TENDRING DISTRICT COUNCIL FORWARD PLAN 174 ......Dovercourt Green, Main Road, Dovercourt To consider...

TENDRING DISTRICT COUNCIL

FORWARD PLAN 174

APRIL 2016 – MAY 2016

Published 17 March 2016

Tendring District Council – Forward Plan Welcome to our Forward Plan

We are publishing the Plan so that you know which major decisions we are planning to take.

Purpose of the Plan:

- advance notice for all Members of planned decisions by the Council’s Cabinet or Portfolio Holders

- to enable interested Members to ask for further information or to ask questions of or put their views to the Decision Maker in advance of the decision.

The Plan sets out for the next two months:

A short description of matters under consideration and decisions which are proposed to be taken in private (Part B) and details as to what these are and the date on which, or period during which, the decision is to be made;

Who is responsible for taking the decisions;

The documents to be submitted to the decision maker for consideration and relevant contact details to receive copies from; and

A note that other documents relevant to the decision may be submitted to the decision maker and details of how to receive copies;

To keep you up to date with our work a new Plan will be published at the beginning of each month.

From time to time, there may be items in addition to those listed in this Forward Plan, which Members will be notified of in advance and of when decisions on these are likely to be taken.

Copies of the Forward Plan or extracts from any documents listed (subject to any prohibition or restriction on their disclosure) are available at the Council Offices at the Town Hall, Station Road, Clacton on Sea, Essex, CO15 1SE between the hours of 8.45am and 5.15pm Monday to Thursday and 8.45am and 4.45pm on Friday.

Each Plan will also be available on the Tendring District Council website at www.tendringdc.gov.uk.

A list of those Councillors that make up the Cabinet (Leader and Portfolio Holders) appears at the back of the Plan. Councillor Neil Stock Leader of the Council

Whilst the majority of the Cabinet’s business in this Forward Plan will be open to the public and media organisations to attend, there will inevitably be some business to be considered that contains, for example, confidential, commercially-sensitive or personal information.

Where such business is shown (to be held in private, and the reasons for doing so), this serves as formal notice under the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, that part of the Cabinet meeting shall be held in private because the agenda and reports for the meeting will contain exempt information under Part 1 of Schedule 12A to the Local Government Act 1972 (as amended) and that the public interest in withholding the information outweighs the public interest in disclosing it. If you have any queries, please email [email protected]

mailto:[email protected]

Tendring District Council Forward Plan No. 174 April 2016 – May 2016

Subject and Actions

Key

Decision (Yes/No)

To be

considered in private (Yes/No)

(Please indicate the relevant exclusion

paragraph under the Access to Information

Procedure Rule 10.4 in the Council’s

Constitution)

1) Portfolio

Holder

2) Decision Maker

3) Relevant

O&S Committee

Anticipated

Date of Decision

Expenditure

or Saving (£s max)

Wards

Affected

Consultees

Documents

to be submitted

to the Decision Maker for consideration and details of

how to receive copies

Documents which have

already been

submitted to Decision

Maker

APRIL 2016

NEW: Housing Investment Programme 2016/17 Allocation Proposals for the Improvement, Enhancement and Adaptation of the Council’s Housing Stock.

Yes No

1) Housing 2) Cabinet 3) Service

Development and Delivery Committee

April 2016 £2.770m All Yes Report and Appendices

None

NEW: Memorandum of Understanding with other Essex Local Authorities to collaborate in pursuit of Sustainable Development This key decision covers a request by the Leader of Braintree District Council for each Council’s Leader (listed below) to sign a Memorandum of

Yes No

1) Leader of the Council

2) Cabinet 3) Community

Leadership and Partnerships

April 2016 N/A All

Leaders and Chief Executives

of all Councils

party to the Memorandu

m of Co-operation

Cabinet Paper to be

prepared with

Memorandum of Co-operation attached seeking

approval for the Leader

Memorandum of Co-

operation has been sent to the Leader to request what the Council’s process will

be for decision-making.


Subject and Actions

Key

Decision (Yes/No)

To be





Constitution)

1) Portfolio

Holder

2) Decision Maker

3) Relevant

O&S Committee

Anticipated

Date of Decision

Expenditure

or Saving (£s max)

Wards

Affected

Consultees

Documents

to be submitted




already been


Maker

Understanding (MoC). This MoC is designed to provide the remit for Members and officers of the Authorities to collaborate on an active on-going basis in pursuit of sustainable development and in compliance with the Localism Act’s (2011) ‘duty to co-operate’. The parties to this MoC are: Braintree District Council, Chelmsford City Council, Colchester Borough Council, Essex County Council and Tendring District Council.

to add his signature

on behalf of the Council.

NEW: Terms for a new Lease over former toilet block, Church Road, Walton-on-the-Naze To agree the terms for a

No Yes

Paragraph 3

1&2) Asset Management

and Corporate Services

April 2016 Income to the

Council Walton Ward None

Report to Portfolio Holder

None


Subject and Actions

Key

Decision (Yes/No)

To be





Constitution)

1) Portfolio

Holder

2) Decision Maker

3) Relevant

O&S Committee

Anticipated

Date of Decision

Expenditure

or Saving (£s max)

Wards

Affected

Consultees

Documents

to be submitted




already been


Maker

new Lease at Church Road former toilet block, Walton-on-the-Naze.

3) Corporate Management Committee

NEW: Terms for a new Lease over Holland Football Club, Eastcliff Playing Fields, Clacton-on-Sea To agree the terms for a new Lease over Holland Football Club, Eastcliff Playing Fields, Clacton-on-Sea.

No Yes

Paragraph 3





Council St Pauls

Ward None


None

NEW: Terms for a new Lease over Rush Green Football Club, Rush Green Road, Clacton-on-Sea To agree the terms for a

No Yes

Paragraph 3





Council

Rush Green Ward

None


None


Subject and Actions

Key

Decision (Yes/No)

To be





Constitution)

1) Portfolio

Holder

2) Decision Maker

3) Relevant

O&S Committee

Anticipated

Date of Decision

Expenditure

or Saving (£s max)

Wards

Affected

Consultees

Documents

to be submitted




already been


Maker

new Lease over Rush Green Football Club, Rush Green Road, Clacton-on-Sea.

NEW: Terms for a new Lease over Walton Tourist Information Centre, Walton-on-the-Naze To agree the terms for a new Lease over Walton Tourist Information Centre, Walton-on-the-Naze.

No Yes

Paragraph 3

1&2) Asset

Management and Corporate

Services 3) Corporate Management Committee


Council Walton Ward None


None

NEW: Terms for a release of covenant at 103 to 105 Bemerton Gardens, Kirby Cross To agree the terms for release of covenant 103 to 105 Bemerton Gardens Kirby Cross.

No Yes

Paragraph 3




April 2016

Income to the

Council

Subject to contract

Holland and Kirby None


None


Subject and Actions

Key

Decision (Yes/No)

To be





Constitution)

1) Portfolio

Holder

2) Decision Maker

3) Relevant

O&S Committee

Anticipated

Date of Decision

Expenditure

or Saving (£s max)

Wards

Affected

Consultees

Documents

to be submitted




already been


Maker

NEW: Terms for a release of covenant at Wolves Hall Lane, Tendring To agree the terms for release of covenant at Wolves Hall Lane, Tendring.

No

Yes

Paragraph 3

1&2) Asset

Management and Corporate

Services 3) Corporate Management Committee

April 2016

Income to the

Council

Subject to contract

Manningtree

Mistley

Little Bentley

Tendring

None


None

NEW: Terms for a Wayleave at Cox’s Pond, Harwich To agree the terms for a Wayleave at Cox’s Pond, Harwich.

No Yes

Paragraph 3





Council Harwich

East Ward None


None

NEW: Terms for the renewal of a Lease of the Gunfleet Boating Club, Holland-on-Sea To agree the terms for the

No

Yes Paragraph

3



April 2016

Income to the Council

Haven Ward

None


None


Subject and Actions

Key

Decision (Yes/No)

To be





Constitution)

1) Portfolio

Holder

2) Decision Maker

3) Relevant

O&S Committee

Anticipated

Date of Decision

Expenditure

or Saving (£s max)

Wards

Affected

Consultees

Documents

to be submitted




already been


Maker

renewal of the Lease of the land at Holland Haven to the Gunfleet Boating Club, Holland-on-Sea.


Annual Treasury Strategy To recommend to full Council.

Yes No

1) Finance and Transformation

2) Cabinet 3) Corporate Management Committee

April 2016

Total investments of

up to £40m during the year

All N/A Report to Cabinet

None

Consider Proposals and Delegation of Authority for the Potential Acquisition of Commercial Property

Yes Yes

Paragraph 3

1) Asset Management


2) Cabinet 3) Corporate Management Committee

April 2016

Subject to decision

No specific

Ward yet identified

None Report to Cabinet

None

Consider terms for the leasehold disposal of Kiosk 6, Lower Promenade, Marine

No Yes

Paragraph 3



April 2016

Income to the Council

subject to tender

St Paul’s Ward None

Report to Portfolio Holder or Cabinet

None


Subject and Actions

Key

Decision (Yes/No)

To be





Constitution)

1) Portfolio

Holder

2) Decision Maker

3) Relevant

O&S Committee

Anticipated

Date of Decision

Expenditure

or Saving (£s max)

Wards

Affected

Consultees

Documents

to be submitted




already been


Maker

Parade East, Clacton-on-Sea To consider terms for the leasehold disposal of Kiosk 6, Lower Promenade, Marine Parade East, Clacton-on-Sea and potentially the shelter next door.


Consider terms for the Renewal of the Lease of Holland Public Hall, Holland-on-Sea No

Yes Paragraph

3




April 2016

Subject to Decision

St Bartholomews Ward

None


None

Harwich Incubation Facility To inform Cabinet of work being undertaken to assess the demand, need and feasibility of establishing an

Yes No

1) Regeneration 2) Cabinet

3) Community Leadership and

Partnerships

April 2016

Expenditure of circa £30K to facilitate the

technical work necessary to

inform the

Harwich East

Harwich

East Central

None Report to Cabinet

None


Subject and Actions

Key

Decision (Yes/No)

To be





Constitution)

1) Portfolio

Holder

2) Decision Maker

3) Relevant

O&S Committee

Anticipated

Date of Decision

Expenditure

or Saving (£s max)

Wards

Affected

Consultees

Documents

to be submitted




already been


Maker

Innovation and Incubation Facility in Harwich, providing managed workspace for businesses working in the energy, logistics, engineering, and maritime sectors. Approval is sought to commission detailed technical work that will enable the Council to assess the viability of providing such a facility in Harwich.

Council’s decision making

protocols

Harwich

West

Harwich West

Central

Revised Terms for the Renewal of the Lease for Land and Property at Windsor Avenue, Clacton-on-Sea To revise the terms for the renewal of the Lease of the land and buildings at Windsor Avenue, Clacton-on-Sea to the Sea Scouts.

No Yes

Paragraph 3




April 2016

Subject to Decision

Alton Park None

Report to Corporate Director

A report to Portfolio Holder to agree the renewal of the Lease

was submitted

and agreed 18 July 2014.


Subject and Actions

Key

Decision (Yes/No)

To be





Constitution)

1) Portfolio

Holder

2) Decision Maker

3) Relevant

O&S Committee

Anticipated

Date of Decision

Expenditure

or Saving (£s max)

Wards

Affected

Consultees

Documents

to be submitted




already been


Maker

Terms for providing access over land at Dovercourt Green, Main Road, Dovercourt To consider terms for granting rights of access over land at Dovercourt Green, Main Road, Dovercourt in order for the former Delfords site to be developed.

No Yes

Paragraph 3




April 2016

Subject to contract

Harwich West None



Terms for the Renewal of the lease for Kiosk 9, Lower Promenade, The Esplanade, Holland on Sea To agree the terms for the renewal of the Lease of Kiosk 9, Lower Promenade, The Esplanade, Holland-on-Sea.

No Yes

Paragraph 3




April 2016

Income to the

Council

Haven Ward

None

Report to Corporate Director

None


Subject and Actions

Key

Decision (Yes/No)

To be





Constitution)

1) Portfolio

Holder

2) Decision Maker

3) Relevant

O&S Committee

Anticipated

Date of Decision

Expenditure

or Saving (£s max)

Wards

Affected

Consultees

Documents

to be submitted




already been


Maker

MAY 2016

Consider a proposal to enter into a shared Building Control Service Decision required on whether or not to enter into an agreement with Colchester Borough Council for a shared service for an initial period of five years.

Yes No

1) Planning 2) Cabinet 3) Service

Development and Delivery

May 2016

To be decided All Formal with

affected staff

Report to Cabinet

with supporting technical papers

None

TENDRING DISTRICT COUNCIL LEADER AND MEMBERSHIP OF THE CABINET

The Membership of the Council’s Executive and the

allocation of Portfolios are set out below:

Leader of the Council Councillor N Stock

Portfolio Holders:

Asset Management and Corporate Services Councillor C Guglielmi

Coastal Protection Councillor N Turner

Environment Councillor M Talbot

Finance and Transformation Councillor T Howard

Housing Councillor P Honeywood

Leisure Councillor M J D Skeels

Planning Councillor N Stock

Regeneration Councillor G Watling

Revenues and Benefits Councillor J Hughes

Wellbeing and Partnerships Councillor L McWilliams

TENDRING DISTRICT COUNCIL FORWARD PLAN 174 ......Dovercourt Green, Main Road, Dovercourt To consider...

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