Tender Document For SUPPLY AND DELIVERY OF ELECTRICAL … · 2019-05-18 · viii. 75W filament bulb...

of 29 Supply and Delivery of Electrical items 2018-2019

ORIGINAL

Kenyatta National Hospital

Tender Document

For

SUPPLY AND DELIVERY OF ELECTRICAL ITEMS

(Reserved for Persons Living with Disability)

TENDER NO: KNH/T/24/2018- 2019

The Chief Executive Officer


P.O Box 20723 – 00202

Nairobi

of 29 Supply and Delivery of Electrical items 2018-2019

TABLE OF CONTENTS

PAGE

INTRODUCTION ……………………..

3

* SECTION I INVITATION TO TENDER ……………….. 4

* SECTION II INSTRUCTIONS TO TENDERERS ………… 5

Appendix to Instructions to tenderers ……….. 22

* SECTION III GENERAL CONDITIONS OF CONTRACT…… 24

* SECTION IV SPECIAL CONDITIONS OF CONTRACT .............32

* SECTION V SCHEDULE OF REQUIREMENTS AND PRICE.. 34

* SECTION VI TECHNICAL SPECIFICATION ..............................36

* SECTION VII STANDARD FORMS ………………………..,,, 38

7.1 FORM OF TENDER .....................................40

7.2 CONFIDENTIAL BUSINESS &

QUESTIONNAIRE FORM ...........................41

7.3 TENDER SECURITY FORM ..................... 42

7.4 CONTRACT FORM ......................................43

7.5 PERFORMANCE SECURITY FORM ......... 44

7.6 BANK QUARANTEE FOR ADVANCE

PAYMENT ................................................... 45

7.7 MANUFACTURER’S AUTHORIZATION

FORM ............................................................

Supply and Delivery of Electrical Items 2018-2019

Page 4 of 29

Copy


Tender Document

For

SUPPLY AND DELIVERY OF ELECTRICAL ITEMS (Reserved for Persons Living with Disability)

TENDER NO: KNH/T/24/2018- 2019

The Chief Executive Officer Kenyatta National Hospital

P.O Box 20723 – 00202 Nairobi


Page 5 of 29

3.22.1 ̀ sent to other party by post or by fax or Email and confirmed in writing to the

other party’s address specified.

3.22.2 A notice shall be effective when delivered or on the notices effective date,

whichever is later.


Page 6 of 29

SPECIAL IV - SPECIAL CONDITIONS OF CONTRACT

Notes on Special Conditions of Contract

4.1 The clauses in this section are intended to assist the procuring entity in providing

contract-specific information in relation to corresponding clauses in the General

Conditions of Contract

4.2 The provisions of Section IV complement the General Conditions of Contract

included in Section III, specifying contractual requirements linked to the special

circumstances of the procuring entity and the goods being procured. In preparing

Section IV, the following aspects should be taken into consideration.

(a) Information that complement provisions of Section III must be incorporated and

(b) Amendments and/or supplements to provisions of Section III, as necessitated by

the circumstances of the goods being procured must also be incorporated.


Page 7 of 29

SECTION IV - SPECIAL CONDITIONS OF CONTRACT

4.1 Special Conditions of Contract shall supplement the General Conditions of

Contract. Whenever there is a conflict, between the GCC and the SCC, the

provisions of the SCC herein shall prevail over these in the GCC.

4.2 Special conditions of contract as relates to the GCC

REFERENCE OF

GCC

SPECIAL CONDITIONS OF CONTRACT

3.4.1 Goods will be supplied as per the provided technical specifications.

3.7.1 The performance security shall be 1% of the contract price

and shall be in form of bank guarantee ONLY

3.8.1 Inspection and tests shall be conducted by after

delivery at the Kenyatta National Hospital

(KNH)premises

The tenderer shall provide all necessary assistance,

goods, human resource and any other support

required to ensure successful inspection and testing.

3.10.1 The delivery of the goods shall be at the point of

use within the hospital premises.

Delivery of the goods shall be made by the tenderer

in accordance with the terms specified by Procuring

entity in its Schedule of Requirements and the

Special Conditions of Contract.

3.11.1 The Goods under the Contract shall be fully insured by the tenderer against loss or damage incidental to manufacturer or acquisition, transportation and delivery as indicated under clause 3.10.1.

3.12.1 Payment will be made through electronic fund

transfer within 30 days upon receipt of invoice after

supply, delivery, inspection and acceptance of the

goods. 3.13.2 Contract price variation shall not be allowed within the first twelve months. Any variation thereafter shall not exceed 10% of the original contract price.

3.15.1 The Tender shall not be subcontracted

3.18.1 Any dispute arising from the interpretation or performance of this contract shall be resolved through arbitration. The arbitrator shall be appointed by the Chairperson of the Chartered Institute Arbitrators – Kenya Chapter


Page 8 of 29

SECTION - V- SCHEDULE OF REQUIREMENTS AND PRICES

Notes on Schedule of Requirements and Prices

5.1 The Procuring entity must state whether the contract is for procurement,

installation and commissioning OR whether it is for installation and

commissioning only, in which case, the goods will have been procured

separately.

5.2 The tenderers may use additional paper as will be necessary to indicate

the details of their costing.


Page 9 of 29

SECTION VI - TECHNICAL SPECIFICATIONS

6.1 GENERAL

6.1.1. These specifications describe the basic requirements for goods. Tenderers are

requested to submit with their offers the detailed specifications, drawings,

catalogues, etc for the products they intend to supply.

6.1.2 Tenderers must indicate on the specifications sheets whether the goods offered

comply with each specific requirement.

6.1.3 All the dimensions and capacities of the goods to be supplied shall not be less

than those required in these specifications. Deviations from the basic

requirements, if any, shall be explained in detail in writing with the offer, with

supporting data such as calculation sheets, etc. The procuring entity reserves the

right to reject the products, if such deviations shall be found critical to the use

and operation of the products

6.1.4 The tenderers are requested to present information along with their offers as

follows;-

(i) Shortest possible delivery period of each product

(ii) Information on proper representative and/or workshop for back-up

service/repair and maintenance including their names and addresses

6.2 The technical specifications are as indicated in the schedule of

requirement.

SUPPLY AND DELIVERY OF ELECTRICAL ITEMS 2018-2019

SECTION V – SCHEDULE OF REQUIREMENTS

The service under this contract shall be performed as prescribed in the description of the good during the contract period commencing on 1st July 2018 and ending on 30th June 2019.


PRICE SCHEDULE FOR GOODS

PART 1 – SUPPLY AND DELIVERY ELECTRICAL ITEMS

ELECTRICAL SECTION - MATERIALS SPECIFICATIONS AND QUANTITIES (2018/2019)

Item Description Unit Of Issue

Qty Rqd Unit price (Kshs)

Total (Kshs)

Delivery period

Origin/Manufacturer Remarks

1 Ballast Chokes

i. 400W 240V metal Halide chokes No. 10

2 Fluorescent tube holders

i. Fix and twist type fluorescent tube holders

No. 100

ii. Fixed spring tension fluorescent tube holders

No. 100

iii. Free run type fluorescent tube holders

No. 100

3 starter holders No. 100

4 Starters

i. 4-80W fluorescent tube starters No. 500

ii. 4-22W fluorescent tube starters No. 200

5 LED lamps.

i.1500mm(5ft) LED daylight fittings c/w T8 Tubes

No. 150

ii. 1200mm (4ft)LED daylight fittings c/w T8 tubes

No. 150


12

iii. 600mm (2ft) single LED batten fitting c/w LED T8 tubes daylight

No. 100

iv. LED Spherical ball fitting c/w LED energy saver pin type bulb with10,000 hrs

No. 15

v. LED floodlight fitting type ALFL70W enclosed with flat glass sealed to IP 65

No. 20

6 Bulbs/PL tubes

i. PL - L 18W 4 pin in line tube with 5000 hours

No. 20

ii. PL 18W 2Pin diagonal tube with 5000 hours

No. 25

iii. 300W X 240V E27 clear filament bulb No. 30

iv. 15W screw type energy saver bulb with up to 10000 operating hours.

No. 50

v. 11W screw type energy saver bulb with upto 10,000 operating hours

No. 50

vi. 15W pin type energy save bulb with upto 10,000 operating hours

No. 30

vii. 11W pin type energy saver bulb with upto 10,000 operating hours

No. 30

viii. 75W filament bulb 240V pin type No. 20

ix. 25W, 240V filament pin type bulb No. 20

x. 24VAC X 150W halogen filament bulb No. 20

xi. PAR 38 spotlight bulb No. 10

7 Bulb Holders

iii. E40 porcelain lamp holder 240V No. 10

iv. Ceiling rose complete with pendant cord and B.C lamp holder to IEC

No. 30

8 Tools


13

i. Digital Multimeters- : 750volts ac/ 1000volts.Max. Current 20A(30sec.), 10A(continuous); micro& milli Ampere provision AS BENNING MM2 or EQUAL

No. 5

ii. Electric Drills 750 Watts- hammer/drill 1.5mm to 13mm Chuck , rotation selector & ON lock facility as Dewalt or Equal

No. 10

iii. Electricians Workshop Safety Boots : Steel Toe, Heat, Oil ,Fire Retardant. SIZES: 6-3no.,7-5no., 8-10no.,9-2no.

No. 20

9 Switches

i. 5A, 1way 1 gang Bakelite white enamel plate switch to BS EN 60669-1

No. 50

ii. 5A, 2way 1 gang Bakelite white enamel plate switch to BS EN 60669-1

No. 50

iii. 5A, 2 way 2 gang Bakelite white enamel plate switch to BS EN 60669-1

No. 50

iv. 5A, 2 way 3 gang Bakelite switch as MK or equal to BS EN 60669-1

No. 100

v. 5A, 1 way 1 gang metal clad switch to BS EN 60669-1

No. 50

vi. 5A, 3 gang 2way metal clad switch to BS EN 60669-1

No. 50

10 Pattress

i. Bakelite deep single pattress No. 50

ii. Bakelite deep twin pattress No. 50

iii. Bakelite shallow twin pattress No. 30

iv. Bakelite shallow single pattress No. 50

v. Bakelite blanking single cover plates No. 100

vi. Bakelite blanking twin cover plates No. 100

11 13A square pin top plug to B.S 1363 No. 200


14

12 13A fused and switched spur units with neon to BS 1363

No. 20

13 20A 1 gang DP water heater switch with neon indicator to BS 3676

No. 30

14 45A cooker control unit with switched socket outlet to BS 4177:1992

No. 20

15 RCD twin gang 13A surge protected socket outlet as MEM cat No.1562 RLD C/W pattress to BS 7288

No. 10

16 20A ceramic toggle switch 240V with country of origin engraved

No. 10

17 Cooker coils

i. 6¼" radiant coil as red spot or red ring No. 50

ii. 8" radiant coil as red spot or red ring No. 150

18 Double element room space heater stainless steel coated heavy duty body c/w 9” pencil elements with individual switches

No. 30

19 Socket outlets

i. 13A Bakelite single switched socket outlet as MK or equal to BS 1363

No. 100

ii. 13A Bakelite twin switched socket outlet as MK or equal to BS 1363

No. 100

iii. 13A metal clad switched single socket outlet with 4 terminals and country of origin BS 1363

No. 50

iv. 13A metal clad twin switched socket outlet with 4 terminals and country of origin BS 1363

No. 50

v. 13A twin splash proof socket outlet No. 20

vi. 13A single splash proof socket outlet No. 50


15

vii. 15A round pin socket outlet to IEC standard with 4 terminals

No. 20

20 15A round pin top plug to IEC standards with 4 terminals.

No. 30

21 Masonry drill bits heavy duty (5,7,8,10,12)mm sizes per set

Set 10

22 100g tube PVC tangit glue Tube 5

23 3ml X 12 piece packets super glue Pkt 5

24 Soldering Iron 30 Watts 240 Volts No. 5

25 Soldering Iron 50 Watts 240 Volts No. 3

26 Solder Wire Lead/ Tin Alloy 60/40, Diameter 2mm

Roll 5

27 600ml Rustola penetrating oil Can 20

28 300ml contact cleaning solution Can 10

29 Contactors

i. 25A TP 240V AC contactor with 2NO/2NC auxiliaries

No. 10

ii. 20A TP 240V AC contactor with 2NO/2NC auxiliaries

No. 5

iii. 40A-TP 240V AC contactor with 2NO/2NC auxiliaries

No. 3

iv. 50A TP 240V AC contactor with 2NO/2NC auxiliaries

No. 3

v. 80A TP 240V AC contactor with 2NO/2NC auxilliaries

No. 2

30 Connectors

ii. 10A pvc strip connector block No. 15

iv. 30A pvc strip connector block No. 8

v. 60A pvc strip connector block No. 4

vi. 80A pvc strip connector block No. 4

vii. 30A 3-way porcelain connector No. 8

viii. 60A 3-way porcelain connector No. 5

vx. 100A 3-way porcelain connector No. 5


16

31 Mini trunking

i. 1" X ½” X 4m PVC white mini trunking Length 75

ii. 2" X 1” X 4m PVC white mini trunking Length 25

32 2.5mm² glasswire in 100m rolls Roll 4

33 24mm X 10m X 0.18mm PVC insulation tapes - red, yellow, blue, green, black

No. 50

34 Cables

ii. 1.5mm² SC copper cable 100m roll as EA cables - assorted colours

Roll 10

iii. 2.5mm² SC copper cable 100m roll as EA cables - assorted colours

Roll 10

iv. 4.0mm² SC copper cable 100m roll as EA cables - assorted colours

Roll 6

v. 6.0mm² SC copper cable 100m roll as EA cables - assorted colours

Roll 4

vi. 10mm² SC copper cable 100m roll as EA cables - assorted colours

Roll 4

vii. 1.5mm² TWE copper cable 100m roll as EA cables

Roll 4

viii. 2.5mm² TWE CU cable 100m roll as EA cables

Roll 5

ix. 4.0mm² TWE CU cable 100m roll as EA cables

Roll 4

x. 1.5mm² 3core round white flex cable 100m roll

Roll 5

xi. 4.0mm² 3 core round flex cable 100m roll

Roll 5

xii. 4.0mm² 4 core round flex cable 100m roll

Roll 2

xiii. 6.0mm² TWE CU cable 100m roll as EA cables

Roll 2


17

xiv. 0.75mm² twin white flex cable in 100m roll

Roll 2

xvi. Tower clips 8mm, 10mm, 12mm, 14mm

Pkts 20

35 Fuses

i.400A HRC straight tag fuse to BS 88 - Q1

No. 10

ii.400A HRC Offset tag fuse to BS 88 - Q1

No. 10

iii. 250A HRC straight tag fuse to BS 88- Q₁

No. 10

iv. 200A HRC straight tag fuse to BS 88- Q₁

No. 10

v. 160A HRC straight tag fuse to BS 88- Q₁

No. 5

36 63A double pole main switch to BS EN 61008

No. 8

37 Push in cooker clips No. 100

38 13A cartridge fuses to BS 1361 No. 100

39 3pin kettle connector as MK or equal No. 10

40 Heat resistant insulation tapes 19mm X 10m X 0.18mm

No. 20

41 Pvc insulation tapes 1 inch No. 100

42 Elements

i. 3KW tea urn element c/w heat resistant seal

No. 20

ii. 2700w kettle element as red ring or equal

No. 10

44 100A TP MCCB Isolator c/w enclosure No. 3

45 630A adjustable TP MCCB as ABB or equal to IEC 60947-2

No. 2

46 Phase failure Relay 5Amps No. 5


18

47 0-24hr relay timer 240V as omron or equal

No. 5

48 Trimline hot plate

i.8" x 3 heat trimline hot plate as red ring or equal

No. 10

ii.6¼" x 3 heat trimline hot plate as red ring or equal

No. 5

49 MCB

ii. 10A SP MCB Crabtree original “or equal and approved.

No. 50

iii. 20A SP MCB Crabtree original“or equal and approved.

No. 15

iv. 30A SP MCB Crabtree original“or equal and approved.

No. 50

v. 60A SP MCB Crabtree original“or equal and approved.

No. 10

vi. 15A TP MCB Crabtree original“or equal and approved.

No. 10

vii. 20A TP MCB Crabtree original“or equal and approved.

No. 10

viii. 30A TP MCB Crabtree original“or equal and approved.

No. 5

vix. 60A TP MCB Crabtree original“or equal and approved.

No. 5

x. 6A SP DIN Mounted MCB BS EN 60898 No. 5

xi. 10A SP DIN Mounted MCB “ No. 5

xii. 16A SP DIN Mounted MCB “ No. 5

xiii. 32A SP DIN Mounted MCB “ No. 5

xiv. 20A TP DIN Mounted MCB “ No. 5

xv. 32A TP DIN Mounted MCB “ No. 5

xvi. 63A TP DIN Mounted MCB “ No. 5


19

50 100A main switch consumer unit as crabtree.

No. 5

51 13A 4way extension socket with neon c/w surge protection to BS 5733

No. 200

52 Photocell control switch as Thorn or equal

No. 20

53 20A 240V Simmerstat regulator switch c/w knob

No. 10

54 Trimline 3heat switch 10A 240V No. 5

55 20A 240V Cooker oven switches c/w capillary

No. 5

56 Inspection Lamp splash proof complete with 4 way extension sockets and 50 metres cable reel on drum.

No. 2

57 Ladders

i. 12 feet fixed aluminium ladder 4 legged

No. 2

ii. 12 feet adjustable aluminium ladder 2 legged

No. 2

iv. 6 feet aluminium ladder 4 legged No. 2

58 Crimping Tool

i. Electrical crimping tool 1.5mm2 -16mm2 capacity

No. 2

ii. Electrcal Crimping Tool 25sq.mm - 150sq.mm

No. 1

59 LED Tubes

i. 1500mm LED tubes pin type 20 Watts, 2200 Lumens, colour temperature pure white at least 7000K, input voltage 220-240V, 50Hz, lifespan 50,000 hours

No. 3000


20

ii. 1200mm LED tubes pin type 18 Watts, 2200 Lumens, colour temperature pure white at least 7000K, input voltage 220-240V, 50Hz, lifespan 50,000 hours

No. 3000

iii. 600mm LED tubes pin type 9 Watts,2200 Lumens, colour temperature pure white at least 7000K, input voltage 220-240V , 50 Hz, lifespan 50,000 hours

No. 3000

60 Switchlite Multi PIR Presence Detectors. will detect over an area of 6 to 7metres & C/W 3M lead As thorn Multi PIR, Adjustment time relay 4-30minute.

No. 4

Tender’s Name Signature Date Stamp

………………………………………………………………………………………………………………………………..


21

SECTION X - STANDARD FORMS

10.1 FORM OF TENDER

Date____________________________ Tender No._______________________

TO CHIEF EXECUTIVE OFFICER KENYATTA NATIONAL HOSPITAL

PO BOX 20723- 0202 NAIROBI Gentlemen and/or Ladies: 1. Having Examined the Tender documents including Addenda Nos……………………………… of which is hereby dully acknowledged , we ,the undersigned, offer to supply and delivery……………………………………………………………………………………………………….. in conformity with the said tender documents for the sum of ……………………………………

…………………………………………………………………………………………….(total tender amount in words and figures)………………………………………………………………………………………………….

2. We undertake, if our Tender is accepted, to supply of goods in accordance with

the services schedule specified in the Schedule of Requirements. 3. If our Tender is accepted, we will obtain the tender guarantee in a sum equivalent

to 1(one) percent of the Contract Price for the due performance of the Contract, in the form prescribed by Kenyatta National Hospital.

4. We agree to abide by this Tender for a period of 120 days from the date fixed for

tender opening in the Instructions to tenderers, and it shall remain binding upon us and may be accepted at any time before the expiration of that period.

5. Until a formal Contract is prepared and executed, this Tender, together with your

written acceptance thereof and your notification of award, shall constitute a binding Contract between us.

6. We understand that you are not bound to accept the lowest or any tender you may

receive.

Dated This _________________ Day of_________________ 2018

[signature [In the Capacity Of

Duly authorized to sign tender for and on behalf of___________


10.2 CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM

You are requested to give the particulars indicated in Part 1 and either Part 2(a), 2(b) or

2 (c) (Whichever applied to your type of business) and part 3(a) & 3(b) that is mandatory.

You are advised that it is a serious offence to give false information on this form

Mandatory

Part 1 – General:

Business Name ……………………………………………………………………………………………………..

Location of business premises. ……………………………………………………………………………………..

Plot No………………………………………………… Street/Road ………………………………………………..

Postal Address …………………………….. Tel No. ………………..company Mobile ………………. E mail

address…………………………….Contact Person ……………………Mobile……………….

Nature of Business,………………………………………………………………………………………….

Registration Certificate No. ………………………………………………………………………………

Maximum value of business which you can handle at any one time – Kshs. ……………………………

Name of your bankers …………………………………………….. Branch. ……………………………

Complete part 2(a), 2(b) or 2(c)

Part 2 (a) – Sole Proprietor

Your name in full …………………………………………………….. Age ………………………..

Nationality ………………………………… Country of origin …………………………………….

Citizenship details …………………………………………………………………………………

Part 2 (b) Partnership

Given details of partners as follows:

Name Nationality Citizenship Details Shares


23

1. ……………………………………………………………………………………………………….

2. ………………………………………………………………………………………………………

3. ……………………………………………………………………………………………………..

4. ……………………………………………………………………………………………………..

5. .…………………………………………………………………………………………..………………….

Part 2 (c ) – Registered Company Private or Public

……………………………………………………………………………………………………….

State the nominal and issued capital of company: Nominal Kshs. …………………………………

Issued Kshs. …………………………………

Given details of all directors as follows

Name Nationality Citizenship Details Shares

1………………………………………………………………………………………………………………………………………….

2.…………………………………………………………………………………………………………………………………………

3.………………………………………………………………………………………………………………………………………

4.………………………………………………………………………………………………………………………………………..

5 ………………………………………………………………………………………………………………………………………….


24

NB: If a Kenya Citizen, indicate under “Citizenship Details” whether by Birth,

Naturalization or Registration.

Sign ………………………………Date ……………………………Stamp………………...

Mandatory

Part 3 (a) – Pursuant to section 59(1)(a) ,(2) and (3) of the Public Procurement Assets and

Disposal Act related Regulations . This must be signed by all Directors Partner (s) /Sole

Proprietor of the Company (or any other applicable legislation in the Country of registration)

1 /we the Director(s) of Company/Firm ……………………………………………………….hereby declare

that I /we are not a board member , employee or even a relative to any employee of

Kenyatta National Hospital.

Given details of partners /Directors /Sole proprietor as follows:

Name Nationality Citizenship Details Signature

1………………………………………………………………………………………………………………………………………………..

2……………………………………………………………………………………………………………………………………………….

3……………………………………………………………………………………………………………………………………………….

4………………………………………………………………………………………………………………………………………………

5…………………………………………………………………………………………………………………………………………………

Mandatory

Part 3(b) Public Procurement & Assets Disposal Act 2015 and related regulations or any other

applicable legislation in the Country of registration).

Pursuant to section 41 of the Public Procurement and Assets Disposal Act 2015, I/ we the

Directors/Partners/Sole Proprietor of this Company/Firm

……………………………………………………...confirm that we have not been debarred in Kenya not to

Participate in any Tender/Bidding in Kenya.

Name Nationality Citizenship Details Signature

1………………………………………………………………………………………………………………………………………………….

2. ………………………………………………………………………………………………………………………………………………..

3. …………………………………………………………………………………………………………………………………………………

4. ………………………………………………………………………………………………………………………………………………

5 ………………………………………………………………………………………………………………………………………………..


25

SECTION XI A - TENDER SECURING DECLARATION FORM (YOUTH, WOMEN AND PEOPLE LIVING WITH DISABILITIES) To: The Chief Executive officer, Kenyatta National Hospital P.O Box 20723 – 00202, Nairobi, Kenya. WHEREAS ……………………………………………………………. (Hereinafter called “the Tenderer”) has submitted its Tender dated ………….…………………………………………….. for the supply and delivery to KNH through tender no. …...………………………………………………………………………………. ……………………………………………………………………………………………………………………………………………….. FOR YOUTH, WOMEN AND PEOPLE LIVING WITH DISABILITIES:- WE THE UNDERSIGNED, DECLARE THAT:-

1. We understand that, according to your conditions, bids must be supported by a

Tender Securing Declaration.

2. We accept that we will be automatically suspended from being eligible for bidding

in any contract with you for a period of 5 years and 3 months starting from

15/05/2018if we are in breach of our obligations under the tender conditions,

because we –

a) Have withdrawn our bid during the period of tender validity, or,

b) Having been notified of the acceptance of our bid by you during the period

of tender validity

i. Fail or refuse to sign the contract when required, or

ii. Fail or refuse to furnish the Performance Security in accordance with the

Instructions to Tenderers.

3. We understand that this Tender Securing Declaration shall expire if we are not the

successful bidder, upon the earlier of either of the following:-

a) Our receipt of a copy of your notification of the name of the successful

bidder,

b) Twenty eight (28) days after the expiry of our Tender.

4. We understand that if we are a Joint Venture, the Tender Securing Declaration

must be in the name of the Joint Venture that submits the bid. If the Joint Venture

has not been legally constituted at the time of bidding, the Tender Securing

Declaration shall be in the names of all future partners as named in the letter of

intent.


26

DATED THIS--------------------------DAY OF …………………………….. 2017. Yours sincerely, Name of Tenderer______________________________________________________________ Signature of duly authorized person to sign the Tender _________________________________________________ Name and Capacity of duly authorized person to sign the Tender _______________________________________________________________ Stamp or Seal of Tenderer


27

10.4 CONTRACT FORM

THIS AGREEMENT made the day of 20 between

……………… [name of Procurement entity) of ……….. [country of Procurement entity] (hereinafter

called “the Hospital) of the one part and …………………….. [name of tenderer] of ………….. [city

and country of tenderer] (hereinafter called “the tenderer”) of the other part;

WHEREAS the Hospital invited tenders for certain goods ] and has accepted a tender by the tenderer

for the supply of those goods in the sum of …………………………… [contract price in words and

figures] (hereinafter called “the Contract Price).

NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:

1. In this Agreement words and expressions shall have the same meanings as are respectively

assigned to them in the Conditions of Contract referred to:

2. The following documents shall be deemed to form and be read and construed as part of this

Agreement viz:

(a) the Tender Form and the Price Schedule submitted by the tenderer

(b) the Schedule of Requirements

(c ) the Technical Specifications

(d) the General Conditions of Contract

(e) the Special Conditions of contract; and

(f) the Hospital’s Notification of Award

3. In consideration of the payments to be made by the Hospital to the tenderer as hereinafter

mentioned, the tender hereby covenants with the Hospital to provide the goods and to remedy defects

therein in conformity in all respects with the provisions of the Contract

4. The Hospital hereby covenants to pay the tenderer in consideration of the provisions of the

goods and the remedying of defects therein, the Contract Price or such other sum as may become

payable under the provisions of the Contract at the times and in the manner prescribed by the

contract.

IN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance

with their respective laws the day and year first above written.

Signed, sealed, delivered by the (for the Hospital

Signed, sealed, delivered by the (for the tenderer in the presence of


28

10.5 PERFORMANCE SECURITY FORM

To ………………………………………….

[name of Hospital]

WHEREAS …………………………………… [name of tenderer] (hereinafter called “the tenderer”)

has undertaken , in pursuance of Contract No. [reference number of the

contract] dated 20 to supply

……………………………………………… [description of goods] (hereinafter called “the

Contract”).

AND WHEREAS it has been stipulated by you in the said Contract that the tenderer shall furnish you

with a bank guarantee by a reputable bank for the sum specified therein as security for compliance

with the Tenderer’s performance obligations in accordance with the Contract.

AND WHEREAS we have agreed to give the tenderer a guarantee:

THEREFORE WE hereby affirm that we are Guarantors and responsible to you, on behalf of the

tenderer, up to a total of ………………………. [amount of the guarantee in words and figure] and

we undertake to pay you, upon your first written demand declaring the tenderer to be in default under

the Contract and without cavil or argument, any sum or sums within the limits of

…………………….. [amount of guarantee] as aforesaid, without you needing to prove or to show

grounds or reasons for your demand or the sum specified therein.

This guarantee is valid until the day of 20

Signed and seal of the Guarantors

[name of bank or financial institution]

[address]

[date]


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10.8 LETTER OF NOTIFICATION OF AWARD

Address of Hospital

_____________________

_____________________

To:

RE: Tender No.

Tender Name

This is to notify that the contract/s stated below under the above mentioned tender have been awarded

to you.

1. Please acknowledge receipt of this letter of notification signifying your acceptance.

2. The contract/contracts shall be signed by the parties within 30 days of the date of this letter

but not earlier than 14 days from the date of the letter.

3. You may contact the officer(s) whose particulars appear below on the subject matter of this

letter of notification of award.

(FULL PARTICULARS)

SIGNED FOR ACCOUNTING OFFICER


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Telegram: “MEDSUP, ” Nairobi KENYATTA NATIONAL HOSPITAL

Tel.: 2726300-9 P.O. Box 20723- 00202-KNH

Fax: 2725272 NAIROBI

BANK DETAILS FORM

INSTITUTION/COMPANY NAME:

(1) (2)

AUTHORIZED PERSONS NAME

POSITION

TELEPHONE NO.

SIGNATURE

DATE

ACCOUNT NO.:

BANK NAME:

BANK CODE

BRANCH NAME:

BRANCH CODE

BANKERS CONFIRMATION THAT ACCOUNT DETAILS ARE AS STATED ABOVE

AUTHORISED SIGNATORY: 1) 2)

BANKERS STAMP:

ADDRESS OFFICIAL STAMP

Tender Document For SUPPLY AND DELIVERY OF ELECTRICAL … · 2019-05-18 · viii. 75W filament bulb...

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Transcript of Tender Document For SUPPLY AND DELIVERY OF ELECTRICAL … · 2019-05-18 · viii. 75W filament bulb...