Tender Documents

For

Lahore Garrison University Official Website

Lahore Garrison University

Treasurer

Lahore Garrison University

Main Campus, Sector C, Phase VI, DHA, Lahore.

Ph: 042-37181821-22

Email: treasurer@lgu.edu.pk

Lahore Garrison University (LGU) –“Lahore Garrison University Website”

LGU invites proposals from reputed Vendors/ Companies for

Designing/Commission/Uploading“Lahore Garrison UniversityOfficial Website”as per

the guidelines described in this Functional Requirement(FR) at (Annex-A)

Introduction

Establishment of Lahore Garrison University in The Punjab metropolis city of Lahore is

an important milestone in the history of higher education in Pakistan. In order to meet

the global challenges it is necessary to touch the highest literacy rates while producing

skillful and productive graduates in all fields of knowledge. Lahore Garrison University

has been established to achieve the goal of excellence and quality education in

minimum possible time. At present, LGU is running Undergraduate, Graduate, Masters

and M. Phil programs in various disciplines. Main campus of LGU is located at the most

developed area of Lahore, i.e Defense Phase-VI, Sector C, Avenue III which is easily

approachable through Ring Road. The campus, spreads on 65 kanals, comprises of

multi-story academic blocks with spacious class rooms, well equipped labs, auditorium,

library and cafeteria. Highly qualified and experienced faculty has been hired to

educate the students with latest developments in each discipline and enhance their

creative abilities. LGU is not only determined to produce the best professionals of

international standards in social and physical sciences but also focus to contribute in

national development through research and development. At LGU students shall enjoy

academic freedom in a peaceful and conducive atmosphere. To ensure the necessary

exposure and explore the possibility of appropriate jobs for outgoing graduates,

collaboration with national and international Universities and R&D organizations is one

of the major priorities of LGU. INSHALLAH in the very near future LGU will be an

international seat of high quality teaching, innovative learning and valuable research.

We have registered domain of www.lgu.edu.pk with space ____________

Lahore Garrison University DHA Phase VI, Sector C Lahore

GENERAL TERMS AND CONDITIONS

1. The contract will be executed and handed over to the entire satisfaction of Lahore Garrison University (LGU) on satisfaction note of technical Committee.

2. The tender must be submitted by 11:00 am on 11th February, 2016 (Thursday).

3. All prices should be quoted on Pak Rupees and inclusive of all charges.

4. The bids shall be opened on two stage two envelope process. Both envelopes clearly mark “Technical bid”& “Financial bid” separately. The bidder confirming technical criteria will proceed for financial bidding process. Technical requirement sheet (TRS) is attached Annex-A.

5. The bidder must fill financial bid keeping in view Functional Requirement at Annex-B.

6. All prices should be valid for at least 30 days. Withdrawal or any modification of the original offer within the validity period shall entitle LGU to put a ban on such vendor and declared black listed.

7. The selected bidders required to prepare LGU Website within 15 days after the issue of the work order.

8. The selected bidders may be required to coordinate with technical team the bidder must provide complete training (to end user) free of cost and provide source code to the LGU.

9. The bidder must submit Rs.5,000/- as call deposit receipt (CDR) in favor of Treasurer LGU which will be released after the satisfaction note of technical Committee.

10. It is responsibility of the authorized Website developer to satisfactorily complete the job as per job order, which includes as per Functional Requirements Specifications and LGU’s acceptance / inspection thereof.

11. No offer of a supplier/firm will be considered if: -

(i) Received without CDR. (ii) Received later than the date and time fixed for tender submission. (iii) The tender document is unsigned/ unstamped. (iv) The offer is ambiguous. (v) The offer is conditional. (vi) The offer is from a firm, which is black listed by any Govt. Office. (vii) Any unsigned / ambiguous erasing, cutting / overwriting etc. is made on

the bidding/tender document.

12. If the vendors fail to complete job in time then the vendor will be charged penalty as under:-

i) 1% per day of the invoice price for 5 working days.

ii) 2% per day of the invoice price for further 5 working days.

iii) If the vendor fail to deliver the items during the extended then the supply

order will be cancelled, earnest money and payment will be forfeited.

13. It is the sole responsibility of the Websiteprovider to comply with the applicable national or international law.

14. In case of any dispute, decision of the VC, LGU will be final and binding upon the parties.

15. LGU reserves the right to accept or reject part or whole of the tender without assigning any reason thereof.

16. The bidder should furnish a certificate as worded below in token of acceptance of all the terms and conditions of the tender; otherwise the tender will not be considered under any circumstances.

17. I/We ………………………………………………………………… the undersigned certify that the terms and conditions as contained in the documents Viz, “ Terms and Conditions of Tender for Lahore Garrison University Website floated by Lahore Garrison University (LGU) are accepted and that in the event of selection of my/our rate the agreement in the prescribed form will be abided by.

18. The envelope shall bear the “Proper Subject”as identification mark. The envelope should be addressed to:

Purchase Officer Lahore Garrison University, DHA Phase VI, Sector C Tel: 042-37181821, Ext: 136

Signature of Bidder with Stamp

Sr

No

.

Description Options Please Tick or Fill

1 Annual TurnoverAttach Bank Statement / Audit

Report

2 Total Projects Attach List

3Educational Institutes

WebistesAttach List

4Any Website in World

Ranking?Attach List / Details

5 No. of Pages 50+

6 Type Dynamic

7 Development / ProgrammingPHP / ASP.Net / Wordpress / CSS

/ AJAX / JQuerry / Others

8 DatabaseMySQL / Access / SQL Server /

Others

9 Mobile / Tablet Optimized Yes / No

10 Access of Source Code

11Traffic Load Confirmation (In

months)

12 Detail of Admin Rights

13Period/Validity of Web

Alteration

14 Training of Staff

15 Warranty / Gurantee Period

Website Development Features

Technical Details

LGU website Requirements Document

FunctionalRequirementsSpecificationv.1.0

University website Prepared By: Kiran Adnan

TahirAlyas

RaheelZafar

Muhammad Habib

LGU website Requirements Document

Table of Contents 1. About LGU 2. Webmail 3. Search Tool 4. Downloadable forms 5. Contact Us 6. Rules and Regulations of university 7. Role Management 8. Alumni 9. Top Students 10. Current Events 11. Photo Gallery 12. Social media Links 13. Site Map 14. Google Map 15. Tender Information 16. Career 17. Video/image Place 18. Societies Info 19. Academic Calendar 20. Scholarships 21. Research/ Conferences 22. SEO Management 23. E-Magazine 24. Translator 25. Google Analytics 26. Live Chat 27. Audio/Video Conferences 28. News Feed 29. Training Sessions 30. Faculty profile requirement

Revision History

Name Date Reason For Changes Version

LGU website Requirements Document

1.About LGU:

About LGU should be mentioned in top menu. It will contain

i. Board of Governors information

ii. Mission Statement

iii. History of LGU

This information should be editable.

2. Webmail:

All faculty members have their university email addresses which are maintained by gmail. There should be a link on website so that staff members can easily access their webmail.

3. Search Tool:

Search tool should be available on website to search any content of website.

4. Downloadable forms:

There should be a place on website from where students and staff members can download any application form or any other document. Website administrator should have rights to upload or delete any document.

5. Contact Us:

Any person can contact or query to the university administration.

6. Rules and Regulations of university:

All the rules and policies for students and staff members should be displayed on website. This content should also be manageable or editable by administrator.

7. Role Management System:

Website should contain the following roles: i. Website Administrator: should have the complete rights to add, update or

delete any information from the website. He should also have the rights to add

or delete users of the website. He can restrict operators to specific links or

specific rights.

ii. Operators: will upload or update any information on the website.

8. Alumni:

Alumni page will help to comminute their students and their experience.

LGU website Requirements Document

9. Top Students:

Front page should contain information the toppers of the university in recent examination. Initials the information about the toppers will be added by admin. Further it will be auto selected from the examination system.

10. Current Events:

All event held in the university should be visible and easily accessible to the website users. The pictures of these events will be used in slider of the front page with little description of the event.

11. Photo Gallery:

It will cover all events, functions, seminars, workshops and all other images of the university. All the images should be categorized for the easy access of user. It should be manageable by the admin.

12. Social media Links:

Social Media Links (facebook, twitter linkedinetc) should be available on website.

13. Site Map:

Complete roadmap of the website should be available on website to assist website users.

14. Google Map:

Google map will be available on website to locate the lgu.

15. Tender Information:

All the information about tenders will be uploaded on website by administrator. Tender information will automatically delete from website when its date expires.

16. Career:

Lgu Job portal will display all jobs available in Lgu. When the job application period ends, the status of specific job will automatically be changed to expire. All 3- months expired jobs will also display and after 3 month expiry, these jobs will automatically delete from website.

17. Video/image Place:

Specific place should be allocated on main page for video. If video is not uploaded, it will display any specific image selected by admin.

18. Societies Info:

All the societies their members, description and events of that society will be displayed. Society events will be maintained by the admin and information will be uploaded by operators.

LGU website Requirements Document

19. Academic Calendar:

Complete academic calendar with a calendar view will be maintained. User can view previous year calendar also.

20. Scholarships:

Scholarship information, eligibility, images regarding scholarship will be displayed on this page

21. Research/ Conferences:

All the research activities will be uploaded here and updated by admin.

22. SEO Management:

Search engine optimization will be handled in the website. Backend administration of metadata and keywords will be provided to admin.

23. E-Magazine:

E-Magazine will be displayed on website and maintain archive.

24. Translator:

Website will facilitate the international users by translating website into their languages.

25. Google Analytics:

Website administrator will have the rights to view analytics about the website. For example, how many times lgu website is visited and from which region website is mostly accessed.

26. Live Chat:

Live chat on front page will facilitate users to get instant information from the administration of lgu.

27. Audio/Video Conferences:

An interface for Admin who can arrange audio/video interview by registered users.

28. News Feed:

Lgu News will scroll on the website. News should have a starting date and expiry date. After the expiry date, news will remove from news section automatically.

29. Complaints/ Suggestions:

Feedback from should be available on website and these complaints/suggestion should automatically emailed to the concerned person of the university.

30. Faculty profile requirement

LGU website Requirements Document

A dynamic page for entering faculty info into database and display when clicking on each department in chronological level.

Profile View Name: ShaziaSaqib Designation Assistant Professor Department Department of Computer Sciences Email shaziasaqib@yahoo.com Education Experiences Research Interests Specialization Honors / Awards

Later Faculty profile page will be access through faculty ID and password and can update at their own end. Recommendations:

1. Maintenance Period:

Maintenance period should be atleast 6 month with complete load on website. So that we can test the website with complete load as there are almost 4000 students in the university.

2. Staff training regarding web site source.