Tender document of “Housekeeping and Facility Management ... · Tender Housekeeping and Facility...

TENDER DOCUMENT OF “HOUSEKEEPING AND FACILITY MANAGEMENT SERVICES”

TENDER NO. ADMIN-2018-19/01

Tender Processing fee: Rs. 1,000.00

Gujarat Mineral Research &

Development Society

Petrography and Mineral Chemistry Laboratory, Next to Solar Park, PDPU Road, Rayasan,

Gandhinagar

Tender Housekeeping and Facility Management Services At Gujarat Mineral Research & Development Society, Gandhinagar

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NOTICE INVITING TENDERS

No. Particulars Information

i. Name of the Work Annual Maintenance Contract for providing housekeeping services at GMRDS, PMC Lab, PDPU Road, Raysan

ii. Cost of Bid document INR 1000/-

iii. Source of Bid Documents

The Bid document can be downloaded from GMRDS at www.gmrds.gujarat.gov.in

iv. Earnest Money Deposit (EMD)

INR 50,000 (INR Forty Three Thousand)

v. Schedule for request for clarifications

Bidders may request clarifications till 20/02/2019.

vi. Last date of Bid Submission and time

28/02/2019 till 1700 Hrs

vii. Manner of Proposal submission

Two part bid submission. Bidder must submit proposal in the manner prescribed in this Bid Document. Price Offer shall be submitted on the electronic platform only. Bidder shall not submit hard copy of Price Offer.

viii. Validity of Proposal submitted

At least 90 (Ninety) days from the last date of submission of Bid.

ix. Performance Bank Guarantee

5 % of Contract value in INR

x. Contact Person and Address for Communication

Director (Administration) Gujarat Mineral Research & Development Society Petrography and Mineral Chemistry Laboratory P.D.P.U. Road, Next to Solar Park, Raisan Gandhinagar – 382007


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JOB SPECIFICATIONS AND SCOPE OF WORK:

AREA COVERAGE FOR HOUSEKEEPING SERVICES-

The Contractor shall provide services to Gujarat Mineral Research & Development Society,

Petrography & Mineral Chemistry Laboratory, next to Solar Park, PDPU Road, Gandhinagar

382007, Gujarat (Area of PMC Laboratory office 9,802 sq.mt.- 7,934 sq.mt. Built Up Area,

1,868 sq.mt. Open Area,). The Contractor or his employees shall provide services as stated

herein including any other services that may be assigned by GMRDS.

BROAD DETAILS OF SCOPE OF WORK-

The contractor or his staff/employees shall be responsible for cleaning, sweeping, moping

and wiping of floors, on daily basis including 1st, 3rd & 5th Saturdays or as required by Officer-

In-charge as well as any other work or task that may be assigned. Cleaning activity shall start

in the morning at around 9.00 AM so as to complete all the dusting/ cleaning/ moping work

before 10.00 AM. Continuous moping to be done at GMRDS office premises during office

hours.

JOBS TO BE CARRIED OUT DAILY-

a. Cleaning of office working areas, removing dust from floors, windows, doors, furniture’s,

fixtures, telephones, ashtray, cupboards, filing cabinets, computers etc. with dry/wet

duster and or with suitable cleaning agent. Moping of floors with phenol.

b. Cleaning and dusting of entire furniture, partitions, wooden cabin walls, railings,

doors, windows venetian blinds, racks, sofas, computers, telephones, curtains, carpets

etc. with dry/wet cloth, feather brush and duster.

c. Cleaning of general toilets at least thrice daily (at 9.00 AM, 12.00 Noon & 3.30 PM)

with phenol and detergent etc. and maintain the toilets floors dry during office hours.

Cleaning of windows and window sills of all toilets to be done regularly. Wash basins,

urinals, WC are to be cleaned with suitable detergent. Flushing system of all toilets are to

be checked at regular interval every day. Naphthalene balls, air purifier and liquid soap

and paper rolls are to be provided by the agency regularly to ensure continuous

availability of these materials in requisite place/container.

d. Cleaning & moping of pantries and electrical rooms during office hours.

e. Collection of waste paper from rooms, waste paper, baskets, lobbies and putting in bags

at the specified location.

f. Cleaning of carpets by soft brush.

g. To clean glass panes on doors, windows & partitions with soap/cleaning agent.


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h. Cleaning/removal of any type of stains of ink etc.

i. Cleaning, sweeping and wiping of floors, furniture and hand washing area etc. during

office hours.

j. Room fresheners in all office area to be used daily in the morning. Room freshener should

be of ISI Mark or of standard Make.

JOBS TO BE CARRIED OUT FORTNIGHTY-

a. Acid cleaning of sanitary ware without damaging their shine, scrubbing and cleaning of

floors and walls in toilets/rooms, corridors with soap, detergents, kerosene/petrol or any

other chemicals, automatic mopper/scrubbing machine to be used at least once in a

week.

b. Cleaning of fabric upholstered sofa sets with vacuum cleaners and leatherite upholstered

sofa set and chairs with soap solution/ cleaning agent of approved quality.

c. Cleaning of Steel /Brass/Acrylic name plates with appropriate cleaning against without

damages shine.

d. Floor in working area including staircases shall be cleaned thoroughly with floor

scrubbing machine with soap and water to remove all stains etc. After cleaning the floors

with soap and water the floors shall be properly wax polished.

e. Total office area floors to be cleaned with floor scrubbing machine followed by

drying/moping etc., wherever required as per directed of Officer-In-charge.

f. Polishing of brass items with approved brass cleaning material.

g. Cleaning of carpets in rooms by vacuum cleaners without damaging the carpet.

h. Dusting of false ceiling etc. with soft broom and cloth.

JOBS TO BE CARRIED OUT AS AND WHEN REQUIRED-

a. Clearing of any choking’s in the piping, drainages, manholes etc.

b. Removal of beehives and cobwebs/honey webs from the office building and its premises.

c. The bidder shall also be responsible for pest control in the office and shall carry out

sprays etc. minimum once in a month. The insecticides and pesticides should be sufficient

enough to take care of Mosquitoes, Cockroach, rats, Silver fish, crawling insects at library

and carpeted rooms, etc. The insecticide and pesticide sprayed should be of ISI mark and

in case the pest control is ineffective the firm shall have to carry out operation more than

once in a month.


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OTHER TERMS AND CONDITIONS-

a. The contract period will initially be for a period of two years extendable on satisfactory

performance and mutual consent on the same terms and conditions by another one year.

b. The contractor must employ adult and skilled labour only. Employment of child labour

will lead to the termination of the contract. The successful bidder shall engage only such

workers whose antecedents have been thoroughly verified, including character and police

verification and other formalities.

c. Proper registers/records for the jobs carried out on daily, weekly, fortnightly and

monthly basis will be maintained by the Supervisor of the contractor and will be

countersigned by the officer-in-charge at regular intervals and finally at the end of each

month.

d. After award of LOA, the Contractor is required to enter into a Contract with GMRDS on

the terms and conditions as detailed in this document.

e. EMD shall not carry any interest. Any bid not accompanied by requisite EMD shall be

deemed to be invalid and such bid will be rejected.

f. The EMD shall be forfeited, if the bidder withdraws his bid during the period of bid

validity.

g. In the case of successful bidder, if he fails to furnish the required Security Deposit within

the specified time limit.

h. The EMD of successful bidder shall be retained towards making of the security for the

performance of the contract and shall only be discharged after submission of the required

Security Deposit.

i. The Contractor shall be responsible for compliance of all statutory provisions relating to

Minimum Wages, Employees Provident Fund, Employees State Insurance. Service Tax

and any other laws/Taxes etc., governing the matter.

j. Payment will be released on monthly basis after receipt of bill and certification by

concerned Section that the services provided during the month are satisfactory.

k. GMRDS reserves the right for termination of the contract at any time by giving one month

written notice, if the services are found unsatisfactory and also has the right to award the

contract to any other agency at the cost, risk and responsibilities of bidder and any excess

cost, charges or expenditure incurred on account of this will be recovered by GMRDS

from the Security Deposit or pending bills or by raising a separate claim.

l. The successful bidder shall furnish a Security Deposit equal to 5 Five percent of the Yearly

awarded contract value, within 10 days from the date of acceptance of the bid towards


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due and proper fulfilment of contract. Security Deposit required to pay through Demand

Draft or Banker Cheque in favour of Commissioner of Geology and Mining payable at

Gandhinagar.

m. EMD of unsuccessful bidders shall be discharged after award of work to the successful

bidder and signing of contract thereof, which an application has to be submitted along

with submission of original Money Receipt.

n. All materials/consumables other related items as listed in Appendix-I is to be provided

by the contractor which has to be of ISI marked or in conformity with the

specification/makes keeping in view good quality/standard after discussion and

finalization with Officer-In-Charge.

o. The contractor shall assess the quantity of consumables to be used and supply them in

advance and store them at GMRDS on fortnightly basis. The stores are to be replenished

at least 5 days in advance.

p. The contractor shall ensure collection, mechanized screening / segregation of dry and wet

garbage in the earmarked area. The contractor shall ensure segregation of bio degradable

and non-bio degradable garbage. The Contractor shall also arrange for disposal of

garbage at such a place as may be permissible.

q. Disqualification

The following events and circumstances may result in disqualification of the applicant

from the bidding process:

a. Submission of Proposal after the Proposal Due Date

b. If the Proposal contains misleading or false representation in the forms,

statements and attachments submitted in proof of the eligibility requirements

c. If the Proposal contains conditions other than the conditions mentioned in this

document or any additional condition put in by the agency to the GMRDS.

d. If the Proposal submitted is not accompanied by the required documentation

will be considered non responsive

e. Agency is unable/fails to provide clarifications related to its Proposal.

f. Consultants who attempt to influence the qualification or selection process

shall be disqualified from the process at any stage

g. GMRDS reserves the right to reject or disqualify the proposal, if any

detrimental information becomes known after the Consultant has been

qualified.


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h. GMRDS reserves the right to reject the Applicant, at the time, or at any time

after such information becomes known.

i. In case of such disqualification under any circumstances, the decision taken by

GMRDS shall be considered as final and binding.

r. Manpower requirement-

Sr. No. Category No. of manpower

1 Supervisor 1 Nos.

2 Housekeepers 8 Nos.

Equipment and tools required-

Vacuum Cleaner: 1 No.

Floor Scrubbers (Electrically operated): 1 No.

Glass Cleaning Kit: 1 No.

Caution Wet Floor PVC Stand: 1 No.

Cleaning Work in Progress PVC Stand: 1 No.

Power Extension Board 40 Meters: 1 No.

The Technical Evaluation Committee will assess the ability of the agencies to render

the requisite services based on its past record, profile and on such other criteria as it

may fix and only those found fit will be eligible for financial bid opening.

The bidders are required to submit EMD and cost of the document along-with the

attested copies of valid Registration Certificate, EPF Registration, ESI Registration, ISO

9001-2008 Certificate, Pan-Card and up-to date VAT & Service Tax clearance along-

with the bid documents, failing which the tender shall be declared as non-responsive

and thus liable for rejection.

Submission of more than one tender paper by a tenderer for a particular work will

render the bid liable for rejection.

The bidders may assess about the nature and quantum of work before quoting their

rate.

The rates for different category of manpower that may be required for the proposed

services shall not be less than the rates of minimum wages prescribed by the

Government from time to time under contract Labour (R&A) Act-1970 and the

Minimum Wages Act 1948 for Skilled and Unskilled workers.

The supervision charges, rate of wages, statutory dues and other allowances etc. under

the labour law and other laws payable by the employer (the bidder) should be

indicated in details.


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The bidders are required to quote their rates both in words and figures and put their

signature; they should also sign on any overwriting or any correction made in the

tendered rate. The rates filled in figure only and not in words shall be liable for

rejection for which no paper cost shall be returned to the tenderer(s).


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PREQUALIFICATION CRITERIA (PQC)

The agencies meeting the following criteria may only apply:

1) The agency should have satisfactorily undertaken and completed the contract

pertaining to providing housekeeping for modern multi-storeyed office building for

following values during the last five years.

2) The average annual turnover of the agency should be at least Rs. 50 lakhs during the

last three years.

3) The agency should not have incurred losses in any two consecutive years during the

last five-year.

4) The agency should be in the field of providing housekeeping services during past five

years or three years in government sectors, Documentary proof of the same is to be

submitted along with application form.

5) The agency should have proven track record of successfully providing various

housekeeping services for multi-storeyed modern corporate office building of Public

Sector Undertakings / PSU Banks / Financial Institutions / Government

Establishments / Autonomous Bodies/ reputed Commercial Office Building etc.

having built up area at least 10,000 sq.mt. at one office / place / unit.

6) In addition to the above requirements, the agency should have all statutory

registrations / certificates like:

Incorporation Certificate from the Ministry of corporate Affairs

Registered under the Bombay Shops and Establishment Act.

Provident Fund Registration

Goods & Service tax registration

ESIC Registration

Should have a valid PAN No.

Professional tax registration

Applicants are required to submit the copies of the proof / evidence of meeting the eligibility

criteria as stated above. Further, the agencies may also attach the credentials of the firm,

resources available with the firm, capabilities of the firm to enable the authority to decide on

the firm's capabilities in respect of taking up the said work.


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The Director (Admin) reserves the right to inspect the work carried out by the agency to satisfy

itself regarding quality, workmanship and competence of the agency to take up the work

before considering the agency (ies) for prequalification. Necessary permissions for inspection

of the above works/office premises should be arranged by the agency as deemed by the Board

within a period of 7 days of intimation of GMRDS failing which the Board would consider

that the agency have not carried out the said works and the application would be evaluated

accordingly.

The Bidder should meet the following Eligibility Criteria in order to be considered for further

evaluation processes:

Sr.

NO.

Basic

requirement

Specific requirement Documents required

1. Legal entity The bidder should be a Company

registered in India under Indian

Companies Act 1956 or 2013 or a

Limited Liability Partnership

under the Limited Liability

Partnership Act of India, 2008 or a

Sole Proprietorship Firm

registered under applicable

authority in India. The bidder

must have a GSTIN and operating

for the last five years in the

housekeeping services sector in

India as of 31st March 2018.

Certificates of incorporation

Memorandum of Association

and Articles of Association

Firm Registration Certificate

Trade License

GSTIN

2. Technical

capability

In the last five financial years

ending on 31st March 2018, the

bidder should have performed at

least 5 housekeeping service

orders.

Copies of Service Orders/

Work Orders clearly indicating

details of Scope of work and

duration along with copies of

client certificate(s) stating

completion of the project(s)

3. Financial

Capability

The bidder should have positive

Net Worth on 31st March, 2018 as

per Company’s Act definition.

Extracts from the audited Balance sheet and Profit & Loss Account; OR

Certificate from the statutory auditor


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Sr.

NO.

Basic

requirement

Specific requirement Documents required

4. Blacklisting A self-certified letter by the

authorized signatory of the bidder

that the bidder has not been

blacklisted as on the bid

submission date by any Central /

State Government (Central/State

Government and Public Sector)

must be submitted on original

letter head of the bidder with

signature and stamp.

A Self Certified Letter as per format

in annexures by an Authorized

Signatory


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1. EVALUATION

Proposal Evaluation

The members of the Tender Committee of CGM will carry out the evaluation of

proposals on the basis of their responsiveness to the Terms of Reference, applying the

evaluation criteria as given in the table below. Each responsive proposal will be given

a technical score. The technical bid shall be evaluated and provided a Technical Score

on the following basis:

Item

no

Criteria Maximum score Scoring pattern

A Work experience of bidder in last 10

years

The bidder should have experience

of working in the mining /mineral

sector for advising government

clients on Corporate/ pricing

strategy, business planning and

process improvement.

30 Marks

(5 points for each

project)

Work order and

completion

certificates/self-

declaration to be

provided. In case of

ongoing projects,

certificate from the

government

organization to be

provided

B Gujarat specific work experience of

bidder in last 10 years

The bidder should have experience

of working in Gujarat advising

government organisations on

policies, strategy, etc

10 Marks

(5 Marks for each

project)

Work order and

completion

certificates/self-

declaration to be

provided. In case of

ongoing projects,

certificate from the

government

organization to be

provided

C Team deployed should be on rolls of

the company:

15 Marks Total team size

X > 100: 15 marks;

100< X ≤ 50: 10 marks

50< X ≤ 25: 5 marks

X ≤ 25: 0 mark,


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D Bidder’s Turnover for FY 2015-16

(In Lakh) = X

20 Marks X is annual turnover in

Rs. Lakh

X > 50: 20 marks;

50< X ≤ 25: 10 marks

25< X ≤ 10: 5 marks

X ≤ 10: 0 mark

E Approach and Methodology for

proposed Assignment

The description of approach and

methodology shall include but not

limited to the following:

a) Understanding of Objectives:

Understanding of the objectives of

the assignment, approach to the

services, methodology for carrying

out the activities.

b) Quality of Methodology: Explain

the methodologies bidder proposes

to adopt and highlight the

compatibility of those

methodologies with the proposed

approach.

c) Presentation of Approach and

Methodology

25 Marks As per evaluation

committee

TOTAL TECHNICAL SCORE 100

Note: In support of work experience, bidder shall provide work order along with

scope of work and completion certificate from client or chartered accountant. All

the above mentioned works / assignments shall be exclusive of each other i.e.

work experience in one work order shall be treated as one project/assignment.

(i) GMRDS shall declare the Bidders who have scored more than or equal to 75

marks in technical evaluation as “Technically Qualified”.


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(ii) Marks obtained by Technically Qualified Bidders shall be considered

Technical Score (Ts)

Opening and Evaluation of Financial Proposal

(iii) As per the results obtained in each Technical Proposal, The TC “Tender

Committee” will proceed with the technical evaluation report and choose

to open the financial proposal of qualified bidders meeting the minimum

required technical score.

(iv) GMRDS’s representative will open Financial Proposal. Such representative

will communicate to the qualified Bidder and the total price shown in the

Bidder’s Financial Proposal. This information will be recorded in writing by

GMRDS’s representative.

(v) Method of Evaluation: Quality cum Cost Based Selection. Bidders have to

submit both technical and financial proposal together in separate envelope.

The technical proposals are evaluated first. The firm(s) scoring a minimum

of 75 points out of a maximum of 100 points on the technical proposal are

then stated as “Technically Qualified”. This is the minimum Technical Score

for qualification of the Technical Proposal. Those securing less than the

minimum Technical Score would be rejected and the financial cover of the

rest would be opened.

The qualified bidders will be intimated about the opening of the financial bid.

The Financial Quotes of the Bidders shall be ranked and the Financial Score of the

bidder shall be calculated with the lowest Financial Quote shall be given 100 points

and all other bidders will be marked proportionately. The Financial Score (Sf) of

the financial proposals of the other bidders will be computed as per formula below:

Sf = 100 x Fm / F,

In which Sf is the Financial Score, Fm is the lowest Financial Quote and F is the

Financial Quote of the proposal under consideration.

Final score for all technically qualified bidders will be computed using the

following formula:

Final Score = 0.7 x Technical Score + 0.3 x Financial Score

The bidder with the highest Final Score (H1) will be considered as the selected

bidder.


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(On letter head of the Bidding Entity)

Proposal Ref. No. and Date:

From:

Bidder’s Name and Address:

Authorized Representative

Name:

Designation:

Tel. Nos:

Mobile No.:

Fax No.:

Email Address:

To,

CEO, GMRDS

Petrography and Mineral Chemistry Laboratory

P.D.P.U Road, Next to Solar Park, Raisan

Gandhinagar - 382007

Sub: Annual Maintenance Contract for housekeeping services for GMRDS at PMC

Laboratory.

Dear Sir,

We, the undersigned Bidder having read and examined in detail the Proposal requirements

for the above stated subject hereby submit our response.

Our Techno-Commercial Proposal in response to the Bid Document issued by GMRDS vide

reference no. ____________ dated ____________ (Bidder to specify date of issue of Bid

Document by GMRDS) and its subsequent corrigendum No (s) ___________ (Bidder to insert

corrigendum number issued, if any by GMRDS subsequent to issue of Document) is enclosed.

This Techno-Commercial Proposal is being submitted for the express purpose of qualifying

as a Bidder for the above referred Bid Document.

We are herewith enclosing the information with duly signed formats, containing all the

information submitted, as desired by you, for your consideration.


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We believe that we/our proposed consortium (as applicable) satisfy(s) all the Eligibility

Requirements as specified in the RFP document and are/is qualified to submit a Bid.

Our offer is valid for 90 days from the date of Bid Submission Date.

Yours sincerely,

Name:

Designation:

Signature & Company’s Round Seal

Dated the --------- day of ------- of 20---


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Legal Entity details as per Clause 1 of Section 3.

Sr.

No. Particulars

Brief details

a) Brief Profile of the Bidding Entity/ Consortium

b)

Name of the Bidding Entity/ Consortium members

1. Contact Details:

Name of the Contact Person

Address for communication

Phone/ Fax/ Email

2. Signature of Authorized Signatory

Round Rubber Seal of the Company

c)

Details of Documents in support of being a legal

entity as per Clause 1 of Section 3 submitted in this

proposal

Details along with page

reference No.

(B) Details of Technical Capability as per Clause 2 of Section 3

Sr.

No.

Name of the

Client

Details of the

Services

Documents

provided in

support of the

work

Page reference number

of the documents

a)

b)

c)


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(C) Financial Capability as per Clause 3 of Section 3

Sr.

No.

Financial

Year

Turnover

(in INR)

Net worth

(in INR)

Documents

provided in

support

Page reference

number of the

documents

a)

b)

c)

(D) Format for Declaration against blacklisting as per Clause 4 of Section 3

(To be executed on Company/firm’s letterhead)

The bidding entity for this assignment is ____________ which is a legal entity ____________

(specify the details) as per Clause 1 of Section 3 of the RFP.

.

I, ____________ (Authorized Representative), bearing position ____________ in ___________

(Name of the Contractor), do hereby declare to the best of our knowledge and information

available with us as on __________(date) that we have not come across any written directive

by any Government/ Public Sector Undertaking in India, blacklisting PwCPL against

providing such professional services/ works/ supply as mentioned in the tender.

Name

Designation

Seal


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1.1. Details of manpower, equipment to be used

The details of manpower categories such as cleaners, caretakers, supervisors and other staff

to be deployed at each of the PMC Lab. to carry out the services are to be mentioned by the

bidders. Additionally, the list of all the equipment, tools and materials, their details, make

and purpose is also to be given by the bidders such as brooms, dusters, detergent, dry mop,

wet mop, room fresheners, amount of Naphthalene balls, brush, spray, etc.

Manpower

Sl. No. Category Nos. proposed

Equipment and tools

Sl. No. Name of the material Unit (Nos. /

Kgs etc.)

Specification/

Application

Make


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1.2. Bank Guarantee format for EMD

(To be executed on the Non-Judicial Stamp Paper of appropriate Value)

(To be prepared in the name of Bidding Entity )

B.G. No._______________ Date__________________ Bank ______________________ (Any Nationalized/Scheduled Bank) Valid up to ________________________ 1. In consideration of Gujarat Mineral Research and Development Society, Gujarat having

its office at ________________, (hereinafter referred to as the “Authority” or “GMRDS”,

which expression shall unless it be repugnant to the subject or context thereof include its,

successors and assigns) having agreed to receive the Bid of ……………………, a

Corporate Entity registered under the ………………( Name of relevant Law/ Act)

registered under the laws of ____________(Name of the Country) and having its

registered office at ……………………… (and acting on behalf of its Consortium)

(hereinafter referred to as the “Bidder” which expression shall unless it be repugnant to

the subject or context thereof include its successors and assigns), for “[Name of the RFP]”

in RFP No………… (hereinafter referred to as “the Project”) dated …………… issued in

respect of the Project and other related documents (hereinafter collectively referred to as

“Bidding Documents”).

2. We __________________(indicate the name of the bank ) having its office at __________

(Herein after referred to as the “Bank”) at the request of __________________________

(Bidder) do hereby irrevocably, unconditionally and without reservation, guarantee the

due and faithful fulfilment and compliance of the terms and conditions of the Bidding

Documents (including the RFP) by the said Bidder and undertake to pay GMRDS an

amount not exceeding INR _________ (INR _____ Lakhs Only) against any loss or damage

caused to or suffered or would be caused or suffered by GMRDS by reasons of any breach

by the said Bidder of any of the terms or conditions contained in the said Bidding

Documents.

3. We _____________________________ (indicate the name of the bank) do hereby

undertake to pay the amounts due and payable under this guarantee without any demur

and without assigning any reason or reference to the Bidder or any other person and

irrespective of whether the claim of GMRDS is disputed by the Bidder or not merely on

demand from GMRDS stating that the amount claimed is due by way of loss or damage

caused to or would be caused to or suffered by the GMRDS by reasons of breach by the

said Bidder of any of the terms or conditions contained in the Bidding Documents or by

reason for the Bidder’s failure to perform the obligations stipulated in the Bidding

Documents. Any such demand made on the bank shall be conclusive as regards the

amount due and payable by the Bank under this guarantee. However, our liability under

this guarantee shall be restricted to an amount not exceeding INR. _____ (INR _____ Lakh

Only).


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4. GMRDS shall be the sole judge to decide as to whether the Bidder is in default of due and

faithful fulfilment and performance of its obligations contained in the Bidding

Documents and the decision of GMRDS that the Bidder is in default as aforesaid shall be

final and binding on us, notwithstanding any differences between GMRDS and the

Bidder or any dispute pending before any Court, Tribunal, Arbitrator or any other

authority.

5. We undertake to pay to GMRDS any amount so demanded immediately/forthwith

notwithstanding any dispute or disputes raised by the Bidder in any suit or proceeding

pending before any court or tribunal relating thereto, our liability under this present

being absolute and unequivocal. The payment so made by us under this guarantee shall

be a valid discharge of our liability for payment there under and the Bidder shall have no

claim against us for making such payment.

6. We _______________________________ (indicate the name of the bank) further agree that

the guarantee herein contained shall remain in force until _________________, unless a

demand or claim under this guarantee is made on us within six months from the date of

expiry of guarantee in writing, all your rights under this guarantee shall be forfeited and

we shall be discharged from all liabilities under this guarantee thereafter.

7. The Guarantee is absolute, unconditional and irrevocable, irrespective of the value,

genuineness, validity, regularity or enforceability of the work contract and shall not be

affected by any change in the constitution, insolvency or winding up of GMRDS, the

Bidder or the Bank or any absorption, merger or amalgamation of GMRDS, the Bidder or

the Bank with any other person or any change in the ownership of GMRDS/the Bidder,

or any purported assignment by GMRDS/the Bidder/the Bank.

8. In order to give full effect to this Guarantee, GMRDS shall be entitled to treat the Bank as

the principal debtor. GMRDS shall have the fullest liberty without affecting in any way

the liability of the Bank under this Guarantee from time to time to vary any of the terms

and conditions contained in the said Bidding Documents or the period for fulfilment and

compliance with all or any of the terms and conditions contained in the said Bidding

Documents by the said Bidder or to postpone for any time and from time to time any of

the powers exercisable by it against the said Bidder and either to enforce or forbear from

enforcing any of the terms and conditions contained in the said Bidding Documents or

the securities available to GMRDS, and the Bank shall not be released from its liability

under these presents by any exercise by GMRDS of the liberty with reference to the

matters aforesaid or by reason of time being given to the said Bidder or any other

forbearance, act or omission on the part of GMRDS or any indulgence by GMRDS to the

said Bidder or by any change in the constitution of GMRDS or its absorption, merger or

amalgamation with any other person or by release or variation of any guarantee or

security for any of the obligations of the Bidder or by any failure by GMRDS to pay or

perform any of their obligations, or any waiver of any of such obligations or any other

matter or thing whatsoever which under the law relating to sureties would but for this

provision have the effect of releasing the Bank from its such liability GMRDS.


21

9. Any notice by way of request, demand or otherwise hereunder shall be sufficiently given

or made if addressed to the Bank and sent by courier or by registered mail to the Bank at

the address set forth herein.

10. All payments under this Guarantee shall be paid free and clear of and without any

deduction on account of any present, future taxes, levies, imposts, duties, charges,

commissions, deductions or withholdings of any nature whatsoever.

11. The courts in Gandhinagar shall have exclusive jurisdiction to decide any dispute arising

under this Guarantee.

12. We undertake to make the payment on receipt of your notice of claim on us addressed to

[name of Bank along with branch address] and delivered at our above branch who shall

be deemed to have been duly authorized to receive the said notice of claim.

13. It shall not be necessary for GMRDS to proceed against the said Bidder before proceeding

against the Bank and the Guarantee herein contained shall be enforceable against the

Bank, notwithstanding any other security which GMRDS may have obtained from the

said Bidder or any other person and which shall, at the time when proceedings are taken

against the Bank hereunder, be outstanding or unrealized.

14. We undertake to renew the Guarantee promptly and before the expiry of the term of the

Guarantee on the same terms and conditions as contained herein.

15. The Bank declares that it has power to issue this Guarantee and discharge the obligations

contemplated herein, the undersigned is duly authorized and has full power to execute

this Guarantee for and on behalf of the Bank.

We _______________________________ (indicate the name of the bank) lastly undertake not

to revoke this guarantee during its currency except with the prior consent of the GMRDS in

writing.

This Bank Guarantee is payable at par in __________. Notwithstanding anything contained herein,

1. Our liability under this Bank Guarantee shall not exceed INR _____ (INR ____ Lakhs Only).

2. This Bank Guarantee, in case of EMD, shall be valid up to a period of ____________ from _____________ i.e. the Bid Due Date.

3. We shall be liable to pay any amount under this Bank Guarantee or part thereof only if we receive (if you serve upon us) a written claim or demand under this guarantee on or before ___ at _____.

Signatures

Authorized Signatories of Bank Witnesses: - 1) Signed 2) for Bank


22

Annexure - I

Sr.

No Name of the Material Scale

Specification /

Application MAKE

1 Soft Broom No.s Sweeping Floors BRW

2 Hard Broom No.s Sweeping External & Wet

Areas BRW

3 Glass Duster No.s Glass & Other Polish

Surface UNGER

4 Floor Duster No.s Floor Spillages & Smirks BRW

5 Yellow Duster No.s Peripherals, Furniture,

Fixtures etc BRW

6 Chex Duster No.s Utensils BRW

7 Nirma Powder Kg. Wet Mops, Dusters, Ezee

Washing NIRMA

8 Wetmop Refil No.s

Floor

EZEE/ JOHNSON

DIVERCY

9 Drymop Refil No.s

Floor

EZEE/JOHNSON

DIVERCY

10 Scotch Brite No.s Manual Scrubbing of any

Tiled area SCOTCH BRIGT

11 Nepheline Ball Kg. Toilets SUNNY

12 Odonil (50gms) No.s Toilets ODONIL

13 Sticks No.s Mops LOCAL

14 Feather Brush No.s Ceilings , Grills ,

Verticals JOHNSON DIVERCY

15 Floor Wiper No.s

Floor

JOHNSON DIVERCY /

TALL BRUSH

16 Gun Spray No.s Glass, Tables , Verticals GALA

17 Glass Squzee Wiper No.s Glass UNGER / TASKI

18 Mug No.s Support Equip. LOCAL

19 Tall Brush No.s Floor Sweeper EZEE / TASKI

20 Toilet Brush No.s WC & WB GALA/ BRW

21 Bathroom Cleaner

Concentrate – R6

Litre

Toilets

JOHNSON DIVERCY

/TASKI

22 Hygienic Hard Surface

Cleaner Concentrate R-2

Litre

Floor /Multipurpose

JOHNSON DIVERCY

/TASKI

23 Glass Cleaner

Concentrate

Litre Glass & Other Polish

Surface

JOHNSON DIVERCY

/TASKI

24 Floor Cleaner (R-7) Litre External & Internal

Floors

JOHNSON DIVERCY

/TASKI


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25 Hand Wash Shampoo LTR

JOHNSON DIVERCY

/TASKI

26 Utensil Cleaner Litre

Drain Choke up

JOHNSON DIVERCY

/TASKI

27 Bleech Litre Mops cleaning & Wall

Spotting SHREY INC

28 TISUE PAPER NAPKIN Nos GREEN TOUCH

29 TISUE ROLL Nos GREEN TOUCH

30 URINAL SCREEN

Nos

CHARNOCK /

JOHONSON DIVERCY

31 Air& Room Freshner

(R5) Nos

TASKI - JOHNSON

DIVERCY

32 Ro softener chemical Litr SHREY INC

33 Plastic Scrubber

Nos

TASKI - JOHNSON

DIVERCY

34 Floor Polish Terenova

Glaze LTR

TASKI - JOHNSON

DIVERCY

35 Garbage Big Nos BRW

36 Garbage Small Nos BRW

37 Dettol – Liquid Litr DETTOL

38 Mop Set

Nos

TASKI - JOHNSON

DIVERCY

39 Z Fold Paper

PKT

AADIT / GREEN

TOUCH

40 Hand Gloves Nos LOCAL

41 Plastic Dust Pan Nos GALA

42 Micro Fiber Duster

TASKI Nos TASKI

43 Pest Control Treatment Litr BAYER/TATA

44 R-4 Furniture Polish

Litr

TASKI/JOHNSON

DIVERCY

45 Fingered Pump Nos LOCAL


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Annexure-II

Format for Price Bid

Remuneration to Supervisor and Housekeepers-

Sr. No. Description Amount for Supervisor Amount for Housekeeper

1. Wages

2. Provident Fund

3. ESI

4. Bonus (8.33%)

5. Uniform Charge

6. TOTAL

Monthly Billing details-

Sr. No. Description Amount

1. Total Salary to One Supervisor and Four Housekeepers

2. Other Charges (Please specify)

3. Management/ Service Charges

4. TOTAL monthly billing

Note:

A. The price quoted above includes cost/ expenses incurred by the Contractor incidental

to the execution of scope of work.

B. GST, if applicable and payable by the successful bidder, will be reimbursed by GMRDS

at actual subject to submission of documentary proof of having remitted / adjusted

the GST and to the extent directly related to the services rendered by the successful

bidder under the contract. This will be subject to submission of documentary proof

clearly mentioning the name of work and respective RA Bill No.

C. We confirm that our Financial Proposal is FINAL in all respects and contain no

conditions. We confirm that, the information submitted in our Financial Proposal is

complete and is correct to the best of our knowledge and understanding. We would

be solely responsible for any errors or omissions in our Proposal.

D. Supervisor and Housekeepers shall be in Uniform and behave with good manners.

E. Basic rate as per Gujarat Minimum Wages Act Rise in basic rate shall be applicable as

per change made by the Government

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