarterly progress report: 03 copies During six months

Third quarterly progress report: 03 copies During nine months

Fourth quarterly progress report: 03 copies During twelve months

Fifth quarterly progress report: 03 copies During fifteen months

Sixth quarterly progress report: 03 copies During eighteen months

Seventh quarterly progress report: 03 copies During twenty-one months

Draft final report: 05 copies At the end of 23rd month of contract signing

Final report: 10 copies At the end of this study.

8. Key personnel and Qualifications:

It is expected that 24 man-months of key professional staff may be required for the study as shown in the following Table 1. The qualifications and responsibilities are in Table 2.

Table 1: Key professional and estimated man month

SL Name and Position Number of professionals

Person

Months Type

1. Team Leader/Agro-meteorologist/Agronomist/ Entomologist/ Pathologist/Agriculture Extension

1 12 Intermittent

2. Agriculture Expert (Agronomist/Entomologist/ Soil Scientist.)

1 24 Continuous

3. Agro-economist 1 06 Intermittent

4. Data Analyst/Jr. Programmer 1 06 Intermittent

5. Field Coordinator 2 12 Intermittent

6. Field Researcher 30 120 Intermittent

Total 36 180

Table 2: Composition of the proposed study team and qualification

Position Educational Qualification Area of Expertise

Team Leader ( Agro-meteorologist/Agronomist/ Entomologist/Pathologist/ Agriculture Extension)

Master’ degree in Agrometeorology/Agronomy/ Entomology or related subject.

15 years’ experience in agriculture field with Seven years experiences in conducting and preparing climate related agricultural study and assessment. Working experience with DAE, BADC, BRRI or BARC will be given preference. He/she have capability to analyze the existing agricultural practices

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including cropping pattern, agricultural input use and crop production, agro-met services and early warning etc.

Agriculture Expert (Agronomist/Entomologist/ Soil Scientist/Agriculture Extension).

Master’s degree in Agronomy/Entomology/ Soil Science/Agriculture Extension

10 years’ experience in agriculture field with five years experiences in conducting and preparing climate related agricultural study and assessment. Working experience with DAE, BADC, BARC or BRRI will be preferred. Experience in agricultural related baseline survey.

Agri-economist M.Sc in Agri-Economics or related subject.

10 years of experience in conducting and preparing baseline survey and report writing.

Data Analyst/Jr. Programmer

B.Sc. in Computer Science or Statistics or related subject.

3 years of experience in data processing, analyzing and automated report generation

Field Coordinator B.Sc. in Agriculture or related subject

3 years of experience in conducting and coordinating the agricultural related field survey.

Field Researcher Diploma in Agriculture or equivalent degree or higher degree.

2-3 years of experience in conducting and preparing climate change and agricultural assessment study.

9. Selection Criteria: The consulting firm shall be selected for assessing the “Dissemination of Agro Meteorological advisories and

products to farming communities in the 487 Upazilas and feedback from farmers” on the basis of Consultant

Quality and Cost Based Selection (QCBS) methods set forth in guidelines: selection and employment of

consulting farm under IBRD Loans & IDA credits & Grants by World Bank Borrowers, January 2011 & on the

basis of Consulting firms’ qualification, experiences and capability to carry out the assignment.

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Annexure

Table: Selected List of Upazilas

Division Sl.No

Division Region Sl.No.

Region District Sl.No

District Upazila Sl.No

Upazila

1 Rajshahi 1 Bogura 1 Sirajganj 1 Belkuchi

2 Chauhali

3 Kamarkhand

4 Kazipur

5 Raigonj

6 Shahjadpur

7 Sirajganj Sadar

8 Tarash

9 Ullapara

2 Pabna 10 Sujananar

11 Ishurdi

12 Bhungura

13 Pabna Sadar

14 Bera

15 Atghoria

16 Chatmohar

17 Sathia

18 Faridpur

3 Bogura 19 Kahaloo

20 Sadar

21 Sariakandi

22 Shajahanpur

23 Dupchanchia

24 Adamdighi

25 Nondigram

26 Sonatola

27 Dhunot

28 Gabtoli

29 Sherpur

30 Shibganj

4 Joypurhat 31 Akkelpur

32 Kalai

33 Khetlal

34 Panchbibi

35 Joypurhat sadar

2 Rajshahi 5 Rajshahi 36 Paba

37 Durgapur

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38 Mohonpur

39 Charghat

40 Puthia

41 Bagha

42 Godagari

43 Tanore

44 Bagmara

6 Natore 45 Sadar

46 Singra

47 Baraigram

48 Bagatipara

49 Lalpur

50 Gurudashpur

51 Naldanga

7 Chapainawabganj 52 Sadar

53 Gomostapur

54 Nachole

55 Bholahat

56 Shibganj

8 Naogoan 57 Mohadebpur

58 Badalgashi

59 Patnitola

60 Dhamoirhat

61 Niamotpur

62 Manda

63 Atrai

64 Raninagar

65 Sadar

66 Porsha

67 Sapahar

2 Khulna 3 Khulna 9 Satkhira 68 Assashuni

69 Debhata

70 Kalaroa

71 Satkhira Sdar

72 Shyamnagar

73 Tala

74 Kaliganj

10 Narail 75 Sadar

76 Lahagara

77 Kalia

11 Khulna 78 Pikegasa

79 Phultola

80 Dighulia

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81 Rupsha

82 Terokhada

83 Dumuria

84 Botiaghata

85 Dakop

86 Koyra

12 Bagerhat 87 Fakirhat

88 Sadar

89 Mollahat

90 Sarankhola

91 Rampall

92 Morrelganj

93 Kachua

94 Mangla

95 Chitalmari

4 Jashore 13 Jashore 96 Manirampur

97 Abhynagar

98 Bagherpara

99 Chougachha

100 Jhikargacha

101 Keshabpur

102 Sadar

103 Sharsha

14 Meherpur 104 Mujibnagar

105 Sadar

106 Gangni

15 Chuadanga 107 Chuadanga Sadar

108 Alamdanga

109 Damurhuda

110 Jibannagar

16 Kushtia 111 Sadar

112 Kumarkhali

113 Khoksa

114 Mirpur

115 Daulatpur

116 Bheramara

17 Magura 117 Shalikha

118 Sreepur

119 Magura Sadar

120 Mohammadpur

18 Jhenaidah 121 Sadar

122 Shailkupa

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123 Harinakundu

124 Kaliganj

125 Kotchandpur

126 Moheshpur

3 Barishal 5 Barishal 19 Jhalakati 127 Sadar

128 Kathalia

129 Nalchiti

130 Rajapur

20 Patuakhali 131 Bauphal

132 Sadar

133 Dumki

134 Dashmina

135 Kalapara

136 Mirzaganj

137 Galachipa

138 Rangabali

21 Pirujpur 139 Sadar

140 Nazirpur

141 Kawkhali

142 Indurkhani

143 Bhandaria

144 Mathbaria

145 Nesarabad

22 Barishal 146 Sadar

147 Bakerganj

148 Babuganj

149 Wazirpur

150 Banaripara

151 Gauranadi

152 Agailghara

153 Mendiganj

154 Muladi

155 Hizla

23 Bhola 156 Sadar

157 Borhanuddin

158 Charfession

159 Doulatkhan

160 Monpura

161 Tazumuddin

162 Lalmohan

24 Barguna 163 Amtali

164 Sadar

165 Betagi

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166 Bamna

167 Pathorghata

168 Taltali

4 Rangpur 6 Dinajpur 25 Panchaghar 169 Sadar

170 Debiganj

171 Boda

172 Atwari

173 Tetulia

26 Dinajpur 174 Nawabganj

175 Birganj

176 Ghoraghat

177 Birampur

178 Parbatipur

179 Bochaganj

180 Kaharole

181 Fulbari

182 Sadar

183 Hakimpur

184 Khansama

185 Birol

186 Chirirbandor

27 Thakurgaon 187 Sadar

188 Pirganj

189 Ranisankoil

190 Haripur

191 Baliadangi

7 Rangpur 28 Lalmonirhat 192 Sadar

193 Kaliganj

194 Hatibanda

195 Patgram

196 Aditmari

29 Nilphamari 197 Syedpur

198 Domar

199 Dimla

200 Jaldhaka

201 Kishorganj

202 Sadar

30 Gaibandha 203 Sadullapur

204 Gaibandha Sadar

205 Palashbari

206 Saghata

207 Gobindagonj

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208 Sundarganj

209 Phulchari

31 Rangpur 210 Rangpur Sadar

211 Ganghachara

212 Taragonj

213 Badarganj

214 Mithapukur

215 Pirganj

216 Kaunia

217 Pirgacha

32 Kurigram 218 Kurigram Sadar

219 Nageshari

220 Bhurungamari

221 Phulbari

222 Rajarhat

223 Ulipur

224 Chilmari

225 Rowmari

226 Charrajibpur

5 Mymensingh 8 Mymensingh 33 Jamalpur 227 Boksiganj

228 Dewanganj

229 Islampur

230 Sadar

231 Maderganj

232 Melandah

233 Sarishabari

34 Mymensingh 234 Bhaluka

235 Fulbaria

236 Gafargaon

237 Gouripur

238 Haluaghat

239 Iswarganj

240 Sadar

241 Muktagasa

242 Phulpur

243 Tarakanda

244 Nandail

245 Trisal

246 Dhobhaura

35 Netrokona 247 Atpara

248 Durgapur

249 Kalmakanda

250 Kendua

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251 Netrakona sadar

252 Purbodhala

253 Barahatta

254 Madan

255 Mohanganj

256 Khaliajuri

36 Sherpur 257 Jhenaigati

258 Nakla

259 Nalitabari

260 Sherpur Sadar

261 Sreebordi

6 Dhaka 9 Dhaka 37 Dhaka 262 Dhamrai

263 Savar

264 Keranigonj

265 Nawabganj

266 Dohar

38 Narayangonj 267 Sadar

268 Araihazar

269 Bandar

270 Rupganj

271 Sonargoan

39 Gazipur 272 Sadar

273 Kaligonj

274 Kaliakair

275 Kapasia

276 Sreepur

40 Narsingdi 277 Sadar

278 Belabo

279 Monohordi

280 Palash

281 Raipura

282 Shibpur

41 Munshigonj 283 Sadar

284 Sreenagar

285 Sirajdikhan

286 Louhajanj

287 Gajaria

288 Tongibari

42 Manikgonj 289 Sadar

290 Gior

291 Shibaloy

292 Doulatpur

293 Singiar

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294 Harirampur

295 Saturia

43 Tangail 296 Sadar

297 Basail

298 Bhuapur

299 Delduar

300 Ghatail

301 Gopalpur

302 Modhupur

303 Mirjapur

304 Nagarpur

305 Sakhipur

306 Kalihati

307 Dhanbari

44 Kishoregonj 308 Sadar

309 Karimgonj

310 Itna

311 Katiadi

312 Bhairab

313 Tarail

314 Hossainpur

315 Pakundia

316 Kuliarchar

317 Bajitpur

318 Austagram

319 Mithamoin

320 Nikli

10 Faridpur 45 Shariatpur 321 Sadar

322 Naria

323 Zajira

324 Goshairhat

325 Bhedargonj

326 Dhamudya

46 Rajbari 327 Sadar

328 Goalanda

329 Pangsa

330 Baliakandi

331 Kalukhali

47 Madaripur 332 Sadar

333 Shibchar

334 Kalkini

335 Rajoir

48 Gopalgonj 336 Sadar

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337 Kashiani

338 Tungipara

339 Kotalipara

340 Mukshadpur

49 Faridpur 341 Sadar

342 Alfadanga

343 Boalmari

344 Sadarpur

345 Nagarkanda

346 Bhanga

347 Charbhadrasan

348 Madhukhali

349 Saltha

7 Sylhet 11 Sylhet 50 Sylhet 350 Balagonj

351 Beanibazar

352 Bishwanath

353 Companigonj

354 Fenchugonj

355 Golapganj

356 Gowainghat

357 Gaintapur

358 Kanaighat

359 Sylhet Sadar

360 Zakiganj

361 Dakhinsurma

51 Moulvibazar 362 Barlekha

363 Kamalgonj

364 Kulaura

365 Moulvibazar Sadar

366 Rajnagar

367 Sreemangal

368 Juri

52 Habiganj 369 Nabigonj

370 Bahubal

371 Ajmiriganj

372 Baniachang

373 Lakhai

374 Chanarughat

375 Habiganj Sadar

376 Madhabpur

53 Sunamganj 377 Sadar

378 Southsunamganj

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379 Bishwambarpur

380 Chhatak

381 Jagannathpur

382 Dowarabazar

383 Tahirpur

384 Dharmapasa

385 Jamalganj

386 Shalla

387 Derai

8 Chattogram 12 Cumilla 54 Cumilla 388 Sadar

389 Debidwar

390 Barura

391 Brahmanpara

392 Chandina

393 Chauddagram

394 Daudkandi

395 Homna

396 Laksam

397 Muradnagar

398 Nangalkot

399 Meghna

400 Monohorgonj

401 Sadar south

402 Titas

403 Burichang

55 Brahmanbaria 404 Sadar

405 Kasba

406 Nasirnagar

407 Sarial

408 Ashuganj

409 Akhaura

410 Nabinagar

411 Bancharampur

412 Bijoynagar

56 Chandpur 413 Sadar

414 Haimchar

415 Kachua

416 Shahrasti

417 Matlabsouth

418 Hajiganj

419 Matlabnorth

420 Faridgonj

13 Chattogram 57 Chattogram 421 Rangunia

http://bancharampurup.brahmanbaria.gov.bd/

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422 Sitakunda

423 Mirshwarai

424 Patiya

425 Sandwip

426 Banshkhali

427 Boalkhali

428 Anowara

429 Chandanaish

430 Satkania

431 Lohagara

432 Hathazari

433 Fatikchari

434 Raozan

58 Noakhali 435 Sadar

436 Companiganj

437 Begumganj

438 Hatiya

439 Subarnachar

440 Kabirhat

441 Senbug

442 Chatkhil

443 Sonaimori

59 Feni 444 Sadar

445 Chhagalnaiya

446 Sonagazi

447 Fulgazi

448 Parshuram

449 Daganbhuiyan

60 Laxmipur 450 Sadar

451 Kamalnagar

452 Raipur

453 Ramgati

454 Ramganj

61 Coxsbazar 455 Sadar

456 Chakaria

457 Kutubdia

458 Ukhiya

459 Moheshkhali

460 Pekuya

461 Ramu

462 Teknaf

14 Rangamati 62 Rangamati 463 Sadar

464 Kaptai

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465 Kawkhali

466 Baghaichari

467 Barkal

468 Langadu

469 Rajasthali

470 Belaichari

471 Juraichari

472 Naniarchar

63 Khagrachari 473 Sadar

474 Dighinala

475 Panchari

476 Laxmichhari

477 Mahalchari

478 Manikchari

479 Ramgarh

480 Matiranga

64 Bandarban 481 Sadar

482 Alikadam

483 Naikhyongchari

484 Rowangchari

485 Lama

486 Ruma

487 Thanchi

http://baghaichariup.rangamati.gov.bd/

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