Title of the tender

Tender inviting two bid quotations

for the Electrical Audit of

branches and Admn offices

Category

Open

Zone

Nagpur Zone

Item

Electrical Audit of branches and

Admn offices of Nagpur Zone

Tender Date 27.04.2015

Last Date of submission

15.05.2015

Display from 27.04.2015

Display upto 15.05.2015

Description

As per enclosed attachment

PDF file Names Electric audit.pdf.

TENDER DOCUMENT

FOR

ELECTRICAL AUDIT OF BRANCHES & OFFICES

OF NAGPUR ZONE

AT

Bank of India, Nagpur Zone

Zonal Office, Bank of India Building

Kingsway

S V Patel Marg

Nagpur-440001

Website: www.bankofindia.co.in

INVITATION FOR TENDER/BIDS (ELECTRICAL AUDIT)

Bank of India invites Sealed Tender/Bids from eligible consultant or firm for

Electrical Audit of branches and offices (Except high rise buildings and building

having four floor and more than four floors) of Nagpur zone in the Nagpur, Bhandra,

Gondia and Gadchiroli districts.

1. Interested eligible Bidders may obtain tender document from our office Corporate Services Department, 3

rd Floor, Zonal office building, Kingsway, Nagpur from 27

th

April 2015, Monday till 15th May 2015, Friday (except Sundays & holidays) during

working hours between 10:00 AM to 05:00 PM (10:00 AM to 01:00 PM on Saturdays) on submission of written application to the above and upon payment of a non-refundable fee of Rs 500/- in the form of a Demand Draft/Banker’s cheque in favour of Bank of India, payable at Nagpur.The Bidding Document may also be obtained from our website - www.bankofindia.com. The Price of Bidding Document (non-refundable) (Rs. 500/-) shall be payable in the form of DD/Banker’s Cheque in favour of Bank of India payable at Nagpur, at the time of submission of bid document. No forms downloaded through website would be accepted/considered valid without the payment of the price of Bidding Document. Document must be enclosed in a separate envelope. Part I to be filled & enclose with technical bid and Part II to be filled & enclose with financial bid.

2.

Price of Bidding Document Rs.500/-

Date of commencement of sale

of tender document

27th April 2015, Monday

Last Date for sale of Bidding

Document

15th May 2015, Friday

Last Date and Time for receipts

of tender/bid

15th May 2015, Friday at 05:00 PM

Address of Communication The Zonal Manager, Nagpur Zone-I, Bank of India Building, Kingsway, Nagpur-440001

Contact Person Nagpur Zonal Office

1. Mr. Soumitra Dey, 0712-2532337

2. Mr. Pramod Kumar, 0712-2532337

Date of opening of Bids/Tender 16th May 2015, Saturday at 11:00 AM

Estimated Cost Rs. 3,42,000 /-

Earnest Money deposit Rs. 20,000 /-

Time of Completion 02 month

3. The Bid has to be accompanied by an Earnest Money Deposit (EMD) Rs. 20,000 /-

(Rs. Twenty thousands) in the form of a demand draft or pay slip in favour of Bank

of India, Payable at Nagpur. Such Draft/ pay slip should be in separate third cover

marked as ‘EARNEST MONEY DEPOSIT’.

4. Earnest Money: EMD of Rs 20,000 (Rupees Twenty thousand only) shall be given with the offer. This shall carry no interest and shall be retained by the bank. EMDs of unsuccessful bidders will be returned after finalization of contract. EMD submitted by successful bidder shall be converted/ adjusted as Security Deposit and will be held by Bank for the period of contract. In case the firms are not found technically eligible, the EMD & Financial Bid shall be returned after finalization of technical bid.

In case of withdrawal by successful bidders, they will be liable for forfeiture of

EMD.

5. The bids/proposal shall remain valid for 90 days from the last date of submission of

the bids.

6. Bank of India reserves the right to accept or reject in part or full any or all the offers

without assigning any reasons therefor.

Zonal Manager

Nagpur Zone

INSTRUCTIONS FOR BIDDERS

1. Sealed and completed bids shall be submitted at Corporate Services Department, 3rd Floor, Bank of India Building, Kingsway, Nagpur-440001 and super scribed “Tender For Electrical Audit of Branches and Offices for Nagpur Zone-I” not letter than 05:00 PM on 15th May 2015, Friday. Tender should clearly indicate on copy of the tender under their full signature the Name of Work, for which quoted.

2. No tenders will be accepted after 05:00 PM on 15th May 2015, Friday under any circumstances.

3. Technical Bids will be opened at 11:00 AM on 16th May 2015, Saturday in the presence of the bidders or their representative.

4. Tenders shall remain open to acceptance by the Bank for a period of 90 days from the date of opening of the price bid and the tenderer shall not cancel or withdraw the tender during this period. In case the tenderer withdraws their tender prior to the expiry of 90 days then the contractor shall be treated as the defaulter and the earnest money deposit will be forfeited.

5. The tender document is non-transferable.

6. Rates should be quoted both in figures and words in columns specified. All erasures and alterations made while filling the tender must be attested by initials of the tenderers. Overwriting of figures is not permitted; failure to comply with either of these conditions will render the tender void at the authority’s option. No change in quoted rate in the original document and duplicate document, the lower of the rates quoted shall prevail. In case of any discrepancy in the amount of the item the corresponding rate quoted will prevail & amount will be concluded accordingly.

7. Each of documents should be signed by the contractors submitting the tender in token of his/their having acquainted himself/themselves with the general conditions of contract, specifications, special conditions etc. as laid down. Any tender with any of the documents not signed will be rejected.

8. The tender submitted on behalf of a firm shall be signed by all the partners of the firm or by a partner who has the necessary authority on behalf of the firm to enter into the proposed contract. Otherwise the tender may be rejected by the authorities.

9. The Bank will have a right to accept or reject any or all the tenders, either in whole or in part without assigning any reason for doing so.

QUALIFICATION REQUIREMENT OF THE BIDDER

The bidder/consultant/firm/companies, who fulfill the following qualification criteria- a) The bidder should have a proper infrastructure/office at Nagpur or at any place in the

State of Maharashtra.

b) The bidder should have minimum 05 (Five) year experience in the field of captioned work. c) The contractor should be an income tax assesse and should have filed income tax return for the last assessment year. d) The average financial turnover during the last three years ending as on 31st March 2015 should be minimum Rs. 10 (Ten) Lakh per year. e) The minimum educational qualification of an electric auditor/consultant should be a

diploma holder in electrical engineering (DEE) or BEE certification by Min. of Energy and Power. Bachelor degree in electrical engineering will be consideredan additional advantage to the firm. e) The bidder/firm must have minimum 05 (Five) year experience of successful execution of electric audit of similar nature in Govt./PSU/Nationalized banks/Private firms and

i) at least three (03) similar works costing minimum Rs.1.5 Lakh each out of which at least one work should have been in Maharashtra.

or ii) at least two(02) similar works costing minimum Rs. 02 (two)lakh each out of

which at least one work should have been in Maharashtra. or

iii) at least one (01) similar work costing Rs.2.5 Lakh. If this single work was carried outside Maharashtra then at least minimum cost of work should be Rs. 03 (three) Lakh .

f) The bidder could be a sole proprietary concern/partnership firm or a company and should be registered of Firms/Companies wherever applicable. g) The company/ firm/bidder should have valid sale tax no., P.F registration, ESI registration etc. whichever is applicable.

Submission of bid

The offers must be submitted in separate sealed covers as under:-

Technical Bid:-

a. Technical Bid as per Form-1

b. Technical bid containing all detailed which have asked by us and signed all tender

document (annexure –I) as a acceptance of technical parameter

c. Demand Draft/Pay slip of Rs 20,00- /- as a EMD ( Earnest Money Deposit) in favour

of Bank Of India payable at Nagpur.

d. Demand draft/pay order of Rs. 500/- as a Tender cost, in case the tender download

from our website or pay receipt if tender document was collected from our office.

Commercial Bid:-

Commercial bid will have only the price bid quoted by vendor in prescribed format

(annexure-II) only. No other format will be accepted by the Bank. The prices/offer shall

be valid for 90 days only.

Scope of Work

The work consists of the proposed electric audit work of branches and offices under

Nagpur zone comprising of Nagpur, Bhandara, Gondia and Gadchiroli districts. In

accordance for the work all electric equipment, tools, manpower etc. will be provided

by the vendor.

a. The electric auditor should strictly comply with the technical format during audit of the

branch/offices. No other format will be accepted by the bank.

b. If there will be any electric shut down required in branch or office for doing electric audit then branch will give a suitable date/ time for same (as per convenient ) and may call on holiday or Sunday for completing the job. No extra payment/ charge will be entertained by Bank.

c. The Company/Firm shall be responsible for all injuries to the work or workmen, to

persons, animals or things and for all damages to the structural and / or decorative

part of property which may arise from the operations or neglect of himself or their,

whether such injury or damage arise from carelessness, accident or any other cause

whatsoever in any way connected with the carrying out the electrical audit of

branch/offices.Insurance is compulsory and must be in effect during electric audit.

d. The Bank will have a right to call electrical auditor once or more at zonal office/ branch during electrical rectification work for branches /offices. The company/ firm will also submit consolidated summary chart of proposed electrical work of all branches/offices. Company/Firm will not claim any amount for the same.

e. If project work/electric audit works is found unsatisfactory before/ during the project

work then there will be penalty of Rs. 10,000/- or 2% of the work order cost whichever in higher. Bank will have a right to terminate the contract in between or before the work by giving 15 (fifteen) days prior notice to the vendor.

f. Company/Firm will prepare and provide SLD (Systematic Line Diagram) of electrical system of the branch and it will be attached in a separate sheet with their audit report.

g. Company/ firm shall provide technical specification with rating and approximate

cost of each item required for the rectification of the observations made in the Electrical audit report.

h. Final audit report of each branch duly completed in all respect, with all the attachments duly signed with company/ firm seal should be submitted within the time frame of 10 days (these 10 days will be counted after 02 months of award of the contract) in hard copies 02 Nos and scanned copies in CD/USB storage device.

ARTICLES OF AGREEMENT

ARTICLES OF AGREEMENT made this ___ day of ___ Two Thousand Fifteen between

the Bank of India, a body corporate Constituted under the Banking Companies

(Acquisition and Transfer of Undertakings) Act 1970 and having its office at <Address>

(hereinafter referred to as “the Owner or The Bank” which expression shall include its

successor or successors and assigns) of the ONE PART through the authorized officer

Shri. ______________ _____ ____ (Designation)

AND

M/s._______________________________________, having its registered office at

_____________________________________________________________________,

(hereinafter referred to as the “CONTRACTOR”) of the OTHER PART.WHEREAS

the Owner is desirous of taking up

______________________________________________________________________

__ (hereinafter called the “Works”).

AND WHEREAS the Bank has issued work order for electrical audit of branches and

offices which includesSLD (Single Line Diagram), thermography, quantityand

rating/specifications for propose electrical rectification work . The work/project to be

known as “Electrical Audit of Branches and Offices of <Name of Zone>”as per

the term and conditions of the contract.

AND WHEREAS the tender of the Contractor for the above work at, branches or offices

under jurisdiction of <name of zone>has been approved by the Bank.

WHEREAS THE Contractor has deposited/Bank Guarantee with the Bank 5% of the

work order as a security deposit for the due performance of the Agreement.

NOW IT IS HEREBY AGREED AS FOLLOWS: 1) In consideration of the payments to be made to the contractor as hereinafter provided the contractor shall upon and subject to the said conditions execute and complete the works shown upon the said terms and conditions with All the Due Care and Attention.

2) The Owner will pay to the contractor on item rate basis , the sum of Rs. ___________(Rupees _______________ Lakhs ____________ Thousand _________ Hundred ________ and ___________ only) (hereinafter called the contract amount and in the manner specified in the said conditions. However, the actual sum will be worked out and paid on the actual value of work done, irrespective of the contract sum.

3) The scheme of the ----------------------------------- works, agreement and documents above mentioned shall form the basis of this contract and all disputes to be decided in the manner prescribed in the conditions attached hereto.

4) The contractor shall be responsible for all injuries to the work or workmen, to persons, animals or things and for all damages to the structural and/or decorative part of property, which may arise due the project execution. The bank will not responsible or will not entrainment any such type of claims or reimbursement, if any such case arise during the project.

5) The Bank have a right to invoke a penalty of Rs. 10,000/- or 2% of the work order

value (whichever is higher) against unsatisfactory performance and may terminate the

contract before/during the project by giving15 (fifteen) days prior notice to the vendor.

6) The said conditions shall be read and be treated as forming part of this agreement and the parties hereto will respectively be bound hereby and to abide by and submit themselves to the conditions and stipulations and perform the same on their parts to be respectively observed and preferred.

10) Any dispute arising under this Agreement shall be referred to the arbitration to a sole arbitrator appointed with consent of the Owner and the Contractor as indicated in the Article of General Conditions. The award of the arbitration shall be final and binding on both parties. IN WITNESS WHEREOF, the parties hereto have executed these presents the day and year first hereinabove written. WITNESS EXECUTANTS

1)

2) 1) OWNER

3) 4) 2) CONTRACTOR In case of the company, the common seal be affixed pursuant to resolution of Board of

Directors in accordance with Articles of Association of the Company the directors etc., as

the case may be affixing common seal may initial in token thereof and also by putting

their names.

TECHNICAL BID

Form I

(To be filled)

Basic Information

Sr. Particulars Details

01

Name of the Company/Firm/Applicant and address of

the registered office:-

Phone No:- Fax No:-

E-mail:-

Mobile No:-

Website, if any:-

02 Date and year of establishment (enclose documentary

evidence)

03 Type of the organization (whether sole proprietorship,

partnership, private ltd. or Co-operative body etc.)

04 Name of the proprietor/partners/Directors of

application with address and phone no. (in case)

a.

b.

c.

05 Details of registration- whether partnership firm,

company etc. Name of registering authority, Date and

Registration number.

(enclose documentary evidence)

06 Whether the firm has worked for the

Government/Semi-government/Municipal Authorities

or any other public organization Banks etc. if so, give

details.

07 No. of years of experience in the relevant field.

(enclose certificate)

08 Address of office through which the proposed work of

the bank will be handed and the name & designation

of the officer in charge.

09 Adequate and satisfactory evidence to indicate

financial capacity of the applicant to undertake the

said works with names of bankers and their full

addresses.

(solvency certificate from a bank & income tax

clearance certificate has to be attached)

10 Yearly turnover of the organization during last three

years(year wise)- as certified by the chartered

accounted (enclose copy of balance sheet of last 03

years)

Rs. for 2012-13

Rs. for 2013-14

Rs. for 2014-15

(Provisional)

11 Name of electrical auditor /engineer/inspector

( full details and qualification) ( enclose document)

12 Whether electrical engineer/auditor /inspector is

having valid BEE certification. ( enclose certificate)

13 Income tax no:-

Permanent A/c no;

(enclose documentary evidence)

14 Details of staff member who will execute the project (

may attach separate sheet)

Sr. Name of

the

project/work

and

employer

Nature

of work

Work

order No.

& date

Present

stage of

work

Value of

contract

(Rs.)

Brief details of

the dispute

(if any)

(Signature of Bidder with seal of Firm)

Annexure I

FORMAT FOR ELECTRIC AUDIT OF BRANCHES/OFFICES (To be filled by electrical auditor only)

1.1 General information-

Branch – Zone-

Sr. Details

01 Type of branch (Metro/Urban/Semi-Urban/Rural)

02 Staff strength detail of branch Officers- Clerk- Sub Staff-

03 Name of designated branch security officer with contact no

04 Name of Electrical Auditor and contact no

1.2 Last Audit-

Sr Date of last electric audit Electric risk rating (High/Medium/Low)

Compliance date

Closure date

Start on Complete date

1.3 Electric Supply Detail-

Sr. Electric supply company/Dept.

Sanction Load

Maximum Load (in last one year)

Average Load (in last one year)

Any penalty (in last one year)

1.4 Details of Electrical Equipment-

Sr. Equipment Make and Model

Qty. Rating ( AMP or KVA or core x Sq. mm or Watt)

01 UPS

02 Batteries

02 D. G. Set

03 Miniature circuit Breaker (MCB)

04 MCCB (Molded case circuit breaker)

05 ELCB (Earth leakage circuit breaker)

06 RCCB (Residual current circuit breaker)

07 SFU/HRC fuse

08 Electric wire a. 1.5 sq. mm b. 2.5 sq.mm c. 04 sq.mm d. 06 sq.mm

1.5 UPS and Batteries-

AMC Vendor & expiry date

UPS connection (Three phase/Single phase)

Any Overload on UPS (Yes/No) (if yes give reason/details) (Overload-more than 80% of UPS capacity)

Any battery by-passed with UPS (Yes/No)(if yes give details)

Any chemical rust or loose connection on battery terminal/lug (Yes/No)(if yes give reason/ details)

Whether ventilation/cooling is provided in UPS room (Yes/No)

Unwanted material kept inside UPS & battery room (Yes/No) ( if yes give details)

Any overheating in wire/fuse/MCB/switches etc.(Yes/No) (if yes give reason/detail)

No. of batteries (more than 03 year old) & having capacity below 80% of full capacity

Last date of battery back-up test on full load & have any deformity (give details)

1.6 AC units-

AMC vendor & expiry date (if any)

Proper electric connection with compressor contactor, relay and capacitor

Auto timer (functional/non-functional) (if provided)

adequate rating MCB/fuse for ACs unit (Yes/No)

1.7 Diesel Generator-

AMC Vendor & expiry date (if any)

Date of last engine oil and filter replacement ( Not more than 06 month or 250 running hrs )

All gauges like temp. meter, Voltmeter, ammeter, wattage, KWH, hour meter etc. are working properly (Yes/No) (If no give reason/detail)

Any deformity noise, leakage, fuel consumption rate and spark in exhaust system (Yes/No) ( if yes give reason/detail)

1.8 Details of other electrical equipment–

Sr Equipment Make and Model

Qty. Detail

01 Computers

02 Printers

03 Passbook printers

04 Cash counting Machine

05 Split ACs/Window ACs

06 Fans

07 Router

08 Fire alarm and Burglar alarm

09 CCTV

1.9 Electric supply ( Single phase/Three phase) (please tick)-

Phase-I Phase-II Phase-III

1.10 Electric Load Distribution( in volt)-

R-phase(R-N) Y-phase (Y-N) B- phase(B-N)

2.1 Earthing System-

Sr Separate earthing for UPS and raw power (Yes/No)

Type of earthing (chemical/Normal)

Earth resistance (in ohm)

Earth pit identified (Yes/No)

2.2 Heating of wire/panels-

Sr. Thermography of electric wire and panel (Yes/No)

No. of location/spot (where temp. is more than 780c)

Detail of heating equipment ( attach thermography image & system generated report)

Reason

2.3 Other Electrical Risk-

Sr Electrical Risk Category (High/Medium/Low)

Reason/detail and recommendation ( For High only)

01 Any hanging electrical wire/ temporary electric connection etc. in premises

02 Any multi pin plug or extension cable/board use in premises

03 Any dangling/loose electric connection or portion of live wire with damage jacket/insulation

04 Flammable combustible material dumped near electric panel ( those electrical equipment run on 24x7 basis)

05 Voltage Fluctuation

06 Any MCB/Fuse etc. by pass from the electrical system

07 Any other electrical risk

2.4 ATM/E-gallery (Only for on-site)-

No. of Kiosk No. of AC units Auto timer for ACs available(Yes/No) &Auto timer (functional/non-functional)

UPS & batteries (working/non-working)

Thermography of wire and panel (yes/No) (If temp. more than 780c, give detail)

Any poor rating MCB/fuse etc. used in ATM/E-gallery (Yes/No)

Any loose connection/multi pin plug etc. in ATM/E-gallery (Yes-No)

Any other electrical observation in ATM/E-gallery

2.4 Risk Rating-

Overall electric risk category (High/Medium/Low)

Reason

2.5 Summary-

Sr. Observation Rating (High/Medium/Low)

Recommendation for the rectification (Strictly specify scope of work required to be done for the rectification of observation with detail of electrical equipment/ wire etc.) ( e.g.- 01 MCB of 16 amp of UPS incomer is required to be replaced)

(Signature of electrical auditor)

ANNEXURE- II

COMMERCIAL BID

Tender issued to- Name of work: - Electric Audit of Branches & offices of Nagpur Zone

Sr. Description & scope of work Qty. Rate Total Amount

01 Electric audit of all branches & offices under jurisdiction of Nagpur Zone as per prescribed format only. The rate shall include labor cost, travelling, equipment handling charges etc.

114

Note:- a. Cost inclusive of all taxes such as VAT, service tax, sale tax etc. and other

expenses like travelling, labor cost, Equipment handling charge etc. b. The indicative price for electric audit of branch and offices is about Rs. 3000/- per

branch/office.

(Signature of Bidder with seal of Firm)