TENDER FOR PRINTING OF PORTRAIT BOOKS Project … fileTechnical Proposal GOVERNMENT OF THE PUNJAB...

PROJECT MANAGEMENT UNIT

31-E/1, Shahra-e-Imam Hussain, Gulberg III

Lahore

P a g e 1 | 15 Tender for Printing of Portrait Books.

PROJECT MANAGEMENT UNIT (PMU) REVAMPING OF DHQ /THQ HOSPITALS IN PUNJAB

B I D D I N G D O C U M E N T

TENDER

FOR

PRINTING OF PORTRAIT BOOKS

Project Management Unit

Technical Proposal

GOVERNMENT OF THE PUNJAB

February 2019



Lahore


TENDER NOTICE FOR PRINTING OF PORTRAIT BOOKS FOR PMU, P&SHD

Sealed tenders are invited from firms / companies/Sole proprietorship having active NTN and registered with Sales tax department for “Printing of Portrait Books” for PROJECT MANAGEMENT UNIT, P&SHCD Govt. of the Punjab” under Punjab Procurement Rules 2014. Bidding documents containing the detailed specifications can be obtained @ Rs. 1000/- (non-refundable) from Procurement Wing, Project Management Unit on written request from under mentioned address during office hours. The last date for submission of bids along with bid security mentioned in bidding documents is March 15th, 2019 till 11:00 am and will be opened on the same day at 11:30 am at below mentioned address. Bidding documents may also be downloaded from PPRA website (www.ppra.punjab.gov.pk) & P&SHD website (www.pshealth.punjab.gov.pk).

Procurement Specialist Project Management Unit (PMU)

Primary & Secondary Healthcare Department 31-E/1, Shahra-e-Imam Hussain, Gulberg-III, Lahore

E-mail: [email protected] Tel: 042-99231207, 042-35775361

http://www.ppra.punjab.gov.pk/

http://www.pshealth.punjab.gov.pk/

mailto:[email protected]



Lahore


Invitation for Bids

Dated: 26th Feb, 2019

1. The Project Management Unit (PMU) has received budget from Government of Punjab towards the cost of Revamping of DHQ /THQ Hospitals in Punjab. It is intended that part of the proceeds of this budget will be applied to eligible payments under the contract for supply of following LOTs:

Sr # Lot # Description of Lots Qty Bid Security

01 No # 01 Printing of Portrait Books 500 Rs. 38,000

2. The PMU now invites sealed bids from eligible bidders and firms for the supply of above mentioned Lots. 3. Bidding shall be conducted through Open Competitive Bidding (Single Stage-Two Envelope) procedures specified in the Punjab Procurement Rules PPRA 2014 (amended Jan 2016), and is open to all eligible bidders as defined in the bidding document 4. Interested eligible bidders may obtain bidding documents and further information from the Office of Procurement Specialist, Project Management Unit, Revamping of DHQ /THQ Hospitals, 31/E1, Shahra-e-Imam Hussain, Gulberg III, Lahore or download from website: www.pshealth.punjab.gov.pk 5. The provisions in the Instructions to Bidders is binding. 6. Sealed Bids must be delivered to the above office on or before 11:00 a.m. on 15th March, 2019 and must be accompanied by a Bid Security as mentioned above in the form of CDR, Pay Order, Demand Draft, or Banker’s Cheque from a Scheduled Bank of Pakistan. 7. Bids will be opened in the presence of bidders’ representatives who choose to attend at 11:30 a.m. in the Office of Procurement Specialist, Project Management Unit, 31/E1, Shahra-e-Imam Hussain, Gulberg III, and Lahore on the same date. 8. The bidders are requested to give their best and final prices as no negotiations are expected. 9. Taxes will be deducted as per applicable government rules. NTN and Sales Tax registration certificate must be provided. 10. For obtaining any further information or clarifications, please contact the person named below:


Primary & Secondary Health Department Government of the Punjab

31-E/1, Shahra-e-Imam Hussain, Gulberg-III, Lahore Tel: 042-35775360-61, 042-99231203 Website: http://www.pmuhealth.gop.pk/

E-mail: [email protected]

http://www.pmuhealth.gop.pk/




Lahore


Table of Contents TERMS & CONDITIONS 5 1. General 5 2. Time Period 5 3. Extension of Delivery Period 5 4. Cancellation/Penalty of Delay 6 5. Payment to the Contractors 6 6. BiD Security 6 7. Deduction of Taxes 6 8. Dispute 6 9. Technical Evaluation Criteria 7 10. Bid /Tender Opening Procedure 8 11. Other Terms and Conditions 7 12. Tender Check List 9 13. For Information 10 14. Technical Specification 10



Lahore


Terms & Conditions The PMU of Primary & Secondary Healthcare Department (hereinafter referred to as “The Procuring Agency” or Client”) invites sealed bids from eligible and experienced income tax & sales tax registered firms / companies / Sole proprietorship (hereinafter referred to as “Firm”) for the specified procurement of articles as per Annex-A (hereinafter referred to as “Items”). 1. General Instruction to Bidders: 1.1 Any offer not received as per terms & conditions of the tender enquiry is liable to be ignored. No offer shall be considered if:

a) Received without bid security. b) It is received after the time and date fixed for its receipt. c) Not signed & stamped by authorized person on each page of tender document. d) The offer is ambiguous. e) The offer is received by fax or e-mail. f) The offer is from a black listed firm. g) Offer received with shorter validity than required. h) The offer is not conforming to specifications/TORs indicated in the tender documents. i) The offer / quoted rates are furnished other than the tender document. j) Any additional terms & conditions added by the Firm. k) Any conditional offer. 1.2 Only Income & Sales tax registered firms / companies/ Sole Proprietorship are eligible to participate in the tender. 1.3 Bid will remain valid for a period of 90 days from the date of opening the tender. No change in price will be made in case of Pak rupees variation against US$ and any other case as may be. Tender will be awarded to overall lowest evaluated Responsive bidder. 1.4 The cover envelop must indicate particulars of tender and date of opening. The envelopes must be properly sealed. 1.5 The Firm must indicate their National Income Tax No. / Sales Tax No. / circle of Income Tax Department. 1.6 Offered rates will be on the basis of deliver at PMU Office of P & SHC at 31 E-1 Gulberg # 3 Lahore, or any other address in Lahore. 1.7 Procurement will be awarded by The Procuring Agency after the approval of Competent Authority i.e. Project Director of PMU. 2. Time Period: The Firm will have to supply desired printed book within 4 to 6 week of Supply order issued by procuring agency. 3. Extension of Delivery period: 3.1 In special circumstances, request for extension of duration of supply of items may be considered by the Competent Authority on the written request of the Firm before the target date of supply, who will be authorized to either accept or reject the request of Firm without assigning any reason.



Lahore


4. Cancellation / Penalty of Delay: 4.1 In case, Firm fails to execute the contract in accordance with the terms & conditions laid down in the tender document, bid security will be encashed and penalty @ 0.5% of the purchase order value will be imposed per week. 4.2 The supply received will be inspected by The Procuring Agency through inspection committee and will be rejected, if not found according to the given specifications as mentioned at Technical specifications and The Procuring Agency will not be responsible for any costs or expenses incurred by the Firm in connection with the supply of the items advertised. 5. Payment to the Contractors: 5.1 Payment will be made through crossed cheque to the Firm against invoice after 100% completion of Delivery & Inspection against issued Purchase order on Quarterly basis. No payment will be made as advance. 6. Bid Security: 6.1 Bid security shall be attached along with financial proposal and a copy should be attached with technical bid. It should be in the form of Pay Order / Bank Draft / CDR from a scheduled bank in favor of The Procuring Agency. Bank guarantee as basis of Bid Security is not allowed. 6.2 Bid security of unsuccessful Firms shall be refunded on the finalization of the Tender whereas the bid security of successful Firm shall be refunded after successful completion period of Procurement orders. 6.3 The bid security shall be forfeited if: a. The offer is withdrawn, amended or revised. b. The Firm fails to execute the contract strictly in accordance with terms and conditions of tender document. 7. Deduction of Taxes: All taxes (if applicable) will be deducted while making payment as per Government Rules / Instructions/ Notifications. 8. Dispute: In case of any dispute before or after the execution of procurement order, matter will be resolved as per PPRA Rules. 9. Knockdown Criteria: 9.1 The applicant must be the owner of the Company / Firm/ Sole proprietorship having a

registered office.

9.2 Company / Firm Certificate of Registration (name of relevant registration entity where

the firm is legally registered).

9.3 NTN & Sales Tax registration certificates.

9.4 Copy of CNIC of proprietor.

9.5 A list of satisfied customers along with their contact numbers.

9.6 Purchase order/work order/Contract depicting a three year experience of delivery of

similar items(General Trading Items)

9.7 Any other relevant information with documents in addition to the above that.



Lahore


9.8 Bank Balance should not be less than 0.5 Million Rupees.

10. Technical Evaluation

Sr. # Parameter Slabs Marks Weightage

1 Establishment & Experience

20%

a. Number of years since establishment

More than 5 Years

3 Years< =4 Years

2 Year >

>02

100

80

60

0

b. General Experience (Purchase Orders of Minimum 2.0 Million)

above 07

04 to 07

03

>03

100

80

60

0

c. Execution of similar projects valuing more than Rs. 03.00 million (Purchase orders)

above 05

03 to 05

03

>03

100

80

60

0

20%

2 Financial strength

20%

b. Annual Turnover or Average Sales of Last 3 years (Amount Rs. In million)

5.0M or above

3.0M to 5.0M

3.0M

>3.0M

100

80

60

0

4 Sample Quality & Conformance

40%

Sample Submission is mandatory quality will be gaged relatively. Non submission of sample Will lead to non-responsiveness.(20 pages A3 Color printed card stock should be provided along with 10 butter paper as the sample with binding for the book ii. Keeping box sample should also be provided with the sample)

Total: 100%

Note:-It is mandatory to provide documentary evidence of above stated claims for ITB 10.



Lahore


Part-I Section IV. Technical Specifications

Specifications for Printing of Portrait Book

Components Details Images

The Book

Number of Pages: 214 (200 Double Sided Print 14 Single Sided Print) Number of Butter Paper: 100 (1 butter paper sheet after each page) Paper Size: A3 Paper Type : Card Paper(Superior Quality) Binding: Perfect Bind

The Box

1.Album Style

2. Drawer Style

Best quality card stock paper with best quality printing (content would be given by the procuring agency) & black binding for along with transparent binding. i. A3 card stock paper (as per sample) ii. Butter Paper after every page. iii. Perfect wire bound ( as per sample) iv. Silk Transparent Lamination(as per sample) v. Best color printed(as per sample)

vi. Keeping box may be of Album style or Drawer Style. Bidder have to quote both.



Lahore


FORM 1

Tech-1-Summary of Technical Bid

Item Per Book

pager

Total Portrait Books required

Color printed book of ≃214 pages(200 printed on both sides

with 14 single sides along with 100 butter papers)

300

Box Drawer style 300

Box Album style. 300

PROJECT MANAGEMENT UNIT (PMU) REVAMPING OF DHQ /THQ HOSPITALS IN PUNJAB

TENDER



Lahore


FOR

PRINTING OF PORTRAIT BOOKS

Project Management Unit

Financial Proposal


February 2019



Lahore


SECTION-4: Financial Proposal- Standard Forms

FORM 1

FIN-1-Financial Proposal Submission Form

[Location, Date]

To: Procurement Specialist PMU P&SHD Dear Sir, We, the undersigned, offer to provide the procurement services for “Printing of Portrait Books for PMU,P&SHD” in accordance with your Bidding documents dated_______________- and our Technical Proposal. Our attached Financial Proposal is for the sum of [Insert amount(s) in words and figures]. This amount is inclusive of all applicable taxes. Our Financial Proposal shall be binding upon us, up to expiration of the validity period of the Proposal, i.e. before the date indicated in clause 1.12 of the Data Sheet. No commissions or gratuities have been or are to be paid by us to agents relating to this Proposal and Agreement execution. We understand you are not bound to accept any Proposal you receive. We remain, Yours sincerely, Authorized Signature [In full and initials]: Name and Title of Signatory: Name of Firm: Address:



Lahore


FORM 2

FIN-1-Summary of Financial Costs

Item

Per Book cost

(incl. of all Taxes)

Quantity Total cost (incl. of all

Taxes)

Color printed book of ≃214 pages(200 printed on both sides with 14 single sides along with

100 butter papers)

300

Box Drawer Style

300

Box Album Style

300

1. Indicate the total cost, including local taxes in local currency. Note 1: Please mention the amount both in figures and words in PKR. Note 2: Procuring agency would choose one of the above mentioned model of Box as per the requirement, and the bidder must have to quote both of the above mentioned model.

11. Bid / Tender opening procedure: As per PPRA Rules 2014, single stage two envelopes bidding procedure shall be adopted. a. The bid shall comprise a single package containing two separate envelopes. Each envelope shall contain separately the financial proposal and the technical proposal; b. The envelopes shall be marked as “FINANCIAL PROPOSAL” and “TECHNICAL PROPOSAL” in bold and legible letters; c. Initially, only the envelope marked “TECHNICAL PROPOSAL” shall be opened; d. The envelope marked as “FINANCIAL PROPOSAL” shall be retained in the custody of the procuring agency without being opened; e. The technical proposal shall be evaluated in a manner prescribed in advance, without reference to the price and any proposal may be rejected which does not conform to the specified requirements / specifications;



Lahore


f. During the technical evaluation no amendments in the technical proposal shall be permitted; g. The financial proposals of bids meeting the technical specifications shall be opened publicly at a time, date and venue announced and communicated to the Firms in advance. 12. Other terms & conditions 12.1 The Firm shall provide the items in quantities issued vide the purchased order with in three working days from the date of issuance of the PO any delay will be liable to enforcement of penalties as envisaged in the subject Bidding documents. 12.2 The Company will provide the delivery of the ordered items at the office of Project Management Unit without any extra charges. 12.3 Payments shall be made on quarterly basis and no payment shall be made in advance. 12.4 Bidder must submit a Sample of Each item he/she is participating at the time of Submission of Bids (Sept 18th 2018)


Revamping of DHQ /THQ Hospitals in Punjab Primary & Secondary Health Department

Government of the Punjab 31-E/1, Shahra-e-Imam Hussain, Gulberg-III, Lahore

Tel: 042-35775360-61 Mob: 042-99231207 Website: www.pmuhealth.punjab.gov.pk

E-mail: [email protected]

http://www.pmuhealth.punjab.gov.pk/




Lahore


Note: Firms must fill-up below mentioned checklist / table and attach copies of required documents with proper annexures along with tender document.

FIRM INFORMATION

Name of Firm/Company

Complete Postal Address

Phone

Contact Person /

Designation

Cell Number

E-Mail

Fax Number

TENDER CHECKLIST

S. #

DESCRIPTION

Tick

Yes / No

Documents Attached at Annexure

1 Copies of Work Orders / Contracts

2 Copy of the Proprietor’s CNIC

3 Copy of Valid Tax Clearance Certificate

4

Affidavit regarding non-involvement in any arbitration/ litigation with any government

agency / department and not blacklisted as well.

5 List of satisfied customers along with their

contact numbers

6 Copy of Income Tax Registration certificate

7 Copy of Sales Tax Registrations certificate



Lahore


National Tax Number

GST Number

Date of Submission / opening of technical proposals: Receipt of tenders : Till 15th March, 2019 till 11:00 AM Opening of tenders : 15th March, 2019 AT 11:30 AM in the office of Procurement Specialist PMU P&SHD 31-E/1, Shahrah-e-Imam Hussain, Gulberg-III, Lahore.

PROJECT MANAGEMENT UNIT (PMU) PRIMARY & SECONDARY HEALTHCARE DEPARTMENT


TENDER FOR PRINTING OF PORTRAIT BOOKS Project … fileTechnical Proposal GOVERNMENT OF THE PUNJAB...

Documents

Transcript of TENDER FOR PRINTING OF PORTRAIT BOOKS Project … fileTechnical Proposal GOVERNMENT OF THE PUNJAB...