Terms of Reference - Philippine National...

Terms of Reference

Supporting the PNPs Operational Efficiency through Information and

Communications Technology: PNP Support to Operations Management Information System (SOMIS)

Version 11.0 May 8, 2017

This document is confidential. Written permission from the PNP Information Technology Management Service (ITMS) shall be secured to produce copies only for the purpose it is intended.

Republic of the Philippines National Police Commission

PHILIPPINE NATIONAL POLICE INFORMATION TECHNOLOGY MANAGEMENT SERVICE

Camp Crame, Quezon City http://itms.pnp.gov.ph

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TERMS OF REFERENCE VERSION 10.0 PNP Support to Operations Management Information System (SOMIS)

TABLE OF CONTENTS

1 INTRODUCTION 3

1.1 Executive Summary 3

2 PROJECT OBJECTIVES 4

2.1 General Objectives 4

2.2 Specific Objectives 4

3 SCOPE OF WORK 5

3.1 General Works 5

3.2 Specific Works 8

4 PROJECT DURATION 10

5 MANDATORY TECHNICAL REQUIREMENTS / QUALIFICATIONS

10

6 APPROVED BUDGET 12

7 WARRANTIES/GUARANTEES 12

8 TRAINING 13

9 MANPOWER 14

10 REQUIRED EQUIPMENT SPECIFICATIONS

16

11 REQUIRED FEATURES AND FUNCTIONALITIES

17

12 CONCEPTUAL DESIGN 18

13 PROPOSED SCHEDULE 21

14 PAYMENT SCHEME 22

15 PNP OPTION 23

ANNEXES 24

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1 INTRODUCTION

1.1 EXECUTIVE SUMMARY The PNP ICT direction on information systems, database and networks put focus on the establishment of an Enterprise Resource Planning System (ERPS). There will only be one enterprise system for the PNP that will carry the linkages between human resource, operational and other frontline services system (support to operations) into one single platform. In order to meet its vision of evolving into a highly capable, effective and credible police service in the next 13 years, the PNP recognizes the need to put focus on its frontline services because this is where the PNP directly connects to the public.

To date, the PNP maintains 87 disparate information systems, 12 of which are systems used to support the operational functions of units and offices nationwide while the PNP still maintains disparate network infrastructure.

To address this, the Directorate for Information and Communications Technology Management (DICTM) through the Information Technology Management Service (ITMS) initiated the conceptualization of the PNP Support to Operations Management Information System (SOMIS) under the General Services Management (GSM) module of PNP ERPS that will initially integrate the nine (9) mission critical systems of the PNP namely: the systems from Civil Security Group attached units, Firearms Information Management System (FIMS) of the Firearms and Explosives Office (FEO) and the SOSIA Information System and ID System (SISIS) of the SOSIA; the Vehicle Information Management System (VIMS) of the Highway Patrol Group (HPG); Permit-To-Carry Firearms Outside Residence, clearance system of DI, and the inclusion of processes of HS-NP, and Crime Laboratory Services.

The SOMIS should be customized according to the integration of workflow and processes of the organization, adoptable to the existing user interfaces and data requirements. Documentations will be available for study and analysis. The total budget (ABC) allocated for the SOMIS project (hardware, network and software Localization/development) is Fifty Million Seven Hundred Thousand Pesos (P 50,700,000.00) inclusive of engineering and installation material and services, delivery, incidental expenses, VAT and other government taxes. The project is expected to be completed and implemented in 12 months including the user and technical trainings.

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2 PROJECT OBJECTIVE

2.1 General Objective

The main objective of the SOMIS project is to develop an integrated system that aims to provide accurate, standard procedures and reports on frontline services of the PNP which shall be used as a tool to come up with a sound strategy to support operational functions of the organization.

2.2 Specific Objectives The project aims to provide the following: Support to Operations Management Information System (SOMIS)

• Executive level reports; • Seamless and simplified organizational processes; • Single access to information; • Collaborative approach among units/offices; • Improved organizational efficiency; and • Fast and real-time information.

Network Infrastructure

• Enhances the network connection of frontline service internal stakeholders within Camp Crame;

• Using latest last mile technology or better and conforms with the NAPOLCOM specifications;

• Enhances the cooling system of the main distribution facility; • Secured infrastructure using an enterprise grade firewall and CCTV

surveillance system; and • Reliable and resilient virtual private network for the Police Regional

Office (PRO), Police Provincial Office (PPOs), City Provincial Office (CPOs) connection.

Services

• Access to single database nationwide; • Virtual Private Network Connection to the Police Regional Office

(PRO), Police Provincial Office (PPOs), City Provincial Office (CPOs); • Ready to connect to the backup facility of the iGov Cloud Platform; • Network Sharing of all existing Application and Resources within

Camp Crame; and • Streamlined processes of frontline services.

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3 SCOPE OF WORK

This project will be procured through public bidding under the category of consulting services. It comprises several phases of development and implementation of the PNP Support to Operations Management Information System (SOMIS). It involves not only the provision of the software customization/development services, hardware and network with accessories but also ancillary services that are necessary to achieve the project’s objective. It uses a three-pronged approach aimed at improving the hard, soft, and social infrastructure of the PNP organization. It consists of five components leading to the accomplishment of the following:

Component 1: Formulation of Policy and Operational Manual Component 2: Establishment of ICT Infrastructure Component 3: Customization/Development of PNP SOMIS Component 4: Training, Awareness and Change Management Program Component 5: Project Management, Evaluation and Closure

3.1 General Works

1.1. Supply, install and implement Commercial Off-the-Shelf (COTS)

Customer Relationship Management (CRM) Software for Two Thousand (2,000) End-Users with Self-Service online users inclusive of one (1) Year Software Maintenance Support.

1.2. The Customization of the COTS CRM specifically for the PNP consist of but not limited to the three functionalities: (a) Civil Security Management; (b) Motor Vehicle Management; (c) Crime Laboratory Management; and any associated sub-modules thereof as may be necessary: Detailed System Functional Requirements is hereto attached as Annex A.

• A proprietary system with superior Local Area Network (LAN) and Wide Area Network (WAN) performance, highly secured features/functionalities and uses Capability Maturity Model Integration (CMMI) methodology to ensure proper monitoring, evaluation and documentation in every phase of development; uses web-enabled workflow system available to the National Headquarters down to the Police Regional Office (PRO), Police Provincial Office (PPOs), City Provincial Office (CPOs). Shall parallel run with the existing systems minimum of six (6) months prior its lock down.

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1.3. Availability of a facility ready for the proof of concept for both software and network solution.

1.4. Supply, delivery and installation of the required hardware, network infrastructure, including third party software, necessary to support the proposed CRM Software. Detailed network and hardware requirements is hereto attached in Annex B.

1.5. Implement the CRM Software to address the following requirements of

PNP:

1.5.1. Online Application for Frontline Services ▪ Data entry module ▪ Generation of various applicable reports

1.5.2. Administration for Civil Security

▪ Master data administration ▪ Access to updated applicant information for reporting and

decision making ▪ Generation of various applicable reports

1.5.3. Administration for Motor Vehicle



1.5.4. Administration for Crime Laboratory



1.5.5. Administration for payment scheme



1.6. Provide the following Documentation Requirements:

1.6.1. Project Management Documents

▪ Project Plan ▪ Project Progress Report ▪ Project Meeting Minutes ▪ Change Request Form ▪ Problem / Issue Form

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1.6.2. Functional / Technical Documents

▪ Business Requirements Document ▪ Design Document ▪ Source Codes ▪ Test Plan, Test Scripts, Test Results, Defect Form and

Summary Log ▪ User Guide ▪ Run Guide / Operations Guide ▪ Post-Production Review

1.7. Consultant shall be prepared to present a 30-minute presentation of the solution strategy during the evaluation of technical proposal

1.8. Provide hand-holding during migration, loading of Cleansed Data unto the CRM system upon approval by the Civil Security Group for Firearms and Explosives, Security Guards and Permit to Carry Firearms Outside Residence, Crime Laboratory services, Highway Patrol Group for Motor Vehicle, and processes of DI for clearances, HS for NP exam result.

1.9. Provide Six (6) Months Post-Implementation Support Services after

Project Completion and Acceptance

1.10. Pass the penetration testing and vulnerability assessment conducted by the PNP or the Department of Information and Communications Technology

1.11. Other components not specified but may be necessary to the overall

output of the project should be applied by the Consultant

1.12. All equipment shall be brand new and internationally recognized. It should be state-of-the art technology available (not nearing end of life). Specifications should meet the minimum standard set by the NAPOLCOM

1.13. The performance of at least one (1) year warranty for the SOMIS project, DB service for at least one (1) year, at least three (3) years warranty for hardware and network equipment provided.

1.14. The Consultant shall be able to deliver software and network solution interoperable with the existing information system and network infrastructure of the PNP.

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3.2 Specific Works

With respect to the above, the following specific works are expected:

1. Submission of the proposed SOMIS project management methodology for the duration of the project

Deliverable: Project Management Documentation

2. Study and analysis with user consultations of PNPs existing system’s and its processes, its allied systems that consider screen designs, files and databases, software architecture and so forth. Existing PNP information system documentations are available for referential purposes. Deliverables: The outputs of this work are:

i. An Assessment Report of the existing information systems on firearms and explosives, security agencies and guard licenses, permit to carry firearm outside residence, motor vehicle clearance and application of alarms, DI clearance, Crime Laboratory services, NP exam result with terms of functions and limitations;

ii. The Systems Requirements Specifications (SRS) document that is to be approved by PNPs Technical Working Group (TWG) for SOMIS before proceeding to the next phase of the project.

3. Formulation of a detailed architectural framework for the development of

SOMIS including but not limited to their detailed application/database design, processes involved, program functions and specifications, test & quality assurance procedures, and so forth. Deliverables: The output of this work is

i. The proposed Architectural Framework ii. The Systems Design Specifications (SDS) that is to be

approved by PNPs TWG for SOMIS prior to the performance of the next step.

4. Customization, cleansing and migration, and quality testing of SOMIS using

COTS CRM. The Capability Maturity Model Integration and Systems Development Life Cycle methodologies should be used for this project. Walkthrough of source codes/screens/files with the system owners and user acceptance tests are the main activities of this phase. Deliverables: Outputs to be delivered are the following:

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i. CRM Engine, Modules and Functionalities, ii. Customized software for SOMIS, iii. Cleansed database, iv. Program documentations and, v. Test results which become the basis of approval to proceed to

the next phase of the project.

5. Creation of a new database to handle SOMIS information requirements, cleansing and migration of existing databases and standalone DB testing constitutes the activities for this phase. Deliverables: Outputs are

i. Printed reports/documents showing snapshot contents of the database,

ii. Its conceptual, logical, physical design/schema, and iii. Certified diagnostic tests showing its low/average/peak

performance figures. iv. Performance-tuned database according to the industry best

practices and aligned with PNP-metrics.

6. Migration of SOMIS and its associated systems to hardware production systems provided by the consultant. Should hardware and its corresponding systems software are not able to meet the standards and specifications as required by the project, the vendor will be responsible for their upgrades and do not constitute as PNPs responsibility.

Deliverables: Output is

i. The proof of the successful completion of the activity. ii. The IT equipment that will host the completed system.

7. Conduct of integration tests for all functionalities such as the civil security

management, motor vehicle management, crime laboratory management, and associated systems, files/databases, linkages, including existing IT systems, if necessary. Deliverables:

i. The successful operation of all systems simultaneously becomes the output of this phase with a certification issued by the TWG for SOMIS as to its availability, efficiency, optimum performance and security according to the metrics to be set by PNP.

ii. Demonstration result certified by the TWG for SOMIS of the end-to-end functions of SOMIS.

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8. Training of PNP personnel, users and stakeholders in the concepts / usage

/ administration / maintenance of the SOMIS, which includes database administration, security administration, network and systems administration, basic hardware installation and troubleshooting, manual processes/procedures/policies.

Deliverables: Outputs are

i. Training syllabi and materials. ii. Certifications issued to participants. iii. Course & Instructor evaluations made by the participants. iv. Job shadowing/versioning of documents/manuals (project

management) v. Technical certification of at least one (1) for each technical

expertise (DB, Security, Network, Hardware, Software development, Project Management)

9. Hand-holding with PNP (in terms of manpower & services) with regard to its

deployment for a period of at least six (6) months after SOMIS final system acceptance and deployment. This is to assure PNP that the system operates works as expected. Deliverables: The output of this phase is

i. A certification issued by PNP confirming its satisfactory acceptance of the SOMIS.

ii. A legal document guaranteeing hand-hold support to PNP for at least six (6) months the day after acceptance & deployment.

iii. All recovery disks for SOMIS reinstallation

4 PROJECT DURATION

The project’s duration should not be more than twelve (12) months. Extending the project will subject the consultant to penalties and surcharges (as stipulated in RA9184) unless the fault is attributable to the PNP. The consultant is expected to follow the scheduled delivery strictly.

5 MANDATORY TECHNICAL REQUIREMENTS/QUALIFICATIONS

5.1. The Consultant should be in the business of software development for at

least three (3) years with at least three (3) contracts when combined will produce similar project.

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5.2. The Consultant, if necessary, shall partner with other companies in providing all the necessary products and services in the proposed solution. There will be three categories: Principal Product Provider (PLP), Partner Product Provider (PRP), and Original Equipment Manufacturer (OEM). Certification is required.

5.3. PLP should act as the principal bidder and as the overall systems

integrator while the PRP is a set of companies that supports the PLP’s terms, products, manpower and services. All partners shall be declared in their bid proposal.

5.4. PLP shall be a partner/distributor of the OEM of the devices which has been in the market of at least 3 years. Certification is required

5.5. PLP shall get a certification of support in terms of product, services and manpower from the OEM, dated and not expiring within the year of bid submission and project duration. Certification is required from any of their local or global offices.

5.6. The PLP shall be in the business of software development or as system

integrator for at least three (3) years with at least three (3) contracts when combined will produce similar project. Certification is required.

5.7. The PLP shall submit a certification authorized to sell and implement the proposed solution to be delivered.

5.8. The PLP shall ensure that all software components of the proposed solution shall be a Commercial Off-the-shelf Software (COTS) and with at least three (3) years presence in the market, starting from the Bid Submission Date indicated in the Bidding Document.

5.9. The PLP shall ensure that project uses a platform/software at least within

the 2015 leader’s quadrant/wave according to studies by IDC, Gartner or Forrester for CRM solution.

5.10. The PLP should be able to ensure that the project shall be verifiable

through published public documents or the product’s website

5.11. The PLP shall be able to ensure that the project supports all relational DBMS engines, NoSQL and all major operating systems

5.12. The PLP’s project solution shall support connectivity and access to data

stored in relational DBMS engines and NoSQL

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5.13. The PLP’s solution shall be optimized to run an enterprise-grade system. This capability shall have been available in the market for at least three (3) years, starting from the Bid Submission Date

5.14. The PLP’s solution shall support interfaces to common packaged

applications via the standard application interfaces provided

5.15. The PLP shall have a similar network infrastructure project working with the Philippine government that is running for more than a year.

5.16. The PLP shall be able to demonstrate at least similar functionalities of SOMIS Project when short listed

6 APPROVED BUDGET

The approved budget for the project is Fifty Million Seven Hundred Thousand Pesos (P50,700,000.00) inclusive of engineering and installation materials and services, delivery, incidental expenses, VAT and other government taxes.

7 WARRANTIES/GUARANTEES

1. Software – at least 1 year license coverage, starts upon delivery and

installation 2. Network and Hardware Support – at least 3 years warranty in parts and

labour upon acceptance, onsite 24x7x365 3. DB Services – at least 1 year license coverage, starts upon delivery and

installation 4. Implementation Services – at least 1 year license coverage with 2,600 users

and 300,000 self-service users access for active and retired PNP personnel 5. Technical Support – local 24x7x365 online/onsite support for at least 3 years 6. Onsite Support – within 2 hours from receipt of notice, spare parts ready if

necessary 7. Supply of spare parts – availability of parts shall be within 24 hours 8. Provision of service units if repair will exceed 1 day

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9. PLP shall provide a testing facility for functionality demonstration or staging

purposes 10. Certifications by the PLP and OEM that all equipment to be supplied are new

and unused. Certifications required from OEM/Manufacturer local office.

8 TRAINING

8.1 Stakeholder’s Training The project supports the capacity building for top-level managers, trainers,

developers, network/systems/database/security administrators, hardware maintenance and troubleshooting. Training for a minimum of 25 persons for the following category:

1. Top-Level Management –designed for the PNP Executives (Command

Group, D-Staff, P-Staff, D, NSUs and RD, PROs). Expected output is the SOMIS Executive Manual.

2. Trainers – specifically for the trainers of the SOMIS to ensure the continuous training to end-users. Expected output is the Trainers Manual.

3. Developers (frontend/backend) - trainings designed for the programmers and system analysts aims to ensure continuity and smooth implementation of the operation. A development team will be created that will respond to the system related concerns of SOMIS especially the development of additional processes that were not covered by the initial customization. Expected outputs are Systems Manual or the Developers Training Manual and System Code.

4. Network/Systems/Database/Security Administrators - training designed for administrators of the SOMIS to ensure 24x7x365 monitoring of the services as well as prompt response as needed. Expected output is network/systems/database/ security administration manual.

5. End-users - trainings designed for the users of the system or the encoders. Expected output is end-users manual.

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8.2 Special Technical Training for ITMS Personnel for technology transfer

Technical certification of at least one (1) for each technical expertise for

Database, Security, Network, Hardware, Software Development, and Project Management

9 MANPOWER

The proposed project team shall be composed of experts and specialists as indicated in the table below. The roster shall include a minimum of 13 distinct physical persons. There should be no overlapping of functions. In this respect, the persons’ names and functions shall be explicitly specified. However, the PLP has the option to add more personnel depending on his work strategy. The curriculum vitae shall be signed by the person. They will closely collaborate and coordinate with the project management team of the PNP.

PERSONNEL ROLE MIN. NO.

Program Director Point person for issues and concerns about the contract & deliverables

With project management experiences of at least three (3) years. Project Management certification or training, and five (5) year experience is required.

1

Project Manager

Person responsible for the execution of the project With project management experiences of at least three (3) years. Project Management certification or training, and five (5) year experience is required.

1

Business Analyst Person in charge of analyzing the existing business processes and formulating solutions thereof.

1

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At least five (5) years of experience in software development & architecting.

Software Architect

Person in charge of SOMIS architecture & structural design. At least five (5) years of experience in software development & architecting. With EE/ECE/CoE/Info Tech/Info Sys/CS/Info Management and other ICT related baccalaureate degree courses with at least 72 units, OEM certified or equivalent.

1

Systems Analyst & Designer

Person in charge of SOMIS program specifications. At least three (3) years of experience in systems analysis & design. With EE/ECE/CoE/Info Tech/Info Sys/CS/Info Management and other ICT related baccalaureate degree courses with at least 72 units, OEM certified or equivalent.

1

Programmers Person in charge of Customization of COTS CRM Software, interface programs, linkage programs development, coding & testing. At least three (3) years of experience in software development. With EE/ECE/CoE/Info Tech/Info Sys/CS/Info Management and other ICT related baccalaureate degree courses with at least 72 units, OEM certified or equivalent.

5

Database Specialist

Person in charge of installing, administering, maintaining & performance tuning RDBMS databases. At least three (3) years of experience in RDBMS data bases. With EE/ECE/CoE/Info Tech/Info Sys/CS/Info Management and other ICT related

1

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baccalaureate degree courses with at least 72 units, OEM certified or equivalent.

Network Specialist

Person in charge in the successful establishment of the network infrastructure, vertical and horizontal cabling and any associated devices. At least three (3) years of experience in network set-up & configuration, and performance tuning. With EE/ECE/CoE/Info Tech/Info Sys/CS/Info Management and other ICT related baccalaureate degree courses with at least 72 units, OEM certified or equivalent.

2

TOTAL (minimum physical count) 13

10 REQUIRED EQUIPMENT SPECIFICATIONS

IT Equipment Specifications

Subscriber Module Minimum: Refer to NAPOLCOM Resolution 2009-710 II-B with throughput of at least 150 Mbps or better

Wireless Access Point (Indoor) Minimum: Refer to NAPOLCOM Resolution 2009-256 with required specifications of frequency spectrum of 2.4 GHz and 5GHz

Firewall Minimum: Refer to NAPOLCOM Resolution 2012-256

Gigabit Ethernet Switch (Manageable)

Minimum: Refer to NAPOLCOM Resolution 2009-709 Item 12

LAN Cabling (UTP/STP) Minimum: Refer to NAPOLCOM Resolution 2009-699

42U Rack Cabinet Minimum: Refer to NAPOLCOM Resolution 2009-709 Item 6

Rack Mountable UPS Minimum: Refer to NAPOLCOM Resolution 2009-709 Item 7 3KVA or higher for Server and Core Devices Minimum: Refer to NAPOLCOM Resolution 2009-653 650VA or higher for access devices

Enterprise Server Minimum: Refer to NAPOLCOM Resolution 2016-648

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Computer Server Minimum: Refer to NAPOLCOM Resolution 2009-654 with required specifications of 8GB RAM or higher, 2 1TB HDD or higher, and 1 (mirror) RAID or better

LAN Cabling (Fiber Optic) Minimum: Refer to NAPOLCOM Resolution 2009-699

Desktop Computer Minimum: Refer to NAPOLCOM Resolution 2015-055 with UPS, web cam, software and accessories

VPN Router Minimum: Refer to NAPOLCOM Resolution 2009-710 II-S with at least 200 users at a time

Laptop Refer to NAPOLCOM Resolution 2015-061

Air Conditioning Unit Refer to NAPOLCOM Resolution 99-154

CCTV System Refer to NAPOLCOM Resolution 2015-021

Multi-Purpose Scanner Refer to NAPOLCOM Resolution 2009-712

11 REQUIRED FEATURES & FUNCTIONALITIES

FEATURES/FUNCTIONS DESCRIPTION

Secured and Transparent Transactions

Single Sign On (SSO) and maintains audit trail of the transaction history

Security facilities to safeguard the system against illegal and unauthorized users.

Connected Workflow and Organizational Processes

Ensures a single organizational processes across the organization

Executive Level of Reporting and Analysis

It gives single data source and single reporting environment nationwide, it generate reports and provide predictive analysis anytime, anywhere

Common Self-Service Access

There will be a unified common entry point only for authorized personnel to ensure confidentiality, integrity and availability A module that enables users and executives to select the services they require. Screen forms that request important transaction information. They can be filled-up

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electronically. An option to print the prescribed form is also available. Supports multimedia input formats: video, image, audio, text, etc. A facility to submit electronic forms along with the necessary scanned attachments.

24x7x365 Real-Time and Fast Information available anytime, anywhere

Ensures availability of information anytime anywhere

User-Friendly Screen Designs Interface that closely adheres to existing systems’ designs

12 CONCEPTUAL DESIGN

SOMIS servers will be housed at the ITMS Main Distribution Facility.

All activities starting from the mobilization down to demobilization shall be properly documented. Policies shall be revisited and formulated to ensure that it will be aligned with the policies and standards of the PNP relative to support to operations module of the PNP ERPS.

Full delivery of the project will be dependent on the compliance of solution provider or consultant as highlighted in this Terms of Reference set by ITMS and in compliance with the terms and conditions set by all PNP stakeholders based on their technical needs.

With the development of SOMIS, the PNP shall have the capability to integrate existing Information Systems of the PNP on firearms and explosives, security guards, motor vehicle, crime laboratory into one centralized system.

It shall provide the users the capability to update records in real time and will allow PROs to have timely access to the system thus, eliminating delays and duplicate data.

The SOMIS is designed to access records in real-time across the organization. It enables fast and reliable exchange of information among the units and offices nationwide.

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The network infrastructure that was implemented in the HRMIS project will be utilized for this project. The internet connection services will be provided within Camp Crame through the current iGov connection and another one through a

CL SERVICES

CL SERVICES

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separate internet service provider (redundant). Units and offices within the camp will use the SOMIS using the local area network while other regional offices may access the system through a secured virtual private network.

PNP Offices situated in Camp Crame shall have the capability to access the PNP SOMIS securely through a wired and wireless network while the Police Regional Offices down to the police station level may access the system through the Virtual Private Network.

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13 PROPOSED SCHEDULE

The SOMIS project shall be implemented with the following target dates per milestone. This shall also be the basis of the progress billing. The final dates shall be specified during the finalization of the Project Plan. It is important to note that any movement to the said schedule must be supported by a change request. Applicable charges may be billed to the PLP for changes to the schedule.

MILESTONES # OF CALENDAR DAYS

Project Preparation and Mobilization

30 calendar days upon receipt of notice to proceed

Delivery of Hardware 60 calendar days upon receipt of notice to proceed

Establishment of ICT Infrastructure


Migration and Development of SOMIS


Training and Change Management

60 calendar days upon completion of development of SOMIS and establishment of ICT infrastructure

Project Closure and Handholding


Project Support 330 calendar days upon receipt of notice to proceed + 30 calendar days

The periods indicated in the above table aims to provide target dates only and does not illustrate the actual deployment of consulting services. The availability and frequency of resources shall be complemented by the consultant as needed for the success of the project.

The PLP shall deploy consultants as described in their project role and competency. Their presence in the project location shall be managed and monitored by the project manager including the frequency. Remote administration and access at any point of the project may be performed and with permission of the project sponsor.

All of the PLP’s consultants shall be working in full time equivalent to the duration of the project which is 11 months plus 1 month support. The program director with a minimum of 25 man-hours while all others with a minimum of 40 man-hours per week.

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14 PAYMENT SCHEME

Payment is progress billing. Progress payments are subject to 5% retention referred to as the “retention money” and shall be due for release upon final acceptance of the project.

The advance payment equivalent to 15% of the contract price in Philippine peso shall be made within 60 days after the effective date of the contract. The advance payment shall be made only upon the submission to and acceptance by the procuring entity of an irrevocable standby letter of credit of equivalent value from a commercial bank, a bank guarantee or a surety bond callable upon demand, issued by a surety or insurance company duly licensed by the Insurance Commission and confirmed by the procuring entity.

MILESTONES ACCEPTANCE CRITERA PERCENTAGE BILLING

Project Preparation and Mobilization

Project Management Documentation

Assessment Report

System Requirements Specifications

Project Charter

Project Team and Training Manual

15%

Delivery of Hardware and Network Equipment

Hardware specifications conformity form

Delivery Receipts

15%

Establishment of ICT Infrastructure

Network Connectivity Plan

Test Evaluation Form

12%

Migration and Development of SOMIS

Data Migration Plan

Systems Design Specifications

Modules and Functionalities

Customized Software

Cleansed Database

Program Documentation

Test Results

25%

Training and Change Management

Training and Change Management Plan

Training syllabi and materials

15%

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Course and Instructor evaluations made by the paticipants

Job shadowing/versioning of documents/manuals

Project Closure and Acceptance

Go Live Certificate

Proof of successful completion

Recovery disks

Guarantee Certificate of Acceptance

Full Documentation

13%

TOTAL 95%

(Plus 5% Retention Money)

15 PNP OPTION

The PNP upon the recommendation of the TWG for SOMIS has the right to test, evaluate and accept all deliverables mentioned in the Terms of Reference. Prospective PLP shall be a certified system integrator of the brand being offered and have the authority to sell, deploy, manage and provide support services for the proposed solutions issued by the OEM. _____________________ _________________________ ________ Name of PLP Signature Over Printed Name of Date Representative

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Annex A

Detailed System Functional Requirements

1. Civil Security Management

1.1. System shall generate reports according to the current reports being generated by CSG, FEO, PTCFOR and SOSIA;

1.2. Online Application 1.3. Walk-in Application (Capturing of data through the KIOSK) 1.4. System shall be able to generate unique applicant number 1.5. System shall be able to capture record of the applicant 1.6. System shall be able to capture image of the applicant 1.7. System shall be able to generate application form 1.8. System shall be able to process and issue the following

permits/licenses:

FIREARMS LICENSING DIVISION

1.7.1 License to Own and Possess Firearms (Individual) – NEW 1.7.2 License to Own and Possess Firearms (Individual) –

RENEWAL 1.7.3 License to Own and Possess Firearms (Sports Shooter) –

NEW 1.7.4 License to Own and Possess Firearms (Sports Shooter) –

RENEWAL 1.7.5 License to Own and Possess Firearms (Antique Firearm

Collector) – NEW 1.7.6 License to Own and Possess Firearms (Antique Firearm

Collector) – RENEWAL 1.7.7 License to Own and Possess Firearms (Gun Collector) –

NEW 1.7.8 License to Own and Possess Firearms (Gun Collector) –

RENEWAL 1.7.9 Firearms Registration (Individual) – NEW 1.7.10 Firearms Registration (Individual) – RENEWAL 1.7.11 Firearms Registration (Individual) – TRANSFER 1.7.12 Firearms Registration (Antique Firearm Collector -

Serviceable) – NEW 1.7.13 Firearms Registration (Antique Firearm Collector -

Serviceable) – RENEWAL

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1.7.14 Firearms Registration (Antique Firearm Collector - Serviceable) – TRANSFER

1.7.15 Firearms Registration (Antique Firearm Collector - Unserviceable) – One-Time Registration

1.7.16 Regular License to Own and Possess Firearm (RLTOPF) – NEW

1.7.17 Regular License to Own and Possess Firearm (RLTOPF) – RENEWAL

1.7.18 Long Regular Registration (LRR) for Private Security Agencies – NEW

1.7.19 Long Regular Registration (LRR) for Private Security Agencies – RENEWAL

1.7.20 Long Regular Registration (LRR) for Private Security Agencies – Transfer (Sale)

1.7.21 Long Regular Registration (LRR) for Private Security Agencies – Transfer (Donation)

1.7.22 Long Regular Registration (LRR) for Private Entities with Company Guard Force – NEW

1.7.23 Long Regular Registration (LRR) for Private Entities with Company Guard Force – RENEWAL

1.7.24 Long Regular Registration (LRR) for Private Entities with Company Guard Force – Transfer (Sale)

1.7.25 Long Regular Registration (LRR) for Private Entities with Company Guard Force – Transfer (Donation)

1.7.26 Long Regular Registration (LRR) for Armored Vehicle Service Providers – NEW

1.7.27 Long Regular Registration (LRR) for Armored Vehicle Service Providers – RENEWAL

1.7.28 Long Regular Registration (LRR) for Armored Vehicles – Transfer (Sale)

1.7.29 Long Regular Registration (LRR) for Armored Vehicles – Transfer (Donation)

1.7.30 Long Regular Registration (LRR) for Private Schools – NEW 1.7.31 Long Regular Registration (LRR) for Private Schools –

RENEWAL 1.7.32 Long Regular Registration (LRR) for Private Schools –

Transfer (Sale) 1.7.33 Long Regular Registration (LRR) for Private Schools –

Transfer (Donation) 1.7.34 Long Regular Registration (LRR) for Firing Ranges – NEW 1.7.35 Long Regular Registration (LRR) for Firing Ranges –

RENEWAL 1.7.36 Long Regular Registration (LRR) for Firing Ranges –

Transfer (Sale) 1.7.37 Long Regular Registration (LRR) for Firing Ranges –

Transfer (Donation) 1.7.38 Long Regular Registration (LRR) for Gun Clubs – NEW

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1.7.39 Long Regular Registration (LRR) for Gun Clubs – RENEWAL 1.7.40 Long Regular Registration (LRR) for Gun Clubs – Transfer

(Sale) 1.7.41 Long Regular Registration (LRR) for Gun Clubs – Transfer

(Donation) 1.7.42 Long Certificate of Registration for Local Government Units

(LGUs) – NEW 1.7.43 Long Certificate of Registration for Local Government Units

(LGUs) – RENEWAL 1.7.44 Long Certificate of Registration for Local Government Units

(LGUs) – Transfer (Donation) 1.7.45 Long Certificate of Registration for National Government

Agencies (NGAs) – NEW 1.7.46 Long Certificate of Registration for National Government

Agencies (NGAs) – Transfer (Donation) 1.7.47 Long Certificate of Registration for Law Enforcement

Agencies (LEAs) – NEW 1.7.48 Long Certificate of Registration for Law Enforcement

Agencies (LEAs) – Transfer (Donation) 1.7.49 Short Certificate of Registration for Local Government Units

(LGUs) – NEW 1.7.50 Short Certificate of Registration for National Government

Agencies (NGAs) – NEW 1.7.51 Computerization of Annual Report of Firearms Inventory

submitted by the National Government Agencies (NGAs) and Law Enforcement Agencies (LEAs)

1.7.52 Transfer of Firearm Ownership by Individual firearm holder (Certificate of Firearm Registration) to a Private Juridical Entity (Long Regular Registration) (CFR to LRR)

1.7.53 Transfer of Firearm Ownership by a Private Juridical Entity (Long Regular Registration) to Individual firearm holder (Certificate of Firearm Registration) (LRR to CFR)

1.7.54 License to Manufacture in Firearm and its Major Parts Small Arm Spare Parts and Accessories – Main (NEW)

1.7.55 License to Manufacture in Firearm and its Major Parts Small Arm Spare Parts and Accessories – Main (RENEWAL)

1.7.56 License to Manufacture in Firearm and its Major Parts Small Arm Spare Parts and Accessories – Main (AMENDMENT)

1.7.57 License to Manufacture in Firearm and its Major Parts Small Arm Spare Parts and Accessories – Additional Site (NEW)

1.7.58 License to Manufacture in Firearm and its Major Parts Small Arm Spare Parts and Accessories – Additional Site (RENEWAL)

1.7.59 License to Manufacture in Firearm and its Major Parts Small Arm Spare Parts and Accessories – Additional Site (AMENDMENT)

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1.7.60 License to Manufacture in Firearm and its Major Parts Small Arm Spare Parts and Accessories – Branch(NEW)

1.7.61 License to Manufacture in Firearm and its Major Parts Small Arm Spare Parts and Accessories – Branch (RENEWAL)

1.7.62 License to Manufacture in Firearm and its Major Parts Small Arm Spare Parts and Accessories – Branch (AMENDMENT)

1.7.63 License to Manufacture in Ammunition and/or Ammunition Reloading Components - Main (NEW)

1.7.64 License to Manufacture in Ammunition and/or Ammunition Reloading Components - Main (RENEWAL)

1.7.65 License to Manufacture in Ammunition and/or Ammunition Reloading Components - Main (AMENDMENT)

1.7.66 License to Manufacture in Ammunition and/or Ammunition Reloading Components –Additional Site (NEW)

1.7.67 License to Manufacture in Ammunition and/or Ammunition Reloading Components – Additional Site (RENEWAL)

1.7.68 License to Manufacture in Ammunition and/or Ammunition Reloading Components – Additional Site (AMENDMENT)

1.7.69 License to Manufacture in Ammunition and/or Ammunition Reloading Components - Branch (NEW)

1.7.70 License to Manufacture in Ammunition and/or Ammunition Reloading Components - Branch (RENEWAL)

1.7.71 License to Manufacture in Ammunition and/or Ammunition Reloading Components - Branch (AMENDMENT)

1.7.72 License to Manufacture in Minor Parts and Accessories - Main (NEW)

1.7.73 License to Manufacture in Minor Parts and Accessories - Main (RENEWAL)

1.7.74 License to Manufacture in Minor Parts and Accessories - Main (AMENDMENT)

1.7.75 License to Manufacture in Minor Parts and Accessories –Additional Site (NEW)

1.7.76 License to Manufacture in Minor Parts and Accessories –Additional Site (RENEWAL)

1.7.77 License to Manufacture in Minor Parts and Accessories –Additional Site (AMENDMENT)

1.7.78 License to Manufacture in Minor Parts and Accessories – Branch (NEW)

1.7.79 License to Manufacture in Minor Parts and Accessories – Branch (RENEWAL)

1.7.80 License to Manufacture in Minor Parts and Accessories – Branch (AMENDMENT)

1.7.81 License to Manufacture in Airguns/Airsoft – Main (NEW) 1.7.82 License to Manufacture in Airguns/Airsoft – Main (RENEWAL) 1.7.83 License to Manufacture in Airguns/Airsoft – Main

(AMENDMENT)

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1.7.84 License to Manufacture in Airguns/Airsoft – Additional Site (NEW)

1.7.85 License to Manufacture in Airguns/Airsoft – Additional Site (RENEWAL)

1.7.86 License to Manufacture in Airguns/Airsoft – Additional Site (AMENDMENT)

1.7.87 License to Manufacture in Airguns/Airsoft – Branch (NEW) 1.7.88 License to Manufacture in Airguns/Airsoft – Branch

(RENEWAL) 1.7.89 License to Manufacture in Airguns/Airsoft – Branch

(AMENDMENT) 1.7.90 License to Manufacture in Bullet Proof Vest/Vestment – Main

(NEW) 1.7.91 License to Manufacture in Bullet Proof Vest/Vestment – Main

(RENEWAL) 1.7.92 License to Manufacture in Bullet Proof Vest/Vestment – Main

(AMENDMENT) 1.7.93 License to Manufacture in Bullet Proof Vest/Vestment –

Additional Site (NEW) 1.7.94 License to Manufacture in Bullet Proof Vest/Vestment –

Additional Site (RENEWAL) 1.7.95 License to Manufacture in Bullet Proof Vest/Vestment –

Additional Site (AMENDMENT) 1.7.96 License to Manufacture in Bullet Proof Vest/Vestment –

Branch (NEW) 1.7.97 License to Manufacture in Bullet Proof Vest/Vestment –

Branch (RENEWAL) 1.7.98 License to Manufacture in Bullet Proof Vest/Vestment –

Branch (AMENDMENT) 1.7.99 License to Manufacture in Sporting Riflescope – Main (NEW) 1.7.100 License to Manufacture in Sporting Riflescope – Main

(RENEWAL) 1.7.101 License to Manufacture in Sporting Riflescope – Main

(AMENDMENT) 1.7.102 License to Manufacture in Sporting Riflescope – Additional

Site (NEW) 1.7.103 License to Manufacture in Sporting Riflescope – Additional

Site (RENEWAL) 1.7.104 License to Manufacture in Sporting Riflescope – Additional

Site (AMENDMENT) 1.7.105 License to Manufacture in Sporting Riflescope – Branch

(NEW) 1.7.106 License to Manufacture in Sporting Riflescope – Branch

(RENEWAL) 1.7.107 License to Manufacture in Sporting Riflescope – Branch

(AMENDMENT)

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1.7.108 License to Manufacture in Firearms, Ammunition, Air Munition Products, Smoke Grenade, Mortal Fuzes, Bomb Suits and Blankets for sale to AFP/PNP and other foreign counterparts – Main (NEW)

1.7.109 License to Manufacture in Firearms, Ammunition, Air Munition Products, Smoke Grenade, Mortal Fuzes, Bomb Suits and Blankets for sale to AFP/PNP and other foreign counterparts – Main (RENEWAL)

1.7.110 License to Manufacture in Firearms, Ammunition, Air Munition Products, Smoke Grenade, Mortal Fuzes, Bomb Suits and Blankets for sale to AFP/PNP and other foreign counterparts – Main (AMENDMENT)

1.7.111 License to Manufacture in Firearms, Ammunition, Air Munition Products, Smoke Grenade, Mortal Fuzes, Bomb Suits and Blankets for sale to AFP/PNP and other foreign counterparts – Additional Site (NEW)

1.7.112 License to Manufacture in Firearms, Ammunition, Air Munition Products, Smoke Grenade, Mortal Fuzes, Bomb Suits and Blankets for sale to AFP/PNP and other foreign counterparts – Additional Site (RENEWAL)

1.7.113 License to Manufacture in Firearms, Ammunition, Air Munition Products, Smoke Grenade, Mortal Fuzes, Bomb Suits and Blankets for sale to AFP/PNP and other foreign counterparts – Additional Site (AMENDMENT)

1.7.114 License to Manufacture in Firearms, Ammunition, Air Munition Products, Smoke Grenade, Mortal Fuzes, Bomb Suits and Blankets for sale to AFP/PNP and other foreign counterparts – Branch (NEW)

1.7.115 License to Manufacture in Firearms, Ammunition, Air Munition Products, Smoke Grenade, Mortal Fuzes, Bomb Suits and Blankets for sale to AFP/PNP and other foreign counterparts – Branch (RENEWAL)

1.7.116 License to Manufacture in Firearms, Ammunition, Air Munition Products, Smoke Grenade, Mortal Fuzes, Bomb Suits and Blankets for sale to AFP/PNP and other foreign counterparts – Branch (AMENDMENT)

1.7.117 License to Manufacture in Firearms, Firearms Parts and Ammunition for sale to authorized Law Enforcement Agencies – Main (NEW)

1.7.118 License to Manufacture in Firearms, Firearms Parts and Ammunition for sale to authorized Law Enforcement Agencies – Main (RENEWAL)

1.7.119 License to Manufacture in Firearms, Firearms Parts and Ammunition for sale to authorized Law Enforcement Agencies – Main (AMENDMENT)

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1.7.120 License to Manufacture in Firearms, Firearms Parts and Ammunition for sale to authorized Law Enforcement Agencies – Additional Site (NEW)

1.7.121 License to Manufacture in Firearms, Firearms Parts and Ammunition for sale to authorized Law Enforcement Agencies – Additional Site (RENEWAL)

1.7.122 License to Manufacture in Firearms, Firearms Parts and Ammunition for sale to authorized Law Enforcement Agencies – Additional Site (AMENDMENT)

1.7.123 License to Manufacture in Firearms, Firearms Parts and Ammunition for sale to authorized Law Enforcement Agencies – Branch (NEW)

1.7.124 License to Manufacture in Firearms, Firearms Parts and Ammunition for sale to authorized Law Enforcement Agencies – Branch (RENEWAL)

1.7.125 License to Manufacture in Firearms, Firearms Parts and Ammunition for sale to authorized Law Enforcement Agencies – Branch (AMENDMENT)

1.7.126 License to Manufacture in Load/Reload Ammunition – Main (NEW)

1.7.127 License to Manufacture in Load/Reload Ammunition – Main (RENEWAL)

1.7.128 License to Manufacture in Load/Reload Ammunition – Main (AMENDMENT)

1.7.129 License to Manufacture in Load/Reload Ammunition – Additional Site (NEW)

1.7.130 License to Manufacture in Load/Reload Ammunition – Additional Site (RENEWAL)

1.7.131 License to Manufacture in Load/Reload Ammunition – Additional Site (AMENDMENT)

1.7.132 License to Manufacture in Load/Reload Ammunition – Branch (NEW)

1.7.133 License to Manufacture in Load/Reload Ammunition – Branch (RENEWAL)

1.7.134 License to Manufacture in Load/Reload Ammunition – Branch (AMENDMENT)

1.7.135 License to Deal in Small Arms, Major Parts and Ammunition – Main (NEW)

1.7.136 License to Deal in Small Arms, Major Parts and Ammunition – Main (RENEWAL)

1.7.137 License to Dealin Small Arms, Major Parts and Ammunition – Main (AMENDMENT)

1.7.138 License to Deal in Small Arms, Major Parts and Ammunition – Branch (NEW)

1.7.139 License to Dealin Small Arms, Major Parts and Ammunition – Branch (RENEWAL)

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1.7.140 License to Deal in Small Arms, Major Parts and Ammunition – Branch (AMENDMENT)

1.7.141 License to Deal in Small Arm Minor Parts, Spare Parts and Accessories, laser, telescopic and optic sights, sound suppressor and silencer – Main (NEW)

1.7.142 License to Deal in Small Arm Minor Parts, Spare Parts and Accessories, laser, telescopic and optic sights, sound suppressor and silencer – Main (RENEWAL)

1.7.143 License to Deal in Small Arm Minor Parts, Spare Parts and Accessories, laser, telescopic and optic sights, sound suppressor and silencer – Main (AMENDMENT)

1.7.144 License to Deal in Small Arm Minor Parts, Spare Parts and Accessories, laser, telescopic and optic sights, sound suppressor and silencer – Branch (NEW)

1.7.145 License to Deal in Small Arm Minor Parts, Spare Parts and Accessories, laser, telescopic and optic sights, sound suppressor and silencer – Branch (RENEWAL)

1.7.146 License to Deal in Small Arm Minor Parts, Spare Parts and Accessories, laser, telescopic and optic sights, sound suppressor and silencer – Branch (AMENDMENT)

1.7.147 License to Deal Airgun/Airsoft – Main (NEW) 1.7.148 License to Deal Airgun/Airsoft – Main (RENEWAL) 1.7.149 License to Deal Airgun/Airsoft – Main (AMENDMENT) 1.7.150 License to Deal Airgun/Airsoft – Branch (NEW) 1.7.151 License to Deal Airgun/Airsoft – Branch (RENEWAL) 1.7.152 License to Deal Airgun/Airsoft – Branch (AMENDMENT) 1.7.153 License to Deal in Bullet Proof Vest/Vestments – Main (NEW) 1.7.154 License to Deal in Bullet Proof Vest/Vestments – Main

(RENEWAL) 1.7.155 License to Deal in Bullet Proof Vest/Vestments – Main

(AMENDMENT) 1.7.156 License to Deal in Bullet Proof Vest/Vestments – Branch

(NEW) 1.7.157 License to Deal in Bullet Proof Vest/Vestments – Branch

(RENEWAL) 1.7.158 License to Deal in Bullet Proof Vest/Vestments – Branch

(AMENDMENT) 1.7.159 License to Deal in Ammunition Reloading Components –

Main (NEW) 1.7.160 License to Deal in Ammunition Reloading Components –

Main (RENEWAL) 1.7.161 License to Deal in Ammunition Reloading Components –

Main (AMENDMENT) 1.7.162 License to Deal in Ammunition Reloading Components –

Branch (NEW) 1.7.163 License to Deal in Ammunition Reloading Components –

Branch (RENEWAL)

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1.7.164 License to Deal in Ammunition Reloading Components – Branch (AMENDMENT)

1.7.165 License to Deal in Reloading Machine, Parts and Accessories – Main (NEW)

1.7.166 License to Deal in Reloading Machine, Parts and Accessories – Main (RENEWAL)

1.7.167 License to Deal in Reloading Machine, Parts and Accessories – Main (AMENDMENT)

1.7.168 License to Deal in Reloading Machine, Parts and Accessories – Branch (NEW)

1.7.169 License to Deal in Reloading Machine, Parts and Accessories – Branch (RENEWAL)

1.7.170 License to Deal in Reloading Machine, Parts and Accessories – Branch (AMENDMENT)

1.7.171 Gunsmith License – Individual (NEW) 1.7.172 Gunsmith License – Individual (RENEWAL) 1.7.173 Gunsmith License – Individual (AMENDMENT) 1.7.174 Gunsmith License – Juridical– Main (NEW) 1.7.175 Gunsmith License – Juridical– Main (RENEWAL) 1.7.176 Gunsmith License – Juridical– Main (AMENDMENT) 1.7.177 Gunsmith License – Juridical – Branch (NEW) 1.7.178 Gunsmith License – Juridical – Branch (RENEWAL) 1.7.179 Gunsmith License – Juridical – Branch (AMENDMENT) 1.7.180 Indent License to Deal in Firearms, Firearm Parts, and

Accessories for Sale to AFP, PNP, LEA& other Government Agencies (NEW)

1.7.181 Indent License to Deal in Firearms, Firearm Parts, and Accessories for Sale to AFP, PNP, LEA & other Government Agencies (RENEWAL)

1.7.182 Indent License to Deal in Firearms, Firearm Parts, and Accessories for Sale to AFP, PNP, LEA & other Government Agencies (AMENDMENT)

1.7.183 Indent License to Deal in Bullet Proof Vests/Vestments, Electronic Weapons, and Crowd Control Equipment (NEW)

1.7.184 Indent License to Deal in Bullet Proof Vests/Vestments, Electronic Weapons, and Crowd Control Equipment (RENEWAL)

1.7.185 Indent License to Deal in Bullet Proof Vests/Vestments, Electronic Weapons, and Crowd Control Equipment (AMENDMENT)

1.7.186 Authority to Import for Licensed Manufacturer 1.7.187 Authority to Import for Commercial Purposes by Licensed

Dealer 1.7.188 Authority to Import for Demonstration, Sample or Test and

Evaluation Purposes for AFP, PNP and LEA 1.7.189 Authority to Import for Trade Exhibits, Theatrical and other

relevant purpose

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1.7.190 Authority to Import by Licensed Indentors for AFP, PNP and LEA

1.7.191 Authority to Import by Licensed Indentors for Local Government

1.7.192 Authority to Export for Licensed Manufacturer 1.7.193 Authority to Export for Licensed Manufacturer for Test,

Demonstration, Evaluation, Trade Exhibits, Theatrical and other relevant purpose

1.7.194 Authority to Display Small Arms, Major Parts and Ammunition – Main (NEW)

1.7.195 Authority to Display Small Arms, Major Parts and Ammunition – Main (RENEWAL)

1.7.196 Authority to Display Small Arms, Major Parts and Ammunition – Main (AMENDMENT)

1.7.197 Authority to Display Spare Parts, Minor Parts and Accessories – Main (NEW)

1.7.198 Authority to Display Spare Parts, Minor Parts and Accessories – Main (RENEWAL)

1.7.199 Authority to Display Spare Parts, Minor Parts and Accessories – Main (AMENDMENT)

1.7.200 Authority to Display Ammunition Reloading Components – Main (NEW)

1.7.201 Authority to Display Ammunition Reloading Components – Main (RENEWAL)

1.7.202 Authority to Display Ammunition Reloading Components – Main (AMENDMENT)

1.7.203 Authority to Display Ammunition Reloading Machine, Parts and Accessories – Main (NEW)

1.7.204 Authority to Display Ammunition Reloading Machine, Parts and Accessories – Main (RENEWAL)

1.7.205 Authority to Display Ammunition Reloading Machine, Parts and Accessories – Main (AMENDMENT)

1.7.206 Authority to Display Airguns/Airsofts – Main (NEW) 1.7.207 Authority to Display Airguns/Airsofts – Main (RENEWAL) 1.7.208 Authority to Display Airguns/Airsofts – Main (AMENDMENT) 1.7.209 Authority to Display Small Arms, Major Parts and Ammunition

– Branch (NEW) 1.7.210 Authority to Display Small Arms, Major Parts and Ammunition

– Branch (RENEWAL) 1.7.211 Authority to Display Small Arms, Major Parts and Ammunition

– Branch (AMENDMENT) 1.7.212 Authority to Display Spare Parts, Minor Parts and

Accessories – Branch (NEW) 1.7.213 Authority to Display Spare Parts, Minor Parts and

Accessories – Branch (RENEWAL) 1.7.214 Authority to Display Spare Parts, Minor Parts and

Accessories – Branch (AMENDMENT)

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1.7.215 Authority to Display Ammunition Reloading Components – Branch (NEW)

1.7.216 Authority to Display Ammunition Reloading Components – Branch (RENEWAL)

1.7.217 Authority to Display Ammunition Reloading Components – Branch (AMENDMENT)

1.7.218 Authority to Display Ammunition Reloading Machine, Parts and Accessories – Branch (NEW)

1.7.219 Authority to Display Ammunition Reloading Machine, Parts and Accessories – Branch (RENEWAL)

1.7.220 Authority to Display Ammunition Reloading Machine, Parts and Accessories – Branch (AMENDMENT)

1.7.221 Authority to Display Airguns/Airsofts – Branch (NEW) 1.7.222 Authority to Display Airguns/Airsofts – Branch (RENEWAL) 1.7.223 Authority to Display Airguns/Airsofts – Branch

(AMENDMENT) 1.7.224 Certificate of Balance 1.7.225 Registration of Bullet Proof Vest/Vestment – For AFP/PNP 1.7.226 Registration of Bullet Proof Vest/Vestment – For other

Government Entities 1.7.227 Registration of Bullet Proof Vest/Vestment – For Private

Companies/Firms with Organic Security Units 1.7.228 Registration of Bullet Proof Vest/Vestment – For Licensed

Security Agencies 1.7.229 Registration of Bullet Proof Vest/Vestment – For Government

Officials/Employees 1.7.230 Registration of Bullet Proof Vest/Vestment – For Private

Individuals 1.7.231 Authority to Transport FAs and Ammunition (ATT) / Permit to

Transport (PTT)

EXPLOSIVES MANAGEMENT DIVISION

1.7.232 License To Possess Explosives/Explosive Ingredients -

MANUFACTURER (NEW) 1.7.233 License To Possess Explosives/Explosive Ingredients -

DEALER (NEW) 1.7.234 License To Possess Explosives/Explosive Ingredients -

PURCHASER (NEW) 1.7.235 License To Possess Explosives/Explosive Ingredients -

MANUFACTURER (RENEWAL) 1.7.236 License To Possess Explosives/Explosive Ingredients -

DEALER (RENEWAL) 1.7.237 License To Possess Explosives/Explosive Ingredients -

PURCHASER (RENEWAL)

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1.7.238 License To Possess Explosives/Explosive Ingredients - MANUFACTURER (AMENDMENT)

1.7.239 License To Possess Explosives/Explosive Ingredients - DEALER (AMENDMENT)

1.7.240 License To Possess Explosives/Explosive Ingredients - PURCHASER (AMENDMENT)

1.7.241 License To Possess Explosives/Explosive Ingredients - FOREMAN BLASTER (NEW)

1.7.242 License To Possess Explosives/Explosive Ingredients - FOREMAN BLASTER (RENEWAL)

1.7.243 Permit to Export Explosives/Explosive Ingredients – MANUFACTURER

1.7.244 Permit to Export Explosives/Explosive Ingredients – DEALER 1.7.245 Permit to Import Explosives/Explosive Ingredients –

MANUFACTURER 1.7.246 Permit to Import Explosives/Explosive Ingredients – DEALER 1.7.247 Permit to Import Explosives/Explosive Ingredients –

PURCHASER 1.7.248 Permit to Purchase and Move Explosives/Explosive

Ingredients – MANUFACTURER 1.7.249 Permit to Purchase and Move Explosives/Explosive

Ingredients – DEALER 1.7.250 Permit to Purchase and Move Explosives/Explosive

Ingredients – PURCHASER 1.7.251 Permit to Purchase and Move Explosives/Explosive

Ingredients for Firecrackers and Pyrotechnic Devices (FC&PD)

1.7.252 Permit to Unload Explosives/Explosive Ingredients for Firecrackers and Pyrotechnic Devices (FC&PD)

1.7.253 Permit to Transfer and Move Explosives/Explosive Ingredients – MANUFACTURER

1.7.254 Permit to Transfer and Move Explosives/Explosive Ingredients – DEALER

1.7.255 Permit to Transfer and Move Explosives/Explosive Ingredients – PURCHASER

1.7.256 Permit to Unload Explosives/Explosive Ingredients from the Vessels/Aircrafts and Transport to Destination – MANUFACTURER

1.7.257 Permit to Unload Explosives/Explosive Ingredients from the Vessels/Aircrafts and Transport to Destination – DEALER

1.7.258 Permit to Unload Explosives/Explosive Ingredients from the Vessels/Aircrafts and Transport to Destination – PURCHASER

1.7.259 Special Permit to Purchase and Move Explosives/Explosive Ingredients

1.7.260 Manufacturer’s License - Controlled Chemicals (NEW) 1.7.261 Dealer’s License - Controlled Chemicals (NEW)

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1.7.262 Purchaser’s License - Controlled Chemicals (NEW) 1.7.263 Manufacturer’s License - Controlled Chemicals (RENEWAL) 1.7.264 Dealer’s License - Controlled Chemicals (RENEWAL) 1.7.265 Purchaser’s License - Controlled Chemicals (RENEWAL) 1.7.266 Manufacturer’s License - Controlled Chemicals

(AMENDMENT) 1.7.267 Dealer’s License - Controlled Chemicals (AMENDMENT) 1.7.268 Purchaser’s License - Controlled Chemicals (AMENDMENT) 1.7.269 Special Permit to Purchase and Move Controlled Chemicals

(SPPMCC) – MANUFACTURER 1.7.270 Special Permit to Purchase and Move Controlled Chemicals

(SPPMCC) – DEALER 1.7.271 Special Permit to Purchase and Move Controlled Chemicals

(SPPMCC) – PURCHASER 1.7.272 Permit to Import Controlled Chemicals (PICC) –

MANUFACTURER 1.7.273 Permit to Import Controlled Chemicals (PICC) – DEALER 1.7.274 Permit to Import Controlled Chemicals (PICC) –

PURCHASER 1.7.275 Permit to Export Controlled Chemicals (PECC) –

MANUFACTURER 1.7.276 Permit to Export Controlled Chemicals (PECC) – DEALER 1.7.277 Permit to Purchase and Move Controlled Chemicals (PPMCC)

– MANUFACTURER 1.7.278 Permit to Purchase and Move Controlled Chemicals (PPMCC)

– DEALER 1.7.279 Permit to Purchase and Move Controlled Chemicals (PPMCC)

– PURCHASER 1.7.280 Permit to Transfer Controlled Chemicals (PTTCC) –

MANUFACTURER 1.7.281 Permit to Transfer Controlled Chemicals (PTTCC) – DEALER 1.7.282 Permit to Transfer Controlled Chemicals (PTTCC) –

PURCHASER 1.7.283 Permit to Transport Controlled Chemicals (PTCC) –

MANUFACTURER 1.7.284 Permit to Transport Controlled Chemicals (PTCC) – DEALER 1.7.285 Permit to Transport Controlled Chemicals (PTCC) –

PURCHASER 1.7.286 Permit to Unload Controlled Chemicals (PTUCC) –

MANUFACTURER 1.7.287 Permit to Unload Controlled Chemicals (PTUCC) – DEALER 1.7.288 Permit to Unload Controlled Chemicals (PTUCC) –

PURCHASER 1.7.289 Manufacturer’s License Firecrackers/Pyrotechnic Devices –

(NEW) 1.7.290 Dealer’s License - Firecrackers/Pyrotechnic Devices (NEW)

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1.7.291 Manufacturer’s License - Firecrackers/Pyrotechnic Devices (RENEWAL)

1.7.292 Dealer’s License - Firecrackers/Pyrotechnic Devices (RENEWAL)

1.7.293 Manufacturer’s License - Firecrackers/Pyrotechnic Devices (AMENDMENT)

1.7.294 Dealer’s License - Firecrackers/Pyrotechnic Devices – (AMENDMENT)

1.7.295 Fireworks Display Operator’s License - Firecrackers/Pyrotechnic Devices – MANUFACTURER (NEW )

1.7.296 Fireworks Display Operator’s License - Firecrackers/Pyrotechnic Devices – DEALER (RENEWAL)

1.7.297 Retailer’s Permit - Firecrackers/Pyrotechnic Devices (NEW) 1.7.298 Retailer’s Permit - Firecrackers/Pyrotechnic Devices

(RENEWAL) 1.7.299 Permit to Import - Firecrackers/Pyrotechnic Devices –

MANUFACTURER 1.7.300 Permit to Import - Firecrackers/Pyrotechnic Devices FC/PD –

DEALER 1.7.301 Permit to Transport - Firecrackers/Pyrotechnic Devices –

MANUFACTURER 1.7.302 Permit to Transport - Firecrackers/Pyrotechnic Devices –

DEALER 1.7.303 Permit to Transport - Firecrackers/Pyrotechnic Devices –

RETAILER 1.7.304 Special Permit for Fireworks Display -

Firecrackers/Pyrotechnic Devices – MANUFACTURER 1.7.305 Special Permit for Fireworks Display -

Firecrackers/Pyrotechnic Devices – DEALER 1.7.306 Purchaser’s License for DTI-small enterprises,

CHED/DepEd/TESDA-certified academe, DOST-certified analytical/testing laboratories and DOH-certified hospitals – Controlled Chemicals (NEW)

1.7.307 Purchaser’s License for DTI-small enterprises, CHED/DepEd/TESDA-certified academe, DOST-certified analytical/testing laboratories and DOH-certified hospitals – Controlled Chemicals (RENEWAL)

1.7.308 Purchaser’s License for DTI-small enterprises, CHED/DepEd/TESDA-certified academe, DOST-certified analytical/testing laboratories and DOH-certified hospitals – Controlled Chemicals (AMENDMENT)

1.7.309 Accreditation of Logistics Service Provider 1.7.310 Registration of Logistics Service Provider

EDUCATION AND ENFORCEMENT MANAGEMENT DIVISION

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1.7.311 Permit to Transport Firearms and Ammunition for Licensed Citizen/ Sports Shooter

1.7.312 Permit to Transport Firearms and Ammunition for Gun Dealer 1.7.313 Permit to Transport Firearms and Ammunition LEA, LGU and

GOCC 1.7.314 Permit to Transport Firearms and Ammunition for Diplomat

and other Foreign Dignitary 1.7.315 Permit to Transport Firearms and Ammunition for

Manufacturer/Dealer (Export/Import) 1.7.316 Permit Authority to bring Firearms in/out of the Country

(Shooters) 1.7.317 Permit to conduct Shooting Competition 1.7.318 New Shooting Range Accreditation for College/Universities 1.7.319 New Shooting Range Accreditation Only 1.7.320 New Gun Club Registration Only 1.7.321 Application for New Shooting Range Accreditation for

Government Owned/Operated 1.7.322 Application for New Shooting Range Accreditation with

existing Gun Club Registration 1.7.323 Application for Shooting Range Accreditation for Security

Training Center 1.7.324 Application for New Gun Club Recognition and Firing Range

Accreditation 1.7.325 Application for Authorization of Gun Club to conduct

GSRGOS 1.7.326 Application for Renewal of Shooting Range for

College/Universities 1.7.327 Application for Renewal for Authorization of Gun Club to

conduct GSRGOS 1.7.328 Application for Renewal of Gun Club Registration Only 1.7.329 Application for Renewal of Shooting Range Accreditation

Only 1.7.330 Application for Renewal of Shooting Range Accreditation for

Government Owned/Operated 1.7.331 Application for Renewal of Gun Club Recognition and Firing

Range Accreditation 1.7.332 Application for License to Possess and Operate Ammunition

Reloading Machine 1.7.333 Airsoft and Airgun Registration 1.7.334 Validation of Gun Safety Seminar Certificate 1.7.335 Certificate of Inspection (Firearm Manufacturer/Dealer,

Explosive Ingredients/ Magazine, Firing Range and Gun Smith/ Gun Repair)

1.7.336 Tagging of Lost Firearms 1.7.337 Classification of Firearm Resolution 1.7.338 FLRBB Case Resolution

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SYSTEM FEATURES

1.9. DATA ENTRY, UPDATING, STORAGE, RETRIEVAL 1.9.1. System must allow applicant or stakeholders to input

and upload information on their monthly transaction reports: sales/distribution, importation, exportation, to be confirmed by the FEO

1.9.2. System must allow applicant to input the actual number and description of the actual items to be imported or exported including the country of origin/destination, the name of the company and address to be confirmed by the FEO

1.9.2.1. For firearms, it should reflect the quantity of firearms, Make, Kind, Caliber, Model and the Serial Number. Same with major firearm parts

1.9.2.2. For ammunition, it should reflect the calibre, quantity and description (hollow point, full metal jacket, etc)

1.9.2.3. Other items should only reflect the description and the quantity to be imported/exported

1.9.3. System must be able to issue a license or permit for approval (Chief, Firearms and Explosives Office; Director, Civil Security Group; Chief, Philippine National Police or Secretary of the Interior and Local Government)

1.9.4. System could accommodate uploading of documentary requirements and information input by applicant to be confirmed or validated by authorized FEO personnel

1.9.5. System must be able to store and retrieve approved licenses and permits including the requirements submitted

1.9.6. System must be able to update data entry should there be any changes or amendment in the licenses given to dealers’, indentors, manufacturers or gunsmiths such as validity when already renewed, change of company representative, increase, decrease, omission or addition of items indicated in the license, change of business address and others

1.9.7. System must be able to generate license and permit number to avoid duplication. The validity of the assigned license number is perpetual (referring to dealership, manufacturing, indentor and gunsmith license) to include registration of airgun, airsoft and bullet proof vests/vestments, whereas the validity of the assigned permit number is per transaction basis (referring to import or export permit, Authority to Display or Authority to Sell Display)

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1.9.8. System will automatically blocked licenses or permits that were already expired, or under investigation, suspended, cancelled, ceased to operate, revoked or has a pending case

1.9.9. System must indicate the status of an issued license or permit whether suspended, cancelled, revoked, closed or ceased to operate, temporary closed and others. Reasons for such status should also be reflected/indicated

1.9.10. System is capable of correcting data entry including fees to be collected

1.9.11. The license must have the following information to be filled-out by the authorized FEO personnel:

1.9.11.1. License should have the name of the business entity either, manufacturer, dealer, indentor or gunsmith

1.9.11.2. License should reflect the address of the business entity

1.9.11.3. License should reflect the name of the official business representative

1.9.11.4. It should have space for the date of approval and expiry

1.9.11.5. It should have space ‘for additional conditions 1.9.11.6. It should have remarks whether the application

is new, renewal or amendment. If amendment, it should provide space on what the applicant wishes to amend

1.9.11.7. It should have a space to reflect that payment has been made. The receipt number and date of payment, order of payment number and date issued should be indicated

1.9.11.8. There should be a space for a license number 1.9.12. The authority to Import must have the following

information to be filled-out by authorized FEO personnel:

1.9.12.1. System must reflect the purpose of the importation such as for commercial purposes, trade exhibits, sample, test and evaluation, educational, theatrical, for government, donation and others

1.9.12.2. For government use, system should have a space as to the name of End-User and address

1.9.13. The authority to Export must have the following information to be filled-out by authorized FEO personnel:

1.9.13.1. System could upload requirements

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1.9.13.2. System must reflect the purpose of the exportation such as for commercial purposes, trade exhibits, sample, test and evaluation, educational, theatrical, for government, donation

1.9.13.3. System should reflect the End-User of the items to be exported which includes the name, address, and the country of destination

1.10. VERIFICATION 1.10.1. System must have the capability to verify on

whether a business entity has an issued license to manufacture, dealer, indentor or gunsmith

1.10.2. System must be able to verify the status of an issued license or permit as to the validity period, or whether suspended, cancelled, revoked, closed or ceased to operate, temporary closed and others

1.10.3. System must have the capability to verify the license number issued or assigned to a particular manufacturer, dealer, indentor or gunsmith

1.10.4. System must have the capability to verify the permit number issued to a certain exporter or importer of firearms, firearm parts and accessories, ammunition and ammunition components, airguns or airsofts

1.10.5. System must have the capability to verify the owner or official company representative of a licensed dealer, manufacturer, indentor or gunsmith

1.10.6. System must have the capability to verify the consignee of the goods used in trade exhibits, theatrical purposes, educational and others. This is in cases where importation or exportation does not require a licensed dealer, indentor or manufacturer

1.11. CALCULATION 1.11.1. System must be able to compute the remaining

balance of importation or exportation comparing the approved permit from the actual number of imported or exported items

1.11.2. System must be able to provide control number and date of issuance for each Certification on the Balance of Importation to be issued

1.11.3. Must be able to compute license fees, registration fees and other fees

1.11.4. Must be able to issue Order of Payment for the required fees

1.12. REPORT

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1.12.1. System must be able to generate report on the number of exported firearms per type (small arms or light weapons) and calibre, firearm accessories and electronic devices such as Night Vision (NVDs), Scopes, Silencers, ammunition (by calibre and type of ammunition), bullet proof vests and vestments, other protective equipment, crowd control equipment, airguns, airsofts (Report could be generated monthly, quarterly and annually)

1.12.2. System must be able to generate report on the number of imported firearms per type (small arms or light weapons) and calibre, firearm accessories and electronic devices such as Night Vision (NVDs), Scopes, Silencers, ammunition (by calibre and type of ammunition), bullet proof vests and vestments, other protective equipment, crowd control equipment, airguns, airsofts (Report could be generated monthly, quarterly and annually)

1.12.3. System must be able to generate report on the number of firearms, major parts of firearms and ammunition locally manufactured (Report could be generated monthly, quarterly and annually)

1.12.4. System must be able to generate sales report submitted by dealers, indentors and production and sales report by manufacturers of firearms and ammunition, parts of firearms and accessories

1.12.5. System must be able to generate transaction reports submitted by licensed gunsmith showing the date the repair was made, the name of the licensed gunsmith whether juridical or individual, the firearm description, and the repairs made

1.12.6. System must be able to generate lists of licenses and permits issued (Report could be generated monthly, quarterly and annually)

1.12.7. System must be able to generate list of expired licenses and permits issued

1.13. CONNECTIVITY WITH OTHER FEO OFFICES 1.13.1. The updated licenses and permits issued by POL

could be viewed by the following: 1.13.1.1. Storage Section, Firearms Licensing Division

(FLD) 1.13.1.2. Computer Section, FLD 1.13.1.3. Inspection and Enforcement Section, Education

and Enforcement Management Division (I&E, EEMD) and

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1.13.1.4. Enforcement and Education Management Division (EEMD)

1.13.2. Must have connectivity or link with the Storage Section and I&E Section, EEMD as to the report on actual items exported and imported

1.13.2.1. For firearms, it should reflect the quantity of firearms, Make, Kind, Caliber, Model and the Serial Number. Same with major firearm parts

1.13.2.2. For ammunition, it should reflect the calibre, quantity and description (hollow point, full metal jacket, etc.)

1.13.2.3. Other items should only reflect the description and the quantity to be imported/exported

1.14. Payment scheme

1.14.1. Payment for Application Requirements 1.14.2. System shall be able to accept payment for NP,

Drug Test, and DI (walk-in applicants) 1.14.3. System shall be able to accept online payment of

NP, Drug Test, and DI through Landbank facility 1.14.4. System shall be able to accept walk-in payment 1.14.5. System shall be ready to accept online payment

from different sources 1.15. System shall be able to capture (scan) other required requirements

for application (MTC, RTC, NBI, etc.)

1.16. System shall be able to capture of issued date and validity of requirements

1.17. System shall be able to capture other personal information

1.18. System shall be able to validate compliance clearances from DI, CLG, HS

1.19. Inspection and Enforcement

1.19.1. System should be able to tag/untag FA (under

investigation, etc.) 1.19.2. System should be able to capture applicant/FA

derogatory report

1.20. Storage 1.20.1. System should be able to tag/untag FA (for demo,

display, test, evaluation, for repair) 1.20.2. System should be able to capture

surrendered/confiscated FA

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1.20.3. System should be able to capture the inventory of CCSDAF, locally manufactured, imported/exported FA, imported/exported ammo, major parts of FA, other sources

1.20.4. System should be able to capture FA data from different sources

1.21. System shall be able to generate FA verification certificate (with

criteria) – verify with FEO to authorize to issue

1.22. Escort Monitoring

1.22.1. System shall classify the accreditation if new or renewal

1.22.2. System shall have a map for determination of the exact location, speed, weather conditions around the Philippines

1.22.3. System warns the Technical Support Section, Explosives Management Division (TSS, EMD) via text when vehicle/s move or being tampered with

1.22.4. System have zone alarm which notify the office if the vehicle/s enter or exits a zone set for it

1.22.5. System shall have trip reporting which notify the office when the vehicle/s start moving and when it completes a trip

SOSIA

a. Security Training & Accreditation Management System (STAMS)

• Process Accreditation of Private Security Training Institutions

• Process Accreditation of Private Security Training Personnel

• Process Letter Authority to Conduct Security Training

• Administer and Conduct General Knowledge Exam (GKE) b. Licensed Security Professionals Registration System (LSPRS)

• Processing LESP Application of Security Guards, Officers & Consultants, Private Detectives, Protective Agents, Aviation, Bank/Armoured and Government Guards

• Process LESP Alteration Request

• Process Request for Re-printing of LESP License Card c. Enforcement Management Information System (EMIS)

• Process Admin Complaints

• Conducts Pre-Licensing Inspections

• Conducts Post-Licensing Inspections

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• Process Certification of Non-Pending Case

• Process Accreditations of PSA to render Personal Protection Services

• Process Accreditation of PAs

• Process Issuance of SDDO of PAs

d. Security Canine Management System (SCMS)

• Process Accreditation of Canine Provider

• Process Accreditation of Canine Training Center

• Process Licensing of K9 Handler, Evaluator, Trainer and Administrator

• Process Registration of K9 Dogs e. Agency Licensing and Monitoring System (ALMS)

• Processing of Agency LTOs (New/Renewal)

• Process Amendment of LTOs (New/Renewal)

• Process Request for Authority to Purchase Firearms

• Process Request for Issuance of Certification of Under Process

• Process Request for Issuance of Cease to Operate Order f. Order of Payment and Revenue Monitoring System (OPRMS) g. SOSIA Document Management System (SDMS)

• Process Request for LTO/LESP/Certification/Verification

• Process Monthly Disposition Report

• Archiving / Digitization of Public Documents h. Administrative and Management Control System (AMCS)

• User Rights Assignment

• Management Reports

• System Audit Logs

• Transaction History

1.23. System shall be able to process the following applications: Security Training Management Division (STMD)

1.23.1. Accreditation of Private Security Training Director/Officer and Instructor (NEW)

1.23.2. Accreditation of Private Security Training Director/Officer and Instructor (RENEWAL)

1.23.3. Accreditation of Private Security Training Center (NEW)

1.23.4. Accreditation of Private Security Training Center (RENEWAL)

1.23.5. Issuance of Letter of Authority to Conduct Security Training

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License to Exercise Security Profession (LESP)

1.23.6. License to Exercise Security Profession (LESP) (NEW) (Application filed thru Express Lane, One Stop Shop, PRO, FESAGSS, PSTC)

1.23.7. License to Exercise Security Profession (LESP) (RENEWAL) (Application filed thru Express Lane, One Stop Shop, PRO, FESAGSS, PSTC)

Enforcement Management Division (EMD)

1.23.8. Investigation of Administrative Cases involving Security and Training Personnel, Security agencies and Training Institutions (Preliminary Evaluation)

1.23.9. Investigation of Administrative Cases involving Security and Training Personnel, Security agencies and Training Institutions (Summary Hearing/Proceedings)

1.23.10. Investigation of Administrative Cases involving Security and Training Personnel, Security agencies and Training Institutions (Case Resolution)

1.23.11. Investigation of Administrative Cases involving Security and Training Personnel, Security agencies and Training Institutions (Motion for Reconsideration)

1.23.12. Investigation of Administrative Cases involving Security and Training Personnel, Security agencies and Training Institutions (Appeal)

License to Operate Security Agency

1.23.13. Security Agency License to Operate (PSAs, PDAs, CGFs and GGUs) (NEW)

1.23.14. Security Agency License to Operate (PSAs, PDAs, CGFs and GGUs) (RENEWAL)

Security Canine Management Division (SCMD)

1.23.15. Accreditation of Canine Provider / Training Center (NEW)

1.23.16. Accreditation of Canine Provider / Training Center (RENEWAL)

1.23.17. Accreditation of Canine Handler, Evaluator, Trainer and Administrator (NEW)

1.23.18. Accreditation of Canine Handler, Evaluator, Trainer and Administrator (RENEWAL)

1.23.19. Registration of Canine Dogs (NEW) 1.23.20. Registration of Canine Dogs (RENEWAL)

1.24. System shall be able to check/validate derogatory records 1.25. System shall be able to check/validate Mandatory Trainings and

General Knowledge Exam Results

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1.26. System shall be able to track application status and updates 1.27. System shall be able to verify records of Approved Application

Forms, Derogatory Records, Training Report, Inspection Report, Monthly Disposition Report and other pertinent documents

1.28. System shall be able to generate reports of Approved Application Forms, Derogatory Records, Training Report, Inspection Report, Monthly Disposition Report and other pertinent documents

1.29. System shall be able to check duplicate entries 1.30. System shall be able to issue Order of Payment (OP) 1.31. System shall be able to audit accounting of Special Bank Receipts

(SBR) for revenue monitoring 1.32. System shall be able to monitor Inactive/Expired Security Providers

including their Firearms Disposition, Training Centers, Protection Agents and Licensed Security Professionals

1.33. System shall be able to generate notifications/notice for Renewal of LTO, Accreditations, and LESP Licenses

1.34. System shall be able to audit logs and transaction history

Permit-To-Carry Firearms Outside Residence

1.35. ENCODING 1.35.1. The system shall be able to encode data and

details of LTOPF and Firearms registration in order to

generate application form.

1.35.2. Be able to attached and capture image file as

part of the application form.

1.35.3. Be able to retrieve data from FEO in order to

generate application form.

1.35.4. Be able to generate daily reports of numbers of

applicant encoded for a specific date.

1.36. RECEIVING

1.36.1. The system shall be able generate reports of all

received applications by names, category and details

of firearms.

1.37. APPROVAL

1.37.1. Be able to generate transmittal of recommended

applicant for approval of CPNP. The transmittal will

consist of applicants name and firearms detail.

1.37.2. The system shall be able to revoked, cancel and

put on hold of the application or approved PTCFOR.

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1.37.3. Be able to generate summary of monthly

revenue (cards and PTCFOR Fees).

1.37.4. Be able to generate data of active PTCFOR by

location, category and kind/make.

1.38. ORDER OF PAYMENT

1.38.1. Order of Payment is issued once CPNP

approves the application. The system shall be able to

generate OP number as reference or printing of OP

using of carbonized pre- printed OP form on a dot

matrix printer.

1.39. SCANNING

1.39.1. The system shall be able to scan or digitize

documents especially all additional documentary

documents this includes all Landbank SBR and

deposits slips for future reference.

1.39.2. Shall be able to print and view the

scanned/digitize file anytime if the need arises.

1.40. PRINTING

1.40.1. The system shall be able to generate PTCFOR

card.

1.40.2. Shall be able to reprint damage and lost

PTCFOR card.

1.40.3. Shall be able to generate report of number of

cards printed.

1.41. RELEASING

1.41.1. The system shall be able to generate reports of

all released PTCFOR cards by date.

1.41.2. The system shall be able to send sms to all

printed PTCFOR card informing the said applicant.

1.42. RECORDS

1.42.1. The system shall be able to generate reports in

of all approved and printed application form base on

the actual documents forwarded in the Records

Section.

1.42.2. Shall be able to generate PTCFOR Certification.

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1.43. ONLINE

1.43.1. The system shall be able to accommodate

online application.

1.43.2. The system shall be able to verify important

details thru mobile application.

*** Requirements (NBI, Threat Assessment (new), old applicant (previous

PTCFOR record)

1.44. System shall be able to retrieve personal information of the applicant through the applicant number from FEO LTOPF and FA Registration

1.45. System shall be able to scan additional documentary requirements based on category (ask for the copy)

1.46. System shall be able to print PTCFOR card (endorser, approver interface)

1.47. System shall be able to generate reports (daily, weekly, monthly, quarterly, yearly), types of firearms, revenue, by region, by province, by category (senior citizen, reservist, AFP, PNP, government employee, civilian)

1.48. System shall be able to accommodate online application 1.49. System shall be able to provide email/SMS notification for

appointment (payment, release of card) 1.50. System shall be able to generate status of application online 1.51. Delivery Service option (LBC, to go) 1.52. System shall be able to generate status of application online

Delivery Service option (LBC, to go) 1.53. System shall be able to provide alarm of the expiration of LTOPF,

FA Registration, PTCFOR 1.54. System shall be able to notification for the implementation of gun

ban (per region, per province, per municipal) 1.55. FA Amnesty Program 1.56. System shall be able to check FA verification online

2. Highway Patrol Group Management

2.1. Clearance 2.1.1. The system shall be able to generate the PNP Motor Vehicle

Clearance Application form with the following pertinent information:

2.1.1.1. Motor Vehicle Description 2.1.1.1.1. Body Type

2.1.1.1.1.1. Car 2.1.1.1.1.2. Jeep

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2.1.1.1.1.3. Pick-up 2.1.1.1.1.4. Wagon 2.1.1.1.1.5. Dropside 2.1.1.1.1.6. Jeepney 2.1.1.1.1.7. Closed Van 2.1.1.1.1.8. Utility Van 2.1.1.1.1.9. AUV 2.1.1.1.1.10. Motorcycle 2.1.1.1.1.11. Bus 2.1.1.1.1.12. Truck 2.1.1.1.1.13. Three-wheeled 2.1.1.1.1.14. HSPUR 2.1.1.1.1.15. Others

2.1.1.1.2. Make 2.1.1.1.3. Series 2.1.1.1.4. Year/Model 2.1.1.1.5. Color 2.1.1.1.6. Engine Number 2.1.1.1.7. Chassis Number 2.1.1.1.8. Macro-etching Control Number 2.1.1.1.9. LTO CC Number 2.1.1.1.10. Plate Number 2.1.1.1.11. MV File Number 2.1.1.1.12. MVRR Number 2.1.1.1.13. CR Number

2.1.1.2. Owner Description (Acquired

from/Current/Registered Owner) 2.1.1.2.1. Owner’s Tax Identification Number 2.1.1.2.2. Owner’s Full Name 2.1.1.2.3. Owner’s Classification

2.1.1.2.3.1. Private 2.1.1.2.3.2. Government 2.1.1.2.3.3. For Hire 2.1.1.2.3.4. Diplomat

2.1.1.2.4. Owner’s Complete Address

2.1.1.3. Clearance Description 2.1.1.3.1. Purpose of Clearance

2.1.1.3.1.1. New Registration 2.1.1.3.1.2. Permit to Assemble 2.1.1.3.1.3. Record Check 2.1.1.3.1.4. Shipment from – to 2.1.1.3.1.5. Change Chassis to 2.1.1.3.1.6. Change Engine to 2.1.1.3.1.7. Change Color to

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2.1.1.3.1.8. Change Body to 2.1.1.3.1.9. Change Owner to

2.1.1.4. New Registered Owner’s Information

2.1.1.4.1. New Registered Owner’s TIN 2.1.1.4.2. New Registered Owner’s Full Name 2.1.1.4.3. New Registered Owner’s

Classification 2.1.1.4.3.1. Private 2.1.1.4.3.2. Government 2.1.1.4.3.3. For Hire 2.1.1.4.3.4. Diplomat

2.1.1.4.4. New Registered Owner’s Address

2.1.2. The system shall be able to generate reports of vehicle with alarm status

2.1.3. System shall be able to accept information of carnapped vehicle

2.1.4. The system shall be able to scan complaints report (see complaint sheet) and issue certification

2.1.5. The system shall be able to process different requests such as: 2.1.5.1. Request for Lifting of Alarm / Watchlist 2.1.5.2. Request for Re-Stamping 2.1.5.3. Request for Certificate of Non-Recovery

2.1.6. New registration (local/brand new or imported vehicle (Interpol)) – validation from the Bureau of Customs and to the Interpol System

2.1.7. System shall be able to capture conduction number (new application) and validate with the plate number (from LTO)

2.1.8. System shall be able capture vehicle record (based on the form). Acceptance based on the following: (check the list of requirements) 3.1.4.1 Change color 3.1.4.2 Change engine 3.1.4.3 Record Check 3.1.4.4 Change chassis 3.1.4.5 Change body design 3.1.4.6 Change ownership 3.1.4.7 Rebuilt 3.1.4.8 New registration

System shall be able to scan documentary requirements (see lists) 2.1.9. System shall be able to generate report of the following:

2.1.9.1. History (per individual) 2.1.9.2. Registered vehicle (per individual) 2.1.9.3. Revenue collected (daily, weekly, monthly,

quarterly, yearly)

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2.2. Alarm (process of documents) and Lifting Management 2.2.1. System shall be able to validate vehicle record (if status

is wanted/car napped)

3. Crime Laboratory Management

3.1. Chemistry Division 3.1.1. The system shall be able to collate requests pertaining to

different Chemistry Examinations (Criminal and Non-Criminal) such as:

3.1.1.1. Drug Test 3.1.1.2. Confiscated Drugs 3.1.1.3. Explosives and Explosives Ingredients 3.1.1.4. Unfair Trade Competition 3.1.1.5. Gun Powder Nitrates Determination 3.1.1.6. Toxicology 3.1.1.7. Alcohol Intoxication

3.1.2. The system should have a real-time access and could save entries online and in the absence of an internet connection, it could be accessed and saved through LAN Computers but will eventually sync to the main server whenever a net becomes available

3.1.3. The system should have a personal individual account (username and password) that is categorized according to position and area of assignment for log-in and tracing of activities, and the said account should subsequently adjust whenever needed

3.1.4. The system should keep scanned copies of final reports, certificates, letter requests and other documents for future reference

3.1.5. The system should be able to generate statistical reports and other necessary documents or data needed by CL depending on the requirement and specifications of the reports or documents to be generated from the database

3.1.6. The system should be synchronized with other databases in CL and also with other PNP units/offices for future query of information and generation of reports and documents

3.1.7. The system could only be edited by authorized personnel (policy driven, user rights) (Users, Supervisor and/or Administrator)

3.1.8. The system could set a document and/or report based on the standard forms used by CL that needs to be submitted or required by the NHQ

3.1.9. The system should have a user-friendly interface and easy to use

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3.1.10. The system could be accessed with the requesting party (with regard to the FADT) to be able for them to encode their personal details required for the printing of reports and payment to Landbank. A unique code is generated for each entry and it will be the basis for payment in Landbank and for processing of their drug test

3.1.11. The system should be able to capture pictures during the processing of request in the area

3.1.12. The system should be able to verify data for previous records and double entries for a particular person or reference

3.1.13. The system should be able to verify data for previous records and double entries for a particular person or reference.

3.2. Physical Identification System 3.2.1. The system shall be able to collate requests pertaining to

different Physical Identification Examinations (Criminal and Non-Criminal) such as:

3.2.1.1. Macro-etching Examination 3.2.1.2. Bullet Trajectory Examination 3.2.1.3. Ultraviolet Examination 3.2.1.4. Hair and Fiber Examination 3.2.1.5. Tool Marks Examination 3.2.1.6. Casting and Molding Examination 3.2.1.7. Inflammable Substance Examination 3.2.1.8. Paint Analysis

3.2.2. The system should have a personal individual account (username and password) for log-in and tracing of activities. Only authorized PID personnel can access the system

3.2.3. The system should keep/save uploaded data and generate captured images via webcam or browsing through external/internal drives for future references.

3.2.4. The system should only allow the authorized personnel to encode/download/print final reports following the existing policies and procedures

3.2.5. The system should have a real-time access and could save entries online/offline. It could be accessed and saved through LAN Computers and will sync to the main server whenever net is available automatically

3.2.6. The system should be user friendly 3.2.7. The system could only be edited by the authorized

personnel following the existing policies and procedures 3.2.8. The system should be able to verify/search previously

encoded data through “SEARCH” by PI report number, CL

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Offices, Plate Number, Engine Number, Chassis Number, and Examiner.

3.2.9. The system should be able to trace double entries, print reports based on a set of standard forms of document/report used by the crime laboratory

3.2.10. The system should have a voice/video internet protocol and live webcam and real time chat room for users to collaborate

3.2.11. The system should have a basic fields/buttons of a basic database system such as: 3.2.11.1. Crime Lab Office 3.2.11.2. PI Report Number 3.2.11.3. Case 3.2.11.4. Time and date examined 3.2.11.5. Requesting Party 3.2.11.6. Specimen submitted 3.2.11.7. Findings 3.2.11.8. Conclusion 3.2.11.9. Approving/Noted 3.2.11.10. Examiner 3.2.11.11. Except for Macro-etching which have an

additional fields of Plate number, Engine Number, and Chassis Number

3.2.12. The system should have different windows for every PI services

3.2.13. The system could sync with other databases within Crime Laboratory Offices and also with other PNP Units/Offices for future query of Information and generation of reports and documents

3.2.14. The system should be able to generate statistical data reports and graphical presentation for study, evaluation and decision making

3.3. Medico Legal Division 3.3.1. The system shall be able to collate requests pertaining to

different Medico Legal Examinations (Criminal and Non-Criminal) such as: 3.3.1.1. DNA Examination 3.3.1.2. Autopsy/Exhumation 3.3.1.3. Genital Examination 3.3.1.4. Physical Examinations 3.3.1.5. Physical Injury 3.3.1.6. Histopathology 3.3.1.7. Blood Determination 3.3.1.8. Semen Determination 3.3.1.9. Odontology

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3.3.2. The system should be able to store the Basic information to include the following: 3.3.2.1. Nature of the Case 3.3.2.2. Case Number 3.3.2.3. Name of the Victim 3.3.2.4. Name of the suspect/s (if any) 3.3.2.5. Age of the victim at the time of examination 3.3.2.6. Sex of the victim 3.3.2.7. Place of examination 3.3.2.8. Name of the Medico-Legal Examiner 3.3.2.9. Others as needed

3.3.3. The system should have a personal individual account (username and password) for log-in and tracing of activities. Only the authorized MLD personnel can access the system

3.3.4. The system should keep and generate scanned copies of the final reports and documents for future reference

3.3.5. The system should only allow the authorized personnel to download/print final reports following the existing policies and procedures

3.3.6. The system should have a real-time access and could save entries online and in the absence of an internet connection. It could be accessed and saved through LAN Computers but will eventually sync to the main server whenever a net becomes available

3.3.7. The system should not include pictures of the victims, suspects and specimens

3.3.8. The system should be easy to use 3.3.9. The system could be edited by the authorized personnel

following the existing policies and procedures 3.3.10. The system could be synchronized with other databases

within Crime Laboratory Office and also other together with the other PNP Units/Offices for future query of information and generation of reports and documents

3.3.11. The system could generate basic information/statistics and other data needed by this Unit through the following category of Medico-Legal Examinations:

3.3.12. The system could be able to verify data for previous records and double entries for a particular person or reference

3.3.13. The system could set a document and/or reports based on the standard forms used by this Division that need to be submitted or required by the NHQ


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3.4. Fingerprint Identification Division 3.4.1. The system shall be able to collate requests pertaining to

different Fingerprint Identification Examinations (Criminal and Non-Criminal) such as: 3.4.1.1. Local and Abroad Clearances

3.4.1.1.1. The system could be accessed by the requesting party to be able for them to encode their personal details required

3.4.1.1.2. The system should generate a unique code for each entry and it will be the basis for their payment in Landbank and for the processing of the fingerprint service.

3.4.1.1.3. The system should be able to capture pictures during the processing of the request in the area



3.5. Forensic Photography Division

3.5.1. The system shall be able to collate requests pertaining to different Forensic Photography Examinations (Criminal and Non-Criminal):


3.5.3. The system should have photo log forms and computerized facial composite forms could be accessed and downloaded by the forensic photographers nationwide

3.5.4. The system should have gallery of computerized facial composites and laboratory reports could be accessed only by the Chief of Forensic Photography Division and his/her duly tasked personnel

3.5.5. The system should generate database of photographic reports and crime scene sketches could be accessed by the Forensic photographers nationwide and the Chief, SOCO

3.5.6. The system should be edited by the authorized personnel (policy driven, user rights)

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3.5.7. The system should only allow the authorized personnel to download/print final reports following the existing policies and procedures



3.6. Polygraph Division 3.6.1. The system shall be able to collate requests pertaining to

different Polygraph Examinations (Criminal and Non-Criminal):

3.6.2. The system should have a personal individual account (username and password) for log-in and tracing of activities. That only one (1) authorized Polygraph personnel will act as the System Administrator

3.6.3. The system should keep and generate scanned copies of the Polygraph Final Reports and Polygraph File of the examinee

3.6.4. The system should only allow the authorized personnel to download/print edit final reports following the existing policies and procedures

3.6.5. The system should search using the following Keywords: 3.6.5.1. Personal Details of Subjects 3.6.5.2. DI/NDI/Inconclusive 3.6.5.3. Polygraph Examinee No. (Control #) 3.6.5.4. Case No. 3.6.5.5. Polygraph 1/Polygraph 2 (Computerized

Polygraph Instrument Used) 3.6.5.6. NCG/MTT/KCM/DMLC/JQD/MFT (Examiner’s

Initial) 3.6.5.7. Date of Examination (Ex. October 21, 2016) 3.6.5.8. Requester (Ex. Makati City Police Station,

Safeguard Security Investigation Agency) 3.6.5.9. Date Completed (Ex. October 16, 2016)



3.6.8. It is highly recommended that only the REQUESTING PARTY/COURT as the case may be can have the access on the result of the examination/report to keep it confidential

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3.7. Firearms Identification Division 3.7.1. The system shall be able to collate requests pertaining to

different Firearms Identification Examinations (Criminal and Non-Criminal) such as: 3.7.1.1. Ballistic Stencilling and Test of Firearms

3.7.2. The System should be able to store the information to include the following: 3.7.2.1. Special Bank Receipt Number 3.7.2.2. Control number 3.7.2.3. Description of Firearms such as:

3.7.2.3.1. Type of Firearms 3.7.2.3.2. Make and Model 3.7.2.3.3. Caliber 3.7.2.3.4. Serial Number

3.7.2.4. Stencil Information such as: 3.7.2.4.1. Serial Number 3.7.2.4.2. Make and Model 3.7.2.4.3. Other markings

3.7.2.5. Examiners personal details 3.7.2.6. Date and time taken 3.7.2.7. Name of Owner or Dealer

3.7.3. The system should have a personal individual account (username and password) for log-in and tracing of activities;

3.7.4. The system should keep and generate scanned copies of the final reports and documents for future reference;

3.7.5. The system should only allow the authorized personnel to download/print final reports following the existing policies and procedures;

3.7.6. The system should have a real-time access and could save entries online and in the absence of an internet connection. It could be accessed and saved through LAN computers but will eventually sync to the main server whenever a net becomes available;

3.7.7. The system should be easy to use; 3.7.8. The system should be applicable to all kinds of request for

testing and stencilling of firearms (individual or multiple). 3.7.9. The system could be accessed by the requesting party to

be able for them to encode their personal details required for the printing of reports and for payment to Landbank of the Philippines (LBP). A Unique code is generated for each entry and it will be the basis for their payment in LBP and for processing of their request;

3.7.10. The system could only be edited by authorized personnel in so far as the report is concern;

3.7.11. The system could be synchronized with other databases within CL Office and also other PNP Units/Offices for future

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query of information and generation of reports and documents;

3.7.12. The system Could generate statistical reports and other necessary documents or data (owner, caliber, make and model, etc.) needed depending on the requirement or specifications of the reports or documents to be generated from the database;

3.7.13. The system could be able to verify data for previous records and double entries for a particular person or reference; and

3.7.14. The system could set a document and/or reports based on the standard used by this Division that need to be submitted or required by the NHQ.


3.8. Questioned Documents

3.8.1. The system shall be able to collate requests pertaining to different Questioned Document Examinations (Criminal and Non-Criminal) such as: 3.8.1.1. Handwriting Identification 3.8.1.2. Signature Identification 3.8.1.3. Counterfeiting/Unfair Trade Competition 3.8.1.4. Alteration

3.8.2. The System should be able to store the information to include the following: 3.8.2.1. Report Number 3.8.2.2. Type of Case 3.8.2.3. Suspects and Victim Details 3.8.2.4. Time and Date Received of the Request 3.8.2.5. Requesting Party

3.8.3. The system should have a real-time access and could save entries online and in the absence of an internet connection, it could be accessed and saved through LAN Computers but will eventually sync to the main server whenever a net becomes available


3.8.5. The system should keep scanned copies of final reports, certificates, letter requests and other documents for future reference

3.8.6. The system should be able to generate statistical reports and other necessary documents or data needed by CL

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depending on the requirement and specifications of the reports or documents to be generated from the database

3.8.7. The system should be synchronized with other databases in CL and also with other PNP units/offices for future query of information and generation of reports and documents

3.8.8. The system could only be edited by authorized personnel (policy driven, user rights) (Users, Supervisor and/or Administrator)

3.8.9. The system could set a document and/or report based on the standard forms used by CL that needs to be submitted or required by the NHQ

3.8.10. The system should have a user-friendly interface and easy to use

3.8.11. The system could be accessed with the requesting party (with regard to the FADT) to be able for them to encode their personal details required for the printing of reports and payment to Landbank. A unique code is generated for each entry and it will be the basis for payment in Landbank and for processing of their drug test

3.8.12. The system should be able to capture pictures during the processing of request in the area

3.8.13. The system should be able to verify data for previous records and double entries for a particular person or reference

3.8.14. The system should be able to verify data for previous records and double entries for a particular person or reference.

3.9. System shall be able to retrieve the application through applicant

number 3.10. System shall be able to generate CLG control number of certain

applicant 3.11. System shall be able to generate reports and dashboards (daily,

weekly, monthly, quarterly, yearly) – LTOPF 3.12. System should be able to generate and print the different forms,

certificates, and reports issues by the CL 3.13. Payment Scheme

3.13.1. Landbank Facility 3.13.2. Finance Service 3.13.3. Ready for other payment scheme

3.14. Attached systems 3.14.1. CSG (DI Clearance, CLG, HS-NPS) 3.14.2. HPG

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4. Health Service Module Management

4.1. System shall be able to retrieve the application through NP control

number 4.2. System shall be able to generate NP control number of certain

applicant 4.3. System shall be able to scan NP exam result 4.4. System shall be able to generate NP clearance 4.5. System shall be able to approve electronically of NP exam result

(endorser, approver interface) 4.6. System shall be able to generate reports and dashboards on NP

Examiners (daily, weekly, monthly, quarterly, yearly) 4.7. System shall be able to process application such as but not limited

to: 4.7.1. Firearms licensing, 4.7.2. PNP recruitment, 4.7.3. UN mission, 4.7.4. Schooling, 4.7.5. PNP pension, 4.7.6. Referrals/patient, 4.7.7. Police attaché 4.7.8. Counseling 4.7.9. Psychotherapy 4.7.10. Secondment

4.8. System shall be able to generate reports and statistics

5. Directorate for Intelligence Module Management

5.1. System shall be able to retrieve the application through applicant

number 5.2. System shall be able to generate DI clearance number of certain

applicant 5.3. System shall be able to generate DI clearance 5.4. System shall be able to approve electronically of DI clearance

(endorser, approver interface) 5.5. System shall be able to generate reports and dashboards (daily,

weekly, monthly, quarterly, and yearly)

6. Generation of Other Reports 6.1. The system shall generate the following reports but not limited to:

6.1.1. List of incidents related to motor vehicle (e.g. homicide, robbery, theft, car napping, motor napping, etc).

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6.1.2. List of incidents related to security guards, security agency and trainors.

6.1.3. List of incidents related to use of firearms (e.g. homicide, robbery, theft, carnapping, motornapping. Etc).

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ANNEX B

Network Requirements Specifications

Campus Network Deliverables and Components

.1.1. Shall deliver network solution through the following features

1.1.1.1 Enhances the network connection of frontline service internal stakeholders within Camp Crame;

1.1.1.2 Using latest last mile technology or better and conforms with the NAPOLCOM specifications;

1.1.1.3 Enhances the cooling system of the Main Distribution Facility (MDF); 1.1.1.4 Secured infrastructure using an enterprise grade firewall and CCTV

surveillance system; 1.1.1.5 Reliable and resilient virtual private network for the Police Regional

Offices (PROs), Police Provincial Office (PPOs), City Provincial Offices (CPOs)

.1.2. Network Installation, Setup and Testing

▪ Submit design and plan for the structured cabling and wireless connectivity to include pertinent documentation of cabling system and mounting structures.

▪ Designate and submit a contact person responsible for the design, plan and implementation of the structured cabling

▪ Supply, install, setup, label and test all patch panel, switches and other wired and wireless network devices/accessories at the ITMS and remote sites as indicated in the network diagram of this document.

▪ Supply, install, setup, label and test all cables from the central patch panel and switches to the remote sites patch panel and switches to include all nodes and wireless devices.

▪ Supply, install and setup of roughing-ins materials such as but not limited to the aluminium split tube, conduits, mouldings and other materials necessary for a more reliable network cabling.

▪ Do minor carpentry works and restoration of affected areas for the proper installation of roughing-ins materials for the network cabling.

▪ Test connectivity, continuity, bandwidth and other necessary requirements to fully satisfy efficient network system.

▪ Structured cabling that requires installations of wireless devices and/or cables running from different buildings within Camp Crame shall comply

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with internal policy for the installation of cables in electrical/communications posts.

▪ Structured cabling shall comply with Local Government Codes as needed, and industry standards.

▪ The supplier/contractor shall secure all the necessary permits if required.

▪ Submit after network cabling records and documentations.

▪ The supplier shall issue certification that the structured cabling and wireless connectivity has 100% passed the tests, compliances and standards, and working successfully. If any component does not satisfy the required tests, compliances and standards, the supplier shall make appropriate actions to solve the problem.

.1.3. Deliverables

.1.4. Delivery of Network Components

1.1.1.1 All network requirements shall be delivered on scheduled

delivery date and at the project site.

1.1.1.2 Network components upon delivery shall be complete and

comply with the specifications indicated in this document and

shall include software drivers, manuals and other needed

accessories.

.1.5. Permits

▪ As necessary, the supplier shall provide all the necessary

permits for the network requirements.

.1.6. Network Components Operations and Technical Support

▪ Availability and System Operation. The network components

shall be fully operational and available 24/7 for at least 99.99%

in any time within the covered period of project life except for

scheduled downtime for maintenance.

▪ Warranty Period. All network components shall be covered by

at least three (3) years for servers and onsite support on parts

and services for one year upon acceptance. There shall be

adequate support on parts and technical services to provide

maintenance during the duration of the warranty coverage.

▪ Response Time

The supplier is expected to attend to any problem call received within the following standards:

Service Time. Mondays to Fridays, 8:00 am to 5:00 pm on

technical support, and in case of emergency, during Saturdays, Sundays and Holidays

On-site Response Time. Within two (2) working hours; same

day for emergency cases and eight (8) working hours for normal cases.

▪ Service Unit

If technical network devices repair cannot be accomplished

within 24 working hours, a service unit with same or compatible

specifications shall be provided by the Supplier within 1 day.

▪ Replacement Parts

Parts replacement of network components shall be of the

same brand, of the same or higher specification.

.1.7. Network Components Documentation Requirements

▪ All network components shall be well documented. The

documentation shall include but not limited to the following:

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TERMS OF REFERENCE Version 8.0 PNP Support to Operations Management Information System (SOMIS)

▪ Network Infrastructure Layout (wired and wireless), Diagram,

network cabling records and documentations;

▪ Detailed layout and labels of connected nodes, network

devices and accessories;

▪ Administration/management manuals for switches;

▪ Network devices setup, configuration and operations manuals;

and

▪ User’s manuals.

.1.8. Network Components Schedule

▪ Planning, Survey and Design

▪ Procurement and Delivery of Equipment

▪ Installation and set-up of Local Area Network (LAN) at the

Server Site to 4 Offices using Fiber Optics

▪ Installation of Core Devices

.1.8.1. Router, Firewall, and Core Switches

.1.8.2. Servers, Applications and Services

▪ Installation of Wireless Connection to 8 offices

.1.8.1. Installation of Wireless Devices (CPEs or

subscriber modules; Network Switches and Indoor

Wireless Access Points)

▪ Installation of additional Subscriber Modules, Network

Switches and Wireless Access Points (indoor)

▪ Installation of LAN cabling to 24 nodes

▪ Installation of VPN at the server site and remote offices

▪ Installation of cooling system of the Main Distribution Facility

(MDF) and CCTV Surveillance System at the Server Site

▪ Conduct of training

▪ Testing

▪ Turnover and Acceptance

.1.9. The network components shall be completed within three (3) months

from the receipt of purchase order. The Supplier shall provide dates of

implementation as follows:

Activity Schedule Duration

Start End

1. Planning, Survey and Design

2. Procurement and Delivery of Equipment

3. Installation and set-up of Local Area Network

(LAN) at the Server site to 4 Offices using

Fiber Optics

4. Installation of Core Devices

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TERMS OF REFERENCE Version 8.0 PNP Support to Operations Management Information System (SOMIS)

5. Installation of Wireless Connection to 8

offices

6. Installation of additional Subscriber Modules,

Network Switches and Wireless Access

Points (indoor)

7. Installation of LAN cabling to 24 nodes

8. Installation of VPN at the server site and

remote sites

9. Installation of cooling system of the Main

Distribution Facility (MDF) and CCTV

Surveillance System at the Server Site

10. Conduct of training

11. Testing

12. Turnover and Acceptance

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