TENDER NO.MAWASCO/T001/2019-2020 PROVISION ... - Malindi … Insurance Tend… · has 11 Board of...

MALINDI WATER AND SEWERAGE COMPANY LIMITED

(MAWASCO)

TENDER NO.MAWASCO/T001/2019-2020

PROVISION OF GENERAL INSURANCE

(BOTH MOTOR & NON MOTOR)

NEXT TO COUNTY ASSEMBLY OF KILIFI

P.O. BOX 410 – 80200 MALINDI, KENYA

TEL.: +254 42 21 - 31037

FAX.: +254 42 21 - 31206

EMAIL: [email protected]

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Table of Content

SECTION I ..............................................................................................................................................5

A. ................................................................................................................................. Form Of Tender 6

Price Schedule Form .......................................................................................................................8

SECTION II ............................................................................................................................................9

SCHEDULE OF REQUIREMENTS ................................................................................................9

SECTION III .....................................................................................11

DETAILS OF COVER ........................................................................11

SECTION IV .........................................................................................................................................77

GENERAL CONDITIONS OF CONTRACT ................................................................................78

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SECTION V ...........................................................................................................................................82

SPECIAL CONDITIONS OF CONTRACT ..................................................................................82

SECTION VI .........................................................................................................................................85

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Contract Form

THIS AGREEMENT made the … day of …. 2019 between ……………………………… of

………….. (hereinafter called “the Procuring entity”) of the one part and ………………………………

[name of tenderer] of …………………………………………………[city and country of tenderer]

(hereinafter called “the tenderer”) of the other part:

WHEREAS the Procuring entity invited tenders for the Provision of Motor Insurance Policy covers and

has accepted tenders by the tenderer for the supply of the services in the sum of KShs.

……………………………………………………………………………………………… (hereinafter

called “the Contract Price”).

NOW THIS AGREEMENT WITNESSTH AS FOLLOWS:-

1. In this Agreement words and expressions shall have the same meanings as are respectively

assigned to them in the Conditions of Contract referred to.

2. The following documents shall be deemed to form and be read and construed as part of this

Agreement, viz:

(a) the Tender Form and the Price Schedule submitted by the tenderer;

(b) the Schedule of Requirements

(c) the Details of cover

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(d) the General Conditions of Contract

(e) the Special Conditions of Contract; and

(f) the Procuring entity’s Notification of Award

2. In consideration of the payments to be made by the Procuring entity to the tenderer as

hereinafter mentioned, the tenderer hereby covenants with the Procuring entity to provide

the Comprehensive Motorvehicle Insurance cover and to remedy defects therein in

conformity in all respects with the provisions of the Contract.

4. The Procuring entity hereby covenants to pay the tenderer in consideration of the provision of

the services and the remedying of defects therein, the Contract Price or such other sum as may

become payable under the provisions of the contract at the times and in the manner prescribed

by the contract.

IN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance

with their respective laws the day and year first above written

Signed, sealed & Delivered by the said Procuring entity

..............................................……………….

Name

..............................................……………….

In the capacity of

..............................................………………. ………………………………

Name of the Procuring Entity Stamp

Signed, sealed & Delivered by the said Tenderer

..............................................……………….

Name

..............................................……………….

In the capacity of

..............................................………………. ………………………………

Name of the Tendering Entity Stamp

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In the presence of

..............................................……………….

Name

..............................................……………….

In the capacity of

..............................................………………. ………………………………

Name of the Witness Stamp

SECTION I

Form of Tender

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A. Form Of Tender

Date : …………………

To: Name and address of procuring entity :

..............................................……………….

..............................................……………….

..............................................……………….

..............................................……………….

Tender No.: ………………………………………………

Tender Name: …………………………………………..

Gentlemen and/or Ladies:-

1. Having examined the Tender documents including Addenda No. (Insert numbers) …….. the

receipt of which is hereby duly acknowledged, we the undersigned, offer to provide Insurance

Services under this tender in conformity with the said Tender document for the sum of Kenya

Shillings .……………………………………………..……

…………………………………………………………………………………………

[Figures] KShs. ………………………………….

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1. We undertake, if our Tender is accepted, to provide the Insurance Cover Services in accordance

with the conditions of the tender.

2. We agree to abide by this Tender for a period of ……………. [number] days from the date

fixed for Tender opening of the Instructions to

Tenderers, and it shall remain binding upon us and may be accepted at any time before the

expiration of that period.

4. This Tender, together with your written acceptance thereof and your notification of award, shall

constitute a Contract between us subject to the signing of the contract by both parties.

5. We understand that you are not bound to accept the lowest or any tender you may receive.

Dated this ……………………. day of ……………………… 2019

[Name & Signature] [In the capacity of]

Duly authorized to sign tender for and on behalf of

..............................................……………….

Named Company

..............................................……………….

of address

..............................................……………….

Physical address

..............................................……………….

Tel. No.

..............................................……………….

Fax No.

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..............................................……………….

Email

Price Schedule Form

No.

Description of Insurance

Cover Insurer

Excess Fee Total Premiums

(KShs.)

1 Fire Insurance

2 Burglary Insurance

3 All Risks Insurance

4 Money Insurance

5 Public Liability Insurance

6 Group Personal Insurance

7

Work Injury Benefit Act

/GPA Combined

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8 Employers Liability

9 Fidelity Guarantee

Total

Note:

Total Amount should be inclusive of All applicable governing taxes in the above Insurance

Policy Covers in accordance to the Acts of the Laws of Kenya.

SECTION II

SCHEDULE OF REQUIREMENTS

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B. SCHEDULE OF REQUIREMENTS

General Description.

Malindi Water and Sewerage Company Ltd was incorporated on 24th August 2005 as a Limited

Company with Shareholders being Municipal Council and County Council of Malindi. The Company

has 11 Board of Directors representing different stakeholders in Malindi Area. The Company, which

was formed pursuant to the Water Sector reforms Act 2002, started its operations as a Water and

Sanitation Services Provider within Malindi District on 1st February 2006.

The Company now would like to be insured against various aspects and wishes to procure various

policies as hereunder,

1. Class I Fire insurance

2. Class II Burglary Insurance

3. Class III All Risks Insurance

4. Class IV Money Insurance

5. Class V Public Liability Insurance

6. Class VI Group Personal Insurance

7. Class VII Work Injury Benefits Act/GPA Combined

8. ClasssVIII Employer’s Liability

9. Class IX Fidelity Guarantee

The Business

All activities of the insured permitted by their Memorandum and Articles of Association including

activities associated with the provision and management of canteen, sports, social education and

welfare organization for the benefit of employees of the insured and first aid, medical, fire, ambulance

or similar services of the insured.

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The Insured

Malindi Water and Sewerage Company Ltd. and/ or Associated Subsidiary Companies.

Period.

1st July 2019 to 31st July 2020

Renewal Date - 1st July 2020 where applicable.

Schedule III.

Pre qualification Documents attached.

Schedule IV

The Insurer is invited to provide a Quotation for,

SECTION III

DETAILS OF COVER

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CLASS I

FIRE INSURANCE

C. Details of Cover

1. CLASS I - FIRE INSURANCE.

CLASS POLICY: Fire Insurance

Interest and Sums Insured : 1. On furniture, fixtures and fittings

including Generator House machinery,

Equipment and all other contents not

otherwise insured belonging to the insured

or for which they are responsible whilst

contained in insured’s MAWASCO office premises.

KShs. 16,736,606.00

2. MAWASCO Buildings KShs. 25,195,104.00

3. On stock in trade (water metres, pipes,

fittings and all others pertaining

to the Insured’s Business).

KShs. 7,673,428.70

Total sum Insured KShs. 49,605,139.05

[As per attached Schedule - Attachment 1(a)]

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ATTACHMENT

1(A)

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2. CLASS II - BURGLARY INSURANCE

CLASS OF POLICY: Burglary Insurance

COVER Loss of or damage to the property insured resulting from

forcible or violent entry/exit from premises or part thereof.

Interest and Sums Insured : 1. On furniture, fixtures and fittings

including Generator House machinery,

Equipment and all other contents not

otherwise insured belonging to the insured

or for which they are responsible whilst

contained in insured’s MAWASCO office premises.

KShs. 16,736,606.00

2. On stock in trade (water metres, pipes,

fittings and all others pertaining to the

Insured’s Business).

KShs. 7,673,428.70


1st Loss Sum insured KShs. 8,136,678.35

[As per attached Schedule - Attachment 2(a)]

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ATTACHMENT

2(A)

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3. CLASS III - ALL RISKS INSURANCE

CLASS OF POLICY All Risks insurance

COVER All risks of loss or damage to property as described

hereunder:-

Interest and Sums Insured : (As per attached Schedule - Attachment – 3 (A) & 3 (B)

Sum Insured

Attachment (3A) KShs. 20,289,000.00

Attachment (3B) KShs. 1,209,086.00


1st Loss Sum insured KShs. 5,374,521.00

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ATTACHMENT 3

- (A) BULK WATER METERS,

FIRE HYDRANTS,

PRESSURE REGULATING VALVES & AIRVALVES

- (B) GENERAL EQUIPMENTS -

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4. CLASS IV - MONEY INSURANCE

CLASS OF POLICY Money Insurance

COVER Loss of money as declared in the circumstances and

situation defined.

Definition of money ; - Cash, Bank Notes, Currency

Notes, Cheques, Postal or Money Orders, Current Postage

and Revenue Stamps, NHIF Staff and Stamped Cards,

Foreign Currency and Unexpended Units in Franking

Machine

Interest and Sums Insured : (As per attached Schedule - Attachment – 4)

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ATTACHMENT 4

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SCHEDULE ATTACHING TO AND FORMING PART OF MONEY POLICY IN THE NAME

OF MALINDI WATER & SEWERAGE CO. LTD.

Item No. Description Sum Insured (KShs)

1. On money in transit

(including wages/salaries, reimbursements) 1,000,000/-

2. On money in premises during business hours 800,000/-

3. On money in locked drawers outside business hours 250,000/-

4. On loss of or damage to safes/cashboxes

i) Safe Box - (Cash) 200,000/-

5. Estimated Annual Carry 264,000,000/-

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5. CLASS V - PUBLIC LIABILITY INSURANCE

CLASS OF POLICY : Public liability Insurance

COVER Legal Liability in respect of accidental death, bodily

injury/illness or loss or damage to property of third

parties.

LIMITS OF INDEMNITY General liability Claims: KShs. 25,000,000/-

Any one claim Unlimited any one period

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6. CLASS VI - GROUP PERSONAL ACCIDENT (24 Hours)

CLASS OF POLICY : Group personal Accident (24 Hours)

INSURED PERSON(S) All Employees of the insured including Casuals and

Contracted Employees

Estimated Annual Earnings KShs. 51,885,000.00

(As per attached Schedule - Attachment – 5)

Covering the following and any other benefit

Death 8 yr earnings

Permanent Total Disablement: 8 yr earnings

Temporary Total Disablement Weekly/Monthly

earnings

Medical Expenses KShs.1,000,000/-

per person

Population 180 persons

Accumulation Limit : KShs. 25,000,000/-


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7. CLASS VII - WORK INJURY BENEFIT ACT /GPA COMBINED

CLASS OF POLCY : Work Injury Benefit Act

COVER : Covering the following and any other benefit

Option 1 Act Limit

1. Special WIBA of KES. 500,000/-

2. Special WIBA of KES. 750,000/-

3. Special WIBA of KES. 1,000,000/-

Death 8 yr earnings

Permanent Total Disablement: 8 yr earnings

Temporary Total Disablement Weekly/Monthly earnings

Medical Expenses KShs.1,000,000/- per person

Population 180 persons

Accumulation Limit : KShs. 25,000,000/-

INSURED PERSONS : 8 Years Annual Earnings

Pipe/fitters Water Guards

Meter Readers/Standpipe Attendants/

Plumbers/Technicians/ All Others: KShs 21,961,200/-

: Managers/Store-keepers/Computer Operators/

: Public Relation/Administration/Mailing/

: Filling/Cashiers/Secretaries / All others: 24,076,000/-

: Drivers/Messengers KShs. 1,566,000/-

: Security Guards KShs. 586,800/-

: Casuals : KShs. 3,465,000/-


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8.CLASS VIII- EMPLOYERS LIABILITY

POLICY CLASS : EMPLOYERS LIABILITY

POLICY PERIOD: TBA

SUMMARY OF COVERp: Legal liability in respect of accidental death, bodily injury or illness /

disease to employees as declared arising out of and in the course of

employment

NO. OF EMPLOYEES: All the 214 employees of the insured

ESTIMATED ANNUAL EARNINGS: Kshs. 51,585,000/-

LIMITS OF INDEMNITY

OPTION A

Any one person 2,000,000/-

Any one occurrence 10,000,000/-

Any one period 20,000,000/-

Cover to include Political violence & Terrorism

EXTENSIVE CLAUSE

• Riot, Strike & Civil Commotion.

• Cancellation notice – 60 days

• Including use of wood working machines

• Including transport of employees to and from premises

EXCESS

PREMIUM INSURER

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9.CLASS IX- FIDELITY GUARANTEE

POLICY CLASS : FIDELITY GUARANTEE

SUMMARY OF COVER: Indemnity against loss of money and / or stock and / or stores caused by

fraud or dishonesty of the insured’s employees holding positions of trust and / or any employee of

outsourced service providers.

INTERESTS & SUMS INSURED: employees handling cash / stocks / stores

3 Cashiers

2 Accountants

1 store keeper

Limit per any one employee – 500,000/-

Aggregate Limit - 5,000,000.00

CLAUSES/ COVER EXTENSION

• Automatic Addition/Deletion of Staff

• Automatic Reinstatement of Loss Clause

• Including Collusion with other Employees

• Reference Clause

• Collusion clause - Kshs. 5,000,000/-

• Claims preparation cost - Kshs 100,000/-

• Legal Action against Employee

• Auditors’ Fee - Kshs. 100,000/-

• Permanent employees only (no casuals)

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• 30 days cancellation notice

• Due diligence clause : will be subject to discussion and agreement between the CORPORATION,

BROKER & INSURER

EXCESS:

JURISDICTION CLAUSE : Kenyan Laws

DISCOVERY PERIOD :After Lapse of Policy (12) Months after Termination of Employment /

Policy lapse – 12 months

PREMIUM

INSURER

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ATTACHMENT 5

EMPLOYERS LIABILITY

INSURED MALINDI WATER & SEWERAGE COMPANY LTD.

POSTAL

ADDRESS

P.O. BOX 410 – 80 200

MALINDI

POLICY CLASS EMPLOYERS LIABILITY

POLICY

PERIOD

TBA

SUMMARY OF

COVER Legal liability in respect of accidental death, bodily injury or illness / disease to

employees

as declared arising out of and in the course of employment

NO. OF

EMPLOYEES All the 214 employees of the insured

ESTIMATED

ANNUAL

EARNINGS

Kshs. 51,585,000/-

LIMITS OF

INDEMNITY

OPTION A


Any one occurrence 10,000,000/-


Cover to include Political violence & Terrorism

EXTENSIVE

CLAUSE

• Riot, Strike & Civil Commotion.

• Cancellation notice – 60 days

• Including use of wood working machines

• Including transport of employees to and from premises

EXCESS

PREMIUM

INSURER

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WIBA /GPA COMBINED

INSURED MALINDI WATER & SEWERAGE COMPANY LTD.

POSTAL ADDRESS

P.O. BOX 410 – 80 200

MALINDI

OCCUPATION WATER & SEWERAGE COMPANY

POLICY CLASS WIBA / GPA COMBINED

SUMMARY OF COVER Covering all the employees of the insured against occupational illness,

death and / or bodily injury as per the below benefit and not restricted

to the Work Injury Benefits Act 2007.

PERIOD TBA

PERSONS COVERED All 214 Employees – Permanent, Contracted & Casuals

ESTIMATED ANNUAL

EARNINGS

Kshs.51,585,000/-

INSURED INTERESTS

Benefit SUM INSURED

(KSHS.)

Death 8 years’ salary

Permanent Total Disablement 8 years’ salary

Temporary Total Disablement

Actual weekly

earnings maximum

104 weeks

Medical Expenses 100,000/-

Last Expenses 50,000/-

Cover to include Political Violence & Terrorism

LIMITS OF LIABILITY


Any one event 25,000,000/-


EXTENSION CLAUSES

• 24 hour cover

• Riot, Strike & Civil Commotion

• Including work related transportation and those activities

organized by the insured

• Age limit 18-70 years

• Cancellation Notice - 30 days

• Annual declaration of actual earnings

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• Health and Safety Warranty

• Accumulation Limit – Kshs. 200,000,000/-

• Exposure Clause

• Trustee Clause

• TTD Payable in addition to capital benefits

• Air fare for Treatment – Kshs. 100,000/-

• Excluding professional sports i.e. rugby, soccer, boxing, motor

competition

• Repatriation - Kshs. 100,000/- within the medical expense limit

• Occupational Diseases - Kshs. 5,000,000/-

• Health and Safety Warranty

EXCESS

PREMIUM

INSURER

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ACCOUNT'S OFFICE

ASSET INVENTORY - EQUIPMENT

No. Item description Size Qty. Serial No. Make Model Condition Price/Unit Market Price

ACCOUNTS OFFICE I

1

DESK TOP COMPUTER C/W

ACCESSORIES NORMAL 1 GOOD 74,800.00 74,800.00

2



3



4 LAPTOP NORMAL 1 GOOD 150,000.00 62,000.00

5 LAPTOP NORMAL 1 GOOD 70,000.00 62,000.00

6 PRINTER Medium 1 GOOD 45,000.00 45,000.00

7 PRINTER Medium 1 GOOD 33,000.00 33,000.00

8 PAPER SHREDDER MEDIUM 1 N/A Rexel P-170 GOOD 38,300.00 38,300.00

ACCOUNTSOFFICE II

9



10



11



Total 663,500.00

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ACCOUNT'S OFFICE

ASSET INVENTORY - FURNITURE & FITTINGS


ACCOUNTS OFFICE

I

1 EXEC. OFFICE DESK NORMAL 2 N/A WOODEN N/A GOOD

62,000.00

124,000.00

2 OFFICE DESK SMALL 1 N/A WOODEN N/A GOOD

8,595.00

8,595.00

3 EXEC. OFFICE SEATS NORMAL 3 N/A LEATHER N/A GOOD

37,500.00

112,500.00

4

OFFICE VISITORS

SEAT NORMAL 1 N/A LEATHER N/A GOOD

25,750.00

25,750.00

5 FILING SHELF NORMAL 2 N/A WOODEN N/A GOOD

18,000.00

36,000.00

ACCOUNTS OFFICE

II


8,595.00

8,595.00


17,995.00

53,985.00

TOTAL 306,845.00

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GENERAL EQUIPMENT



1 PRINTER NORMAL 1 HP Deskjet 5743 Good 15,000.00 15,000.00

2 LAPTOP NORMAL 1 CNU5370P4D Hp Good 88,000.00 88,000.00

3 LAPTOP NORMAL 1 CNU5370NP3 HP Good 88,000.00 88,000.00

4 LAPTOP NORMAL 1 CND741235W HP Good 88,000.00 88,000.00

5 LAPTOP NORMAL 1 3CF7272GLW HP

Pavillion

dv6000 Good 88,000.00 88,000.00

6 LAPTOP NORMAL 1 CND73611KY HP Good 88,000.00 150,000.00

LAPTOP NORMAL 1 CNC132775 HP

INTEL

CENTRINO Good 150,000.00 150,000.00

7 LCD PROJECTOR NORMAL 1 J3WG673466F EPSON EMP-S4 Good 100,000.00 100,000.00

8 MOBILE PHONE NORMAL 4 SAMSUNG 1100 Good 90,000.00 360,000.00

TOTAL 1,127,000.00

BOARD ROOM



2 LCD PROJECTOR Normal 1 J3WG673466F EPSON EMP-S4 GOOD 35,000.00 35,000.00

3 SPLIT UNIT Normal 1 N/A AIRKOOL A/C/103 GOOD 60,000.00 60,000.00

4 FRIDGE Medium 1 N/A LG GR-1551SF GOOD 18,000.00 18,000.00

TOTAL 113,000.00

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BOARD ROOM



1 CONFERENCE TABLE LARGE 1 N/A WOODEN N/A GOOD 319,000.00 319,000.00

4 LOCKABLE CABINET NORMAL 1 N/A WOODEN N/A GOOD 14,500.00 14,500.00

7 EXECUTIVE SEATS NORMAL 14 N/A LEATHER N/A GOOD 18,500.00 259,000.00

TOTAL 592,500.00

DEPUTY MANAGER TECHNICAL'S OFFICE



Dep. Manager

Technical

1 LAPTOP NORMAL 1 CNU5510H83 COMPAQ NC6120 GOOD 60,900.00 60,900.00

3 PRINTER NORMAL 1 HP Laserjet 5943 GOOD 6,000.00 6,000.00

8 SPLIT UNIT NORMAL 1 RA070802255 Ramptons GOOD 60,000.00 60,000.00

TOTAL 126,900.00

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DEPUTY MANAGER TECHNICAL'S OFFICE



1 EXEC. OFFICE DESK NORMAL 1 N/A WOODEN N/A GOOD 67,000.00 67,000.00

2 EXEC. OFFICE SEATS NORMAL 1 N/A LEATHER N/A GOOD 37,500.00 37,500.00

3 EXEC. OFFICE VISITORS SEATS NORMAL 2 N/A LEATHER N/A GOOD 25,750.00 51,500.00

TOTAL 156,000.00

DEVELOPMENT OFFICE


OFFICE Development

No.

Item

description Size Qty. Serial No. Make Model Condition Price/Unit Market Price

Head of Development

1 PROCESSOR NORMAL 1 CZC9301Z7R HP HP INTEL GOOD 52,500.00 52,500.00

2 MONITOR NORMAL 1 3CQ920141B HP HP1710 GOOD 15,000.00 15,000.00

3 MOUSE NORMAL 1 F93A90H5BXK201F HP GOOD 700.00 700.00

4 KEYBOARD NORMAL 1 BAUVBOA9WXE08F HP GOOD 700.00 700.00

5 UPS NORMAL 1 APC GOOD 6,000.00 6,000.00

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Head of Pipeline Consutruction

1 PROCESSOR NORMAL 1 CZC9301Z92 HP INTEL GOOD 52,500.00 52,500.00

2 MONITOR NORMAL 1 3CQ920141X HP HP1710 GOOD 15,000.00 15,000.00

3 MOUSE NORMAL 1 F93A90H5Bxk2021 GOOD 700.00 700.00

4 KEYBOARD NORMAL 1 BAUVBOA9WXE08M GOOD 700.00 700.00

Head of Mapping

1 PROCESSOR NORMAL 1 CZC9301Z8S HP HP INTEL GOOD 52,500.00 52,500.00

2 MONITOR NORMAL 1 3CQ92011CQ HP HP1710 GOOD 15,000.00 15,000.00

3 MOUSE NORMAL 1 HP GOOD 700.00 700.00

4 KEYBOARD NORMAL 1 BAUVBOA9WXE1WY HP GOOD 700.00 700.00

5 UPS NORMAL 1 436209212 APC GOOD 6,000.00 6,000.00

Others

1 PLOTTER NORMAL 1 SG1AC31090

HP

DESIGNJET

500 C7769B GOOD 241,900.00 241,900.00

2 PRINTER NORMAL 1 CN5CC161G1 HP DESKJET 3920 GOOD 6,000.00 6,000.00

TOTAL 466,600.00

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MS REF


No. Item description Size Qty.

Serial

No. Make Model Condition Price/Unit Market Price




4 OFFICE DESK NORMAL 1 N/A STEEL N/A GOOD 12,500.00 12,500.00


6 OPEN FILING SHELF NORMAL 1 N/A WOODEN N/A GOOD 6,000.00 6,000.00

7 TABLE SMALL 1 N/A WOODEN N/A GOOD 6,000.00 6,000.00

12 OFFICE DESK SMALL 1 N/A WOODEN N/A GOOD 5,000.00 5,000.00

13 MAPPING FILING CABINET 1 N/A STEEL N/A GOOD 26,000.00 26,000.00

TOTAL 493,750.00

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FINANCE MANAGER'S OFFICE



1 SPLIT UNIT NORMAL 1 274515 AIRKOOL N/A GOOD 60,000.00

60,000.00

3 LAPTOP NORMAL 1 CNU93006G2 HP INTEL CENTRINO GOOD 60,900.00

60,900.00

5 PRINTER SMALL 1 NVN88432382 HP D1560 GOOD 6,000.00

6,000.00

TOTAL

126,900.00

FINANCE MANAGER'S OFFICE




2 EXEC. OFFICE SEAT NORMAL 1 N/A LEATHER N/A GOOD 37,500.00 37,500.00

3 VISITORS OFFICE SEATS NORMAL 2 N/A LEATHER N/A GOOD 25,750.00 51,500.00

4 LOCKABLE FILING CUPBOARD NORMAL 1 N/A WOODEN N/A GOOD 25,000.00 25,000.00

5 SOFA (1 SEATER) NORMAL 2 N/A MATERIAL N/A GOOD 50,000.00 100,000.00

6 SAFE MEDIUM 1 N/A METAL N/A GOOD 200,000.00 200,000.00

7 COFFEE TABLE SMALL 1 N/A WOODEN N/A GOOD 2,500.00 2,500.00

TOTAL 483,500.00

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GENERAL EQUIPMENT



1 PRINTER NORMAL 1

HP Deskjet

5743 Good 15,000.00

15,000.00

2 LAPTOP NORMAL 1 CNU5370P4D Hp Good 88,000.00

88,000.00

3 LAPTOP NORMAL 1 CNU5370NP3 HP Good 88,000.00 88,000.00

4 LAPTOP NORMAL 1 CND741235W HP Good 88,000.00

88,000.00

5 LAPTOP NORMAL 1 3CF7272GLW HP

Pavillion

dv6000 Good 88,000.00 88,000.00

6 LAPTOP NORMAL 1 CND73611KY HP Good 88,000.00 150,000.00

LAPTOP NORMAL 1 CNC132775 HP

INTEL

CENTRINO Good 150,000.00 150,000.00

7 LCD PROJECTOR NORMAL 1 J3WG673466F EPSON EMP-S4 Good 100,000.00

100,000.00

8 MOBILE PHONE NORMAL 4 SAMSUNG 1100 Good 90,000.00

360,000.00

TOTAL

1,127,000.00

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GONGONI OFFICE



1 EXEC, OFFICE DESK (S/Ped) NORMAL 3 N/A WOODEN N/A GOOD 8,550.00 25,650.00

2 OFFICE TABLE NORMAL 1 N/A WOODEN N/A GOOD 5,000.00 5,000.00

3 OFFICE SEATS NORMAL 4 N/A FABRIC N/A GOOD 17,000.00 68,000.00

4 STEEL FILING CABINET NORMAL 1 N/A WOODEN N/A GOOD 13,000.00 13,000.00

TOTAL 111,650.00

GONGONI OFFICE



1

DESKTOP COMPUTER C/W

ACCSSOROES NORMAL 1 P900agef LENOVO Good 74,800.00 74,800.00

2 WATER DISPENSER NORMAL 1 Good 17,000.00 17,000.00

3 MEKO GASTABLE SMALL 1 N/A METAL GOOD 4,000.00 4,000.00

TOTAL 95,800.00

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HUMAN RESOURCE MANAGER'S OFFICE



1 SPLIT UNIT NORMAL 1 274515 AIRKOOL N/A GOOD 60,000.00 60,000.00

2 LAPTOP NORMAL 1 CNC132775 HP

INTEL

CENTRINO GOOD 150,000.00 150,000.00

TOTAL 210,000.00

HUMAN RESOURCE MANAGER'S OFFICE



1

EXEC. OFFICE

DESK NORMAL 1 N/A WOODEN N/A GOOD

67,000.00

67,000.00

2 EXEC. OFFICE SEAT NORMAL 1 N/A LEATHER N/A GOOD

60,000.00

60,000.00

3

VISITORS OFFICE

SEATS NORMAL 2 N/A LEATHER N/A GOOD

13,000.00

26,000.00

4

LOCKABLE FILING

CABINET NORMAL 1 N/A WOODEN N/A GOOD

15,000.00

15,000.00

5 SHELF SMALL 1 N/A WOODEN N/A GOOD

3,500.00

3,500.00

TOTAL 171,500.00

of 96

INTERNAL AUDIT MANAGER'S OFFICE



1 SPLIT UNIT NORMAL 1 GOOD 60,000.00

60,000.00

2 PRINTER 1 GOOD 33,000.00

33,000.00

3 LAPTOP NORMAL 1 GOOD 60,900.00

60,900.00

TOTAL 153,900.00

INTERNAL AUDIT MANAGER'S OFFICE




67,000.00

67,000.00

2 EXEC. OFFICE SEAT NORMAL 1 N/A LEATHER N/A GOOD

60,000.00

60,000.00

3

VISITORS OFFICE


13,000.00

26,000.00

4 SHELF SMALL 1 N/A WOODEN N/A GOOD

2,500.00

2,500.00

TOTAL 155,500.00

of 96

IT OFFICE



1 OFFICE DESK NORMAL 1 N/A WOODEN N/A GOOD 8,000.00 8,000.00

2 EXECUTIVE OFFICE SEATS NORMAL 1 N/A LEATHER N/A GOOD 37,500.00 37,500.00

3

EXECUTIVE VISOTRS OFFICE

SEATS NORMAL 2 N/A LEATHER N/A GOOD 25,750.00 51,500.00


5 STAPPLER GIANT 1 N/A KANGAROO N/A GOOD 1,800.00 1,800.00

6 PAPER PUNCH GIANT 1 N/A KANGAROO N/A GOOD 450.00 450.00

7 PAPER TRAY NORMAL 1 N/A PLASTIC N/A GOOD 450.00 450.00

8 DRAPPERS NORMAL 2 N/A COTTON N/A GOOD 400.00 800.00

9 STOOL SMALL 1 N/A WOODEN N/A GOOD 4,500.00 4,500.00

10 PAPER CUTTER MEDIUM 1 N/A STEEL N/A GOOD 3,500.00 3,500.00

TOTAL 133,500.00

of 96

IT OFFICE




2 EXECUTIVE OFFICE SEATS NORMAL 1 N/A LEATHER N/A GOOD 37,500.00 37,500.00

3 EXECUTIVE VISOTRS OFFICE SEATS NORMAL 2 N/A LEATHER N/A GOOD 25,750.00 51,500.00



TOTAL 126,500.00

of 96

KADZANDANI TECHNICAL OFFICE





3 EXEC. OFFICE SEATS NORMAL 2 N/A FABRIC N/A GOOD 17,000.00 34,000.00

4 OFFICE SEATS NORMAL 4 N/A WOODEN N/A GOOD 3,500.00 14,000.00

5 VISOTRS BENCH (3 SEATER) NORMAL 1 N/A FABRIC N/A GOOD 35,000.00 35,000.00

6 VISITORS SEATS NORMAL 2 N/A FABRIC N/A GOOD 17,000.00 34,000.00

TOTAL 142,650.00

KADZANDANI TECHNICAL OFFICE




TOTAL 4,000.00

of 96

LABORATORY



1

DESK TOP

COMPUTER

WITH

ACCESSORIES

1 010600003551 Sension TM5 P/N 81800-60 Good 93,586.00 93,586.00

2

DR/820

COLORIMETER SMALL

1 001120013498 DR/820 P/N 48440-60 Good 107,968.00 107,968.00

3 SPLIT UNIT NORMAL 1 Good 60,000.00 60,000.00

4 PLOTTER MEDIUM 1 SG1AC31090 HP Designjet 500 C7769B Good 241,900.00 241,900.00

5

WEIGHING

BALANCE MEDIUM

1 36138 Harvard Good 4,000.00 4,000.00

6 INCUBATOR NORMAL 1 423000534430 Thermolyne 142320-33 Good 73,877.35 73,877.35

7 CALIBRE LARGE 1 INOX Good 3,500.00 3,500.00

8 CALIBRE SMALL 1 Mitutuyo Good 3,500.00 3,500.00

9 SPOTLIGHT SMALL 1 Plastic Good 1,000.00 1,000.00

10

MANGANESE

METER SMALL

1 50900090950 Good 65,000.00 65,000.00

11

VANON

MORRIS

PRESSURE

RECORDER

Good

2,355,659.00 2,355,659.00 12

LEAKAGE

DETECTION

EQUIPMENT

NORMAL

1 Good

TOTAL 3,009,990.35

of 96

MALINDI WATER & SEWERAGE COMPANY LIMITED



1 OFFICE DESK MEDIUM 1 N/A WOODEN N/A GOOD 8,000.00 8,000.00

2 EXEC. SEAT NORMAL 1 N/A FABRIC N/A GOOD 17,995.00 17,995.00

3 MOUNTED SHELF NORMAL 1 N/A WOODEN N/A GOOD 2,500.00 2,500.00

4 WORKING SURFACE NORMAL 1 N/A WOODEN N/A GOOD 2,500.00 2,500.00

TOTAL 30,995.00

MALINDI KITCHEN



1 TEA TROLLEY SMALL 1 N/A WOODEN GOOD 4,000.00 4,000.00


3 FRIDGE MEDIUM 1 N/A PLASTIC GOOD 3,500.00 3,500.00

TOTAL 11,500.00

of 96


ASSET INVENTORY - OFFICE BUILDING

No. Item description Location Qty. Make Condition Price/Unit Market Price

1 Commercial Office Stg I Malindi 1 Bricks & Roofing Tiles Good 2,502,379 2,502,379.00

2 Commercial Office Stg II Malindi 1 Bricks & Roofing Tiles Good 3,520,000 3,520,000.00

3 Commercial Office Stg III Malindi 1 Bricks & Roofing Tiles Good 1,972,725 1,972,725.00

4 Commercial Office Stg IV Malindi 1 Bricks & Roofing Tiles Good 2,400,000 2,400,000.00

5 Ministry of Water Block Malindi 1 Bricks & Roofing Asbestos Good 3,500,000 3,500,000.00

6 Stores & Workshop Malindi 1 Bricks & Roofing Sheet Good 2,300,000 2,300,000.00

7 Watamu Booster Station Watamu 1 Bricks & Roofing Sheet Good 1,700,000 1,700,000.00

8 Kakuyuni Guard Houses & Office Kakuyuni 1 Bricks & Roofing Asbestos Good 1,600,000 1,600,000.00

9 Kisimani Guard Houses & Office Kisimani 1 Bricks & Roofing Sheet Good 1,600,000 1,600,000.00

10 Ganda Guard Houses & Office Ganda 2 Bricks & Roofing Sheet Good 900,000 1,800,000.00

11 Stores & Workshop Malindi 1 Bricks & Roofing Sheet Good 2,300,000 2,300,000.00

TOTAL 25,195,104.00

of 96

MARAFA OFFICE





3 EXEC. SEATS NORMAL 4 N/A WOODEN N/A GOOD 5,000.00 20,000.00

4 CUSHIONED SEATS NORMAL 1 N/A WOODEN N/A GOOD 2,000.00 2,000.00

TOTAL 47,650.00

MARAFA OFFICE



1


ACCESSOROES NORMAL 1 CND6191DGR Good 74,800.00 74,800.00


TOTAL 78,800.00

of 96

MATSANGONI OFFICE



1 OFFICE DESK (S/Ped) NORMAL 4 N/A WOODEN N/A GOOD 8,550.00 34,200.00


3 OFFICE SEATS NORMAL 4 N/A WOODEN N/A GOOD 17,000.00 68,000.00

TOTAL 110,750.00

MATSANGONI OFFICE




TOTAL 4,000.00

of 96


ELECTRONIC EQUIPMENTS & FURNITURE/FITTINGS INVENTORY

FOR THE 2019/2020

No. Description Amount (KShs.)

1 MD's Equipments 365,000.00

MD's Furniture 524,980.00

2 Secretary's Office Equipments 267,761.00

Secretary's Office Furniture 290,595.00

3 Finance Manager's Office Equipments 126,900.00

Finance Manager's Office Furniture 483,500.00

4 Accounts Equipments 663,500.00

Accounts Furniture 306,845.00

5 Human Resource & Admin. Manager;s Office Equipments 210,000.00

Human Resource & Admin. Manager;s Office Furiture 171,500.00

6 Internal Audit Manager's Office Equipments 153,900.00

Internal Audit Manager's Office Furniture 155,500.00

7 Front Office Equipments 91,800.00

Front Office Equipments 63,000.00

of 96

8 Cash Office Equipments 254,100.00

Cash Office Furniture 69,300.00

9 Customer Relations Equipments 333,000.00

Customer Relations Furniture 787,750.00

10 Head of Customer Relations Office Equipments 149,600.00

Head of Customer Relations Office Furniture 577,750.00

11 Chairman's Office Equipments 134,000.00

Chairman's Office Furniture 107,000.00

12 Computer Room Equipments 1,042,101.00

Computer Room Furniture 175,750.00

13 Head of Debt Collection Office Equipments 149,600.00

Head of Debt Collection Office Furniture 149,600.00

14 Head of Debt Collection Office Equipments 149,600.00

Head of Debt Collection Office Furniture 17,000.00

15 Human Resource Office Equipments 74,800.00

Human Resource Office Office Furniture 188,240.00

16 Procurement Office Equipments 207,300.00

Procurement Office Office Furniture 219,500.00

17 Meter Reading Office Equipments 117,000.00

Meter Reading Office Furniture 471,750.00

of 96

18 Operation & Maitenance Office Equipments 117,000.00

Operation & Maitenance Office Furniture 471,750.00

19 Board Equipments 113,000.00

Board Office Furniture 592,500.00

20 Deputy Manager Tech. Office Equipments 126,900.00

Deputy Manager Tech. Office Furniture 156,000.00

21 Technical Manager Tech. Office Equipments 126,900.00

Technical Manager Tech. Office Furniture 191,000.00

22 Development Office Equipments 466,600.00

Development Office Furniture 493,750.00

23 Registry Office Equipments 74,800.00

Registry Office Furniture 600,500.00

24 Transport Office Equipments 74,800.00

Transport Office Furniture 168,000.00

25 Laboratory Office Equipments 3,009,990.35

Laboratory Office Furniture 30,995.00

26 Stores Office Equipments 1,676,300.00

Stores Office Furniture 74,000.00

27 On stock in trade (water meter, pipes, fittings & all other pertaining to insured business 8,000,000.00

28 IT Office Equipments 126,500.00

of 96

IT Office Furniture 133,500.00

29 Watamu Office Equipments 69,100.00

Watamu Office Furniture 60,100.00

30 Matsangoni Office Equipments 4,000.00

Matsangoni Office Furniture 110,750.00

31 Gongoni Office Equipments 95,800.00

Gongoni Office Furniture 111,650.00

32 Marafa Office Equipments 78,800.00

Marafa Office Furniture 47,650.00

33 Kadzandani Office Equipments 4,000.00

Kadzandani Office Furniture 142,650.00

34 Malindi Kitchen 11,500.00

35 Watamu Kitchen 12,000.00

36 Buildings 25,195,104.00

38 All Risk 1,127,000.00

Total 53,144,411.35

of 96

MANAGING DIRECTOR'S OFFICE



1 EXECUTIVE OFFICE DESK NORMAL 1 N/A WOODEN N/A GOOD 180,000.00 180,000.00


3 EXEC. VISITORS OFFICE SEATS NORMAL 2 N/A LEATHER N/A GOOD 17,700.00 35,400.00

4 SOFA (5 SEATER) NORMAL 1 N/A LEATHER N/A GOOD 180,000.00 180,000.00

5 COFFEE TABLE MEDIAUM 1 N/A WOODEN N/A GOOD 35,000.00 35,000.00


7 LOCKABLE FILING CUPBOARD NORMAL 1 N/A WOODEN N/A GOOD 25,000.00 25,000.00

TOTAL 524,980.00

MANAGING DIRECTOR'S OFFICE



1 SPLIT UNIT NORMAL 1 60,000.00 60,000.00

2 PRINTER NORMAL 1 35,000.00 35,000.00

3 MOBILE PHONE NORMAL 1 75,000.00 75,000.00

4 LAPTOP NORMAL 1 90,000.00 90,000.00

5

TELEVISION

SET SMALL 1 20,000.00 20,000.00

6 DECORDER NORMAL 1 5,000.00 5,000.00

7 MOBILE PHONE NORMAL 1 80,000.00 80,000.00

TOTAL 365,000.00

of 96

METER READING OFFICE



Serial




3

EXEC. OFFICE

VISITORS SEATS NORMAL 13 N/A LEATHER N/A GOOD 25,750.00 334,750.00

TOTAL 471,750.00



No.

Item

description Size Qty. Serial No. Make Model Condition Price/Unit Market Price

1

COMPUTER

C/W

ACCESSORIES NORMAL 1 3CB8172JRI HP HP DX2390 GOOD 52,500.00 52,500.00

OTHERS

6 PRINTER NORMAL 1 VN885311S6 HP

DESKJET

D1560 GOOD 4,500.00 4,500.00

7 SPLIT UNIT NORMAL 1 300567 AMERICOOL IPX4 GOOD 88,000.00 60,000.00

TOTAL 117,000.00

of 96

MS REF



Serial

No. Make Model Condition Price/Unit

Market

Price




4 OFFICE DESK NORMAL 1 N/A STEEL N/A GOOD 12,500.00 12,500.00



7 TABLE SMALL 1 N/A WOODEN N/A GOOD 6,000.00 6,000.00

12 OFFICE DESK SMALL 1 N/A WOODEN N/A GOOD 5,000.00 5,000.00

13 MAPPING FILING CABINET 1 N/A STEEL N/A GOOD 26,000.00 26,000.00

TOTAL 493,750.00

of 96







TOTAL 471,750.00



No. Item description Size Qty. Serial No. Make Model Condition

Price/

Unit Market Price

1

COMPUTER C/W

ACCESSORIES NORMAL 1 3CB8172JRI HP HP DX2390 GOOD 52,500.00 52,500.00

OTHERS

6 PRINTER NORMAL 1 VN885311S6 HP DESKJET D1560 GOOD 4,500.00 4,500.00

7 SPLIT UNIT NORMAL 1 300567

AMERIC

OOL IPX4 GOOD 88,000.00 60,000.00

TOTAL 117,000.00

of 96




Serial




3

EXEC. OFFICE

VISITORS SEATS NORMAL 13 N/A LEATHER N/A GOOD 25,750.00 334,750.00

TOTAL 471,750.00

PROCUREMENT OFFICE




62,000.00

62,000.00


37,500.00

75,000.00

3

EXEC. OFFICE VISITORS


25,750.00

51,500.00

4 OPEN FILING SHELF NORMAL 1 N/A WOODEN N/A GOOD

25,000.00

25,000.00

6 TABLE SMALL 1 N/A WOODEN N/A GOOD

6,000.00

6,000.00

TOTAL 219,500.00

of 96

REGISTRY OFFICE



1 STEEL FILING CABINETS NORMAL 40 N/A STEEL N/A GOOD 14,500.00 580,000.00

2 WOODEN SEAT NORMAL 1 N/A WOODEN N/A GOOD 2,000.00 2,000.00

3 METAL SEAT NORMAL 1 N/A STEEL N/A GOOD 2,500.00 2,500.00

4 FILING SHELVES LARGE 2 N/A WOODEN N/A GOOD 8,000.00 16,000.00

TOTAL 600,500.00

REGISTRY OFFICE


OFFICE

Registry


1

DESKTOP

COMPUTER C/W

ACCESSOROES NORMAL 1

MECER HPL1710 GOOD 74,800.00 74,800.00

TOTAL 74,800.00

of 96

SECRETARY TO THE MANAGING DIRECTOR'S OFFICE



1 SWITCHBOARD SYSTEM NORMAL 1 N/A PANASONIC KX-TA618 GOOD 28,161.00 28,161.00

2 PRINTER NORMAL 1 CNFF383453 LASERJET JENH400 GOOD 30,000.00 30,000.00

3

DESK TOP COMPUTER

C/W ACCESSORIES NORMAL 1 74,800.00 74,800.00

4

DESK TOP COMPUTER

C/W ACCESSORIES NORMAL 1 74,800.00 74,800.00

5 SPLIT UNIT NORMAL 1 60,000.00 60,000.00

TOTAL 267,761.00

of 96

SECRETARY TO THE MANAGING DIRECTOR'S OFFICE



1

EXEC. SECRETARIAL

OFFICE DESK NORMAL 1 N/A WOODEN N/A GOOD

45,000.00

45,000.00


8,595.00

8,595.00

3

EXEC. SECRETARIAL

SEAT NORMAL 2 N/A SYNTHETIC N/A GOOD

17,000.00

34,000.00

6

LOCKABLE FILING

CUPBOARD NORMAL 1 N/A WOODEN N/A GOOD

25,000.00

25,000.00

8 SHELF NORMAL 1 N/A WOODEN N/A GOOD

13,000.00

13,000.00

9

5 SEATER VISITORS

WAITING BENCH LARGE 3 N/A WOODEN N/A GOOD

55,000.00

165,000.00

TOTAL

290,595.00

of 96

STORES OFFICE



1 OFFICE DESK (S/Ped) MEDIUM 2 N/A Wooden N/A Good 5,000.00 10,000.00

2 EXEC. OFFICE SEATS NORMAL 2 N/A Wooden N/A Good 2,000.00 4,000.00

3 STEEl FILING CABINET SMALL 3 N/A Metal N/A Good 6,000.00 18,000.00

4 CABINETS MEDIUM 3 N/A Wooden N/A Good 6,000.00 18,000.00

5 COUNTER TABLES LARGE 2 N/A Wooden N/A Good 8,000.00 16,000.00

6 OFFICE TABLE c/w DRAWER LARGE 1 N/A Wooden N/A Good 8,000.00 8,000.00

TOTAL 74,000.00

of 96

STORES OFFICE


No. Item description Size Qty. Serial No. Make Model Condition Price/Unit

Market

Price

Stores

1 PROCESSOR Normal 1 HUB80401JB HP HPDX2300 GOOD 52,500.00 52,500.00

2 MONITOR Normal 1 CNT74105ZC HP HP LI706 GOOD 15,000.00 15,000.00

3 MOUSE Normal 1 FB7330AUJV89AK HP OPTICAL GOOD 500.00 500.00

4 KEYBOARD Normal 1 BCB250CCPV85WS HP KB-0136 GOOD 800.00 800.00

5 UPS Normal 1 QBO536236213 APC GOOD 6,000.00 6,000.00

New-1

6 PROCESSOR Normal 1 CZC9301280 HP DX7500 GOOD 52,500.00 52,500.00

7 MONITOR Normal 1 3CQ92011DL HP HPL1710 GOOD 15,000.00 15,000.00

8 MOUSE Normal 1 HP OPTICAL GOOD 500.00 500.00

9 KEYBOARD Normal 1 HP KU-0136 GOOD 800.00 800.00

New-2

10 PROCESSOR Normal 1 CZC9301Z7R HP DX7500 GOOD 52,500.00 52,500.00

11 MONITOR Normal 1 3CQ9201416 HP HPL1710 GOOD 15,000.00 15,000.00



New-3

of 96

14 PROCESSOR Normal 1 CZC9301Z9C HP DX7500 GOOD 52,500.00 52,500.00

15 MONITOR Normal 1 3CQ92012ZY HP HPL1710 GOOD 15,000.00 15,000.00



19 New-4

20 PROCESSOR Normal 1 CZC9230G5L HP DX7500 GOOD 52,500.00 52,500.00

21 MONITOR Normal 1 HP HPL1710 GOOD 15,000.00 15,000.00


23 KEYBOARD Normal 1 HP PR1101U GOOD 800.00 800.00

Others

33 PRINTER Normal 1 G8GV169648

EPSO

N LX300+II GOOD 47,000.00 47,000.00

34 OVERHEAD FAN Normal 1

ORIEN

T GOOD 2,000.00 2,000.00

35

TELEPHONE

HEADS Normal 1 68CFC709837

PANA

SONIC

KX-

TS500MXW GOOD 1,500.00 1,500.00

36 WALL CLOCK Medium 1 Quartz GOOD 800.00 800.00

37

DRILLING

MACHINE

NORMA

L 1 BD 162 - H1C

Black

&

Decker GOOD 21,000.00 21,000.00

38

DRILLING

MACHINE

NORMA

L 1 6300NB Makita GOOD 21,000.00 21,000.00

39

DEWATERING

PUMP

NORMA

L 1 10008801

Honda

5.5 HP GX 160 GOOD 29,500.00 29,500.00

40

DEWATERING

PUMP

NORMA

L 1 WB30T Honda GX 160 GOOD 29,500.00 29,500.00

of 96

41

DEWATERING

PUMP

NORMA

L 1 Honda GX 160 GOOD 29,500.00 29,500.00

42 POWER SAW

NORMA

L 1 N/A

Husqva

rna 268 N/A GOOD 55,000.00 55,000.00

43

PORTABLE

GENERATOR

NORMA

L 1 Honda GOOD 83,000.00 83,000.00

44

PORTABLE

GENERATOR

NORMA

L 1

Voltma

ster LR 4000 GOOD 83,000.00 83,000.00

45

PORTABLE

GENERATOR

NORMA

L 1 Honda

GX 270 (9.0

HP) GOOD 83,000.00 83,000.00

46

POKER

VIBRATOR

NORMA

L 1 GC02 - 7457070

6X 160

Honda

1 HNXS 1631

AA GOOD 98,500.00 98,500.00

47 Sollatek

NORMA

L 1 GOOD 2,000.00 2,000.00

48

HEAVY

COMMERCIAL

DIESEL

GENERATOR (L -

15 - 15 KVA) -

RPM 3000

NORMA

L 1 4911335

Lomba

rdini LDW 903/81 GOOD 740,000.00 740,000.00

TOTAL 1,676,300.00

of 96

TECHNICAL MANAGER'S OFFICE



Dep. Manager

Technical

1 LAPTOP NORMAL 1 CNU5510H83 COMPAQ NC6120 GOOD 60,900.00 60,900.00

3 PRINTER NORMAL 1 HP Laserjet 5943 GOOD 6,000.00 6,000.00

8 SPLIT UNIT NORMAL 1 RA070802255 Ramptons GOOD 60,000.00 60,000.00

TOTAL 126,900.00

TECHNICAL MANAGER'S OFFICE






4 SOFA (3 SEATER) NORMAL 1 N/A MATERIAL N/A GOOD 35,000.00 35,000.00

TOTAL 191,000.00

of 96

PROCUREMENT OFFICE



1

DESK TOP COMPUTE C/W

ACCESSOROES NORMAL 1 CZC930128P HP HP INTEL GOOD 74,800.00 74,800.00

TOTAL 74,800.00

PROCUREMENT OFFICE


OFFICE

Procurement





4 OPEN FILING CABINET NORMAL 1 N/A WOODEN N/A GOOD 6,000.00 6,000.00

TOTAL 168,000.00

of 96

WATAMU KITCHEN




TOTAL 12,000.00

WATAMU TECHNICAL OFFICE



1

EXEC, OFFICE DESK

(S/Ped) NORMAL 1 N/A WOODEN N/A GOOD 8,550.00 8,550.00


3 OFFICE DESK (S/Ped) NORMAL 1 N/A WOODEN N/A GOOD 5,000.00 5,000.00

4 CUSHIONED SEATS NORMAL 5 N/A WOODEN N/A GOOD 2,000.00 10,000.00

5 OPEN FILING CABINET NORMAL 1 N/A WOODEN N/A GOOD 28,000.00 28,000.00

TOTAL 60,100.00

of 96

WATAMU TECHNICAL OFFICE



1 LAPROP NORMAL 1

0054-

56700-

4301.2 Siemens Good 2,000.00 2,000.00

2 LAPROP NORMAL 1 Geepas Good 3,100.00 3,100.00

3 FRIDGE NORMAL 1 Good 18,000.00 18,000.00

4 WATER DISPENSER NORMAL 1 Good 17,000.00 17,000.00


6 LOVIBOND COMPARATOR 2000 NORMAL 1 302279 Tintometer Good 25,000.00 25,000.00

TOTAL 69,100.00

of 96

Attachment 5

NO. DESCRIPTION

P.R/

NO.

Current

J/G Basic Pay

Managers/Storekeepers/

Comp.

Operators/CRO's/

Administration/Mailing

Clerks/Cashiers/

Secretaries/All Others

Pipe Fitters/Water

Guards/ Meter

Readers/Stand Pipe

Attendants/Plumbers/

Technicians/All

Others

Drivers/

Messengers

Security

Guards

Cleaners/

Gardeners Casuals

TOTALS 6,051,421.00 3,888,747.00 1,719,654.00 290,838.00 69,266.00 82,916.00 120,000.00

ESTIMATED ANNUAL EARNINGS 74,057,052.00 46,664,964.00 20,635,848.00 3,490,056.00 831,192.00 994,992.00 1,440,000.00

of 96

LIST OF MOTOR CYCLES & VEHICLES 2019

VEHICLES

REGISTRATION STATION OWNERSHIP VALUE ENSURANCE STATUS

NO KSH. DATE

KAX 057L MALINDI MAWASCO 640,000 30.6.19 SERVCEABLE

KBG 884C MARAFA CWSB 1,280,000 30.6.19 SERVCEABLE

KBG 886C WATAMU CWSB 1,480,000 30.6.19 SERVCEABLE

KBG 894C MALINDI CWSB 1,460,000 30.6.19 SERVCEABLE

KBZ 898Z MALINDI MAWASCO 3,160,000 30.6.19 SERVCEABLE

KBU 181V MALINDI CWSB 2,680,000 30.6.19 SERVCEABLE

KCD 338G MALINDI CWSB 3,790,000 30.6.19 SERVCEABLE

KBP 241Q MALINDI CWSB 1,950,000 30.6.19 SERVCEABLE

KBB 557D KADZANDANI CWSB 880,000 30.6.19 SERVCEABLE

KBG 888C MALINDI CWSB 1,530,000 30.6.19 SERVCEABLE

KBW 742V MALINDI CWSB 3,470,000 30.6.19 SERVCEABLE

KBP 102Q MALINDI CWSB 1,830,000 30.6.19 SERVCEABLE

KBN 805P MALINDI CWSB 1,530,000 30.6.19 SERVCEABLE

MOTOR CYCLES

KAN 707U MALINDI NATIONA WATER 40,000 30.6.19 Serviceable

KAP 726S MALINDI NATIONA WATER 29,000 30.6.19 GROUNDED

KAN 706U MALINDI NATIONA WATER 40,000 30.6.19 Serviceable

KAY 072P MALINDI MAWASCO 80,000 30.6.19 Serviceable

KAY 073P MALINDI MAWASCO 65,000 30.6.19 GROUNDED

KBC 697T MALINDI MAWASCO 105,000 30.6.19 Serviceable

KMCE 932M MATSANGONI MAWASCO 103,000 30.6.19 Serviceable

of 96

KMCE 933M MALINDI MAWASCO 110,000 30.6.19 Serviceable

KBJ 864U MALINDI CWSB 138,000 30.6.19 Serviceable



KMCR 113V MALINDI MAWASCO 175,000 30.6.19 Serviceable

KMCR 116V MALINDI MAWASCO 175,000 30.6.19 Serviceable

KMCR 127V MATSANGONI MAWASCO 185,000 30.6.19 Serviceable

KMCW 200J WATAMU MAWASCO 237,000 30.6.19 Serviceable

KMCW 201J MALINDI MAWASCO 235,000 30.6.19 Serviceable

KMCW 202J WATAMU MAWASCO 233,000 30.6.19 Serviceable

GK B303B MALINDI CWSB Serviceable

KMCY 701E MALINDI CWSB 245,000 30.6.19 Serviceable

KMCY 702E KADZANDANI CWSB 240,000 30.6.19 Serviceable

KBT 744N KADZANDANI CWSB 220,000 30.6.19 Serviceable

KBT 757N MALINDI CWSB 230,000 30.6.19 Serviceable



KBT 785N MARAFA CWSB 195,000 30.6.19 Serviceable

KMDW 560E MALINDI MAWASCO 135,000 30.6.19 Serviceable

KMDW 562E MALINDI MAWASCO 125,000 30.6.19 Serviceable


KBJ 878U MARAFA CWSB 160,000 30.6.19 Serviceable

KMED 257Y MALINDI MAWASCO 95,000 30.6.19 Serviceable

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KMED 263Y MALINDI MAWASCO 90,000 30.6.19 Serviceable

KMEG 259P MALINDI MAWASCO 295,000 30.6.19 Serviceable

KMEG 260P WATAMU MAWASCO 305,000 30.6.19 Serviceable

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TENDER EVALUATION CRITERIA

STAGE 1: PRELIMINARY REQUIREMENTS (MANDATORY)

No. Documents to be submitted

1. A dully filled, signed and stamped tender securing declaration form

2. Tender security of 2% of the contract price.

3. Duly filled, Signed & Stamped Tender Form

4. Attach a copy of Certificate of Incorporation/Registration in Kenya and PIN certificate

5. Submit Tax Compliance Certificate valid at the time of opening. This will be verified through the TCC checker.

6. Duly filled, signed and stamped Confidential Business Questionnaire

7. Duly filled, signed and stamped declaration of undertaking not to engage in corrupt fraudulent practice

8. Must be a member of the Association of Kenya Insurance (AKI)

9. Provide Audited Accounts for the Past 2 years.

NB: Bidders who will not meet the above requirements will be declared non-responsive and their bids will not be

evaluated further.

STAGE 2: TECHNICAL EVALUATION CRITERIA

No Evaluation Attribute Weighting score Max score %

1. Experience in works of similar nature. Attach

a detailed list of corporate client where you

have been providing similar services( Attach

copies of LPOs/contracts)

• 5 and above

clients: 25marks

• Others prorated at:

Number of clients x 25

5

25

2. Number of years in business relevant to the

tender applied for

• 5 years and above:

15 marks

• Others prorated at:

Number of years x15 5

15

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3. List of personnel in employment proposed to

be dedicated for the required supply:

• Management personnel- - provide a

signed CV for person dedicated for the

delivery.

• Other supportive staff; personnel

proposed to be working with the

proposed.

• One (1) CV and

above:-10 marks

None;-0 marks

10

• 4 employees and

above scores

15marks.

• 3 and below employees scores

5 marks The category should be supported by a list of employees indicating their employment status

( ie permanent or others).

15

4. List of claims honoured for the last 2

years:- Provide Name of client,Address

,Telephone number,Email and Value of

claim

Each claim 4 marks 20

6. • Provide Audited accounts for the past

2 years-10marks

• One (1) year;5marks

10marks 10

7. Document conformity/neat and well arranged 5marks 5 Total 100

Bidders that score 70% and above under Technical evaluation will be will qualify for financial

evaluation.

STAGE 3: FINANCIAL EVALUATION CRITERIA

Lowest evaluated responsive bidder (proposed for award)

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SECTION IV

GENERAL CONDITIONS OF CONTRACT

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GENERAL CONDITIONS OF CONTRACT

3.1 Definitions

3.1.1 In this Contract, the following terms shall be interpreted as indicated:

(a) “The Contract” means the agreement entered into between the Procuring

entity and the tenderer, as recorded in the Contract Form signed by the

parties, including all attachments and appendices thereto and all documents

incorporated by reference therein.

(b) “The Contract Price” means the price payable to the tenderer under the

Contract for the full and proper performance of its contractual obligations

(c) “The Services” means services to be provided by the tenderer including any

documents, which the tenderer is required to provide to the Procuring entity

under the Contract.

(d) “The Procuring entity” means the organization procuring the services under

this Contract

(e) “The Contractor” means the organization or firm providing the services

under this Contract.

(f) “GCC” means the General Conditions of Contract contained in this

section.

(g) “SCC” means the Special Conditions of Contract

(h) “Day” means calendar day

3.2 Application

3.2.1 These General Conditions shall apply to the extent that they are not superceded by

provisions of other part of the contract

3.3 Standards

3.3.1 The services provided under this Contract shall conform to the standards

mentioned in the schedule of requirements.

3.4 Use of Contract Documents and Information

3.4.1 The Contractor shall not, without the Procuring entity’s prior written consent,

disclose the Contract, or any provision thereof, or any specification, plan, drawing,

pattern, sample, or information furnished by or on behalf of the Procuring entity in

connection therewith, to any person other than a person employed by the

contractor in the performance of the Contract.

3.4.2 The Contractor shall not, without the Procuring entity’s prior written consent,

make use of any document or information enumerated in paragraph 2.4.1 above.

3.4.3 Any document, other than the Contract itself, enumerated in paragraph 2.4.1 shall

remain the property of the Procuring entity and shall be returned (all copies) to the

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Procuring entity on completion of the contract’s or performance under the

Contract if so required by the Procuring entity.

3.5 Patent Rights

3.5.1 The Contractor shall indemnify the Procuring entity against all third-party claims

of infringement of patent, trademark, or industrial design rights arising from use of

the services under the contract or any part thereof.

3.6 Performance Security

3.6.1 3.6.1Within twenty eight (28) days of receipt of the notification of Contract award,

the successful tenderer shall furnish to the Procuring entity the performance

security where applicable in the amount specified in SCC

3.6.2 The proceeds of the performance security shall be payable to the Procuring entity

as compensation for any loss resulting from the Tenderer’s failure to complete its

obligations under the Contract.

3.6.3 The performance security shall be denominated in the currency of the Contract, or

in a freely convertible currency acceptable to the Procuring entity and shall be in

the form of:

(a) Cash.

(b) A bank guarantee.

(c) Letter of credit.

3.6.4 The performance security will be discharged by the Procuring entity and returned

to the Candidate not later than thirty (30) days following the date of completion of

the Contractor’s performance of obligations under the Contract, including any

warranty obligations, under the Contract.

3.7 Delivery of services and Documents

3.7.1 Delivery of the services shall be made by the Contractor in accordance with the

terms specified by the procuring entity in the schedule of requirements and the

special conditions of contract

3.8 Payment

3.8.1 The method and conditions of payment to be made to the contractor under this

Contract shall be specified in SCC

3.8.2 Payment shall be made promptly by the Procuring entity, but in no case later than

sixty (60) days after submission of an invoice or claim by the contractor

3.9 Prices

3.9.1 Prices charges by the contractor for Services performed under the Contract shall

not, with the exception of any price adjustments authorized in SCC vary from the

prices quoted by the tenderer in its tender or in the procuring entity’s request for

tender validity extension the case may be. No variation in or modification to the

terms of the contract shall be made except by written amendments signed by the

parties.

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3.9.2 Contract price variations shall not be allowed for contracts not exceeding one year

(12 months)

3.9.3 Where contract price variation is allowed the variation shall not exceed 10% of the

original contract price

3.9.4 Price variation requests shall be processed by the procuring entity within 30 days

of receiving the request.

3.10 Assignment

3.10.1 The Contractor shall not assign, in whole or in part, its obligations to perform

under this Contract, except with the Procuring entity’s prior written consent.

3.11 Termination for Default

3.11.1 The Procuring entity may, without prejudice to any other remedy for breach of

Contract, by written notice of default sent to the Contractor terminate this Contract

in whole or in part:

(a) if the Contractor fails to provide any or all of the services within the

period(s) specified in the Contract, or within any extension thereof granted

by the Procuring entity.

(b) If the Contractor fails to perform any other obligation(s) under the Contract

(c) If the Contract in the judgment of the Procuring entity has engaged in

corrupt or fraudulent practices in competing for or in executing the

contract

3.11.2 In the event the Procuring entity terminates the contract in whole or in part, it may

procure, upon such terms and in such manner as it deems appropriate, services

similar to those un-delivered, and the Contractor shall be liable to the Procuring

entity for any excess costs for such similar services. However the contractor shall

continue performance of the contract to extent not terminated.

3.12 Termination for Insolvency

3.12.1 The Procuring entity may at any time terminate the contract by giving written

notice to the Contractor if the contractor becomes bankrupt or otherwise insolvent.

In this event, termination will be without compensation to the contractor, provided

that such termination will not prejudice or affect any right of action or remedy,

which has accrued or will accrue thereafter to the procuring entity.

3.13 Termination for Convenience

3.13.1 The Procuring entity by written notice sent to the contractor, may terminate the

contract in whole or in part, at any time for its convenience. The notice of

termination shall specify that the termination is for the procuring entities

convenience, the extent to which performance of the contractor of the contract is

terminated and the date on which such termination becomes effective.

3.13.2 For the remaining part of the contract after termination the procuring entity may

elect to cancel the services and pay to the contractor an agreed amount for partially

completed services.

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3.14 Resolution of Disputes

3.14.1 The procuring entity and the contractor shall make every effort to resolve amicably

by direct informal negotiations and disagreement or disputes arising between them

under or in connection with the contract

3.14.2 If after thirty (30) days from the commencement of such informal negotiations both

parties have been unable to resolve amicably a contract dispute either party may

require that the dispute be referred for resolution to the formal mechanisms

specified in the SCC.

3.15 Governing Language

3.15.1 The contract shall be written in the English language. All correspondence and

other documents pertaining to the contract, which are exchanged by the parties

shall be written in the same language.

3.16 Applicable Law

3.16.1 The contract shall be interpreted in accordance with the laws of Kenya unless

otherwise expressly specified in the SCC.

3.17 Force Majeure

3.17.1 The Contractor shall not be liable for forfeiture of its performance security, or

termination for default if and to the extent that its delay in performance or other

failure to perform its obligations under the Contract is the result of an event of

Force Majeure.

3.18 Notices

3.18.1 Any notices given by one party to the other pursuant to this contract shall be sent

to the other party by post or by Fax or Email and confirmed in writing to the other

party’s address specified in the SCC.

3.18.2 A notice shall be effective when delivered or on the notices effective date,

whichever is later.

3.19 contract Period

Contract period for the services shall be as specified in the SCC

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SECTION V

SPECIAL CONDITIONS OF CONTRACT

SPECIAL CONDITIONS OF CONTRACT

Notes on Special Conditions of Contract

1. The clauses in this section are intended to assist the procuring entity in providing

contract-specific information in relation to corresponding clauses in the General

Conditions of Contract

2. The Provisions of Section IV complement the General Conditions of Contract

included in Section III, specifying contractual requirements linked to the special

circumstances of the procuring entity and the insurance cover required. In

preparing Section IV, the following aspects should be taken into consideration.

(a) Information that complement provisions of Section III must be

incorporated; and

(b) Amendments and/or supplements to provisions of Section III, as

necessitated by the circumstances of the specific insurance cover required

must also be incorporated.

3. Where there is a conflict between the provisions of the special conditions of

contract and the provisions of the general conditions of contract, the provisions of

the special conditions of contract shall prevail over the provisions of the general

conditions of contract.

4. Any clause to be included in this section must be consistent with the applicable

public procurement law and regulations.

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4. SPECIAL CONDITIONS OF CONTRACT

Reference of general conditions of

contract

Special condition of contract

3.6 Performance security

A Performance Security of Ten

percent(10%) shall be required 28 days

after signing of the contract .Performance

security shall be inform of a bank

guarantee

3.7 Delivery of Services

All Insurance cover including vehicles and

motor cycles shall be provided to the client

from 1st July 2019 to 30th June 2010.Policy

document for each cover shall be ready and

presented to the client within 60 days from

the date of contract signing.Additional

assets acquired by the client within the

specified period shall also be covered.

3.8 Payment

Payment shall be made promptly by the

Procuring entity in three months

instalments from July to September.

• First interim payment:- 40%

• Second interim payment :- 30%

• Third interim payment :- 30%

3.9 Price adjustment

Contract price shall not be adjustable

3.14 Resolution of Disputes

The procuring entity’s and the contractor

shall make every effort to resolve

amicably by direct informal negotiations

any disagreement or dispute arising

between them under or in connection with

the contract.

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If after thirty (30) days from the

commencement of such informal

negotiations the dispute arising out of the

Contract is not amicably settled the matter

shall be referred by either party to the

arbitration and final decision of a person

to be agreed between the parties. Failing

agreement to concur in the appointment

of an Arbitrator, the Arbitrator shall be

appointed by the chairman of the

Chartered Institute of Arbitrators, Kenya

branch, on the request of the applying

party.

3.18 Notices

Managing Director

Malindi Water & Sewerage Co. Ltd

P.O BOX 410 – 80200,MALINDI.

Email:[email protected]

3.19 Contract Period

The Contract period shall be a One (1)

year Contract Renewable upon such terms

and conditions as shall be mutually agreed.

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SECTION VII- STANDARD FORMS

1. LETTER OF NOTIFICATION OF AWARD

Address of Procuring Entity

_____________________

_____________________

To:

RE: Tender No.

Tender Name

This is to notify that the contract/s stated below under the above mentioned tender have been

awarded to you.

1. Please acknowledge receipt of this letter of notification signifying your acceptance.

2. The contract/contracts shall be signed by the parties within 30 days of the date of this

letter but not earlier than 14 days from the date of the letter.

3. You may contact the officer(s) whose particulars appear below on the subject matter

of this letter of notification of award.

(FULL PARTICULARS)

SIGNED FOR ACCOUNTING OFFICER

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2. TENDER SECURITY FORM

Whereas ………………………………………..[name of the provider](hereinafter called “the

provider”)has submitted its tender dated………………..[date of submission of tender ] for

the provision of………………………………………………………………..

…………………………………………………..[name and/or description of the

services](hereinafter called “the Tenderer”)………………………..KNOW ALL PEOPLE by

these presents that

WE…………………………………………………………Of………………………………

……………having registered office at ………….(hereinafter called “the Bank”)are bound

unto………………[Malindi Water and Sewerage Co.ltd](hereinafter called “the

Procuring entity”) in the sum of………..………… for which payment well and truly to be

made to the said Malindi Water and Sewerage Co.ltd, the Bank binds itself, its

successors, and assigns by these presents. Sealed with the Common Seal of the said Bank

this___________ day of 20_________.

THE CONDITIONS of this obligation are: 1. If the provider withdraws its Tender during the period of tender validity specified by the

provider on the Tender Form; or

2. If the provider, having been notified of the acceptance of its Tender by the MalindiWater

and Sewerage Co.ltd during the period of tender validity:

(a) fails or refuses to execute the Contract Form, if required; or

(b) fails or refuses to furnish the performance security, in accordance with the Instructions to

Tenderers; we undertake to pay to the Malindi Water and Sewerage Co.ltd up to the above

amount upon receipt of its first written demand, without the Malindi Water and Sewerage Co.ltd

having to substantiate its demand, provided that in its demand the Malindi Water and Sewerage

Company will note that the amount claimed by it is due to it, owing to the occurrence of one or

both of the two conditions, specifying the occurred condition or conditions. This guarantee will

remain in force up to and including thirty (30) days after the period of tender validity, and any

demand in respect thereof should reach the Bank not later than the above date.

________________________________________________________________________[sig

nature of the bank]the _________(for the provider)

in the presence of_________________________________________________________

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8.1 FORM OF TENDER

Date

Tender No.

To:

[name and address of procuring entity]

Gentlemen and/or Ladies: 1. Having examined the tender documents including Addenda

Nos. ………………………………. [insert unit summation ].the receipt of which is

hereby duly acknowledged, we, the undersigned, offer to supply and deliver (

…………………………………………… (insert tender description) in conformity

with the said tender documents for the sum of

…………………………………………………………. (total tender amount in words

and figures) or such other sums as may be ascertained in accordance with the

Schedule of Prices attached herewith and made part of this Tender.

2. We undertake, if our Tender is accepted, to deliver install and commission the

equipment in accordance with the delivery schedule specified in the Schedule of

Requirements.

3. If our Tender is accepted, we will obtain the guarantee of a bank in a sum of equivalent to

percent of the Contract Price for the due performance of the Contract , in the form prescribed

by ………………. ……………….( Procuring entity).

4. We agree to abid by this Tender for a period of …… [number] days from the date fixed

for tender opening of the Instructions to tenderers, and it shall remain binding upon us

and may be accepted at any time before the expiration of that period.

5. This Tender, together with your written acceptance thereof and your notification of

award, shall constitute a Contract, between us. Subject to signing of the Contract by

the parties.

6. We understand that you are not bound to accept the lowest or any tender you may

receive.

Dated this day .............................of 20 ........................

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signature.................................. & stamped [in the

capacity of.............................................

Duly authorized to sign tender for an on behalf of

..........................................................................................................................................

..........................................................................................................................................

........................

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8.2 CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM

You are requested to give the particulars indicated in Part 1 and either Part 2(a), 2(b) or 2 (c )

whichever applied to your type of business. You are advised that it is a serious offence to give

false information on this form.

Part1-General:

Business Name................................................................................................................

Location of business.........................................................................................................

Plot No................................................. Street/Road ....................................

Postal Address............................... Tel. No.......................... Fax..................... Email................

Nature of Business.........................................................................

Registration Certificate No......................................................................

Maximum value of business which you can handle at any one time Kshs................................

Name of your bankers.................................................................. Branch.............................

Part 2(a)-Sole Proprietor

Your name in full......................................................... Age..........................

Nationality......................................................... Country of origin.....................................

Citizenship details.......................................................

.....................................................................................

Part 2(b) –Partnership

Give details of partners as follows;

Name Shares Nationality Citizenship

1..................................... ................................... .................................. ....................

2.................................... ..................................... ................................... .........................

3........................................ ............................... ..................................... ............................

4...................................... ................................ ..................................... ..............................

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Name Shares Nationality Citizenship details

1.......................................... .................. ................................. ..................................

2......................................... ................... ................................. ..................................

3........................................ .................... ................................. ..................................

4........................................ .................... .................................. .................................

Part 2(c)-Registered Company

Private or Public..............................................................................................

State the norminal and issued capital of company

Norminal Ksh..................................................

Issued.....Ksh...................................................

Given details of all directors as follows

If a Kenya Citizen, indicate under ‘‘Citizenship details’’ whether by birth, naturalization or registration

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8.3 CONTRACT FORM

THIS AGREEMENT made the day of 20 between ……………… [name of

Procurement entity) of ……….. [country of Procurement entity] (hereinafter called

“the Procuring entity) of the one part and …………………….. [name of tenderer] of

………….. [city and country of tenderer] (hereinafter called “the tenderer”) of the

other part;

WHEREAS the Procuring entity invited tenders for certain goods ] and has accepted a

tender by the tenderer for the supply of those goods in the sum of

…………………………… [contract price in words and figures] (hereinafter called

“the Contract Price).

NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:

1. In this Agreement words and expressions shall have the same meanings as are

respectively assigned to them in the Conditions of Contract referred to:

2. The following documents shall be deemed to form and be read and construed as part

of this Agreement viz:

(a) the Tender Form and the Price Schedule submitted by the tenderer

(b) the Schedule of Requirements

(c ) the Technical Specifications

(d) the General Conditions of Contract

(e) the Special Conditions of contract; and

(f) the Procuring entity’s Notification of Award

3. In consideration of the payments to be made by the Procuring entity to the tenderer as

hereinafter mentioned, the tender hereby covenants with the Procuring entity to

provide the goods and to remedy defects therein in conformity in all respects with the

provisions of the Contract.

4. The Procuring entity hereby covenants to pay the tenderer in consideration of the

provisions of the goods and the remedying of defects therein, the Contract Price or

such other sum as may become payable under the provisions of the Contract at the

times and in the manner prescribed by the contract.

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IN WITNESS whereof the parties hereto have caused this Agreement to be executed in

accordance with their respective laws the day and year first above written.

Signed, sealed, delivered by ......................the............................. (for the Procuring

entity

Signed, sealed, delivered by...................... the............................. (for the tenderer in

the presence of ....................................

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8.4 PERFORMANCE SECURITY FORM

To ………………………………………….

[name of Procuring entity]

WHEREAS …………………………………… [name of tenderer] (hereinafter called

“the tenderer”) has undertaken , in pursuance of Contract No................................

[reference number of the contract] dated........................... 20................... to supply

……………………………………………… [description of goods] (hereinafter

called “the Contract”).

AND WHEREAS it has been stipulated by you in the said Contract that the tenderer

shall furnish you with a bank guarantee by a reputable bank for the sum specified

therein as security for compliance with the Tenderer’s performance obligations in

accordance with the Contract.

AND WHEREAS we have agreed to give the tenderer a guarantee:

THEREFORE WE hereby affirm that we are Guarantors and responsible to you, on

behalf of the tenderer, up to a total of ………………………. [amount of the

guarantee in words and figure] and we undertake to pay you, upon your first written

demand declaring the tenderer to be in default under the Contract and without cavil or

argument, any sum or sums within the limits of …………………….. [amount of

guarantee] as aforesaid, without you needing to prove or to show grounds or reasons

for your demand or the sum specified therein.

This guarantee is valid until the ................................day of.........................

20.........................

Signed and seal of the Guarantors

..........................................................................................................................................

......

[name of bank or financial institution]

Address................................................................Dated...................................

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8.5 TENDER SECURING BID DECLARATION FORM

[The Bidder shall complete in this Form in accordance with the instructions indicated]

Date: ………………… of Bid Submission] Tender No. ………….............. of

bidding process]

To: …………………………...................................................................................

[insert complete name of Purchaser]

We, the undersigned, declare that:

1. We understand that, according to your conditions, bids must be supported by a Bid

Securing Declaration.

2. We accept that we will automatically be suspended from being eligible for bidding in

Any contract with the Purchaser for the period of time of ………………………….

(insert number of months or years) starting on ……………....................….. (insert

date), if we are in breach of our obligation(s) under the bid conditions, because we –

a) Have withdrawn our Bid during the period of bid validity specified by us in the

Bidding Data Sheet; or

b) Having been notified of the acceptance of our Bid by the Purchaser during the

period of bid validity,

(i) Fail or refuse to execute the Contract, if required, or

(ii) Fail or refuse to furnish the Performance Security, in accordance with the ITT.

3. We understand that this Bid Securing Declaration shall expire if we are not the

successful Bidder, upon the earlier of

(i) Our receipt of a copy of your notification of the name of the successful Bidder;

Or

ii) Twenty-eight days after the expiration of our Tender

4. We understand that if we are a Joint Venture, the Bid Securing Declaration must be in

the name of the Joint Venture that submits the bid, and the Joint Venture has not been

legally constituted at the time of bidding, the Bid Securing Declaration shall be in the

names of all future partners as named in the letter of intent .

Signed……………................ [insert signature of person whose name and capacity are

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shown] in the Capacity of……………………………………. [insert legal capacity of

person signing the Bid Securing Declaration]

Name:…………………………………………………. [insert complete name of

person

signing the Bid Securing Declaration]

Duly authorized to sign the bid for and on behalf of: ……………………….. [insert

complete name of Bidder]

Dated on …………………. day of …………….………………. [Insert date of

signing]

8.6 DECLARATION OF UNDERTAKING

We underscore the importance of a free, fair and competitive procurement process that precludes

abusive practices. In this respect we have neither offered nor granted directly or indirectly any

inadmissible advantages to any public servant or other person nor accepted such advantages in

connection with our bid, nor will we offer or grant or accept any such incentives or conditions in the

present procurement process or, in the event that we are awarded the contract, in the subsequent

execution of the contract. We also declare that no conflict of interest exists in the meaning of the kind

described in the Public Procurement & Disposal Act 2015

We also underscore the importance of adhering to the law in the implementation of the

project.

We will inform our staff about their respective obligations and about their obligation to fulfil this

declaration of undertaking and to obey the laws of the country.

We also declare that our company/sub-contractors/ all members of the consortium has/have not been

debarred to engage in procurement/ included in the list of sanctions. We acknowledge that, the client is

entitled to terminate the contract immediately if the statements made in the Declaration of Undertaking

were objectively false or the reason for exclusion occurs after the Declaration of Undertaking has been

issued.

Dated this day................................ of .............................20............................

(Name of company)

(Signature(s)

TENDER NO.MAWASCO/T001/2019-2020 PROVISION ... - Malindi … Insurance Tend… · has 11 Board of...

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